2014-12-16 Council PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
December 16, 2014 — 7:00 pm
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Consent Agenda
a. Approval of December 2, 2014 City Council Minutes
b. Acknowledgement of December 9, 2014 Park and Recreation Commission Minutes
c. Approval of City Labor Attorney Designation
d. Appointment of Interim City Administrator
e. Appointment of Probationary Firefighters
f. Approval of Personnel Action Report
g. Approval of Extension to Consultant Planner Services Contract
h. Approval of IT Server Purchase
i. Approval of Resolution 2014-84, 2015 Employee Pay Classification Plan
j. Approval of City Hall HVAC Control System Replacement
k. Approval of November 2014 Par 3 Report
I. Receipt of November 2014 Fire Department Synopsis Report
m. Approval of Tobacco License Renewals
n. Approval of On -Sale Wine and 3.2% Malt Liquor Licenses, King and I Thai, LLC
o. Receipt of November 2014 Building Activity Report
p. Accept Resignation of Firefighter Barry Sommervold
q. Approval of Contract for Fire Department Space Needs Study
r. Approval of Purchase Order for City Hall Office Renovations
s. Approval of Resolutions 2014-85 and 2014-86 Certifying Delinquent Sewer and Weed Cutting
Charges to Dakota County
t. Approval of November Treasurer's Report
u. Approval of Claims List
v. Approval of Contractors List
6. Presentations
a. Sergeant Swearing In Ceremony
b. River to River Greenway Trail Update
7. Public Comments
8. New and Unfinished Business
9. Community Announcements
10. Council Comments
11. Adjourn
page 2
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, December 2, 2014
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present:
Councilmembers Duggan, Povolny, Petschel, and Norton.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Krebsbach presented the agenda for adoption. Councilmember Povolny moved adoption of the
agenda.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and
approval. Councilmember Petschel moved approval of the consent calendar as presented and
authorization for execution of any necessary documents contained therein, pulling items d) Approval of
Personnel Action Report; e) Approval of Resolution 2014-73, Vacation of Partition Road Right -of -Way;
f) Approval of Resolution 2014-80, Accepting Gifts from Wayzata Lions Club and Dakota County
MADD Impact Panel; h) Approve Purchase of Asset Management System; I) Approval of Resolution
2014-81, Conditional Use Permit for Upgrades to Cellular Equipment, 1850 Eagle Ridge Drive; and k)
Approval of Claims List.
a. Approval of November 18, 2014 City Council Minutes
b. Approval of November 18, 2014 City Council Workshop Minutes
c. Approval of the November 25, 2014 Planning Commission Minutes
d. Approval of Personnel Action Report
e. Approval of Resolution 2014-73, Vacation of Partition Road Right -of -Way
f. Approval of Resolution 2014-80, Accepting Gifts from Wayzata Lions Club and Dakota County
MADD Impact Panel
g. Approval of Massage Therapist License
December 2, 2014 Mendota Heights City Council Page 1
page 3
h. Approval of Purchase of Asset Management System
i. Approval of Resolution 2014-81, Conditional Use Permit for Upgrades to Cellular Equipment, 1850
Eagle Ridge Drive
j. Approval of Resolution 2014-82, Wetlands Permit for Construction of Fence at 2361 Field Stone Ct
k. Approval of Claims List
1. Approval of Contractors List
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEM
D) APPROVAL OF PERSONNEL ACTION REPORT
Chief of Police Michael Aschenbrener explained that the Police Department has been going through the
process of interviewing officers for promotion to Sergeant. Two officers will be promoted. He
announced that Officer Tanner Spicer and Officer Peyton Fleming would be promoted to the position of
Sergeant and the swearing in ceremony would take place at the December 16, 2014 Council meeting.
Mayor Krebsbach noted that if the budget is approved this evening, an additional officer will be
promoted to Sergeant in 2015 and a new patrol officer would be hired.
Councilmember Duggan moved to approve the Personnel Action Report.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
F) APPROVAL OF RESOLUTION 2014-80, ACCEPTING GIFTS FROM WAYZATA LIONS CLUB
AND DAKOTA COUNTY MADD IMPACT PANEL
Chief of Police Michael Aschenbrener explained that the City received $1,000 from the Wayzata Lions
Club to be used to memorialize Officer Patrick. A donation was also received from the MADD Impact
Panel Program in Dakota County in the amount of $3,450 which will be used to replace all Preliminary
Breath Testing units in the marked squad cars.
Councilmember Duggan moved to adopt RESOLUTION 2014-80, ACCEPTING GIFTS FROM
WAYZATA LIONS CLUB AND DAKOTA COUNTY MADD IMPACT PANEL.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
E) APPROVAL OF RESOLUTION 2014-73, VACATION OF PARTITION ROAD RIGHT-OF-WAY
Councilmember Duggan noted that, after he spoke with staff, changes were made in the resolution.
Mayor Krebsbach further explained that the language in the second WHEREAS now reads "WHEREAS
the petition requested by adjacent property owners pursuant ..." rather than `requested by the City
Council'.
December 2, 2014 Mendota Heights City Council Page 2
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Councilmember Duggan moved to adopt RESOLUTION 2014-73, VACATION OF PARTITION
ROAD RIGHT-OF-WAY as revised.
Councilmember Povolny seconded the motion.
Mayor Krebsbach noted that there was no opposition to this vacation. She also noted that the resolution
states that the City has no purpose for the piece of property being vacated.
Ayes: 5
Nays: 0
H) APPROVAL OF PURCHASE OF ASSET MANAGEMENT SYSTEM
Councilmember Duggan wanted clarification on what the City would receive in relation to the $51,995.
Public Works Director John Mazzitello confirmed that the cost proposed is for the software and for
Goodpointe to conduct a full -city pavement assessment. The data would then be loaded into the Asset
Management software to help city staff better estimate when projects would be coming due. The sign
inventory would be completed by staff this coming summer. The renewal costs would be due at the end
of 2015 and is not part of this expense.
Councilmember Duggan asked if the sign inventory would be all street signs or just the city owned
signs. Mr. Mazzitello replied that these would be any signs the City of Mendota Heights is responsible
for.
Councilmember Duggan then asked what the $10,000 renewal fee would cover. Mr. Mazzitello replied
that the software is going to be hosted and maintained by Goodpointe. The renewal fee is the annual
subscription and the cost would be spread across the departments that utilize the software. Mazzitello
noted that this is a budgeted item from the Engineering budget.
Councilmember Duggan moved to authorizing staff to issue a purchase order to Goodpointe Technology
for $51,995 to acquire and implement the Asset Management System and assess pavement condition of
city streets.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
I) APPROVAL OF RESOLUTION 2014-81, CONDITIONAL USE PERMIT FOR UPGRADES
TO CELLULAR EQUIPMENT, 1850 EAGLE RIDGE DRIVE
Planner Nolan Wall gave a brief background on a request from T -Mobile for a Conditional Use Permit
to upgrade a wireless antenna facility. That upgrade would be to increase the data and call capacity
within the existing service area.
Councilmembers asked questions pertaining to the purpose of the upgrades. Councilmember Duggan
asked if the word 'may' is the correct term to be used in the structural analysis report. Councilmember
Petschel suggested this type of request be discussed during the council's goalsetting workshop to see if
the process can be streamlined.
