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2014-07-08 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday, July 08, 2014 - 6:30 P.M. City Council Chambers 1. Roll Call 2. Approval of Agenda 3. Approval of the June 10, 2014 Minutes 4. Cliff Timm Fishing Derby 5. Eagle Scout Project 6. Dakota County Recycling 7. Park Maintenance Staffing 8. Recreation Program Report 9. Par 3 Report 10. Announcements 11. Commission Comments 12. Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. Meetings can be viewed anytime on -demand at: www.mendota-heights.com. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING June 10, 2014 The June meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, June 10, 2014 at Mendota Heights City Hall, 1101 Victoria Curve. Chair Hinderscheid called to order the parks and recreation commission meeting at 6:30 p.m. The following commissioners were present: Chair Hinderscheid, Commissioners Jack Evans, Ira Kipp, Joel Paper and Michael Toth. Staff present: Recreation Program Coordinator Sloan Wallgren. Approval of Agenda Chair Hinderscheid add three items for discussion to the agenda. The first item added was funding for future park projects, the second was concerns, and the last item added to the agenda was log of projects. Commissioner Paper wanted to add parks maintenance to the agenda. COMMISSIONER TOTH MADE A MOTION TO APPROVE THE AGENDA; COMMISSIONER EVANS SECONDED THE MOTION. AYES 5: NAYS 0 Approval of Minutes of May 13, 2014 COMMISSIONER EVANS MADE A MOTION TO APPROVE THE MINUTES; COMMISSIONER TOTH SECONDED THE MOTION. AYES 5: NAYS 0 Mendota Heights Athletic Association Dan Novak and John Masica from the Mendota Heights Athletic Association asked the commission to consider getting rid of adult softball at Mendakota Park on Tuesday and Thursday nights. MHAA has seen an increase in the number of participants in both softball and baseball. The Mendota Heights Athletic Association did use fields in West St. Paul, but those fields are now closed and they do not know if they will have access to them in the future. They would like to have more access to the fields at Mendakota Park, because they believe: it is the premier facility in town, families can have kids at multiple age groups playing at the same facility, and it helps to create a better sense of community Mr. Wallgren said that more information was needed before any decision could be made. Mr. Wallgren said that the commission should take a look at the number of participants in the programs versus the number of residents in the programs. MH Parks and Recreation Commission 6-10-2014 Page 1 2 Future Dog Park Locations Mr. Wallgren update the commission on the dog park topic. He informed the commission that at this time the council will not be building a dog park. The council also will not be allowing dog off - leash in the hockey areas. Staff will continue to communicate with the city of St. Paul about the dog park that is planned to be built at Lilydale Regional Park. Recreation Programming Report Mr. Wallgren informed the commission that registration for summer programs has been going well. Many of the programs and camps are approaching the maximum capacity. He also informed the commission that many of the shelters at the parks have been rented out for the weekends in June, but we still have many open dates and anyone interested in renting a shelter should contact city hall. Mr. Wallgren informed the commission that the Parks Celebration had taken place last weekend on June 7th, and even though it was rainy people came out and had a good time. He thanked all of the sponsors and everyone that helped make the event possible. Mr. Wallgren thanked the Boy Scouts and Mendota Elementary for helping with the Bike Rodeo on May 31St. The event was well attended and we are hoping to improve on it for next year. Par 3 Report Mr. Wallgren informed the commission that the golf course had a good finish to the month of May. All of our leagues have now started, and we have seen an increase in the number of members of all leagues. The golf course offers Junior Golf Camps almost every week during the summer, please contact city hall to register for a camp. The golf course is in great condition right now and we have received many positive comments. Staff is looking into purchasing a bunker rake, which will help eliminate the weeds in the bunker and make them better looking. Total sales for the month of May were $21,650 and total expenses were $15,832. Total sales year to date are $41,685 and expenses are $41,496 resulting in a net profit of $189. Mr. Wallgren said that these numbers include materials and parts for the remodel of the clubhouse. These numbers will be adjusted once we receive payment form the insurance company. Announcements Mr. Wallgren announced that the school district will be hosting the Truck & Travel event at Sibley High School in June 13, 2014 from 6:OOp.m. to 7:30p.m. The free event should be fun for people of all ages. Mr. Wallgren also announced that there is still space available in the Cliff