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2015-02-17 Council Packet1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA February 17, 2015 — 7:00 pm Mendota Heights City Hall 5. Consent Agenda a. Approval of February 3, 2015 City Council Minutes b. Approval of February 3, 2015 City Council Workshop Minutes c. Approval of February 3, 2015 City Council Goal Setting Minutes d. Approval of 2015 City Council Goals List e. Approval of Installation of Street Light at Round Hill Road and Dodd Road f. Approval of Contract for Ivy Hills Tennis Court Repairs g. Approval of Police Department Travel Request h. Approval of Fire Marshall Travel Request i. Approval of Resolution 2015-14, City Administrator Employment Contract j. Approval of Personnel Action Items k. Approval of Claims List I. Approval of Contractor List m. Approval of Building Activity Report 6. Public Comments 7. Presentations a. Introduction of new City Administrator, Mark McNeill b. Eagle Scout Adam Whitcomb Proclamation c. Dakota County Hwy 110 Pedestrian Crossings Presentation 8. New and Unfinished Business 9. Community Announcements 10. Council Comments 11. Adjourn page 2 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, February 3, 2015 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. Councilmembers present included Duggan, Povolny, Petschel, Norton. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach requested that item 5m) Approval of Personnel Action Report be removed from the agenda. She then presented the agenda for adoption. Councilmember Duggan moved adoption of the revised agenda. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Povolny moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items i) Approval of Resolution 2015-12, Final Plans and Specifications for Streambank Stabilization at Somerset Country Club and Spring Creek Circle, Authorize Advertisement for Bids and j) Approval of Installation of Street Light at Round Hill Road and Dodd Road. a. Approval of January 20, 2015 City Council Minutes Councilmember Norton moved approval of the January 20, 2015 City Council Minutes. Councilmember Petschel seconded the motion. Ayes: 3 Nays: 0 Abstain: 2 (Duggan/Krebsbach) b. Approval of January 13, 2015 Parks and Recreation Commission Minutes c. Approval of January 14, 2015 Airport Relations Commission Minutes February 3, 2015 Mendota Heights City Council Page 1 page 3 d. Approval of Resolution 2015-10, Calling for a Public Hearing on Easement Vacation for Lemay Lake Shores Development e. Approval of a Volunteer Fire Reserve Group f. Receipt of Emergency Management Update g. Approval of Dakota County Drug Mutual Aid Assistance Group (MAAG) Joint Powers Agreement (JPA) Renewal h. Receipt of December 2014 Fire Department Synopsis Report i. Approval of Resolution 2015-12, Final Plans and Specifications for Streambank Stabilization at Somerset Country Club and Spring Creek Circle, Authorize Advertisement for Bids j. Approval of Installation of Street Light at Round Hill Road and Dodd Road k. Approval of Resolution 2015-13, Application for 2015 Dakota County CDBG Funding 1. Appointment of Probationary Firefighters m. Removed as requested by Mayor Krebsbach n. Approval of Claims List o. Approval of Contractor List Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEM I) APPROVAL OF RESOLUTION 2015-12, FINAL PLANS AND SPECIFICATIONS FOR STREAMBANK STABILIZATION AT SOMERSET COUNTRY CLUB AND SPRING CREEK CIRCLE, AUTHORIZE ADVERTISEMENT FOR BIDS Councilmember Petschel asked for clarification that approving this resolution does not necessarily approve the project. City Engineer John Mazzitello confirmed that this resolution is only to authorize advertisement for bids. There would be further action from the Council at a later date to award the contract. Councilmember Petschel explained she has concerns on the funding of this project and what the City would be receiving in emergency reimbursement. Engineer Mazzitello stated that he will be working with Chief Aschenbrener and the Emergency Managers of the State and would hope to have that figure for the Council at the time that the contract is brought to the Council. Mayor Krebsbach asked what the estimate is for this project. Assistant Engineer Ruzek replied that there was erosion last year at the Somerset Country Club that did some destruction. Staff is proposing to replace the outlet control structure of the pond, and re -armor the whole streambank. The project is estimated at $163,660. There was also a streambank failure on Marie Creek. Staff is also proposing to re -armor that bank at an estimated cost of $14,952. Most of the cost would be for materials. Mendota Heights has the easement for Ivy Creek that goes through Somerset; it is not Somerset property. The state has a cap of approximately $95,000 so the City will need to supply some documentation to get the additional funds. Councilmember Petschel moved to adopt RESOLUTION 2015-12, APPROVE FINAL PLANS AND SPECIFICATIONS FOR STREAMBANK STABLIZATION AT SOMERSET COUNTRY CLUB AND SPRING CREEK CIRCLE, AND AUTHORIZE THE ADVERTISEMENT FOR BIDS. February 3, 2015 Mendota Heights City Council Page 2 page 4 Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 J) APPROVAL OF INSTALLATION OF STREET LIGHT AT ROUND HILL ROAD AND DODD ROAD Councilmember Petschel questioned the street light at Round Hill Road and Dodd Road because of a controversial street light in this same area along Dodd Road. This request has been made by a single homeowner. Councilmember Petschel asked if any of the neighbors had been informed of the installation of this streetlight. Engineer Mazzitello replied in the negative. The properties across the street have not been notified. However, staff did inform the immediate adjoining property, which is screened with dense evergreen from the pole to the home. He suggested that this be held over to a future Council meeting so staff could make those contacts. Councilmember Petschel moved to table Installation of Street Light at Round Hill Road and Dodd Road to allow staff time to notify the residents in this area. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 Councilmember Petschel also noted the street sign at this intersection is a different configuration than the rest of the surrounding streets. Engineer Mazzitello replied that staff would inspect the street sign for visibility. PUBLIC COMMENTS Chief of Police Michael Aschenbrener updated the Council on the Jury Trial which took place in St. Cloud, Minnesota for the murder of Officer Scott Patrick on July 30, 2014. The Stearns County jury in the trial of Brian Fitch returned a guilty verdict on Monday, February 2, 2015. Mr. Finch was convicted of first-degree murder in Officer Patrick's death; attempted first-degree murder of three St. Paul Police Officers, second-degree assault against a St. Paul Police Officer, illegal possession of a firearm, and intentional discharge of a firearm. Chief Aschenbrener expressed his appreciation to the Stearns County Judge for handling the court proceedings in a very professional manner, to the lead prosecutor, the Ramsey County Attorney's office, and others. He commended the West St. Paul Police Department, the St. Paul Police Department, and the BCA for an outstanding investigation and piecing together all of the miniscule little parts that go into an investigation. He thanked the Stearns County Sheriff, the St. Cloud Police Department, and the Stearns County Courts for their hospitality. He also expressed his appreciation to the public who made up the jury for taking time out of their lives to sit and listen to this three-week long trial. Mr. Finch is scheduled to be sentenced on Wednesday, February 4th. Mayor Krebsbach called for a moment of silence. February 3, 2015 Mendota Heights City Council Page 3 page 5 Mr. Matt Glewwe, 591 Highway 110; Ms. Sylvia Wentworth, 599 Highway 110; and Mr. Craig Koeckeritz, 586 Sibley Court noted that the 595 Highway 110 property has been condemned and that it has the potential of being developed as a senior living facility. The neighborhood put together a petition, submitted it to the City on January 30, and requested that the Council review the petition. They requested a chance at an upcoming City Council meeting to have an open discussion regarding this development. City Attorney Tom Lehmann noted that the procedure is that the City informed the property owner of 595 Highway 110 that they either needed to have the property razed or repaired. Currently, there is a purchase agreement on the property. Whoever purchases the property would need to go through the normal processes to develop the property. Councilmember Petschel also stated that the Council has received the petition and will be reviewing the materials. PRESENTATIONS A) EMPLOYEE RECOGNITION AWARDS The following employees received certificates for their years of service: Bobby Crane, Public Works Department 5 years Ryan Ruzek, Public Works Department 10 years Scott Goldenstein, Fire Department 15 years Jay Taylor, Fire Department 15 years Jamie Lerbs, Fire Department 35 years Tom Olund, Public Works Department 40 years Core Values Awards were presented as follows: Pam Deeb, City Receptionist Respectful Lorri Smith, City Clerk Ethical Bobby Crane, Senior Engineering Technician Service Oriented Kim Henning, Police Support Specialist Professional B) INTRODUCTION OF NEW FIREFIGHTERS Fire Chief John Maczko introduced the following new firefighters to the City: Patrick Bietz, started December 16, 2014 Daniel Goldenstein, started December 16, 2014 Frank Hazzard, started December 16, 2014 Scott Longsdorf, started January 3, 2015 February 3, 2015 Mendota Heights City Council Page 4 page 6 C) CHAPLAINS OATH OF OFFICE In conjunction with the West St. Paul Police Department, the Mendota Heights Police Department has a Chaplain Program. These chaplains help serve the citizens and support the police officers during critical situations and routine duties. Without the assistance of Chaplain Liaison Lynn Liberman and Assistant Chaplain Liaison Sue Plucker, the program would not be what it is today. Mayor Krebsbach issued the Oath of Office to the following: Chaplain Butch "Chap" Millet — Serving since 2003 Pastor John Snider — Serving since 2003 Pastor David Wick — Serving since 2003 Chaplain Frances Cuenca — Serving since 2006 Support Chaplain Alberto Vargas — Serving since 2006 Chaplain Lynn Liberman — Serving since 2007 Chaplain Sue Plucker — Serving since 2012 Chaplain Joel Detlefsen — Serving since 2012 Father Lenny Andrie — Serving since 2013 NEW AND UNFINISHED BUSINESS A) RESOLUTION 2015-11, APPOINTMENT TO CITY COMMISSIONS The following commissioners were reappointed for three years, beginning February 2015 and expiring January 2018: William Dunn, Airport Relations Commission David Sloan, Airport Relations Commission Ira Kipp, Parks and Recreation Commission Pat Hinderscheid, Parks and Recreation Commission Doug Hennes, Planning Commission Mary Magnuson, Planning Commission New commissioners were appointed as follows: Arvid Shamara, Airport Relations Commission (2/1/2015-1/31/2018) Christine Costello, Planning Commission (2/1/2015-1/31/2016) Joe Quehl and Rachel Fuhrer — Youth Representatives, Park and Recreation Commission (2/1/2015- 1/31/2016) 2/1/2015- 1/31/2016) Mayor Krebsbach explained that originally there was only to be one youth representative to the Park and Recreation Commission. However, both of these students were outstanding and had very different strengths. So it was decided to appoint both of them. Councilmember Norton moved to adopt RESOLUTION 2015-11, A RESOLUTION APPOINTING ADVISORY COMMISSION MEMBERS. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 February 3, 2015 Mendota Heights City Council Page 5 page 7 B) RESOLUTION 2015-08, ICE ARENA JOINT POWERS AGREEMENT City Attorney Tom Lehmann updated the Council on the proposed Joint Powers Agreement with the City of West St. Paul and Independent School District 197 (ISD197) for the refurbishing of the John V. Hoene Ice Arena. This JPA has been through much iteration with regards to potential changes. One of the items the Council asked for was clarification on the repayment to the City in the event that the ice arena were to close prematurely. Attorney Lehmann explained that they are mutually agreeable to a term of seven years. This indicates that in the event that the ice arena were to close within seven years, the City of Mendota Heights would be entitled to reimbursement of a pro -rata share of its contribution. He also noted that in Section 10.4, there is some redundancy about the expiration of 20 years. It was his recommendation that the language that reads 'for a period of at least 20 years' is not necessary and should be stricken. If approved this evening, this agreement would be forwarded to the City of West St. Paul and to Independent School District 197 for their review and approval. Councilmember Duggan moved to authorize the Mayor to sign RESOLUTION 2015-08, JOINT POWERS AGREEMENT FOR THE RENOVATION OF THE JOHN V. HOENE ICE ARENA and execute the agreement with the proposed change as outlined. Councilmember Povolny seconded the motion. Councilmember Petschel expressed her appreciation to everyone who worked to bring about a finalization to this contract. Ayes: 5 Nays: 0 C) MENDOTA HEIGHTS FIRE STATION SPACE NEEDS STUDY Fire Chief John Maczko explained that in December 2014 a consultant was approved to look at the space needs of the fire station. A committee has been put together and they would like to have two representatives from the Council also sit on the committee. In talking to the consultant, there could be four to six meetings. Their conclusion date is on or about May 19, 2015. Councilmember Duggan asked if the addition of the new Fire Reserve or training firefighters would be taken into consideration during this space needs study. Chief Maczko replied that the additional personnel would not necessarily impact the needs on space. Councilmember Povolny and Councilmember Norton both volunteered to serve on the committee. Councilmember Duggan moved to appoint Councilmember Povolny and Councilmember Norton to the Mendota Heights Fire Station Space Needs Study Committee. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 February 3, 2015 Mendota Heights City Council Page 6 page 8 COMMUNITY ANNOUNCEMENTS There were no community announcements. COUNCIL COMMENTS There were no council comments. ADJOURN Councilmember Duggan moved to adjourn. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 Mayor Krebsbach adjourned the meeting at 8:05 p.m. Sandra Krebsbach Mayor ATTEST: Lorri Smith City Clerk February 3, 2015 Mendota Heights City Council Page 7 page 9 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Council Workshop Held Tuesday, February 3, 2015 Pursuant to due call and notice thereof, a workshop of the City Council, City of Mendota Heights, Minnesota was held at 3:30 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 3:30 p.m. The following members were present: Councilmembers Duggan, Norton, Povolny, and Petschel. Also in attendance: Interim City Administrator Tamara Schutta. INTERVIEW OF COMMISSION CANDIDATES The city council interviewed the following candidates for a vacancies on the planning and airport relations commission: Jill Smith Christine Costello Mark Giorgini Lawrence Sommer Arvind Sharma Adam Luebke Martin Fallon Cynthia Hesbjerg Mary Pease Mark Hall The city council also interviewed the following candidates for the youth representative positions on the park and recreation commission: Joe Quehl Rachel Farber Following the interviews the council discussed the candidates and agreed to appoint Christine Costello to the planning commission and Arvind Sharma to the airport relations commission. The council also agreed to appoint both Joe Quehl and Rachel Farber as youth representatives to the park and recreation commission. ADJOURN Mayor Krebsbach adjourned the meeting at 6:20 p.m. ATTEST: Sandra Krebsbach, Mayor Lorri Smith, City Clerk page 10 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Council Workshop Held Tuesday, February 3, 2015 Pursuant to due call and notice thereof, a workshop of the City Council, City of Mendota Heights, Minnesota was held at 12:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 12:10 p.m. The following members were also present: Councilmembers Duggan, Norton, Povolny, and Petschel. Also in attendance: Interim City Administrator Tammy Schutta, Public Works Director John Mazzitello, Finance Director Kristen Schabacker, Planner Nolan Wall, Police Chief Mike Aschenbrener, Recreation Program Coordinator Sloan Wallgren, City Clerk Lorri Smith and Fire Chief John Maczko (arrived at 2:45 p.m.). A. LONG TERM GOALS 1. City Owned Properties The Council discussed possible development opportunities on several city owned properties. It was the consensus of the members to direct staff to begin the process of marketing the properties located at the Village at Mendota Heights. 2. Dedicated Special Park Funding Source The Special Parks Fund and how it is funded was discussed. Councilmembers discussed ways to dedicate additional funds to this account to be used for capital improvements in the parks. The members discussed dedicating the newly levied West St. Paul Ice Arena funds to the Special Parks Fund after the Ice Arena project is completed. Cell tower revenue was also discussed to be used for parks capital improvements. Council member Duggan suggested the Parks and Recreation Commission complete a 10 -year Capital Improvements Plan. 3. Infill Residential Development The Council discussed establishing regulations regarding teardowns' in order to protect the character of older neighborhoods. Planner Wall discussed options for code amendments that other cities have considered in this regard. The challenge is the development regulations that are equitable and still encourage new housing investments. The Council discussed the possibility of placing a parks fee on teardowns. The Council directed staff to work on code amendments to regulate teardowns and also begin the revising of the City's Comprehensive Plan. 4. Infrastructure Water System page 11 Public Works Director John Mazzitello explained the current water services agreement the city has with St. Paul Regional Water Service which is set to expire in November 2015. He explained the discussions that are taking place regarding the agreement for the conveyance of the water system to SPRWS. He reviewed discussion points regarding the agreement which include the city retaining the cell tower rental fees, retention of the city's ability to store material inside the water tower, reduction or elimination of the surcharge on the water bills, and the ability to alter priorities to include water main work in conjunction with street projects. The Council directed staff to continue the discussion with SPRWS and to update the Council at the May workshop. 5. Redevelopment Planning Grant Planner Wall updated the Council on the city's application for the Redevelopment Planning Grant. He stated the city should know by mid-March if the grant is received. In order to ensure an efficient planning process, he suggested forming a committee to work with Stantec to develop the scope of the project. The Council was in agreement to form a committee and appoint one Council member and one Planning Commission member to the committee to work with staff. Mayor Sandra Krebsbach volunteered to serve on the committee. 6. Trash Hauler Zones The Council reviewed options for regulating trash collection to alleviate the issues of the noise of multiple trucks and unattractive trash cans throughout the week. The Council discussed the possibility of the City purchasing a truck scale to weigh the garbage trucks to ensure they are within the regulations. Staff was directed to research the franchise agreement in place at the city of Forest Lake. 7. Emergency Action Plan Due to recent events in a local community, Chief Aschenbrener was directed to work on a report on City Hall security. He will review an escape plan with staff and Council in the near future. 8. Facility Study This item will be reviewed at the Council workshop in May. 9. Franchise Fees This item will be reviewed at the Council workshop in May. 10. Scott Patrick Memorial The Council was updated on the police officers memorial being planned by the police department. Providing partial funding for the officers and the Patrick family who are planning to travel to Washington D.C. to attend National Law Enforcement Week was briefly discussed. B. SHORT TERM GOALS 1. Cell Tower Ordinance Changes City staff was directed to bring the proposed Code changes to the regular city council meeting for their consideration. 