December 2, 2014 Mendota Heights City Council Page 3
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Councilmember Petschel moved to adopt RESOLUTION 2014-81, CONDITIONAL USE PERMIT
FOR UPGRADES TO CELLULAR EQUIPMENT, 1850 EAGLE RIDGE DRIVE based on the findings
of fact as stated in the resolution, and to review these requirements at the next Council Workshop in
2015.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
K) APPROVAL OF CLAIMS LIST
Councilmember Duggan noted that the City Hall roof heat cables and supplies came to a total of $17,021
and asked if that was within budget. City Engineer John Mazzitello replied that this invoice did not
represent the total project; however, after speaking with the contractor it is anticipated to come in
slightly under budget.
Councilmember Duggan moved to approve the claims list.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
PUBLIC COMMENTS
There were no public comments.
PUBLIC HEARINGS
A) WINE AND 3.2% ON -SALE LIQUOR LICENSE, KING AND I THAI, LLC, 760 HIGHWAY 110
City Clerk Lorri Smith explained that this is a public hearing to receive comment on the issuance of a
Wine and 3.2% On -Sale Liquor License. The City received an application from Leonard DeMuth, owner
of King & I Thai LLC, a new restaurant locating at 760 Highway 110, in Mendota Plaza. The applicant
has submitted a complete license application packet and paid the required license and investigation fees.
The Police Department conducted an investigation and found no issues or concerns. The applicant has
provided a Certificate of Liquor Liability Insurance and the bond is pending; staff anticipates receiving
that within two weeks.
Per City Code, the City Council can take official action on the licenses at their next meeting.
Mayor Krebsbach opened the public hearing on the approval of a Wine and 3.2% On -Sale Liquor
License for King & I Thai LLC. No one from the public wished to be heard.
Councilmember Duggan moved to close the public hearing.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
December 2, 2014 Mendota Heights City Council Page 4
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B.) RESOLUTION 2014-79, APPROVING 2015 PROPERTY TAX LEVY AND BUDGET
Mayor Krebsbach explained that the City Council approved the preliminary levy on September 16, 2014
with two workshop meetings prior to that.
Finance Director Schabacker then shared an overview of the General Fund expenditures and revenues
and the final tax levy being proposed. She explained the 2015 levy is $6,999,974, which is a 6.00%
increase over 2014. The 2015 budget for all funds totals $12,301,156. The taxable market value for
2015 is $1,739,147,028, an increase of 5.00% from 2014. The 2015 proposed city tax rate is 34.948
compared to the 2014 tax rate of 34.737. The average residential home value increased approximately
5.15% from 2014. The $475,500 home value in 2014 paid $1,726 in city taxes; that same home in 2015
would have a value of $500,000 and pay approximately $1,823 in city taxes; an approximate increase of
5.6%. The median home value in Mendota Heights in 2015 is $318,300.
Included in the 2015 budget is a $65,212 contribution to West St. Paul for ice arena improvements, an
increase of $500 per firefighter for the annual city contribution to their pension, the addition of a police
sergeant position and the addition of one patrol officer at mid -year.
Mayor Krebsbach opened the public hearing on Resolution 2014-79, Approving Final 2014 Tax Levy
Collectible in 2015 and Adopting Proposed Budget for 2015. No one from the public wished to be
heard.
Councilmember Duggan moved to close the public hearing.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
Councilmember Duggan moved to adopt RESOLUTION 2014-79, APPROVING FINAL 2014 TAX
LEVY COLLECTIBLE IN 2015 AND ADOPTING PROPOSED BUDGET FOR 2015.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
NEW AND UNFINISHED BUSINESS
A) RESOLUTION 2014-78, SANITARY SEWER UTILITY FEES
Public Works Director John Mazzitello explained that this resolution would set the sanitary sewer billing
rate for 2015, effective the first quarter, which is billed in April 2015. In 2010, there was a substantial
increase to the sewer rate, which helped get the Sanitary Sewer Utility Fund back to a healthy state.
Prior to this billing fee increase, the last increase was in 1994.
Since 2010 staff has tried to take incremental increases to the sewer billings to avoid falling into a
negative fund balance. A 5% rate increase across the board to all billing categories is being proposed for
2015. Currently, the quarterly base rate is $60.75 for the first 15,000 gallons of water consumed and an
additional $2.15 for every 750 gallons above that. The proposal is to raise those fees to $63.80 for the
first 15,000 gallons of water consumed and an additional $2.25 for every 750 gallons above that.
December 2, 2014 Mendota Heights City Council Page 5
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If approved, this rate increase would help keep the fund in a positive state and healthy for the future.
Engineer Mazzitello pointed out the line labeled MCES Fees for 2015; the $1,161,514 annual fee
represents a 12.3% increase over the 2014 fee. This is in large part due to the spring snow melt, the
extensive amount of rain received in the spring, and the amount of infiltration and inflow that goes into
the sanitary sewer system.
Councilmembers also asked questions regarding sump pumps contributing to inflow and how a resident
can get their sump pump connected correctly to the stormwater system.
Councilmember Duggan moved to adopt Resolution 2014-78, A RESOLUTION AUTHORIZING
SANITARY SEWER USAGE RATES BEGINNING IN THE 1st QUARTER OF 2015.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
B) RESOLUTION 2014-83, DENY REQUEST TO
ALLOW CHICKENS IN RESIDENTIAL ZONING DISTRICTS
Planner Nolan Wall explained that the applicant was seeking a code amendment to allow the keeping of
chickens in residential zoning districts. He stated that staff was made aware of chickens on the
applicant's property, which is currently a violation of city code. A similar request regarding pigeons was
considered in 2012 and ultimately denied by the City Council.
The current code contains two definitions for animals:
1. ANIMALS, DOMESTIC: Dogs, cats, birds and other common domestic household pets.
2. ANIMALS, FOOD: Fish, fowl, cattle, swine, sheep and others typically raised for purposes of
food consumption, with the exception of bees where specifically allowed by the zoning districts.
Based on staff interpretation, chickens are not considered a domestic animal and, therefore are not
permitted as an accessory use in residential zoning districts. Planner Wall added that the Code does
allow domestic animals as accessory uses in the R-1 zoning district. The standards require that those
animals be kept for non-commercial purposes, as well as set -back standards for those structures housing
the animals. Past determinations have been made that chickens are more appropriately defined as a food
animal, since they are not a common household pet in most urban residential areas, and are typically
raised for purposes of food consumption.
According to the applicants, the proposed code amendment is intended to permit chickens on residential
properties and would be subject to conditions.
Planner Wall noted that the proposed code amendment raises two questions:
1. Should the city consider amending the code to allow chickens in residential zoning districts
2. If so, under what conditions should chickens be allowed
The Planning Commission heard this application at their November 25, 2014 meeting and recommended
denial of the proposed city code amendment to allow chickens in residential zoning districts by a vote of
five to zero, with one commissioner being absent. The Planning Commission did pass a motion in favor
December 2, 2014 Mendota Heights City Council Page 6
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of the City Council making a policy determination on whether or not to consider an amendment to the
City Code that would allow chickens in residential zoning districts.
Staff recommended approval of Resolution 2014-83 which is in support of denial of the proposed code
amendment. A separate motion could be considered regarding further direction to staff in consideration
of the proposed use.