Timm Fishing Derby being held June 18th, 2014 at Rogers Lake Park from 5:30p.m. to 7:OOp.m. The cost of the event is $9 and is open to all youth under the age of 14. Future Funding Chair Hinderscheid asked Mr. Wallgren to give any information about future funding for the Special Parks Fund. Mr.Wallgren stated that at the city council workshop on May 29, 2014 the council discussed a way to fund the Special Parks Fund and that he would keep the commission updated on the process. MH Parks and Recreation Commission 6-10-2014 Page 2 3 Concerns Chair Hinderscheid apologized for making a motion to allow dogs off -leash in the hockey areas. This item was not on the agenda and citizens should have been made aware of the issue so that have a chance to speak for or against this issue. Projects and Past Motions Chair Hinderscheid provided the commission with a list of projects and motions that have taken place during the past year. Park Maintenance Commissioner Paper congratulated Terry Blum on being promoted to Public Works Superintendent. Commissioner Paper also wanted to make sure that the Parks Staff got extra help if they needed it. Mr. Wallgren informed that commission that it would be a while before the Parks Staff was back to 3 full time employees, but he believed that they were going to hire a couple of extra part time seasonal employees to make it through the summer Commission Comments Commissioner Kipp reminded people that this is no fishing on the north side of the S curve along Wagon Wheel, he would also like to see a sign posted there. Commissioner Toth thought it was a good meeting and would like to see if we can get a trash can placed at the S curve on Wagon Wheel. Commissioner Evans thanks Chair Hinderscheid for providing a list of the current projects and a history of motions passes. Commissioner Paper thought it was a good meeting and thanked MHAA representatives for attending the meeting. Chair Hinderscheid also thanked MHAA for attending the meeting and thought it was a good meeting. COMMISSIONER PAPER MADE A MOTION TO ADJOUN THE MEETING; COMMISSIONER TOTH SECONDED THE MOTION. Ayes 5: Nays 0 The meeting adjourned at 7:30 p.m. Respectfully Submitted by Sloan Wallgren MH Parks and Recreation Commission 6-10-2014 Page 3 4 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com ILI CITY OF MENDOTA HEIGHTS DATE: TO: FROM: SUBJECT: BACKGROUND July 8, 2014 Parks and Recreation Commission Sloan Wallgren, Recreation Program Coordinator Cliff Timm Fishing Derby The Cliff Timm Fishing Derby was held on Wednesday June 18, 2014 at Rogers Lake Park. We had 30 kids register for the event. The participants were from Mendota Heights, West St. Paul, South St. Paul, Eagan, Inver Grove Heights and Hastings. Each participant was given a bag that included a tackle box, fishing guide and many more fishing related items. Trophies were award for: smallest fish, biggest fish, most fish and casting contest. A great time was had by all. Each year the city awards a Minnesota Lifetime Fishing License to one lucky boy or girl. Each participants name was entered into a drawing for the license. This year Brooke Townsend was the lucky girl that received the prize. The license has a value of more than $400 and will hopefully create a fisherwomen for life. Brooke and her family will be in attendance at the meeting to accept her gift. 5 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com ILI CITY OF MENDOTA HEIGHTS DATE: TO: FROM: SUBJECT: BACKGROUND July 8, 2014 Parks and Recreation Commission Sloan Wallgren, Recreation Program Coordinator Eagle Scout Project Mr. Anthony Dupont contacted the city in the spring to see if there were any projects at the parks that he could do to help with his Eagle Scout Project. After talking with Anthony I knew that the flower gardens at the Par 3 Golf Course would need to be addressed this season. Anthony and I met and talked several times before his project. On Saturday June 21, 2014 Anthony organized a work crew to come out to the golf course and complete the project. Anthony Dupont will be in attendance at the meeting on June 8, 2014 to provide further details about his project and answer any questions. 6 au CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com DATE: July 8, 2014 TO: Parks and Recreation Commission Members Sloan Wallgren, Recreation Program Coordinator FROM: Nolan Wall, AICP Planner SUBJECT: Recycling in Parks BACKGROUND As part of the Waste Abatement Community Funding program through Dakota County, the City is required to promote recycling in public spaces and participate in recycling events. In addition, funding is available to purchase recycling bins for parks and administrative buildings. Dakota County Environmental Resources Intern Jackson Becker recently inventoried the recycling conditions at Mendakota, Kensington, Rogers Lake, and Wentworth parks. The attached report includes bin locations and best management practices for improved recycling in the parks. Jackson will be at the July meeting to present his report and answer any questions from