2. Chickens It was the consensus of the Council to not consider allowing chickens in the city. 3. Dog Park The Council was brought up to date on the dog park that St. Paul is planning to build just north of Highway 13. Recreation Program Coordinator Sloan Wallgren stated this new dog park will not be built this year. Staff page 12 was directed to contact the City of St. Paul about partnering with them in this venture and see if they would be willing to build the park in 2015. Other sites in Mendota Heights were discussed. It was stated that the Pilot Knob South site is a valuable piece of property and it is probably not in the city's best interest to locate a dog park in this area. The Council focused on the Sibley Memorial Highway site and directed staff to discuss with the State of MN about acquiring additional abutting land for this purpose. 4. Double Fees for After the Fact CUP Staff was directed to bring the suggested code changes to the regular City Council meeting for their consideration. 5. Job Classifications/Compensation This item was not discussed. 6. Kensington Park Public Concerns This item was not discussed. 7. Mendota Heights Website Redesign This item was not discussed. 8. Rental Licenses Clarification Staff was directed to bring the suggested code changes to the regular City Council meeting for their consideration. 11. Recycling in City Parks Staff will review options for recycling containers to be placed in city parks. 12. Sump Pump Inspections Mazzitello updated the Council on the effects of sump pumps discharging to our sanitary sewer system and how it increases the rates. He suggested the city look at an inspection program to get these sump pumps corrected and which would then allow the rates to stabilize. Staff was directed to bring additional information back to the May workshop. C. ADDITIONAL ITEMS DISCUSSED Fire Department Fire Chief John Maczko announced that he would be retiring in early 2016. The hiring process for this position was briefly discussed. Fire Chief John Maczko explained a proposed new Fire Reserve program he would like to start. He outlined his plans for the program. ADJOURN Mayor Krebsbach adjourned the meeting at 3:10 p.m. page 13 ATTEST: Sandra Krebsbach, Mayor Lorri Smith, City Clerk irwoomm-a- CITY OF MENDOTA HEIGHTS page 14 1101 Victoria Curve I Mendota Heights, MN 55118 651.4521850 phone 1 651.452.8940 fax www.menclota-heights.com DATE: February 17, 2015 TO: Mayor and City Council FROM: Tamara Schutta, Interim City Administrator SUBJECT: 2015 City Council Goal Setting Recap BACKGROUND On February 3, 2015 the city council met in a workshop to review their goals for the upcoming year. Below is a summary of the topics that staff was directed to further work on throughout 2015: Long Term Goals Direction City Owned Properties Staff will be the process of marketing the properties located at the Village of Mendota Heights. Dedicated Special Park Funding Source Council discussed the possibility of dedicating funds currently levied for the West St. Paul Ice Arena renovation used to fund the Special Parks Fund. Another funding source discussed was cell tower revenue. Infill Residential Development Staff will draft code amendments regarding `teardowns' for the council to consider. Infrastructure Water System Staff will continue discussions with SPRWS and provide an update to the council at the May workshop. Redevelopment Planning Grant A committee of one councilmember, one planning commission member and staff will work with Stantec to develop a scope of the project. Trash Hauler Zones Staff will continue to do research on this topic and provide an update to the council at the May workshop. Emergency Action Plan Staff will provide a security report to the council. Council and staff will participate in an emergency evacuation exercise. Officer Patrick Memorial Officers Lambert, Larrive, and Shepard will continue to work on several ideas for a memorial for Officer Scott Patrick and provide a report to the council at the May workshop. Short Term Goals Direction Cell Tower Ordinance Changes Staff will continue to bring to council vacations of unneeded rights- of-way Dog Park Staff will explore two possibilities for a dog park. The first is partnering with the City of St. Paul. Second is reviewing the Sibley Memorial Highway site. page 15 Double Fees for After the Fact CUP Staff will bring suggested code changes to a regular council meeting for consideration. Rental Licenses Staff will bring suggested code changes to a regular council meeting for consideration. Sump Pump Inspections Staff will look at starting an inspections program to get sump pumps corrected and provide an update to council at the May workshop. Fire Department Succession Plan Staff will begin reviewing a succession plan to address the pending retirement of the Fire Chief. This is not a comprehensive list of the tasks that the city will work on this year, but these are the topics that staff will begin to develop a work plan for. Council will re -convene in a May workshop to review the progress of these items. BUDGET IMPACT N/A RECOMMENDATION Staff recommends the council make a motion to approve this 2015 city council goal list. This action requires a majority vote. page 16 1101 Victoria Curve 1 Mendota Heights, MN 5511E 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDDTA HEIGHTS DATE: February 17, 2015 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP, MBA Public Works Director/City Engineer SUBJECT: Approval of the Installation of a Street Light at Round Hill Road and Dodd Road BACKGROUND Staff has received a resident request for a streetlight to be installed at the intersection of Round Hill Road and Dodd Road. There is an existing electrical pole at the intersection. Past City practice for installations of streetlights on existing poles has been that Xcel Energy installs the light at no cost to the City, and the electrical charges are added to the City's streetlight bill. The City has not traditionally paid for any new pole installations. This item was originally presented at the February 3rd City Council meeting, but was tabled so that staff could contact adjoining property owners to gather comments on the street light installation proposal. Adjoining property owners were notified, and a copy of the letter sent is attached. At the time of agenda publication, staff had heard back from three of the five adjoining property owners; one in favor of a street light, two opposed to a street light, and two did not respond. The five property owners notified and their responses are shown on the attached aerial photo. BUDGET IMPACT Installation of the light would be free of charge. The City would have the electrical charges added to our monthly Xcel Energy bill. The amount of this charge would depend on consumption, but similar lights in the City are billed at $9.50/ month (4114.00 per year). RECOMMENDATION Staff recommends Council review the request for the Round Hill Road/Dodd Road streetlight. If Council wishes to approve the request for street light installation, pass a motion directing staff to order the installation of a street light on Round Hill Road at Dodd Road from Xcel Energy. This action requires a simple majority vote. page 17 February 6, 2013 Name Address Mendota Heights, MN 55118 RE: Street Light Request at Round Hill Road and Dodd Road Dear Property Owner, An area resident has requested that the City of Mendota Heights have a street light installed at the corner of Round Hill Road and Dodd Road (State Highway 149). If approved, the street light would be mounted to the existing power pole at the intersection. The requesting resident cites concerns about night time visibility, pedestrian safety, and the ability to locate the street at night. As a neighboring property owner, the City is interested in your comments and opinions about a proposed street light at this location. If you would like to comment on the requested street light, please contact me by Wednesday, February 11th. I can be reached at City Hall by calling 651- 452-1850, or email at j ohnrma@mendota-heights.com. This item is scheduled to be heard by the City Council at their February 17th meeting. This meeting will be held at City Hall beginning at 7:OOpm. Thank you in advance for your time and attention to this request. Sincerely, John R. Mazzitello, PE, PMP, MBA Public Works Director/City Engineer Page 1 of 1 page 18 Dta<o r.1F\ Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed_ This is nota legal document and should not be substituted fora title search, appraisal, survey, or For zoning verification_ Dakota County assumes no legal responsibility for the information contained in this data. Map Scale 1 inch = 63 feet 2/1012015 http://gis.co.dakota.mn.us/Content/DCGISMaps/_ags_c0e4e56fjpg 2/10/2015 page 19 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1651.452.8940 fax www.mendota-herghts.com DATE: TO: FROM: SUBJECT: CITY OF MEE`.ODOTA HEIGHTS February 17, 2015 Mayor and City Council Sloan Wallgren, Recreation Program Coordinator Ivy Hills Tennis Courts BACKGROUND The City of Mendota Heights maintains tennis courts at Marie Park, Friendly Hills Park, Wentworth Park, Valley Park and Ivy Hills Park. Regular maintenance of these courts includes patching and sealcoating approximately every 6 years. Eventually each court requires more significant work. The tennis courts at Ivy Hills Park are in need of such repair. Staff has obtained quotes to make repairs to the tennis courts, install an ADA compliant gate and install a sport tile system at Ivy Hills Park. The sport tile system comes with a 16 year guarantee and is estimated to last 20 to 25 years. Dermco-LaVine's quote was $61,400 and Snap Sports Athletic Surfaces quote was $65,287. The parks and recreation commission has regarded this project as their top priority project for this year. The commission believes that due to the location of the courts in town, they need to be