Comments from the public included Ms. Mary Paquette, 1119 Dodd Road. She stated that she has had
her chickens for two years and her neighbors have all been supportive. The only reason a call was made
about the chickens was a neighbor was concerned because one of the chickens had gotten out. Chickens
getting out are not a common occurrence. She stated that chickens are allowed in West St. Paul, Eagan,
St. Paul, and Minneapolis; with South St. Paul being the only neighboring city that does not allow
chickens in residential areas.
Ms. Paquette also claimed that with the changing of urban landscapes — more and more people are not
using chemicals on their lawns but are using other means of preventing yard waste and run-offs from
going into the sewer systems — and chickens are a natural extension of that effort.
Councilmembers commented on concerns on the possibility of fences required for chickens in some
places, the appearances of some coops, the natural predators chickens would bring. By general consent,
the Council recommended placing this topic on their 2015 Goal Setting Workshop.
After a language question was raised by Councilmember Duggan, City Attorney Tom Lehmann agreed
that the phrase "and mitigate potential negative impacts to the surrounding properties" could be removed
from the resolution.
Councilmember Duggan moved to adopt RESOLUTION 2014-83 DENYING A PROPOSED CITY
CODE AMENDMENT TO ALLOW CHICKENS IN RESIDENTIAL ZONING DISTRICTS, as
amended.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
Council directed staff to include this topic on the 2015 Goal Setting Workshop meeting.
COMMUNITY ANNOUNCEMENTS
Mayor Krebsbach congratulated Assistant to the City Administrator Tamara Schutta on her upcoming
role as Interim City Administrator. Ms. Schutta made the following announcements:
The Mendota Plaza Tree Lighting Ceremony is December 4, 2014 starting at 6:00 p.m.
December 6, 2014 there will be a Tree Lighting Ceremony at Mendota Village beginning at 4:00
p.m. with the tree lighting at 5:00 p.m.
Residents are urged to apply for open Commission positions. There is an opening on the
Planning Commission and one opening on the Airport Commission. A new student
representative position is being added to the Parks & Recreation Commission. Interested
individuals should submit a letter of interest and resume to Ms. Schutta by December 29, 2014.
December 2, 2014 Mendota Heights City Council Page 7
page 9
City Hall is a drop off site for Toys for Tots. Residents can drop off toys until December 18,
2014.
A drop off box is available at City Hall for recycling of holiday lights through January 31, 2015.
The winter edition of the Heights Highlights should be in mailboxes soon.
Chief of Police Michael Aschenbrener explained how residents can access crime mapping online
through the city's website. Residents have access to three years' worth of historical data. Mayor
Krebsbach commended the Police Department on the great job they do and noted that the City of
Mendota Heights is one of the safest cities in Dakota County.
COUNCIL COMMENTS
Councilmember Duggan received a call about concerns for low water levels of Rogers Lake. He passed
the information on to staff.
Duggan noted he was thrilled to see a home in Mendota Heights where they had the beautiful displays
for Department 56.
Councilmember Petschel noted how lovely Wagon Wheel Trail was while driving down it this evening
with all of the Christmas lights. The City is looking absolutely beautiful.
Mayor Krebsbach announced that there will be a reception for departing City Administrator Justin
Miller and his family on Tuesday, December 16, at 6:00 p.m. at City Hall.
She noted that she was invited to the Mini Mites Hockey Game on Saturday, November 29 and she was
honored to receive a puck from one of the Mini Mites.
ADJOURN
Councilmember Duggan moved to adjourn.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
Mayor Krebsbach adjourned the meeting at 8:28 p.m.
Sandra Krebsbach
Mayor
ATTEST:
Lorri Smith
City Clerk
December 2, 2014 Mendota Heights City Council Page 8
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CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
December 9, 2014
The December meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, December 9, 2014 at Mendota Heights City Hall, 1101 Victoria Curve.
Vice -Chair Paper called to order the parks and recreation commission meeting at 6:30 p.m. The
following commissioners were present: Chair Hinderscheid, Commissioners Ira Kip, Stephanie
Levine, Joel Paper, Jack Evans, Michael Toth and David Miller. Staff present: Recreation Program
Coordinator Sloan Wallgren and City Engineer/Public Works Director John Mazzitello.
Approval of Agenda
COMMISSIONER PAPER MADE A MOTION TO APPROVE THE AGENDA; COMMISSIONER
LEVINE SECONDED THE MOTION.
AYES 6: NAYS 0
Approval of Minutes of November 10, 2014
COMMISSIONER LEVINE MADE A MOTION TO APPROVE THE MINUTES;
COMMISSIONER MILLER SECONDED THE MOTION.
AYES 6: NAYS 0
Park Maintenance and Trails
Mr. Mazzitello updated the commission on all of the trail projects that took place during 2014. He
also updated them on the projects that will be taking place during 2015.
Mr. Mazzitello also explained to the commission what type of projects are paid for with Park
Maintenance funds and which type of projects were paid for with Special Parks Funds.
2015 Goal Setting Workshop
Mr. Wallgren informed the commission that the council would be meeting in late January or
February to discuss goals for 2015. He directed the commission to identify three items that they
would like staff to bring to the council during the workshop.
Commission Evans would like the council to find a long term funding source for the Special Parks
Fund. He mentioned that after the projects in 2015 the fund would almost be depleted.
Commissioner Levine would like to see increased recycling opportunities in the parks as one of the
goals for 2015.
Chair Hinderscheid would like the council to consider building a Splash Pad in the near future.
The commissioners all agreed that the three items that should be brought to the council were: future
funding for the Special Parks Fund, increased recycling in the parks, and building a Splash Pad in
the city. The commission also would like the council to discuss the Dog Park issue.
page 11
Cross Country Ski Trail
Mr. Wallgren presented the cost of staffing the Par 3 clubhouse on the weekend from early January
to mid-March. He state the cost for labor and utilities would be roughly $1,150.00. The
commission discussed this idea, and thought it was a good service to offer the residents. The
commissioner also wanted to see snacks and beverages available for sale to help offset some of the
operational costs.
COMMISSIONER LEVINE MADE A MOTION TO STAFF THE PAR 3 CLUBHOUSE ON
SATURDAY AND SUNDAYS FROM JANUARY THROUGH MID -MARCH.
COMMISSIONER PAPER SECONDED THE MOTION.
AYES 7: NAYS 0
Recreation Programming Report
Mr. Wallgren updated the commission that he was meeting with Dakota County this week to
discuss opportunities to partner to offer programming for senior activities. He is also meeting with
staff from the Eagan Theatre Company to offer a summer theatre camp this summer
Registration is now taking place for our winter ice skating lessons. Please sign up soon because the
classes fill up.
The gymnastics program started December 6th at Henry Sibley High School. There are about 50
kids participating in the program.
There are four field trips scheduled during winter break. Mr. Wallgren informed the commission
that all the information could be found on the city website.
Par 3 Report
Mr. Wallgren informed the commission that the course closed for the season on November 2, 2014.
The golf course will be working with St. Thomas Academy again to create a cross country ski trail
at the Par 3. The ski trail should be open by the first of the year.
Staff is working on programs for next year already. Staff is planning a spring golf swap for juniors
in late March.
Mr. Wallgren informed the commission that today he purchased some equipment form Minnetonka
Country Club, which is closing for good. He bought a Toro Sand Pro, 10 garbage cans for the
course, 10 rakes for the sand traps, 72 tee markers and 6 sets of patio furniture.