the Commission. BUDGET IMPACT Funding is available for new recycling bins and labels for existing bins through Dakota County. However, increasing the number of bins may require additional Public Works staff time to empty. RECOMMENDATION No action is required. As Staff continues to inventory the recycling conditions in the remaining parks, we'd appreciate any comments or observations from the Commission that may be helpful in improving the City's recycling efforts. Mendota Heights Priority Parks Recycling Dakota County Solid Waste Master Plan (2012): 2030 Target Diversion Rates - Organics:9-15% - Recycling: 54-60% Goals: - Ensure community has knowledge to properly manage waste - Messages motivate broad based behavior change - Convenient opportunities to recycle exist Strategies: - Collaborate to improve recycling and organics diversion in public spaces Recycling in Parks: Parks are model of green practices Recycling in parks is generally poor Recycling analysis of County parks Recycling Rate Lebanon Hills Average Recycling Rate 2009-2012 6.0 4.0 2.0 0.0 Jan Mar May Jul Sep Nov Thompson County Park Average Recycling Rate 2009-2012 4.0 • 3.0 QJ ro ▪ 2.0 cc ea 1.0 U 0.0 cu Jan Mar May Jul Sep Nov Spring Lake Park Reserve and Maintenance Average Recycling Rate 2009-2012 • 4.0 a, cc to 2.0 v 0.0 Jan Mar May Jul Sep Nov LH Campground Average Recycling Rate 2009-2012 cs 8.0 a, 7.0 o 6.0 t 5.0 2'4.0 .0 3.0 2.0 • 1.0 0.0 Jan Mar May Jul Sep Nov 8 Minnesota Pollution Control Agency waste composition Composition at parks (especially sports complexes) likely has even more plastics and aluminum than average Waste system in Mendota Heights parks not efficient (see Appendix 1) Too many trash, not enough recycling - Mendakota: 19 trash, 3 recycling Rogers Lake: 9 trash, 1 recycling - Kensington: 7 trash, 1 recycling Wentworth: 4 trash, 0 recycling - No effective labelling on trash 9 Best Management Practices: Always pair recycling with trash Color code the receptacles Use restrictive lid openings Place receptacles in convenient locations Signage - Clear and consistent - Front, top, sides and above receptacle What we hope to accomplish: Help get proper equipment (new containers) - Or add labels to current containers 10 Strategically locate containers - Reduce workload while still providing necessary recycling opportunities INCREASE RECYCLING How will MH benefit? Recycling is less expensive than trash - On avg. $1-3/ton less than trash Recycling is exempt from 17% state trash tax Improve public perception - What image do you wish to project to public space users? 11 Appendix 1 Mendakota Park (19 Trash, 3 Recycling) Rogers Lake Park (9 Trash, 1 Recycling) 12 Kensington Park (7 Trash, 1 Recycling) Wentworth Park (4 Trash, 0 Recycling) 13 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com ILI CITY OF MENDOTA HEIGHTS DATE: June 8, 2014 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Park Maintenance Staffing BACKGROUND The city of Mendota Heights Park Maintenance Staff is typically made up of 3 full time staff and 2 seasonal part time staff in the summer and 6 seasonal part time staff during the winter. In June our long time Park Maintenance Lead Terry Blum was promoted to Public Works Superintendent. On July 1, 2014 John Boland was promoted to the Park Maintenance Lead position. John has over 20 years of outstanding performance on our Park Maintenance Staff as well as the Fire Department. Staff is in the process of filling the full time position of Park Maintenance III, previously held by Mr. Boland. In an effort to help with the transitions and keep our parks maintained the city currently employees 3 seasonal part time staff. 14 DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.4521850 phone 1 651.452.8940 fax www.mendota-heights.com July 8, 2014 Parks and Recreation Commission Sloan Wallgren, Recreation Program Coordinator Recreation Update RECREATION PROGRAMS We are half way through our summer programs. The Playground Program continues to be very popular, we have received many positive comments from parents. The Skateboard Camps have been a huge success. We had 16 participants in the first camp and 12 in the second camp. I have received multiple emails from parents complimenting on the professionalism of the 3`a Lair instructors. Safety Camp is next week and we are full with 50 participants registered for the program. Adult Softball Our Adult Softball Leagues will have their end of the season tournaments on July 15th and July 19th. We have had a few rain out dates for each league, but have been able to make up most of the games. Park Rentals The city has many beautiful park shelters located at parks throughout the city. The shelters are available to rent for: graduation parties, reunions, birthday parties, baby/wedding showers or any special event. If you would like help finding the right park for your group please contact city hall at 651-450-1850 and we can help you plan your event. Summer Performances in the Park Staff has partnered with the Village at Mendota Heights to offer outdoor