upgraded as soon as possible. Staff recommends working with Dermco-LaVine on this project. The city has worked with Dermco- Lavine on several tennis court projects. Dermco-Lavine has always provided quality products and services to the city at very competitive prices. BUDGET IMPACT The funding for this project would come from the Special Parks Fund, which has a balance of approximately $158,000. The city has also obtained a grant from the United State Tennis Association Northern Section in the amount of $4,200 to help with the project, for total Special Parks Fund expenditure of $57,200. REQUIRED ACTION If the council desires to implement the staff recommendation, pass a motion authorizing staff to execute a contract with Dermco-Lavine for the tennis court rehabilitation project at Ivy Hills Park. This action requires a simple majority vote. coo,"11.1-" 0 tri CITY OF MENDOTA HEIGHTS _i_j page 20 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.rnendota-heights.com DATE: February 17, 2015 TO: Mayor, Council, and Interim City Administrator FROM: Mike Aschenbrener, Chief of Police / Emergency Manager SUBJECT: Out of Metro Travel Request INTRODUCTION: City policy requires notification of out of metro travel. During the next several months the following departmental members will be traveling to St. Cloud, Minnesota to attend training. Chief Aschenbrener — Minnesota State Chiefs of Police Executive Training Institute Tanner Spicer - Minnesota State Chiefs of Police Executive Training Institute Peyton Fleming - Minnesota State Chiefs of Police Executive Training Institute Chad Willson — Minnesota Arson Investigation training course BACKGROUND: Funds for the above training are included in the 2015 budget. RECOMMENDATION: Authorize staff to attend the training as representatives of the City of Mendota Heights Police Department. 1 CITY OF MENDOTA HEIGHTS page 21 1101 Victoria Curve I Mendota Heights, MN 55118 651.4521850 phone 1 651.452.8940 fax www.menclota-heights.com DATE: February 17, 2015 TO: Mayor and City Council FROM: John Maczko, Fire Chief Tamara Schutta, Interim City Administrator SUBJECT: Fire Marshall Travel Request BACKGROUND City policy requires that the city council approve any out of metro travel for city employees. Fire Marshall Jim Lee is requesting approval to attend the 2015 Fire Investigation Conference in St. Cloud, Minnesota from March 25 — 27, 2015. Expenses include conference registration, lodging, meals, and mileage are estimated to total $650. BUDGET IMPACT Funds for this conference are included in the 2015 budget. RECOMMENDATION If council desires, a motion to approve the requested out of metro travel would be in order. Approval of this action requires a majority vote of the city council. CITY OF MENDOTA HEIGHTS page 22 1101 Victoria Curve I Mendota Heights, MN 55118 651.4521850 phone 1 651.452.8940 fax www.menclota-heights.com DATE: February 17, 2015 TO: Mayor and City Council FROM: Tamara Schutta, Interim City Administrator SUBJECT: Appointment of Mark McNeill to the Position of Mendota Heights City Administrator INTRODUCTION On Thursday, January 29, 2015, the City Council interviewed the top finalist for the position of City Administrator. Mark McNeill was selected as the top candidate for the position by the Mayor and City Council. Mark McNeill comes to the City of Mendota Heights from Shapokee, where he had served as City Administrator from 1996 to 2014, overseeing all aspects of the organization. His credentials include a Bachelor of Arts degree in Political Science and Business from the University of Northern Iowa and a Master of Public Affairs degree from the University of Iowa. McNeill is also a Credentialed Manager with the International City/County Management Association. Mr. McNeill has accepted the position of City Administrator and will begin serving the City of Mendota Heights on Monday, February 23, 2015. This position of City Administrator serves at the discretion of the City Council, with a beginning salary of $120,000 per year. In order to make this official, the City Council needs to formalize the appointment by appointing Mr. McNeill at a City Council meeting. Attachment Resolution 2015-14, Approving Employment Agreement Employment Agreement BUDGET IMPACT As noted above. RECOMMENDATION If the council desires to approve the appointment of Mark McNeill to the position of City Administrator effective February 23, 2015, pass a motion adopting RESOLUTION 2015-14, APPROVING EMPLOYMENT AGREEMENT. This action requires a simple majority vote. page 23 City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 2015-14 A RESOLUTION APPROVING AN EMPLOYMENT AGREEMENT WHEREAS, the City Council of the City of Mendota Heights, Dakota County, Minnesota, at their January 29, 2015 City Council Special Meeting selected Mark McNeill to be the City Administrator effective February 23, 2015, and WHEREAS, it is desired to specify the terms of his employment with an Employment Agreement. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota that the Employment Agreement for hiring Mark McNeill as the City Administrator be approved. Adopted by the City Council of the City of Mendota Heights this 17th day of February, 2015. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk page 24 CITY OF MENDOTA HEIGHTS CITY ADMINISTRATOR EMPLOYMENT AGREEMENT THIS AGREEMENT is made and entered into this 17th day of February, 2015 between the CITY OF MENDOTA HEIGHTS, MINNESOTA, a municipal corporation, hereinafter referred to as the CITY, and Mark McNeill, hereinafter referred to as EMPLOYEE, to wit: WHEREAS, the CITY desires to employ the services of Mark McNeill as City Administrator of the city as provided by the laws of the State of Minnesota and relevant ordinances of the City of Mendota Heights; and EMPLOYEE desire to accept employment as the City Administrator of the City, and to have a written agreement relative to the compensation, benefits, requirements, and procedures for the employment of the EMPLOYEE as City Administrator of the City of Mendota Heights. 1. DUTIES — CITY hereby agrees to employ Mark McNeill as City Administrator of said City to perform the function and duties specified in the City Administrator's job description, and to perform duties specified under the ordinances of the City of Mendota Heights and the laws of the State of Minnesota and, such other legally permissible and proper duties and functions as the City Council shall from time -to -time assign. 2. COMPENSATION — Effective upon his date of employment, EMPLOYEE shall be compensated at an annual rate of $120,000.00 ("Salary"). Provided that EMPLOYEE is satisfactorily performing his job duties, effective February 23, 2016, Salary paid to EMPLOYEE shall increase to an annual rate of $122,500.00; Effective January 1, 2017, and thereafter, EMPLOYEE shall be entitled to annual raises at a rate equal to what is offered other non-union employees. City may choose to increase EMPLOYEE's salary based on performance, market comparison, or other consideration. 3. PERFORMANCE EVALUATION — The City Council and EMPLOYEE agree that an initial performance review will be conducted on EMPLOYEE after six (6) months and annually thereafter. The criteria for review and evaluation shall be at the sole discretion of the City Council, and may include criteria determined by the Council in consultation with the EMPLOYEE. 4. TERMINATION BY CITY — The CITY may, without notice and for any reason deemed appropriate in the discretion of the City Council, unilaterally terminate the employment of EMPLOYEE by majority vote of the City Council and shall pay to the EMPLOYEE a lump sum cash payment according to the following schedule in addition to any accrued and unused vacation and personal leave time: Termination Date Severance Before 1/1/2016 1/1/2016 to 12/31/2016 1/1/2017 to 12/31/2017 After 12/31/2017 3 months Salary 4 months Salary 5 months Salary 6 months Salary page 25 For an amount of time equal to the lump sum cash payment, CITY shall continue to pay CITY share of all benefits afforded in this agreement in effect at the time of termination. In consideration for the payments provided in this Section 4, EMPLOYEE agrees to execute a release of any and all claims against the CITY, at the time of termination, the release to be in such reasonable form as prepared by the CITY. In the event EMPLOYEE is terminated for just cause, EMPLOYEE will not receive any lump sum cash payment or any accrued and unused vacation or personal leave time. In no event will amount paid to EMPLOYEE upon termination by the CITY exceed the amount permitted by applicable law. "Just cause" shall be defined as malfeasance in office, gross misconduct, conviction for a felony, or conviction for an illegal act involving personal gain to employee. 5. TERMINATION BY EMPLOYEE: In the event EMPLOYEE voluntarily terminates employment, he agrees to provide a forty-five (45) day advanced written notice. In those circumstances, EMPLOYEE will be paid for his accrued vacation and personal leave time. In no event will amount paid to EMPLOYEE upon termination by the EMPLOYEE exceed the amount permitted by applicable law. 6. DEFERRED COMPENSATION/RETIREMENT PLAN — CITY shall contribute to Minnesota Public Employee's Retirement Association (PERA) as required by State law for EMPLOYEE or an alternate pension plan, if selected by EMPLOYEE, as authorized by State law. As allowed by Minn. State. 