Total sales for the month of November were $664 are expenses were $7,171. Total sales for the
year through November are $136,731 and expenses are $125,678 resulting in a net revenue of
$11,053. Mr. Wallgren informed the commission that the golf course in on track to have a profit of
$5,000 at the end of the year, bring the Par 3 cash balance to roughly $33,000.00.
page 12
Announcements
Mr. Wallgren informed everyone that we are recycling Christmas tights at city hall.
Mr. Wallgren also noted that we are still taking applications for a student representative to serve on
the parks and recreation commission, applications are being accepted until December 29, 2014.
Mr. Wallgren updated the commission that the name of the North Urban Regional Trail (NURT)
has been renamed the River to River Greenway.
Commission Comments
Commissioner Toth mentioned to everyone to be patient with the outdoor rinks, staff will have
them open as soon as possible. He also wishes everyone Happy Holidays.
Commissioner Levine thanks Mr. Mazzitello for attending the meeting and encouraged everyone to get
out and use the trails.
Commissioner Miller was glad to see the Par 3 having success and wished everyone Happy
Holidays.
Commissioner Paper thanked Mr. Mazzitello for attending the meeting.
Commissioner Kipp thanked the police department for keeping people off Rogers Lake until the ice
is thicker. Commissioner Kipp also mentioned that it would be helpful if we could somehow track
the usage at each of our parks.
Commissioner Evans was glad that the council will be looking at how to fund the Special Parks
Fund.
Chair Hinderscheid thanked staff for their work and wished everyone a Happy Holidays.
COMMISSIONER PAPER MADE A MOTION TO ADJOUN THE MEETING; COMMISSIONER
TOTH SECONDED THE MOTION.
Ayes 7: Nays 0
The meeting adjourned at 8:00 p.m. Respectfully Submitted by Sloan Wallgren
mCITY OF
MENDOTA HEIGHTS
DATE: December 16, 2014
TO: Mayor and City Council
FROM: Justin Miller, City Administrator
SUBJECT: Designation of City Labor Attorney
page 13
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.9940 fax
www.mendota-heights.com
BACKGROUND
In 2012, the City Council approved a schedule that calls for the city to request proposals on a
rotating basis for our contracted professional services. For 2014, the schedule calls for Requests
for Proposals (RFP) to be solicited for our labor attorney services.
On October 21st the City Council authorized staff to distribute RFPs for labor attorney services.
The city received five qualified proposals, and a committee of myself, Assistant to the City
Administrator Tammy Schutta and Police Chief Mike Aschenbrener interviewed three firms.
It is staff's recommendation that the city retain the services of Rupp, Anderson, Squires &
Waldspurger, P.A. as our city's labor attorney. Kevin Rupp, one of the firm's founders, will
serve as our primary contact but his firm has numerous other attorneys who will provide services
to the City of Mendota Heights. Mr. Rupp has served the City of Mendota Heights in this role
for several years and staff has been very satisfied with the services he provides.
BUDGET IMPACT
The amount of work dedicated to the labor attorney varies depending on issues that arise. The
2015 operating budget allocates funds in an amount that has historically been spent in this area.
RECOMMENDATION
If council desires, a motion to approve the designation of Rupp, Anderson, Squires &
Waldspurger, P.A. as the city's labor attorney would be in order. Approval of this action
requires a majority vote of the city council.
111111111.h -
mCITY OF
MENDOTA HEIGHTS
page 14
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1950 phone 1651.452.9940 fax
www.mendota•hei g hts.com
DATE: December 16, 2014
TO: Mayor and City Council
FROM: Justin Miller, City Administrator
SUBJECT: Designation of Interim City Administrator
BACKGROUND
With the upcoming vacancy in the city administrator position, there is a need to designate an
interim city administrator. It is my recommendation to appoint Assistant to the City
Administrator Tammy Schutta as interim city administrator effective December 27, 2014.
Tammy has been an integral part of the city staff for over three years and will do a fantastic job
during this transition period. It is customary for staff serving in interim positions to receive a
salary adjustment to reflect the additional duties being absorbed. In lieu of a temporary
adjustment, I recommend that the position of Assistant to the City Administrator be permanently
moved on the city's pay classification plan. Currently the position is at Grade 29. When
comparing the compensation for this position with similarly sized communities and
organizations, the position is more suited to be placed at Grade 34. This also places the position
in a range that more appropriately aligns with others in the City of Mendota Heights
organization.
BUDGET IMPACT
Due to the fact that there will be a vacancy in the full-time city administrator position for the first
two months of the year, there will be adequate funds to account for this increase.
RECOMMENDATION
If council desires, a motion to appoint Tammy Schutta as Interim City Administrator effective
December 27th would be in order. This designation would be in effect until the new city
administrator begins employment with the City of Mendota Heights. Further, a motion to place
Ms. Schutta at Grade 34, Step Two on the City's Pay Classification Plan would also be in order.
Approval of this action requires a majority vote of the city council.
page 15
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
DATE:
TO:
FROM:
CITY OF
MENDOTA HEIGHTS
December 16, 2014
Mayor, City Council and City Administrator
John P. Maczko, Fire Chief
Tammy Schutta, Assistant to the City Administrator/HR Coordinator
SUBJECT: Probationary Firefighter Appointments
BACKGROUND
Since August the Fire Department Officers and Tammy Schutta, Assistant to the City
Administrator/HR Coordinator, have been involved in screening new applicants for the
firefighter position to restore our ranks to an authorized strength of 36. The process was started
with nine applicants who expressed interest in the position and seven candidates who completed
the process. Through the process the interview board selected four candidates to make
conditional offers of employment to fill four open positions. The offers are conditioned upon
passing a criminal history, background check, physical, drug test and council approval to a one
year probationary period.
On behalf of the committee we are pleased to recommend the four candidates below for city
council approval to a one year probationary period.
The four candidates recommended for probationary appointment are:
Patrick Bietz: Patrick lives on Mary Adele Avenue and is employed as a transportation
underwriter at Scottsdale Insurance.
Daniel Goldenstein: Daniel lives on Mendakota Court and is a college student at the University
of St. Thomas.
Frank Hazzard: Frank lives on Rudy Drive and is employed as a forklift operator with CEVA.
Scott Longsdorf: Scott lives on Concord Way and is employed as a track maintainer for Metro
Transit.
page 16
BUDGET IMPACT
The probationary firefighter pay is $8.20 for fire calls and training.
RECOMMENDATION
As mentioned above the interview board recommends that council appoints the four candidates
as probationary firefighters. City staff recommends that the City Council approve the
appointment of Patrick Bietz, Daniel Goldenstein, and Frank Hazzard as probationary
firefighters with an effective start date of December 16, 2014. City staff also recommends that
the City Council approve the appointment of Scott Longsdorf as a probationary firefighter. Mr.
Longsdorf's date of employment will be based upon final results of his physical examination. A
simple majority vote is all that is needed on this issue.
m CITY OF
MENDOTA HEIGHTS
page 17
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone A 651.452.9940 fax
www.mendota-heights.com
DATE: December 16, 2014
TO: Mayor, City Council and City Administrator
FROM: Tamara Schutta, Assistant to the City Administrator/HR Coordinator
SUBJECT: Personnel Action Items
Item 1: Approval of employment of part-time winter 2014/2015 seasonal employees
Staff is requesting council approval for the hiring of the below listed part-time winter seasonal
ice rink flooders. All final candidates were offered their position contingent upon a successful
completion of a criminal background check and council approval. The proposed salaries are
consistent with the part-time seasonal staff pay matrix.