performances almost every Wednesday night for the upcoming summer: July 9, 2014 July 16, 2014 July 23, 2014 July 30, 2014 August 6, 2014 August 13, 2014 August 20, 2014 September 10, 2014 Cash & Kerry Show Twin Cities Show Chorus Connie Evingson Mannie & Debbie Cortez Kid Power with Rachel & Animal North Suburban Show Chorus Kids Dance TreVeld 0 15 Thompson Park Activity Center ICE CREAM SOCIAL AND JAM SESSION Come and top your ice cream with chocolate, strawberry or caramel. Enjoy the music and dancing while socializing with friends over a bowl of ice cream. Wednesday, July 13 1:OOp.m. — 3:00 p.m. Ice Cream served 1:OOp.m. — 1:30 p.m. $2.00 pay at the door SENIOR SURF DAY You are invited to a free session on learning to use a computer and surf the Internet where you will learn, among other interesting and useful things: How to type in a web address and navigate between web pages; How to determine if a website is secure; How to conduct searches using common search engines; How to access Internet sites that will assist you in finding information. The class last approximately 2 hours, enough time for attendees to become familiar with and learn the basic of surfing the Internet. Senior Surf Day is sponsored by the Minnesota Board on Aging, the Area Agencies on Aging, Minnesota's 12 Regional Public Library Systems, and the Centers for Medicare & Medicaid Services. Preregistration is required. Tuesday, July 15 10:00 a.m. 1 session — Free Call to register — 651-403-8300 NUTRITION FOR OLDER ADULTS Join us to learn basic nutrition for yourself. We will focus on eating for health and wellness throughout your life journey. If you are struggling with weight loss, diabetes or other diet related condition, this is a great chance to 7 learn a better way of eating. Wednesday, July 23 10:00a.m. — 11:00 a.m. 1 session — Free Register by July 16. Call to register — 651-403-8300 0 16 CIVIL WAR SERIES: THE WAR AFLOAT: Blue Water and Brown Water Action, 1863 Recap, and Railroad Go to War Friday, July 15 1 — 3 p.m. 1 session - $3 Instructor: Doneldon Dennis Register by July 18. Call to register — 651-403-8300 DRIVER SAFETY COURSE This driver improvement course is taught by MN HWY Safety Center trained instructors. The class will explore changes in laws, the latest vehicle technology, and provide you with easy to use defensive driving tips. In addition, we will explore traffic safety and accident prevention. Course completion allows for a 10% reduction on automobile insurance premiums for those age 55 and over. Day -time Initial Eight -Hour Course - $24 (Made up of two 4 hour classes) Friday, July 11 & 18 Noon — 4 p.m. Day -time Four -Hour Refresher Course - $20 Thursday, July 17 Noon — 4 p.m. Thursday, July 31 Noon — 4 p.m. All classes located at TPAC. To register call 1-888-234-1294 or visit www.mnsaftycenter.org FREE! MEMORY SCREENING AND COMMUNITY RESOURCES Sign up for private memory screening provided by a licensed professional. The screening takes only a few minutes and the results are shared only with the individual being screened. If any concerns are identified, participants will be encouraged to follow-up with their regular doctor. Community Resources will also be provided for caregivers and older adults in Dakota County. A social working will be available to answer questions. Brought to you by Darts. Appointments are mandatory. Please call TPAC at 651-403-8300. FREE HEALTH INSURANCE COUNSELING Free health insurance counseling for Medicare beneficiaries will be provided by state certified Senior LinkAge Line© staff. Counselors will assist with the basics of Medicare and Medical Assistance, choosing a supplement and/or a Part D plan, Medicare claims or appeals, forms completion, etc. Appointments are required. Please call 651-403-8300. 0 17 CITY OF MEINDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.4521850 phone 1 651.452.8940 fax www.mendota-heights.com DATE: July 8, 2014 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Par 3 Update Update The golf course was closed for 2 1/2 days during the month of June due to weather compared to 1/2 a day last June. The Junior Golf Camps and Junior Golf Leagues have been very busy so far this year. We should see a sizeable increase in the Recreation Programs line item. Staff has booked several group outings at the golf course for the month of July, and on July 31, 2014 we are hosting a Junior PGA event with 60 participants. The golf course will also be running specials with Groupon and Living Social in late July and early August. Maintenance Update The golf course was very wet during the month of June. We had the irrigation system turned off the entire month. With all of the rain that we had during June the area around the 6th hole was very wet, some days the hole was unplayable. Staff is looking into ways that we can fix this problem so that we can always have all 9 holes open. On June 21, 2014 Anthony Dupont and his local Boy Scouts troop cleared out the flower beds and put down mulch. Budget Financial information will be sent out Monday July 7, 2014. 18