353.028, if so elected by EMPLOYEE, the CITY shall execute all necessary documents to allow EMPLOYEE the option for exclusion from coverage in (PERA), and to participate in the International City Association Retirement Corporation (ICMA-RC). Contributions by the CITY and EMPLOYEE to ICMA-RC shall be equivalent to those that are required for participants in PERA. 7. AUTOMOBILE ALLOWANCE — Ownership of a private automobile and current/valid driver's licensure is required of the employee as a condition of employment under this contract. Employee will be compensated for automobile mileage and usage incurred on behalf of City business at the rate of $200.00 per month pursuant to Minn. Stat. §471.665. Other expenses incurred by employee as are authorized by the city council such as seminars, conferences, meals and lodging incurred in pursuit of city business shall be reimbursed to the employee upon the employee providing the receipts therefore to the City Finance Director. The amount of the automobile allowance may be reviewed annually at the same time as the amount of the EMPLOYEE's annual salary is considered. page 26 8. INSURANCE CONSIDERATION (a) CITY shall maintain in force insurance protection, including comprehensive general liability and public officials' liability, which is applicable to all acts of EMPLOYEE arising from employment as City Administrator of the CITY as long as those acts fall within the scope of EMPLOYEE' s duties. (b) EMPLOYEE shall be entitled to participate in any group health and hospitalization, life or any other type of insurance made available to non-union employees of the CITY at the same level of benefit, cost, and CITY premium participation as is provided to other non-union employees. 9. VACATION AND SICK LEAVE (a) EMPLOYEE shall be entitled to paid vacation at the rate of 120 hours per year through the end of February 2020. As of March 1, 2020, EMPLOYEE shall be entitled to paid vacation at the same rate as now extended to non-union employees. Upon commencing employment, EMPLOYEE shall be credited with 80 hours of paid vacation, 24 hours of personal leave, and 24 hours of extended disability leave. (b) EMPLOYEE shall accrue and be entitled to use personal/extended disability leave as now extended to other non-union employees. 10. HOLIDAYS — CITY shall provide EMPLOYEE the same holidays as enjoyed by other non-union employees. 11. MEMBERSHIP DUES — The CITY agrees to budget and to pay the professional dues and subscriptions of EMPLOYEE as the City Council determines to be necessary for his full participation in associations and organizations necessary and desirable for his continues professional growth and development. Specifically covered herein shall be EMPLOYEE's dues to the International City Management Association, the Minnesota City Management Association and the Metropolitan Area Management Association. All other payments for dues and subscriptions must be approved in advance by the City Council. 12. CONFERENCES, TRAINING AND CONTINUING EDUCATION — CITY will annually consider paying for the cost of registration, travel and subsistence for attendance at national, State and local meetings of the International City Management Association, the Minnesota City Management Association, the Metropolitan Area Manager's Association, the League of Minnesota Cities and the Association of Metro Cities. CITY will annually consider paying for the Effective Management Training coursework. Payment for attendance at all other conferences, meetings, seminars, and any out of state travel shall be approved in advance by the City Council. EMPLOYEE shall be eligible for participation in the CITY's Educational Incentive Tuition Refund policy as included in Section 20 of the Personnel Code, Resolution No. 85-107. page 27 13. OUTSIDE EMPLOYMENT/ACTIVITIES (a) EMPLOYEE shall devote his full time and best efforts to the business and affairs of the City, and except as hereinafter expressly stated, EMPLOYEE shall not accept any other employment during the term of this Agreement. (b) EMPLOYEE shall not spend more than 10 hours per week teaching, counseling, or doing other non -City business, without first obtaining the City Council's approval. 14. GENERAL CONDITIONS OF EMPLOYMENT - In addition to the benefits citied herein, the CITY shall provide the EMPLOYEE with any and all benefits that apply to other non-union employees of the city. In the event of a conflict between the provisions of this employment agreement and the CITY's Personnel Code, Resolution No. 85-107, or any other personnel regulations or policy of the CITY, the terms of this Agreement shall prevail. 15. GENERAL PROVISIONS - This Agreement shall be governed by the laws of the State of Minnesota. This document constitutes the entire agreement between the parties hereto. If during the term of this Agreement any specific clause of the Agreement is determined to be illegal by a judicial decision or binding Minnesota Attorney General Opinion, the remainder of this Agreement shall not be affected by such a determination and shall remain in force. The parties will meet to negotiate regarding an amendment to the Agreement to replace the provision declared illegal. Failure of either party to insist, in any one or more instances, upon the performance of any of the terms, covenants, or conditions of this EMPLOYMENT AGREEMENT or to exercise any right hereunder, shall not be construed as a waiver or relinquishment of the future exercise of such right, but the obligation of the other party with respect to such future performance shall continue in full force and effect. This agreement was reviewed and considered by the City Council and approved by Resolution No. 2015-14 by the City Council of the City of Mendota Heights, Minnesota, on February 17, 2015. EMPLOYEE CITY OF MENDOTA HEIGHTS Mark McNeill Sandra Krebsbach, Mayor Date ATTEST: Lorri Smith, City Clerk Date DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS February 17, 2015 Mayor and City Council Tamara Schutta, Interim City Administrator Personnel Action Item page 28 1101 Victoria Curve I Mendota Heights, MN 55118 651.4521850 phone 1 651.452.8940 fax www.menclota-heights.com Item 1: Authorization to begin the recruitment process for the Engineering Intern Position (Temporary/Seasonal Employee) Staff is requesting council approval to begin the recruitment process for the Engineering Intern position. In past years, an Engineering Intern has been hired to assist the Engineering Division with various spring and summer projects. The Engineering Department will experience a busy spring and summer with design and construction projects including South Victoria Road Reconstruction, Sanitary Sewer Cleaning, Televising and Lining Project, GIS updates, sign inventory, CAMP monitoring on Lemay Lake, E Coli monitoring in Interstate Valley and Asset Management inventory and program implementation. In addition to these projects, the department will be contracting for street striping and seal coating, resolving drainage issues, updating record drawings and preparing feasibility reports for potential 2016 projects. The primary objective of this position is to assist the Engineering Division of the Public Works Department with construction staking, construction observation, records management, geographical information (GIS) data and base mapping, engineering, project development, planning, public requests and other Division functions as assigned. This position is intended for a current or recent college student majoring in Civil Engineering, GIS, or other related field. The pay range for this position is $10.00-$12.00 per hour. Staff recommends that council authorize staff to begin the recruitment process for the Engineering Intern position. Item 2: Approval of 2015 Seasonal Staff Pay Matrix In 2010, the City Council approved the Seasonal Staff Pay Matrix. Minnesota passed a new minimum wage law that took effect August 1, 2014. The City of Mendota Heights is considered a large employer so we are required to pay a minimum wage of $8.00. The minimum wage rate is scheduled to increase to $9.00 on August 1, 2015. Currently the starting pay for Recreation Staff I is $8.25 per hour. Step 2 is $8.50, Step 3 is $8.75 and Step 4 is $9.00. Staff is proposing the following hourly rate structure for Recreation Staff I to comply with the Minnesota Minimum Wage Law. Recreation Staff I Includes Clubhouse Worker, Rink Attendant, Parks/Tennis Helper page 29 Step 1 Step 2 $9.00 $9.25 Staff recommends approving the 2015 Seasonal Staff Pay Matrix. Attachment 2015 Seasonal Staff Pay Matrix Item 3: Approval to begin the Rehire and Recruitment Process for Spring/Summer 2015 Seasonal Hires Staff is requesting council approval to begin the re -hire and recruitment process for the Mendota Heights spring/summer 2015 parks & recreation, public works and Par 3 staff. Par 3: Staff is requesting approval to send out re -hire packets, post and recruit for the positions of: Total number of Position Seasonal Employees Clubhouse Workers 6 Golf Instructors 4 Golf Instructor Assistant 1 Golf Maintenance Workers 3 Pay Range $9.00 - $9.50 per hour $22.00 - $22.75 per hour $9.00 per hour $10.00 - $10.75 per hour Parks & Recreation: Staff is requesting approval to send out re -hire packets, post and recruit for the positions of: Position Playground Lead Playground Assistant Recreation Assistant Tennis Instructor Tennis Lead Tennis Assistants Field Attendant Public Works: Staff is requesting approval to Total number of Seasonal Employees 1 5 2 1 2 3 1 Pay Range $12.00 - $13.75 per hour $9.75 - $10.50 per hour $9.75 - $10.50 per hour $22.00 — $22.75 per hour $12.00 - $12.75 per hour $9.75 - $10.50 per hour $9.00 per hour send out re -hire packets, post and recruit for the spring/summer three seasonal positions of Public Works Seasonal Maintenance Worker. Total number of Position Seasonal Employees Seasonal Maintenance Worker Pay Range 3 $10.00 - $10.75 per hour page 30 City staff recommends that city council authorize the staff to begin the re -hire and recruitment process for the above listed spring/summer 2015 Par 3, parks and recreation and public works seasonal positions. Item 4 Public Works Maintenance I Per Article 17.3 of the 2014 — 2015 Teamsters Labor Agreement at any time during the probationary period a newly hired employee may be terminated at the sole discretion of the employer. It was in the best interest of the City to terminate employment with Mr. Roers effective February 5, 2015. City staff recommends the city council recognize Alex Roers termination of employment effective February 5, 2015. City staff also recommends that city council authorize staff to begin the recruitment process for a Public Works Maintenance I position to fill the vacancy within the streets division. This action requires a simple majority vote. Item 5 Extended Leave of Absence Approval Sergeant Brian Convery is currently on a leave of absence for a work related injury. After reviewing his current leave balances, staff is recommending extending his