Public Works Department —Seasonal Rink Flooder Positions 2014/2015
Rink Flooder Hourly Wage
Max Buell $9.75
Matthew Friedmann $9.75
Chad Hanson $10.50
Matthew O'Connell $9.75
Adam Tschida $9.75
John Wolff $9.75
Item 2: Sergeant Promotions
At the last meeting, the city council approved the Sergeant Promotional list. Tonight Officer Tanner
Spicer and Officer Peyton Fleming are being presented for promotion to the position of Sergeant.
Officer Spicer and Officer Fleming will be given their oath of office later on the agenda.
City staff recommends that the city council approve the appointment of Officer Tanner Spicer as
a Sergeant with an effective date of December 27, 2014. City staff also recommends that the city
council approve the appointment of Officer Peyton Fleming as a Sergeant with an effective date
of January 10, 2015. Wages will be set in accordance with the 2014 — 2015 MNPEA Labor
Agreement.
page 18
Item 3: City Clerk Salary Adjustment
Annually, staff reviews the pay classification plan to ensure city positions are compensated
fairly.
The City Clerk position was recently reviewed and compared with other municipalities within
the metro area. The primary functions of the City Clerk position is the administration of city
elections, maintenance of official city records and processing licenses and permits.
Based on the 2014 salary survey for the City Clerk position, it was determined this position falls
12% below the median rate for similar positions. Staff is recommending this position be
reclassified from Grade 18 to Grade 24 effective January 1, 2015.
City staff recommends that the city council place Ms. Smith at Grade 24, Step C of the 2015
Employee Position/Pay Classification Plan effective January 1, 2015. This adjustment was included
in the 2015 budget.
Item 4: Part-time Police Officer
The City of Mendota Heights Police Department takes great pride in the D.A.R.E. program. The
MHPD has been involved with the program for over 25 years, specifically Officer Reyes. Mario
taught 5th graders at Visitation and Mendota Heights Elementary.
The MHPD is still currently addressing staffing needs and is in the process of hiring three
additional Police Officers in 2015. To assist in the 2015 D.A.R.E. program, staff would like to
appoint Retired Police Officer Mario Reyes as a part-time Police Officer.
The part-time Police Officer position would be assigned to the pay grade 12, step E on the 2015
Employee Position Placement/Pay Classification Plan. The hourly rate is $25.26 and is included
in the 2015 budget under the temporary line time. The position would be limited to no more than
16 hours a week and would not qualify for benefits (insurance benefits, vacation, etc...).
City staff recommends that the city council appoint Retired Police Officer Mario Reyes as a part-
time Police Officer effective January 5, 2015.
BUDGET IMPACT
As noted above.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approves the actions requested above
for these four items.
au
CITY OF
MENDOTA HEIGHTS
page 19
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone d 651.452.8940 fax
www.mendota-heights.com
DATE: December 16, 2014
TO: Mayor, City Council and City Administrator
FROM: Nolan Wall, AICP
Planner
SUBJECT: Professional Services Contract for Consulting Planning Services
BACKGROUND
The City Council approved a professional services contract with Stantec Consulting Services, Inc. for
consulting planning services in January 2014. The initial contract was for one year and could be renewed
in two-year intervals.
Due to staffing changes over the past year, Phil Carlson has assumed the role of project manager and has
continued to provide excellent service on a range of planning issues and cases. Attached is an updated
contract for services through 2016.
BUDGET IMPACT
The City is requesting consulting planning services on an hourly, as needed basis. If necessary, the City
may also request specific proposals for project planning with the contracted consultant.
RECOMMENDATION
Staff recommends that the City Council pass a motion APPROVING THE PROFESSIONAL SERVICES
CONTRACT WITH STANTEC CONSULTING SERVICES, INC. FOR CONSULTING PLANNING
SERVICES.
This matter requires a simple majority vote.
Stantec
page 20
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into effective January 1, 2015 (the "Agreement Date") by and between:
"CLIENT"
Name: CITY OF MENDOTA HEIGHTS MINNESOTA
Address: 1 101 Victoria Curve
Mendota Heights, MN 55118
Phone: 651-255-1153 Fax: 651-452-8940
Representative: Justin Miller, City Administrator
"STANTEC"
Name: STANTEC CONSULTING SERVICES INC.
Address: 2335 Highway 36 West, St. Paul MN 5113
Phone: 651-636-4600 Fax: 651-636-1311
Representative: Philip Carlson, AICP, Senior Planner
PROJECT NAME (the "PROJECT"):
Mendota Heights Professional Planning Services
DESCRIPTION OF WORK: STANTEC shall render the services described in Attachment "A" (hereinafter called the
"SERVICES") in accordance with this AGREEMENT. STANTEC may, at its discretion and at any stage, engage
subconsultants to perform all or any part of the SERVICES. The CLIENT and STANTEC by written amendment to this
AGREEMENT may from time to time make changes to the SERVICES. All changed work shall be carried out under this
AGREEMENT. The time for completion of the SERVICES shall be adjusted accordingly.
COMPENSATION: Charges for the SERVICES rendered will be made in accordance with the CONTRACT PRICE indicated
in Attachment "A", or, if no CONTRACT PRICE is indicated, in accordance with STANTEC's Schedule of Fees and
Disbursements in effect from time to time as the SERVICES are rendered.
Invoices shall be paid by the CLIENT in the currency of the jurisdiction in which the SERVICES are provided without
deduction or setoff upon receipt. Failure to make any payment when due is a material breach of this Agreement and
will entitle STANTEC, at its option, to suspend or terminate this Agreement and the provision of the SERVICES. Interest will
accrue on accounts overdue by 30 days at the lesser of 1.5 percent per month (18 percent per annum) or the
maximum legal rate of interest.
REPRESENTATIVES: Each party shall designate in the space provided above a representative who is authorized to act on
behalf of that party and receive notices under this AGREEMENT. Such representatives have complete authority to act
on behalf of their principals in respect to all matters arising under this AGREEMENT.
NOTICES: All notices, consents, and approvals required to be given hereunder shad be in writing and shall be given to
the representatives of each party. All notices required by this AGREEMENT to be given by either party shall be deemed
to be properly given and received within two (2) business days if made in writing to the other party by certified mail,
telegram, email, facsimile or telex, addressed to the regular business address of such party as identified above.
CLIENT'S RESPONSIBILITIES: The CLIENT shall provide to STANTEC in writing, the CLIENT's total requirements in connection
with the PROJECT, including the PROJECT budget and time constraints. The CLIENT shall make available to STANTEC all
relevant information or data pertinent to the PROJECT which is required by STANTEC to perform the SERVICES. STANTEC
shall be entitled to rely upon the accuracy and completeness of all information and data furnished by the CLIENT,
including information and data originating with other consultants employed by the CLIENT whether such consultants are
engaged at the request of STANTEC or otherwise. Where such information or data originates either with the CLIENT or its
consultants then STANTEC shall not be responsible to the CLIENT for the consequences of any error or omission
contained therein.
