Loading...
2012-03-20 City Council minutesMendota Heights City Council March 20, 2012 Page 1 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, March 20, 2012 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel and Vitelli. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the agenda. Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Duggan moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein; pulling items H) Sign Permit Approval – 758 Highway 110 (Custom Professional Upholstery), J) Resolution Calling for a Public Hearing to Issue Conduit Debt for St. Thomas Academy Fieldhouse, and M) Approval of Plans and Specifications, Authorize to Advertise for Bids, Mendota Heights Road and Diane Road Neighborhood Rehabilitation Projects a. Acknowledgement of March 6, 2012 City Council Minutes b. Temporary/Special Event Liquor License – St. Thomas Academy c. Fire Department Pager Purchase d. Fire Department Gas Monitor Purchase e. Accept Retirement of Firefighter Mary Bang f. February 2012 Monthly Fire Department Report g. Building Permit Approval – 758 Highway 110 (Custom Professional Upholstery) h. Sign Permit Approval – 758 Highway 110 (Custom Professional Upholstery) Mendota Heights City Council March 20, 2012 Page 2 i. Purchase of Parks Department Tractor Mower j. Resolution Calling for a Public Hearing to Issue Conduit Debt for St. Thomas Academy Fieldhouse k. 2012 Street Sweeping Contract l. Par 3 Seasonal Hires m. Approval of Plans and Specifications, Authorize to Advertise for Bids, Mendota Heights Road and Diane Road Neighborhood Rehabilitation Projects n. Approve the Contractors List o. Approve the Claims List Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 H) SIGN PERMIT APPROVAL – 758 HIGHWAY 110 (CUSTOM PROFESSIONAL UPHOLSTERY) Mayor Krebsbach mentioned that the Council does not have issues necessarily with the sign but since the applicants were in attendance she asked if they would come forward. Custom Professional Upholstery was once located on Grand Avenue and then moved to Snelling Avenue. They will be relocating to Mendota Heights. They have been in business for 25 years and they reupholster furniture, factory work, and antique restoration. They requested to install a sign in front of their location in Mendota Heights according to the specifications submitted. The applicant shared a picture of the proposed sign. Councilmember Duggan moved to Approve the Sign Permit for 758 Highway 110 (Custom Professional Upholstery). Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 J) RESOLUTION CALLING FOR A PUBLIC HEARING TO ISSUE CONDUIT DEBT FOR ST. THOMAS ACADEMY FIELDHOUSE The applicant being present, Mayor Krebsbach requested a brief overview of what St. Thomas is planning. The applicant explained that St. Thomas Academy is planning a student center that would contain four basketball courts in two separate gymnasiums, adding a fine arts suite (band room, choir rooms, practice rooms, and three different art rooms), adding in the lower level weight room, wrestling room, health classrooms, and in the mezzanine area would be some social study classrooms and a bookstore. The building would be on the south side and go between the current gymnasium and the football stadium. This would be an $18M project and the plan was to have half in cash and half in pledges before financing. They are currently up to $13M and would begin the project by building the shell and finish off the basketball courts and the lobby. They plan to continue fundraising to finish off the other areas. Mendota Heights City Council March 20, 2012 Page 3 Finance Director Kristen Schabacker explained that St. Thomas requested that the city issue the debt; in no way is the city obligated for the debt but they use the city’s bank qualification to obtain a lower rate. The city is allocated $10M in bank qualification each year and the applicant is asking for $6M. This would leave enough remaining for the city to issue debt for its’ street projects. The public hearing would take place on April 17, 2012 regarding the issuance of the debt. Councilmember Povolny moved to approve a Resolution Calling for a Public Hearing to Issue Conduit Debt for St. Thomas Academy Fieldhouse Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 M) APPROVAL OF PLANS AND SPECIFICATIONS, AUTHORIZE TO ADVERTISE FOR BIDS, MENDOTA HEIGHTS ROAD AND DIANE ROAD NEIGHBORHOOD REHABILITATION PROJECTS Director of Public