leave of absence to April 30, 2015. This will be the last leave of absence extension for Sergeant Brian Convery. BUDGET IMPACT As noted above. RECOMMENDATION Staff recommends that the Mendota Heights City Council approves the actions requested above for these five items. page 31 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1651,452.8940 fax www.mendota-heights.com DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS BACKGROUND February 17, 2015 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director Claims List Summary Significant Claims Xcel Energy — Utilities MN Department of Labor & Industry — 3`d Qtr Surcharges A to Z Home Inspections — December & January Inspections Morton Salt — Road Salt $ 14,399.73 $ 4,266.27 $ 7,825.00 $ 25,634.60 Manual Checks Total $ 25,155.18 System Checks Total $ 75,838.46 Total for the list of claims for the February 17, 2015 city council meeting $ 100,993.64 RECOMMENDATION: Approval of the list of claims for February 3, 2015. Account Search Name BCA - BTS CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 01/30/15 MAN Comments DEPT Descr E 01-4490-020-20 Search Name BCA - BTS BACKGROUND CHECKS - JANITORIAL Police Search Name FISCHER S SERVICE - PLOWING E 01-4268-500-30 VOID CHECK #085780 Fire E 01-4335-315-30 VOID CHECK #085780 Fire Search Name FISCHER S SERVICE - PLOWING Search Name I C M A RETIREMENT 457 G 01-2072 01/30/2015 PAYROLL Search Name I C M A RETIREMENT 457 Search Name NATIONWIDE RETIREMENT SOLUTION G 01-2072 01/30/2015 PAYROLL Search Name NATIONWIDE RE i IREMENT SOLUTION Search Name UNITED WAY OF ST. PAUL G 01-2070 01/30/2015 PAYROLL Search Name UNITED WAY OF ST. PAUL Search Name XCEL ENERGY G 15-2010 G 08-2010 G 01-2010 G 28-2010 G 15-2010 G 08-2010 G 01-2010 Search Name XCEL ENERGY DEC 2014 GAS UTILITIES DEC 2014 GAS UTILITIES DEC 2014 GAS UTILITIES DEC 2014 EL. UTILITIES DEC 2014 EL. UTILITIES DEC 2014 EL. UTILITIES DEC 2014 EL. UTILITIES page 32 Amount $39.50 02/12/15 10:20 AM Page 1 $39.50 -$522.00 -$420.00 -$942.00 $197.92 $197.92 $50.00 $50.00 $49.00 $49.00 $1,123.22 $1,889.37 $3,156.74 $1,401.04 $1,191.73 $1,755.88 $3,881.75 $14,399.73 $13,794.15 Account CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 02/11/15 MAN Comments DEPT Descr page 33 Amount 02/12/15 10:29 AM Page 1 Search Name ASSURANT EMPLOYEE BENEFITS E 01-4132-031-30 FEB 2015 LTDPREMIUM Search Name ASSURANT EMPLOYEE BENEFITS Search Name B C A - BTS E 01-4490-030-30 Search Name B C A - BTS Fire BACKGROUND CHECK - FIRE DEPT Fire Search Name FISCHER S SERVICE - PLOWING E 01-4335-315-30 REPLACE CK #85780 E 01-4268-500-30 REPLACE CK #85780 Search Name FISCHER S SERVICE - PLOWING Search Name MCF 0 A E 01-4400-110-10 VOID #086095 Search Name MCF 0 A Search Name MENDOTA HEIGHTS, CITY OF E 01-4480-110-10 EMPLOYEE RECOGNITION Search Name MENDOTA HEIGHTS, CITY OF Search Name MN BENEFIT ASSN G 01-2071 FEB 2015 PREMIUM Search Name MN BENEFIT ASSN Search Name MN DEPT OF LABOR & INDUSTRY G 01-2010 3RD QTR 2014 SURCHARGES Search Name MN DEPT OF LABOR & INDUSTRY Search Name NCPERS GROUP LIFE INS. G 01-2071 FEB 2015 PREMIUM Search Name NCPERS GROUP LIFE INS. Search Name SELECT ACCOUNT G 01-2071 E 05-4131-105-15 E 01-4131-050-50 E 01-4131-070-70 E 01-4131-020-20 E 01-4131-110-10 Search Name SELECT ACCOUNT FEB 2015 HSA CONTRIBUTION FEB 2015 HSA CONTRIBUTION FEB 2015 HSA CONTRIBUTION FEB 2015 1 -ISA CONTRIBUTION FEB 2015 HSA CONTRIBUTION FEB 2015 HSA CONTRIBUTION Fire Fire Administration Administration Engineering Enterprise Road & Bridges Parks & Recreation Police Administration $180.84 $180.84 $34.75 $34.75 $420.00 $522.00 $942.00 -$220.00 -$220.00 $450.00 $450.00 $15.79 $15.79 $4,266.27 $4,266.27 $96.00 $96.00 $2,741.54 $438.46 $515.38 $257.69 $1,307.69 $334.62 $5,595.38 $11,361.03 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/17/15 PAY page 34 02/12/15 10:34 AM Page 1 Account Comments DEPT Descr Amount Search Name 1, 2, TREE, LLC G 01-2010 Search Name 1, 2, TREE, LLC TREE REMOVAL $1,100.00 Search Name 3RD LAIR SKATE PARK E 01-4435-070-70 SKATEBOARD CAMPS - DEPOSIT $1,100.00 Parks & Recreation $900.00 Search Name 3RD LAIR SKATE PARK $900.00 Search Name 4 PAWS ANIMAL CONTROL LLC E 01-4225-800-90 JAN 2015 ANIMAL CONTROL Animal Control $320.63 G 01-2035 JAN 2015 ANIMAL CONTROL -$20.63 Search Name 4 PAWS ANIMAL CONTROL LLC $300.00 Search Name A TO Z HOME INSPECTION, LLC G 01-2010 DEC 2014 INSPECTIONS $350.00 E 01-4231-040-40 JAN 2015 INSPECTIONS Code Enforcement/Inspe $7,475.00 Search Name A TO Z HOME INSPECTION, LLC $7,825.00 Search Name ALL CITY ELEVATOR, INC. E 08-4335-000-00 FEB 2015 ELEVATOR CONTRACT - CITY HALL Spec Fds $153.00 Search Name ALL CITY ELEVATOR, INC. $153.00 Search Name ALLIANCE BENEFIT GROUP E 01-4490-110-10 2015 COBRA ADMIN FEE Administration $240.00 Search Name ALLIANCE BENEFIT GROUP $240.00 Search Name AMERIPRIDE SERVICES E 08-4335-000-00 E 01-4335-310-50 E 15-4335-310-60 E 01-4335-310-70 Search Name AMERIPRIDE SERVICES MAT SERVICE - CITY HALL MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE Spec Fds Road & Bridges Utility Enterprise Parks & Recreation $242.63 $28.11 $28.10 $28.10 $326.94 Search Name ANCOM COMM INC E 01-4305-030-30 PAGER SERVICE - FIRE DEPT Fire $95.00 Search Name ANCOM COMM INC $95.00 Search Name BOLTON & MENK INC E 27-4220-791-00 E 80-4220-788-00 Search Name BOLTON & MENK INC VICTORIA RD SOUTH PROJECT VICTORIA RD PROJECT Spec Fds Spec Fds Search Name BOYER TRUCK PARTS E 01-4330-460-30 EQUIPMENT REPAIR PARTS - FIRE DEPT Fire Search Name BOYER TRUCK PARTS Search Name C. DARLENE OEHLKE, CAP E 01-4220-110-10 02/03/2015 CITY COUNCIL MTG Administration Search Name C. DARLENE OEHLKE, CAP Search Name CALIBRE PRESS LLC E 01-4400-020-20 TRAINING - PD Police $1,242.00 $158.00 $1,400.00 $17.94 $17.94 $84.60 $84.60 $357.00 Search Name CALIBRE PRESS LLC $357.00 Search Name CAMELOT CLEANERS CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/17/15 PAY page 35 02/12/15 10:34 AM Page 2 Account Comments DEPT Descr Amount G 01-2010 UNIFORMS CLEANING - PD $112.30 Search Name CAMELOT CLEANERS $112.30 Search Name CDW GOVERNMENT, INC E 01-4301-114-14 HARDWARE - IT Info Tech E 01-4301-020-20 PRINTER - PD Police Search Name CDW GOVERNMENT, INC $355.99 $613.78 $969.77 Search Name CERTIFIED FOLDER DISPLAY SVC. E 01-4331-020-20 DISPLAY - PD Police $610.12 Search Name CERTIFIED FOLDER DISPLAY SVC. $610.12 Search Name CHADER BUSINESS EQUIPMENT, INC E 01-4301-020-20 CONTRACT RENEWAL - PD Police $1,814.00 Search Name CHADER BUSINESS EQUIPMENT, INC $1,814.00 Search Name COMCAST E 45-4210-045-45 FEB 2015 SERVICE - PAR3 Golf Course $187.27 Search Name COMCAST $187.27 Search Name CRABTREE COMPANIES, INC. E 01-4301-114-14 LASERFICHE SOFTWARE Info Tech $1,680.00 Search Name CRABTREE COMPANIES, INC. $1,680.00 Search Name DAKOTA COUNTY CHAMBER OF COMM E 01-4400-110-10 SEMINAR - T. SCHUTTA Administration $25.00 Search Name DAKOTA COUNTY CHAMBER OF COMM $25.00 Search Name DAKOTA COUNTY ENVIRONMENT MGMT E 15-4335-310-60 E 01-4490-050-50 E 01-4490-070-70 E 15-4490-060-60 HAZARDOUS WASTE DISPOSAL 2015 HAZ. WASTE LICENSE 2015 HAZ. WASTE LICENSE 2015 HAZ. WASTE LICENSE Utility Enterprise Road & Bridges Parks & Recreation Utility Enterprise $5.90 $19.00 $19.00 $19.00 Search Name DAKOTA COUNTY ENVIRONMENT MGMT $62.90 Search Name DAKOTA COUNTY FINANCIAL SERVIC G 05-2010 G 15-2010 G 01-2010 G 05-2010 G 01-2010 G 15-2010 DEC 2014 RADIO SUBSCRIBER FEES DEC 2014 RADIO SUBSCRIBER FEES DEC 2014 RADIO SUBSCRIBER FEES NOV 2014 RADIO SUBSCRIBER FEES NOV 2014 RADIO SUBSCRIBER FEES NOV 2014 RADIO SUBSCRIBER FEES $69.99 $23.33 $1,773.08 $69.99 $1,773.08 $23.33 Search Name DAKOTA COUNTY FINANCIAL SERVIC $3,732.80 Search Name DAKOTA COUNTY RECORDER E 01-4220-080-80 JAN 2015 ABSTRACT FEES Planning $618.00 Search Name DAKOTA COUNTY RECORDER $618.00 Search Name ECKBERG LAMMERS E 01-4220-120-40 E 03-4220-120-00 E 15-4220-120-60 G 01-2010 G 27-1145 E 01-4220-120-20 JAN 2015 LEGAL SERVICES JAN 2015 LEGAL SERVICES JAN 2015 LEGAL SERVICES DEC 2014 LEGAL SERVICES COUNCIL MTGS JAN 2015 LEGAL SERVICES JAN 2015 LEGAL SERVICES Code Enforcement/Inspe Spec Fds Utility Enterprise Police $375.00 $300.00 $62.50 $200.00 $150.00 $362.50 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/17/15 PAY page 36 02/12/15 10:34 AM Page 3 Account Comments DEPT Descr Amount E 01-4220-120-80 JAN 2015 LEGAL SERVICES Planning $75.00 E 01-4481-110-10 JAN 2015 LEGAL SERVICES Administration $362.50 E 01-4220-120-10 JAN 2015 LEGAL SERVICES Administration $950.00 E 01-4221-120-10 JAN 2015 LEGAL SERVICES - COUNCIL MTGS Administration $400.00 Search Name ECKBERG LAMMERS $3,237.50 Search Name ELDER, ALAN & JAIME G 15-1150 REFUND - SEWER ACCT BALANCE $54.57 Search Name ELDER, ALAN & JAIME $54.57 Search Name EMERGENCY APPARATUS MTNC E 01-4330-460-30 EQUIPMENT REPAIR PARTS - FIRE DEPT Fire $79.34 Search Name EMERGENCY APPARATUS MTNC $79.34 Search Name EVEREST EMERGENCY VEHICLES INC E 01-4330-440-20 EQUIPMENT REPAIR PARTS - PD Police $85.82 Search Name EVEREST EMERGENCY VEHICLES INC $85.82 Search Name FASTENAL INDUSTRIAL & CONSTR E 01-4305-050-50 OPERATING SUPPLIES - STREETS Search Name FASTENAL INDUSTRIAL & CONSTR Search Name FEDERAL PUBLISHING E 01-4300-050-50 E 01-4300-070-70 E 15-4300-060-60 Search Name FEDERAL PUBLISHING COMPLIANCE MATERIALS COMPLIANCE MATERIALS COMPLIANCE MATERIALS Search Name GOPHER STATE ONE CALL E 01-4210-040-40 JAN 2015 SERVICE Search Name GOPHER STATE ONE CALL Road & Bridges $27.83 Road & Bridges Parks & Recreation Utility Enterprise $27.83 $99.50 $99.50 $99.50 $298.50 Code Enforcement/Inspe $87.20 $87.20 Search Name GOVERNMENT TRAINING SERVICE E 01-4400-110-10 ANNUAL CONFERENCE - L. SMITH Administration $220.00 Search Name GOVERNMENT TRAINING SERVICE $220.00 Search Name GRAINGER E 08-4335-000-00 E 08-4335-000-00 Search Name GRAINGER BLDG MAINT. SUPPLIES - CITY HALL BLDG MAINT. SUPPLIES - CITY HALL Spec Fds Spec Fds $52.32 $44.88 $97.20 Search Name GRANNIS & HAUGE, P.A. E 01-4222-120-20 JAN 2015 LEGAL SERVICES Police $5,891.00 Search Name GRANNIS & HAUGE, P.A. $5,891.00 Search Name GRAYBAR ELECTRIC E 15-4305-060-60 OPERATING SUPPLIES - SEWER Utility Enterprise $83.44 Search Name GRAYBAR ELECTRIC $83.44 Search Name HOSE INC E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $64.64 Search Name HOSE