When required by STANTEC, the CLIENT shall engage specialist consultants directly to perform items of work necessary to
enable STANTEC to carry out the SERVICES. Whether arranged by the CLIENT or STANTEC, these services shall be
deemed to be provided under direct contracts to the CLIENT unless expressly provided otherwise.
The CLIENT shall give prompt consideration to all documentation related to the PROJECT prepared by STANTEC and
whenever prompt action is necessary shall inform STANTEC of CLIENT's decisions in such reasonable time so as not to
delay the schedule for providing the SERVICES.
When applicable, the CLIENT shall arrange and make provision for STANTEC 's entry to the PROJECT site as well as other
public and private property as necessary for STANTEC to perform the SERVICES. The CLIENT shall obtain any required
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Stantec PROFESSIONAL SERVICES AGREEMENT
page 21
Page 2
approvals, licenses and permits from governmental or other authorities having jurisdiction over the PROJECT so as not to
delay STANTEC in the performance of the SERVICES.
STANTEC's RESPONSIBILITIES: STANTEC shall furnish the necessary qualified personnel to provide the SERVICES. STANTEC
represents that it has access to the experience and capability necessary to and agrees to perform the SERVICES with
the reasonable skill and diligence required by customarily accepted professional practices and procedures normally
provided in the performance of the SERVICES at the time when and the location in which the SERVICES were
performed. This undertaking does not imply or guarantee a perfect PROJECT and in the event of failure or partial failure
of the product of the SERVICES, STANTEC will be liable only for its failure to exercise diligence, reasonable care and
professional skill. This standard of care is the sole and exclusive standard of care that will be applied to measure
STANTEC 's performance. There are no other representations or warranties expressed or implied made by STANTEC. In
particular, but not by way of limitation, no implied warranty of merchantability or fitness for a particular purpose shall
apply to the SERVICES provided by STANTEC nor shall STANTEC warrant or guarantee economic, market or financial
conditions, proforma projections, schedules for public agency approvals, or other factors beyond STANTEC's
reasonable control. STANTEC does not warrant the SERVICES to any third party and the CLIENT shall indemnify and hold
harmless STANTEC from any demands, claims, suits or actions of third parties arising out of STANTEC's performance of the
SERVICES.
In performing the SERVICES under this AGREEMENT, STANTEC shall operate as and have the status of an independent
contractor and shall not act as, or be an employee of the CLIENT.
The SERVICES performed by STANTEC shall be subject to the inspection and the review of the CLIENT at all times but such
inspection and review shall not relieve STANTEC from its responsibility for the proper performance of the SERVICES.
TERMINATION: Either party may terminate this AGREEMENT without cause upon thirty (30) days' notice in writing. If either
party breaches this AGREEMENT, the non -defaulting party may terminate this AGREEMENT after giving seven (7) days'
notice to remedy the breach. On termination of this AGREEMENT, the CLIENT shall forthwith pay STANTEC for the
SERVICES performed to the date of termination. Non-payment by the CLIENT of STANTEC's invoices within 30 days of
STANTEC rendering same is agreed to constitute a material breach of this AGREEMENT and, upon written notice as
prescribed above, the duties, obligations and responsibilities of STANTEC are terminated.
SUSPENSION OF SERVICES: If the project is suspended for more than thirty (30) calendar days in the aggregate, STANTEC
shall be compensated for services performed and charges incurred prior to receipt of notice to suspend and, upon
resumption, an equitable adjustment in fees to accommodate the resulting demobilization and remobilization costs. In
addition, there shall be an equitable adjustment in the project schedule based on the delay caused by the suspension.
If the PROJECT is suspended for more than ninety (90) days, STANTEC may, at its option, terminate this agreement upon
giving notice in writing to the CLIENT.
ENVIRONMENTAL: Except as specifically described in this AGREEMENT, STANTEC's field investigation, laboratory testing
and engineering recommendations will not address or evaluate pollution of soil or pollution of groundwater.
BUILDING CODES, BYLAWS AND OTHER PUBLIC REGULATIONS: STANTEC shall, to the best of its ability, interpret building
codes, by-laws and other public regulations as they apply to the PROJECT and as they are published at the time
SERVICES commence. Furthermore, STANTEC shall observe and comply with all applicable laws, ordinances, codes and
regulations of government agencies, including federal, state, provincial, municipal and local governing bodies having
jurisdiction over the conduct of the SERVICES ("LAWS"). However, it is expressly acknowledged and agreed by the
CLIENT that as the PROJECT progresses such building codes, by-laws, other public regulations and LAWS may change or
the interpretation of any public authority may differ from the interpretation of STANTEC, through no fault of STANTEC,
and any extra costs necessary to conform to such changes or interpretations during or after execution of the SERVICES
will be paid by the CLIENT.
STANTEC shall continue to provide equal employment opportunity to all qualified persons and to recruit, hire, train,
promote and compensate persons in all jobs without regard to race, color, religion, sex, age, disability or national origin
or any other basis prohibited by applicable laws.
COST AND SCHEDULE OF CONSTRUCTION WORK: In providing opinions of probable cost and project schedule, it is
recognized that neither the CLIENT nor STANTEC has control over the costs of labor, equipment or materials, or over the
Contractor's methods of determining prices or time. The opinions of probable cost or project duration are based on
STANTEC's reasonable professional judgment and experience and do not constitute a warranty, express or implied, that
the Contractors' bids, project schedules, or the negotiated price of the Work or schedule will not vary from the CLIENT's
budget or schedule or from any opinion of probable cost or project schedule prepared by STANTEC. Exact costs and
times will be determined only when bids have been received for the PROJECT and when the construction work has
been performed and payments finalized.
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page 22
Stantec PROFESSIONAL SERVICES AGREEMENT Page 3
LIMITATION OF LIABILITY: The CLIENT releases STANTEC from any liability and agrees to defend, indemnify and hold
STANTEC harmless from any and all claims, damages, losses, and/or expenses, direct and indirect, or consequential
damages, including but not limited to attorney's fees and charges and court and arbitration costs, arising out of, or
claimed to arise out of, the performance of the SERVICES, excepting liability arising from the negligence or willful
misconduct of STANTEC.
It is further agreed that the total amount of all claims the CLIENT may have against STANTEC under this AGREEMENT or
arising from the performance or non-performance of the SERVICES under any theory of law, including but not limited to
claims for negligence, negligent misrepresentation and breach of contract, shall be strictly limited to the lesser of the
fees paid to STANTEC for the SERVICES or $500,000. No claim may be brought against STANTEC in contract or tort more
than two (2) years after the cause of action arose. As the CLIENT's sole and exclusive remedy under this AGREEMENT
any claim, demand or suit shall be directed and/or asserted only against STANTEC and not against any of STANTEC's
employees, officers or directors.
STANTEC 's liability with respect to any claims arising out of this AGREEMENT shall be absolutely limited to direct damages
arising out of the SERVICES and STANTEC shall bear no liability whatsoever for any consequential loss, injury or damage
incurred by the CLIENT, including but not limited to claims for loss of use, loss of profits and loss of markets.