Works John Mazzitello explained that this is to approve the plans and specifications for the 2012 Road Rehabilitation Project. These would be two different rehabilitations that are being combined under a single bid. Mr. Mazzitello shared a map outlining the first project, that being the Diane Road Neighborhood Rehabilitation. This project would be a pavement replacement and mill and overlay, so the curb lines would not be adjusted. The neighborhood would just get a new driving surface. The other portion in this dual bid is the Mendota Heights Road Rehabilitation. Mr. Mazzitello also shared a map outlining this project and explained that it covers the area between Delaware to Dodd. The remainder of Mendota Heights Road is scheduled for a later year. This project would also be a pavement replacement type project – mill and overlay from end-to-end. The pavement on Mendota Heights Road is sufficient enough in depth that the city would not have to take up the entire pavement. In conjunction, the plan is to add a 150-foot long right turn lane on westbound Mendota Heights Road at Dodd. The entire project would be contained within the city owned right-of-way and no new land would be acquired. The trail on the south side would receive an overlay of new pavement. Councilmembers asked clarifying questions regarding the right turn lane, project time frame, and unexpected issues that would necessitate an increase in construction costs, which were answered by Mr. Mazzitello. Councilmember Petschel moved to Approve Plans and Specifications, Authorize to Advertise for Bids, Mendota Heights Road and Diane Road Neighborhood Rehabilitation Projects Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 Mendota Heights City Council March 20, 2012 Page 4 REQUESTED UPDATE Councilmember Povolny requested an update from Public Works Director John Mazzitello on street reconstruction both for the city, county, and MnDOT that would affect the residents of Mendota Heights. Mr. Mazzitello stated that in addition to the two projects just voted on, the city is also planning on executing a mill and overlay project on Marie Avenue. The Department of Transportation is anticipating a couple of projects in the Mendota Heights area this summer. The first would be a resurfacing of Highway 110, from Lexington Avenue east to approximately the 35E Bridge. There would also be some spot repairs between Lexington Avenue and Highway 13. The other project from MnDOT would be a resurfacing of Highway 13, from 35W in Burnsville to Annapolis Street, with the exception of the portion of Highway 13 from Mendota to 35E. The exception area is susceptible to erosion along the bluff and there are several storm drainage issues. MnDOT is looking at that section separately as a totally reconstructed project with storm sewer, and curb and gutter to alleviate that erosion problem. Dakota County would be resurfacing Lexington Avenue from Highway 110 all the way to Mendota Heights Road. Miscellaneous questions were asked by Councilmembers and answered by Mr. Mazzitello. PUBLIC COMMENTS There were no public comments. UNFINISHED AND NEW BUSINESS A) APPROVAL OF A RESOLUTION ESTABLISHING PRECINCTS AND POLLING PLACES City Administrator Justin Miller explained that every ten years the federal government conducts a census, the last one being in 2010. As a result of the census, each state must go through a redistricting process, which the State of Minnesota just completed. As was the case for other cities, this means new legislative districts for Mendota Heights. Mendota Heights was previously in one legislative district but now has been split into two. The city’s senate district number will be 52 represented by Senator Jim Metzen; the area north of Highway 110 will be district 52A represented by Representative Hansen, and mostly south of Highway 110 will be 52B represented by Representative Atkins. Mendota Heights is now located in Congressional District 2, represented by John Kline. When the new map came out some of the polling precincts and districts overlapped and necessitated the modification of the city’s map to make sure that the precincts matched up with the new legislative districts. Mr. Miller shared a map with the proposed precinct and polling locations: Mendota Heights City Council March 20, 2012 Page 5 Precinct # Polling Location 1 Somerset School 2 Sibley High School 3 Mendota Elementary School 4 St. Thomas Academy 5 Friendly Hills