INC $64.64 Search Name IAC P E 01-4404-020-20 2015 MEMBERSHIP Police $150.00 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/17/15 PAY Comments DEPT Descr page 37 02/12/15 10:34 AM Page 4 Amount Search Name IA CP Search Name INNOVATIVE OFFICE SOLUTIONS G 01-2010 G 01-2010 E 01-4300-110-10 E 15-4300-060-60 E 01-4300-020-20 E 05-4300-105-15 OFFICE SUPPLIES - FIRE DEPT OFFICE SUPPLIES - FIRE DEPT OFFICE SUPPLIES - ADMIN OFFICE SUPPLIES - UB OFFICE SUPPLIES - PD OFFICE SUPPLIES -ENG. Search Name INNOVATIVE OFFICE SOLUTIONS Search Name INTERSTATE BATTERY SYSTEM E 01-4330-440-20 BATTERY - PD Search Name INTERSTATE BATTERY SYSTEM Search Name INVER GROVE FORD E 01-4330-440-20 E 15-4305-060-60 Search Name INVER GROVE FORD EQUIPMENT REPAIR PARTS - PD OPERATING SUPPLIES - SEWER Search Name JANI-KING OF MINNESOTA, INC. E 01-4335-310-70 E 15-4335-310-60 E 01-4335-315-30 E 01-4335-310-50 E 01-4331-020-20 Search Name JANI-KING OF Search Name KILBURG, JIM E 01-4335-315-30 Search Name KILBURG, JIM FEB 2014 SERVICE - PW GARAGE FEB 2014 SERVICE - PW GARAGE FEB 2014 SERVICE - FIRE DEPT FEB 2014 SERVICE - PW GARAGE FEB 2014 SERVICE - PD MINNESOTA, INC. EL. REPAIRS - FIRE HALL Search Name LAWSON PRODUCTS, INC E 15-4305-060-60 OPERATING SUPPPLIES - SHOP E 15-4305-060-60 OPERATING SUPPPLIES - SEWER E 01-4305-050-50 OPERATING SUPPPLIES - SHOP E 01-4305-070-70 OPERATING SUPPPLIES - SHOP Search Name LAWSON PRODUCTS, INC Search Name LEAGUE MN CITIES E 01-4400-020-20 Search Name LEAGUE MN CITIES PATROL SUBSCRIPTION Search Name LILLIE SUBURBAN NEWS E 01-4240-080-80 ORDINANCE PUBLICATION E 01-4240-110-10 SUMMARY BUDGET STATEMENT Search Name LILLIE SUBURBAN NEWS Search Name MAZZITELLO, JOHN E 05-4400-105-15 E 05-4404-105-15 E 05-4415-105-15 Search Name MAZZITELLO, JOHN Search Name MCKAY ENTERPRISES PARKING REIMBURSEMENT MEMBERSHIP RENEWAL MILEAGE REIMBURSEMENT Administration Utility Enterprise Police Engineering Enterprise Police Police Utility Enterprise Parks & Recreation Utility Enterprise Fire Road & Bridges Police Fire Utility Enterprise Utility Enterprise Road & Bridges Parks & Recreation Police Planning Administration Engineering Enterprise Engineering Enterprise Engineering Enterprise $150.00 $12.87 -$12.87 $97.29 $26.72 $46.62 $43.84 $214.47 $109.95 $109.95 $218.55 $13.84 $232.39 $66.67 $66.66 $200.00 $66.67 $780.00 $1,180.00 $100.00 $100.00 $81.41 $215.20 $81.42 $81.41 $459.44 $1,275.00 $1,275.00 $33.75 $67.50 $101.25 $10.00 $285.00 $134.55 $429.55 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/17/15 PAY Comments DEPT Descr page 38 02/12/15 10:34 AM Page 5 Amount E 01-4305-020-20 Search Name MCKAY ENTERPRISES Search Name MENARDS E 01-4305-070-70 E 08-4335-000-00 E 01-4305-050-50 E 08-4335-000-00 E 01-4422-050-50 E 15-4305-060-60 E 08-4335-000-00 Search Name MENARDS SUPPLIES - PD Police OPERATING SUPPLIES- PARKS BLDG REPAIR SUPPLIES - CITY HALL SHOP SUPPLIES CLEANING SUPPLIES - CITY HALL ROAD REPAIR SUPPLIES OPERATING SUPPLIES - SEWER BLDG REPAIR SUPPLIES - CITY HALL Search Name MENDOTA HEIGHTS, CITY OF G 45-2010 4TH QTR SEWER - PAR3 Search Name MENDOTA HEIGHTS, CITY OF Search Name METRO JANITORIAL SUPPLY INC E 01-4335-310-50 E 01-4335-310-70 E 15-4335-310-60 FLOOR REFINISHING - PW FLOOR REFINISHING - PW FLOOR REFINISHING - PW Parks & Recreation Spec Fds Road & Bridges Spec Fds Road & Bridges Utility Enterprise Spec Fds Road & Bridges Parks & Recreation Utility Enterprise $1,305.00 $1,305.00 $49.96 -$16.95 $65.98 $49.54 $7930 $20.91 $16.95 $265.89 $284.15 $284.15 $255.00 $255.00 $255.00 Search Name METRO JANITORIAL SUPPLY INC $765.00 Search Name MINNESOTA SHERIFFS ASSOC E 01-4400-020-20 TRAINING - L. BRANDT Police $70.00 Search Name MINNESOTA SHERIFFS ASSOC $70.00 Search Name MITCHELL1 E 01-4300-040-40 FEB 2015 SERVICE Code Enforcement/Inspe $169.00 Search Name MITCHELL1 $169.00 Search Name MN DEPT OF HEALTH E 01-4490-070-70 E 45-4220-045-45 Search Name MN DEPT OF HEALTH FOOD/BEV. LICENSE - PARKS FOOD/BEV. LICENSE - PAR3 Search Name MN DEPT OF LABOR & INDUSTRY E 08-4335-000-00 ELEVATOR LICENSE - C ITY HALL Search Name MN DEPT OF LABOR & INDUSTRY Search Name MN TEAMSTERS LOCAL 320 G 01-2075 JAN 2015 UNION DUES G 01-2075 FEB 2015 UNION DUES Search Name MN TEAMSTERS LOCAL 320 Search Name MOCIC E 01-4404-020-20 2015 MEMBERSHIP Police Search Name MOCIC Parks & Recreation • Golf Course Spec Fds Search Name MORTON SALT E 01-4421-050-50 E 01-4421-050-50 E 01-4421-050-50 Search Name MORTON SALT ROAD SALT ROAD SALT ROAD SALT Road & Bridges Road & Bridges Road & Bridges $266.00 $332.00 $598.00 $100.00 $100.00 $620.00 $572.00 $1,192.00 $150.00 $150.00 $14,789.89 $3,385.65 $7,459.06 $25,634.60 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/17/15 PAY Comments DEPT Descr page 39 02/12/15 10:34 AM Page 6 Amount Search Name NATURE CALLS, INC E 01-4200-610-70 Search Name NATURE CALLS, INC JAN 2015 RENTALS - PARKS Search Name NII 11 SANITATION INC E 45-4280-045-45 RECYCLING - PAR3 Search Name Ni 1 11 SANITATION INC Search Name NORTHLAND CHEMICAL E 01-4305-050-50 E 01-4305-070-70 E 15-4305-060-60 OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP Search Name NORTHLAND CHEMICAL Search Name NORTHWEST FILTER SUPPLY, INC. E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Search Name NORTHWEST FILTER SUPPLY, INC. Search Name NUSS TRUCK & EQUIPMENT E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Search Name NUSS TRUCK & EQUIPMENT Search Name OFFICE DEPOT G 01-2010 G 15-2010 Search Name OFFICE DEPOT OFFICE SUPPLIES - PW OFFICE SUPPLIES - PW Search Name OREILLY AUTO/FIRST CALL E 01-4330-440-20 E 01-4305-070-70 E 01-4305-070-70 E 01-4330-440-20 EQUIPMENT REPAIR PARTS - PD OPERATING SUPPLIES - PARKS OPERATING SUPPLIES - PARKS EQUIPMENT REPAIR PARTS - PD Search Name OREILLY AUTO/FIRST CALL Search Name OXYGEN SERVICE CO E 01-4200-610-50 E 01-4200-610-70 E 15-4200-610-60 Search Name OXYGEN SERVICE CO Search Name PENTEL, REBECCA E 01-4305-020-20 Search Name PENTEL, REBECCA Search Name PETERBILT NORTH E 01-4330-440-20 E 01-4330-490-50 Search Name PETERBILT NORTH Search Name PETERSEN, ERIC E 01-4490-020-20 Search Name PETERSEN, ERIC Search Name R K HUNTER E 08-4335-000-00 CYLINDER RENT - PW CYLINDER RENT - PW CYLINDER RENT - PW OPERATING SUPPLIES - PD EQUIPMENT REPAIR PARTS - PD EQUIPMENT REPAIR PARTS - STREETS TRAVEL EXPENSE REIMB. - E. PETERSEN Parks & Recreation Golf Course Road & Bridges Parks & Recreation Utility Enterprise Road & Bridges Road & Bridges Police Parks & Recreation Parks & Recreation Police Road & Bridges Parks & Recreation Utility Enterprise Police Police Road & Bridges Police $228.00 $228.00 $19.19 $19.19 $22.75 $22.75 $22.74 $68.24 $58.74 $58.74 $24.92 $24.92 $66.34 $33.16 $99.50 $80.19 $61.74 $23.88 $154.70 $320.51 $26.87 $26.87 $26.86 $80.60 $106.42 $106.42 $20.16 $29.96 $50.12 $238.83 $238.83 CITY HALL IMPROVEMENTS Spec Fds $290.00 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/17/15 PAY page 40 02/12/15 10:34 AM Page 7 Account Comments DEPT Descr Amount Search Name R K HUNTER $290.00 Search Name RAY 0 HERRON CO. INC. E 01-4400-020-20 SUPPLIES - PD Police Search Name RAY 0 HERRON CO. INC. Search Name SCHLOMKA SERVICES, LLC E 15-4330-400-60 LIFT STATION CLEANING Utility Enterprise Search Name SCHLOMKA SERVICES, LLC $1,226.00 $1,226.00 $770.00 $770.00 Search Name SE I I ER & ASSOCIATES LLC E 01-4306-110-10 BACKGROUND CHECK - M. MCNEILL Administration $475.00 Search Name St i I ER & ASSOCIATES LLC $475.00 Search Name SPRWS E 08-4425-000-00 JAN 2015 SERVICE - CITY HALL Spec Fds $72.67 Search Name SPRWS $72.67 Search Name STEENBERG, LOIS G 15-1150 REFUND - SEWER ACCT BALANCE $46.33 Search Name STEENBERG, LOIS $46.33 Search Name TWIN CITIES OCCUPATIONAL HLTH E 01-4220-020-20 MEDICAL TEST - PD Police $120.00 Search Name TWIN CITIES OCCUPATIONAL HLTH $120.00 Search Name UNIFORMS UNLIMITED E 01-4410-020-20 UNIFORM - P. FLEMING Police $14.00 G 01-2010 EQUIPMENT - R. NELSON $6.99 E 01-4410-020-20 UNIFORM - M. REYES Police $313.46 E 01-4410-020-20 UNIFORM - VONFELDT Police $297.49 Search Name UNIFORMS UNLIMITED $631.94 Search Name UNIVERSITY OF MINNESOTA E 01-4400-070-70 REGISTRATION - J. BOLAND Search Name UNIVERSITY OF MINNESOTA Search Name VANDELAARE, DENNIS G 15-1150 REFUND - SEWER ACCT BALANCE Search Name VANDELAARE, DENNIS Search Name WALLRAFF ELECTRIC CO. E 08-4335-000-00 EL. WORK - CITY HALL Search Name WALLRAFF ELECTRIC CO. Search Name WASTE MANAGEMENT E 08-4280-000-00 E 01-4280-310-50 E 01-4280-310-70 E 15-4280-310-60 Search Name WASTE MANAGEMENT JAN 2015 SERVICE - CITY HALL JAN 2015 SERVICE - PW GARAGE JAN 2015 SERVICE - PW GARAGE JAN 2015 SERVICE - PW GARAGE Search Name WERNER ELECTRIC SUPPLY E 01-4335-315-30 E 01-4335-315-30 BLDG REPAIR SUPPLIES - FIRE HALL BLDG REPAIR SUPPLIES - FIRE HALL Parks & Recreation $185.00 $185.00 $4.00 $4.00 Spec Fds $125.00 Spec Fds Road & Bridges Parks & Recreation Utility Enterprise $125.00 $175.60 $109.46 $109.45 $109.45 $503.96 Fire $106.50 Fire $67.05 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/17/15 PAY page 41 02/12/15 10:34 AM Page 8 Account Comments DEPT Descr Amount Search Name WERNER ELECTRIC SUPPLY $173.55 Search Name WINGFOOT COMMERCIAL TIRE E 01-4330-460-30 TIRES - FIRE DEPT Fire $245.99 E 01-4330-490-50 TIRES - STREETS Road & Bridges $780.26 E 01-4330-440-20 TIRES - PD Police $274.82 Search Name WINGFOOT COMMERCIAL TIRE $1,301.07 Search Name WSB & ASSOCIATES G 22-2010 SIBLEY MEM. TRL PROJECT $620.00 Search Name WSB & ASSOCIATES $620.00 Search Name ZIEGLER INC E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $374.50 Search Name ZIEGLER INC $374.50 $75,838.46 page 42 2015 Licensing List for City Council Type Contractor Name Excavating Gas Piping General HVAC Landscape Masonry Sign Final Grade, Inc Metropolitan Mechanical Contractors, Inc Benson -Orth Associates Demo Unlimited Hendrickson Custom Builders, Inc Hickory Builders, Inc R.J. Ryan Construction, Inc AirTech Heating & Cooling Holmin Heating and Cooling Little Igloo HVAC, Inc Metropolitan Mechanical Contractors, Inc Neil Heating & Air Conditioning, Inc Ridler Heating & Cooling, Inc Rink -Tec International, Inc USA Mechanical, LLC Outdoor Specialities Tree & Landscaping St.Croix SavAtree Molin Concrete Products Co. Albrecht Sign Company All Cities Sign, Inc dba Quality Sign