INDEMNITY FOR MOLD CLAIMS: It is understood by the parties that existing or constructedbuildings may contain mold
substances that can present health hazards and result in bodily injury, property damage and/or necessary remedial
measures. If, during performance of the SERVICES, STANTEC knowingly encounters any such substances, STANTEC shall
notify the CLIENT and, without liability for consequential or any other damages, suspend performance of services until
the CLIENT retains a qualified specialist to abate and/or remove the mold substances. The CLIENT agrees to release and
waive all claims, including consequential damages, against STANTEC, its subconsultants and their officers, directors and
employees arising from or in any way connected with the existence of mold on or about the project site whether during
or after completion of the SERVICES. The CLIENT further agrees to indemnify and hold STANTEC harmless from and
against all claims, costs, liabilities and damages, including reasonable attorneys' fees and costs, arising in any way from
the existence of mold on the project site whether during or after completion of the SERVICES, except for those claims,
liabilities, costs or damages caused by the sole gross negligence and/or knowing or willful misconduct of STANTEC.
STANTEC and the CLIENT waive all rights against each other for mold damages to the extent that such damages
sustained by either party are covered by insurance.
DOCUMENTS: All documents prepared by STANTEC or on behalf of STANTEC in connection with the PROJECT are
instruments of service for the execution of the PROJECT. STANTEC retains the property and copyright in these
documents, whether the PROJECT is executed or not. Payment to STANTEC of the compensation prescribed in this
AGREEMENT shall be a condition precedent to the CLIENT's right to use documentation prepared by STANTEC. These
documents may not be used for any other purpose without the prior written agreement of STANTEC. The CLIENT shall
have a permanent non-exclusive, royalty -free license to use any concept, product or process which is patentable or
capable of trademark, produced by or resulting from the SERVICES rendered by STANTEC in connection with the
PROJECT, for the life of the PROJECT. The CLIENT shall not use, infringe upon or appropriate such concepts, products or
processes without the express written agreement of STANTEC. In the event STANTEC's documents are subsequently
reused or modified in any material respect without the prior consent of STANTEC, the CLIENT agrees to indemnify
STANTEC from any claims advanced on account of said reuse or modification.
Any document produced by STANTEC in relation to the Services is intended for the sole use of Client. The documents
may not be relied upon by any other party without the express written consent of STANTEC, which may be withheld at
STANTEC 's discretion. Any such consent will provide no greater rights to the third party than those held by the Client
under the contract, and will only be authorized pursuant to the conditions of STANTEC 's standard form reliance letter.
STANTEC cannot guarantee the authenticity, integrity or completeness of data files supplied in electronic format
("Electronic Files"). CLIENT shall release, indemnify and hold STANTEC, its officers, employees, consultants and agents
harmless from any claims or damages arising from the use of Electronic Files. Electronic files will not contain stamps or
seals, remain the property of STANTEC, are not to be used for any purpose other than that for which they were
transmitted, and are not to be retransmitted to a third party without STANTEC's written consent.
PROJECT PROMOTION: Where the Client has control or influence over construction signage, press releases and/or other
promotional information identifying the project ("Project Promotion"), the Client agrees to include STANTEC in such
Project Promotion.
FORCE MAJEURE: Any default in the performance of this AGREEMENT -caused by any of the following events and
without fault or negligence on the part of the defaulting party shall not constitute a breach of contract: labor strikes,
riots, war, acts of governmental authorities, unusually severe weather conditions or other natural catastrophe, or any
other cause beyond the reasonable control or contemplation of either party.
GOVERNING LAW: This AGREEMENT shall be governed, construed and enforced in accordance with the laws of the
jurisdiction in which the majority of the SERVICES are performed.
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Stantec PROFESSIONAL SERVICES AGREEMENT
page 23
Page 4
DISPUTE RESOLUTION: If requested in writing by either the CLIENT or STANTEC, the CLIENT and STANTEC shall attempt to
resolve any dispute between them arising out of or in connection with this AGREEMENT by entering into structured non-
binding negotiations with the assistance of a mediator on a without prejudice basis. The mediator shall be appointed
by agreement of the parties. If a dispute cannot be settled within a period of thirty (30) calendar days with the
mediator, if mutually agreed, the dispute shall be referred to arbitration pursuant to laws of the jurisdiction in which the
majority of the SERVICES are performed or elsewhere by mutual agreement.
ATTORNEYS FEES: In the event of a dispute hereunder, the prevailing party is entitled to recover from the other party all
costs incurred by the prevailing party in enforcing this AGREEMENT and prosecuting the dispute, including reasonable
attorney's and expert's fees, whether incurred through formal legal proceedings or otherwise.
ASSIGNMENT AND SUCCESSORS: Neither the CLIENT nor STANTEC shall, without the prior written consent of the other
party, assign the benefit or in any way transfer the obligations of this AGREEMENT or any part hereof. This AGREEMENT
shall inure to the benefit of and be binding upon the parties hereto, and except as otherwise provided herein, upon
their executors, administrators, successors, and assigns.
PROTECTION OF PRIVACY LAWS: STANTEC will comply with its statutory obligations respecting the collection, use,
disclosure, access to, correction, protection, accuracy, retention and disposition of personal information that may be
collected or created under this AGREEMENT. STANTEC will refer any request for access to or correction of personal
information that is made under statute to the CLIENT and will comply with any directions from the CLIENT respecting the
access request, or respecting correction and annotation of personal information. STANTEC will, at reasonable times and
on reasonable notice, allow the CLIENT to enter its premises and inspect any personal information of the CLIENT's that is
in the custody of STANTEC or any of STANTEC's policies or practices relevant to the management of personal
information subject to this AGREEMENT.
ENTIRE AGREEMENT: This AGREEMENT constitutes the sole and entire agreement between the CLIENT and STANTEC
relating to the PROJECT and supersedes all prior agreements between them, whether written or oral respecting the
subject matter hereof and no other terms, conditions or warranties, whether express or implied, shall form a part hereof.
This AGREEMENT may be amended only by written instrument signed by both the CLIENT and STANTEC. All attachments
referred to in this AGREEMENT are incorporated herein by this reference; however, in the event of any conflict between
attachments and the terms and conditions of this AGREEMENT, the terms and conditions of this AGREEMENT shall take
precedence.
SEVERABILITY: If any term, condition or covenant of this AGREEMENT is held by a court of competent jurisdiction to be
invalid, void, or unenforceable, the remaining provisions of this AGREEMENT shall be binding on the CLIENT and
STANTEC.
THE PARTIES EXPRESSLY ACKNOWLEDGE THAT THIS AGREEMENT CONTAINS LIMITATION OF LIABILITY PROVISIONS
RESTRICTING RIGHTS FOR THE RECOVERY OF DAMAGES.
The Parties, intending to be legally bound, have made, accepted and executed this AGREEMENT as of the Agreement
Date noted above.
CITY OF MENDOTA HEIGHTS MINNESOTA STANTEC CONSULTING SERVICES INC.
Print Name and Title
Signature Signature
Print Name and Title
Signature Signature
Print Name . nd Tltl
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Stantec
Attached to and forming part of the AGREEMENT BETWEEN:
page 24
PROFESSIONAL SERVICES AGREEMENT
ATTACHMENT "A"
CITY OF MENDOTA HEIGHTS MINNESOTA
(hereinafter called the "CLIENT")
- and -
STANTEC CONSULTING SERVICES INC.