Middle School This information will be shared on the city’s website and will be automatically loaded into the Secretary of State’s precinct finder. Councilmember Vitelli moved Approval of a “Resolution Establishing Precincts and Polling Places” Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 B) ESTABLISHING 2012 MENDOTA HEIGHTS PAR 3 RATES Assistant to the City Administrator Jake Sedlacek explained that at their March 13 meeting, the Mendota Heights Parks and Recreation Commission brought up the issue of the 2012 Mendota Heights Par 3 Rates. Mr. Sedlacek shared what the 2011 fees were, the results of a green fees analysis completed based off of the 2012 numbers found on comparable golf courses, and the proposed fees for 2012. General questions were asked by Councilmembers and answered by Mr. Sedlacek. Councilmember Vitelli moved Approval of Establishing the 2012 Mendota Heights Par 3 Rates as Recommended by the Mendota Heights Parks and Recreation Commission. Councilmember Povolny seconded the motion. Councilmember Duggan stated his disagreement in raising the fees, the reason being the quality of the golf course. Councilmembers asked additional questions and made comments in regards to how long the current fee structure has been in place and discount cards. Ayes: 4 Nays: 1 C) 2012 PAR 3 MAINTENANCE CONTRACT Assistant to the City Administrator Jake Sedlacek explained that staff has been working with GM Management since 2008 for management services at the Par 3 Golf Course – operations, equipment, and building maintenance side of the operation. Staff is recommending renewal of the contract with GM Management for this golf season, which is based upon the budget approved for the 2012 full budget year for the City of Mendota Heights. The contract lays out the terms for this agreement in terms of the cost, scope of work, insurance, and indemnity. Councilmember Vitelli has agreed to be the liaison to the Par 3 Golf Course. Mendota Heights City Council March 20, 2012 Page 6 Councilmember Vitelli moved Approval of the 2012 Par 3 Maintenance Contract. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 ANNOUNCEMENTS AND COMMENTS Mayor Krebsbach requested that Assistant to the City Administrator Jake Sedlacek provide announcements for the city and update on anything he may have regarding the Par 3 Golf Course, Parks and Recreation, etc. Mr. Sedlacek listed the following events: • Spring Clean Up for 2012 will be held on Saturday, April 28, 2012 – partnering with Dakota County who will be collecting household hazardous waste (paints, fertilizers, electronics, etc.) • Registration for Recreation Summer Programs opened on Monday, March 19, 2012 o Summer Playgrounds – sign up early o Summer Youth Trips o Tennis Programs o Par 3 golf camps and leagues • Safety Camp is scheduled for August 7, 8, and 9, 2012 • Cliff Timm Memorial Fishing Derby will be on Wednesday, June 27, 2012 • Mendota Heights Parks Celebration, Friday evening June 1 and Saturday, June 2, 2012 COUNCIL COMMENTS Councilmember Duggan gave an update on having Pilot Knob on the National Historical Register of Places. Councilmember Povolny congratulated St. Thomas on their State High School Hockey Championship. He also wished his son Happy 15th Birthday. Councilmember Petschel mentioned that Councilmember Duggan and she lobbied at the legislature three or four years ago for MAC to have at least one meeting per year off of their port site. They have been a little remiss the last year or two but now, with a new MAC and new leadership, they attended a full- MAC off-site meeting in Minneapolis. Councilmember Vitelli mentioned that with the on-set of spring and doors and windows being opened, he is noticing a lot more aircraft noise over his home than is normal. Mayor Krebsbach mentioned that the State of the City would be on Wednesday, March 28, 2012. The Mayor also mentioned that City Administrator Justin Miller and she visited with Senator Metzen and Representative Hansen and Atkins to introduce Mr. Miller and to talk about things that might be of interest for Mendota Heights in regards to the industrial area and different kinds of improvements. A Mendota Heights City Council March 20, 2012 Page 7 time for the City Council and the three legislators to do a tour of the industrial park will be scheduled in the future. _0 • Mayor Krebsbach adjourned the meeting at 7:55 p.m. ATTEST: Sandie Thone City Clerk Mayor Krebsbach