Solutions Wednesday, February 11, 2015 Page 1 of 1 2/12/2015 Mendota Heights Building Activity Report Mikeiedrejka, Building Official January 1, 2015 thru January 31, 2015 January 1, 2015 thru January 31, 2015 January 1, 2014 thru January 31, 2014 January 1, 2013 thru January 31, 2013 Building Permit No. Valuation $ 8,181.171 Fee Collected Building Permit No. Valuation Sub Total Fee Collected Building Permit No. Valuation 37 Fee Collected Building Permit No. Valuation Fee Collected SFD 0 $ - $0.00 SFD 0 $ - $0.00 SFD 1 $ 650,000.00 $6,116.69 SFD 0 $ - $ - APT 0 $ - $0.00 APT 0 $ - $0.00 APT 0 $ - $0.00 APT 0 $ - $ - Townhouse 0 $ - $0.00 Townhouse 0 $ - $0.00 Townhouse 0 $ - $0.00 Townhouse 0 $ - $ - Condo 0 $ - $0.00 Condo 0 $ - $0.00 Condo 0 $ - $0.00 Condo 0 $ - $ - Misc 24 $ 443,757.26 $ 7,417.98 Misc 24 $ 443,757.26 $ 7,417.98 Misc 23 $ 152,881.52 $ 3,550.66 Misc 27 $ 338,982.00 $ 6,331.80 Commercial 2 $ 34,600.00 $763.19 Commercial 2 $ 34,600.00 $763.19 Commercial 3 $ 476,400.00 $5,585.81 Commercial 10 $ 2,616,816.00 $ 17,456.82 Sub Total 26 $ 478,357.26 $ 8,181.171 Sub Total 26 $ 478,357.26 $ 8,181.17 Sub Total 27 $ 1,279,281.52 $ 15,253.16 Sub Total 37 $ 2,955,798.00 $ 23,788.62 Trade Permit No. Valuation Fee Collected Trade Permit No. Valuation Fee Collected Trade Permit No. Valuation Fee Collected Trade Permit No. Valuation Fee Collected Plumbing 15 $747.36 Plumbing 15 $747.36 Plumbing 7 $363.20 Plumbing 18 $ 728.00 Water 0 $0.00 Water 0 $0.00 Water 1 $10.00 Water 0 $ - Sewer 0 $0.00 Sewer 0 $0.00 Sewer 1 $25.00 Sewer 0 $ - Mechanical 31 $1,788.72 Mechanical 31 $1,788.72 Mechanical 19 $1,041.42 Mechanical 26 $ 1,333.00 Sub Total 46 $ 2,536.08 Sub Total 46 $ 2,536.08 Sub Total 28 $1,439.62 Sub Total 44 $ 2,061.00 License No. Valuation Fee Collected Licenses No. Valuation Fee Collected Licenses No. Valuation Fee Collected Licenses No. Valuation Fee Collected Contractor 127 $6,350.00 Contractor 127 $6,350.00 Contractor 154 $7,700.00 Contractor 175 $ 8,750.00 Total 199 $ 478,357.26 $ 17,067.25 Total 199 $ 478,357.26 I $ 17,067.25 Total 209 $ 1,279,281.52 $ 24,392.78 Total 256 $ 2,955,798.00 $ 34,599.62 NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals CITY OF MENDOTA HEIGHTS page 44 1101 Victoria Curve I Mendota Heights, MN 55118 651.4521850 phone 1 651.452.8940 fax www.menclota-heights.com DATE: February 17, 2015 TO: Mayor and City Council FROM: Tamara Schutta, Interim City Administrator SUBJECT: Introduction of new City Administrator, Mark McNeill INTRODUCTION The Mayor and City Council of City of Mendota Heights would like to take this opportunity to extend a warm welcome to the new City Administrator Mark McNeill. Mark McNeill comes to the City of Mendota Heights with over 30 years of experience in local government, including the last eighteen years as the City Administrator for the City of Shapokee. McNeill earned his bachelor's degree in political science and business from University of Northern Iowa and a Master's of Public Affairs degree from the University of Iowa. McNeill is also a Credentialed Manager with the International City/County Management Association. Mark McNeill will begin serving the City of Mendota Heights on Monday, February 23, 2015. City of fflenbota eigfjts 'I~ roctannation page 45 WHEREAS, the vision of the Boy Scouts of America is to prepare youth in America to become responsible, participating citizens and leaders, who are guided by the Scout Oath and Law; and WHEREAS, Adam Whitcomb, a student at Henry Sibley High School, and a member of Boy Scout Troop 264, has completed the requirements and received the rank of Eagle Scout November 18, 2014, the highest rank in the Boy Scouts of America; and WHEREAS, Adam's Eagle project included completing a butterfly garden restoration project at Mendota Elementary. The project consisted of building five benches, weeding two butterfly gardens, and building pits into the ground for future fitness stations; and WHEREAS, twenty five friends, family and members of Troop 264 worked 4 hours to complete the project on August 16, 2014; and WHEREAS, Adam is also active in Cross Country, a captain for the Nordic Ski Team and the Link Crew at Henry Sibley High School; and WHEREAS, Adam Whitcomb serves as an example to youth through his high level of personal achievement, leadership and community service and has made the City of Mendota Heights, Minnesota very proud. NOW THEREFORE BE IT HEREBY PROCLAIMED that the City Council of the City of Mendota Heights hereby recognizes Eagle Scout Adam Whitcomb. 11, lvftaess lvfjereof I hate thereunto set nrp fjarrb arrb cause tfje seal to be afffxeb taper fit ate jfebruarp 17, 2015 page 45 1101 Victoria Curve 1 Mendota Heights, MN 5511E 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDDTA HEIGHTS DATE: February 17, 2015 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP, MBA Public Works Director/City Engineer SUBJECT: Dakota County Presentation on the Proposed Mendota -Lebanon Hills Greenway — Highway 110 Pedestrian Crossing BACKGROUND Dakota County staff has developed a Master Plan for the identified Mendota -Lebanon Hills Greenway. Part of that Master Plan identifies a need for grade separated pedestrian crossing at Highway 110 in Mendota Heights. This crossing would connect the Mendota -Lebanon Hills Greenway to the River to River Greenway (formerly known as the North Urban Regional Trail) on the north side of the highway. Dakota County has received a $1,000,000 grant through the Metropolitan Council for construction of this crossing, and installation is scheduled for 2017 in conjunction with the State Department of Transportation's plans for the rehabilitation of Highway 110. Jacob Rezak, Senior Project Manager for Dakota County, is here to provide an initial update on where the County is with respect to the development of this project. BUDGET IMPACT None. RECOMMENDATION Staff recommends Council hear Mr. Rezak's presentation, ask any questions they may have, and provide any comments. Mendota-Lebanon Hills Greenway Hwy 110 Grade-Separated Pedestrian Crossing Mendota Heights City Council Meeting February 17, 2015 Mendota-Lebanon Hills Greenway Presentation Outline Project Background • Mendota-Lebanon • Hills Greenway Background Project Team, • Goals, and Scope Project Process and • Schedule Mendota-Lebanon Hills Greenway Background Project Background/History Feasibility Study • Conducted by City of Mendota Heights • Pedestrian safety concerns at Hwy 110/Dodd Rd • Focused on pedestrian access • Completed in 2009 • Intersection improvements project • Increased crossing time for pedestrians • Pedestrian refuges and ADA improvements • Completed by Mendota Heights in 2013 • Mendota-Lebanon Hills Greenway Background Master Plan • Mendota Multi-agency collaborative effort • Heights Adopted by Dakota County on • August 22, 2013 Length = 8.5 miles • Connections • Inver River to River Greenway • Eagan Grove (Mendota Heights) Heights Lebanon Hills Regional Park (Eagan) • Mendota-Lebanon Hills Greenway Background Places of Interest The Village at Mendota Heights • MendakotaCountry Club • Lebanon Hills Regional Park • Communities Mendota Heights • Inver Grove Heights • Eagan • Mendota-Lebanon Hills Greenway Background Greenway Features Serve as links between natural areas and resources • Provide multiple recreational activities in various settings • Enhance water quality through filtration and settlement • Improve safety and experience for non-motorized travelers • Mendota-Lebanon Hills Greenway Hwy 110 Grade-Separated Pedestrian Crossing Project Goals Safety for users (pedestrians, emergency vehicles, etc.) • Connectivity and continuity with greenways/trails • Aesthetics • Project Team City of Mendota Heights • Dakota County • MnDOT • Mendota-Lebanon Hills Greenway Hwy 110 Grade-Separated Pedestrian Crossing Project Scope and Funding Location –Hwy 110 between Dodd Rd and Oak St. • Funding –Transportation Alternatives Program (TAP) Grant • Bridge crossing (underpass, overpass, etc.) and trail • Alternatives analysis to determine crossing type and location • Mendota-Lebanon Hills Greenway Hwy 110 Grade-Separated Pedestrian Crossing Pedestrian Underpass Example Mendota-Lebanon Hills Greenway Hwy 110 Grade-Separated Pedestrian Crossing Pedestrian Overpass Example Mendota-Lebanon Hills Greenway Hwy 110 Grade-Separated Pedestrian Crossing Pedestrian Underpass Example (Decorative) Mendota-Lebanon Hills Greenway Hwy 110 Grade-Separated Pedestrian Crossing Proposed Project Process Consultant selection and contract –February/March 2015 • Project Kickoff –spring of 2015 • Assembling of Project Management Team (PMT) • Articulate and document project scope and objectives • Alternatives Development and Analysis –summer 2015 • 3 crossing concepts developed based on engineering feasibility • PMT will evaluate impacts, safety, and cost of each. • Mendota Heights open house to be held at completion • Mendota-Lebanon Hills Greenway Hwy 110 Grade-Separated Pedestrian Crossing Proposed Project Process (continued) Selection of Preferred Alternative –summer/fall 2015 • PMT will develop recommendation based on • Impacts (drainage, right of way, visual/aesthetic) • Safety (alignment, grades, sight distance) • Connectivity with existing trails and future greenways • Construction cost • Public input and comment • Evaluation process/recommendation presented to Mendota • Heights City Council Recommendation presented to Dakota County for potential • selection Mendota-Lebanon Hills Greenway Hwy 110 Grade-Separated Pedestrian Crossing Proposed Project Process (continued) Design –winter 2015 to summer 2016 • Second open house in Mendota Heights • Project design • Construction schedule • Traffic control • Project update to Mendota Heights City Council • Submittal –September 2016 • Bidding –February 2017 • Mendota-Lebanon Hills Greenway Hwy 110 Grade-Separated Pedestrian Crossing Project Schedule Summary • Summer 2015 Fall 2015 to Fall 2016 Spring 2015 •Alternatives •Design Winter/Spring 2017 •Consultant Analysis •Open House #2 Contract•Bidding and Award •Open House #1 •Submittal •Project •Begin Construction •Select Preferred Kickoff Crossing Mendota-Lebanon Hills Greenway Hwy 110 Grade-Separated Pedestrian Crossing Questions?