(hereinafter called "STANTEC")
EFFECTIVE: January 1, 2015
This Attachment details the SERVICES, CONTRACT TIME, CONTRACT PRICE, ADDITIONAL CONDITIONS and ADDITIONAL
ATTACHMENTS forming part of the above described AGREEMENT.
SERVICES: STANTEC shall perform the following SERVICES:
[Click and enter in any format the details you wish to use to express Scope of Services]
(hereinafter called the "SERVICES")
CONTRACT TIME: Commencement Date: .January 2, 2015
Estimated Completion Date: As requested by the City
CONTRACT PRICE: Subject to the terms below, CLIENT will compensate STANTEC as follows:
See Attachment B
ADDITIONAL
CONDITIONS:
ADDITIONAL
ATTACHMENTS:
Where not stated as being included in the fees, project specific subconsultant, contractor, lab
and other similar third party charges will be charged as invoiced to STANTEC with a
ten percent (10%) markup.
Unless otherwise noted, the fees in this agreement do not include any value added, sales, or
other taxes that may be applied by Government on fees for services. Such taxes will be added
to all invoices as required.
Where the SERVICES or services conditions change, STANTEC shall submit to the CLIENT in a
timely manner, documentation of the revisions to Attachment "A" adjusting the Contract
Services Time and Price as required.
Unless otherwise specified, charges for SERVICES are based on STANTEC's hourly billing rate
table ("Rate Table"), attached hereto. The Rate Table is subject to escalation from time to
time.
The following additional conditions shall be read in conjunction with and constitute part of this
AGREEMENT:
No additional conditions.
The following additional attachments shall be read in conjunction with and constitute part of
this AGREEMENT:
Included in Scope of Services in Attachment B
INSURANCE Before any services are provided under this agreement, STANTEC shall procure, and maintain in
REQUIREMENTS: effect during the term of this agreement, insurance coverage in amounts and on terms not less
than set forth below.
General Liability: Commercial general liability insurance for personal and bodily injury,
including death, and property damage in the amount of $1,000,000 each occurrence and not
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Stantec PROFESSIONAL SERVICES AGREEMENT
ATTACHMENT "A"
page 25
Page 2
less than $2,000,000 in the aggregate.
Automobile Liability: Automobile liability insurance for bodily injury, including death, and
property damage in the amount of $1,000,000 each occurrence.
Professional Liability: Professional liability insurance for damages incurred by reason of any
negligent act, error or omission committed or alleged to have been committed by STANTEC in
the amount of $1,000,000 per claim and in the aggregate.
Workers' Compensation: As prescribed by applicable law.
Certificates: Upon request, STANTEC shall provide certificates of insurance evidencing
coverage required above. Each certificate shall provide that the coverage therein afforded
shall not be cancelled except with thirty (30) days prior written notice to the CLIENT.
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page 26
Attachment B
Scope of Services & Compensation
Stantec will provide professional planning services to the City of Mendota Heights as follows:
1) For work related to applications submitted to the City that will be paid through the city's
escrow system, Stantec will work on a time plus materials basis in accordance with the
Pass Thru Rate in the table of hourly rates below.
2) For work requested by the city on other matters, not related to an application, Stantec
will work on a time plus materials basis in accordance with the City Rate in the table of
hourly rates below.
3) For regular meetings of the Planning Commission, City Council, and twice monthly
meetings with prospective applicants, Stantec will work on a time plus materials basis in
accordance with the City Rate in the table of hourly rates below, to a maximum of $250
(Two Hundred Fifty Dollars) per meeting.
4) For special projects, the City and Stantec will negotiate fees and rates.
Stantec will bill the City monthly for services rendered in the previous month. The invoice date
will be approximately 50 calendar days from the first date of the service provided.
Stantec will also be reimbursed for reasonable and typical expenses, including the
following:
Mileage
Faxing
Printing
Standard IRS rate
No charge
At cost
Hourly rates for Stantec staff assigned to Mendota Heights will be as follows. Rates for other staff
needed or requested by the City will be quoted at the time.
CITY PASS THRU
RATE RATE
Phil Carlson
Planner
Landscape
Architect
$134
$98
$155
$85 $98
GIS Specialist $77 $88
t in
CITY OF
MENDOTA HEIGHTS
Date: December 16, 2014
To: Mayor, City Council and City Administrator
From: Sue Donovan, I.T. Manager
Subject: Video Server / Police Webserver Purchase
BACKGROUND
page 27
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone d 651.452.8940 fax
www.mendota-heights.com
The life cycle of Windows Server 2003 operating system as dictated by the manufacturer,
Microsoft, is ending in July of 2015. The life cycle of computer servers as dictated by the
manufacturer, Dell Inc., is five years. Two of the city computer servers are well past the five
year hardware lifecycle and are no longer under warranty. They also fall into the Windows
Server 2003 operating system end -of -life category. In order to spread the capital expenditure for
computer servers $8,000 was budgeted in the 2015 budget under IT Capital Outlay. From this
line item, I propose purchasing one physical server. Also, $2,100 for server software was
budgeted in the 2015 budget under IT Computer Software and Hardware. From this line item, I
propose purchasing the server software.
The new server and software will be implemented as soon as possible in January of 2015 due to
the fact that the current version of squad video camera software supported by Digital Ally is not
compatible with Windows Server 2003. We are unable to resolve current issues until we can
move to a new server and upgrade the software.
BUDGET IMPACT
The total expense of $9,650.67 for these purchases is included in the 2015 budget.
RECOMMENDTATION:
I recommend that the city purchase one Dell PowerEdge R720 server and software for a total of
$9,650.67. The attached quote includes both the server hardware and software. This purchase
falls under state contract.
Quote Summary Page 1 of 2
page 28
Date: 11/20/2014
QUOTATION
Quote #: 695736891
Customer #: 003283788
Contract #: WNI5ACA
CustomerAgreement #: MN PA 14238
Quote Date: 11/20/2014
Customer Name: CITY OF MENDOTA HEIGHTS
Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you
find errors or desire certain changes please contact your sales professional as soon as possible.
Sales Professional Information
SALES REP: Trace Lockmiller PHONE: 1800 - 4563355
Email Address: Trace Lockmilleradell.com Phone Ext: 5131101
GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $9,650.67 GROUP TOTAL: $9,650.67
Base Unit PowerEdge R720, Intel Xeon E-26XX Processors (210-ABVP) 1
Base Unit PowerEdge R720 Motherboard, TPM (591-BBBP) 1
Dell Hardware Limited Warranty Plus On Site Service Extended Year (939-
2678) 1
Dell Hardware Limited Warranty Plus On Site Service Initial Year (939-
2768) 1
Dell ProSupport Plus. For tech support, visit
www.dell.com/prosupport/regionalcontacts (951-2015) 1
ProSupport Plus: Next Business Day Onsite Service After Problem
Diagnosis, 2 Year Extended (951-7864) 1
ProSupport Plus: Next Business Day Onsite Service After Problem
Diagnosis, Initial Year (951-7871) 1
ProSupport Plus: 7x24 HW/SW Tech Support and Assistance,3 Year (951-
7875) 1
On -Site Installation Declined (900-9997) 1
Proactive Maintenance Service Declined (926-2979) 1
PowerEdge R720 Shipping (331-4437) 1
Risers with up to 6, x8 PCIe Slots + 1, x16 PCIe Slot (331-4440) 1
iDRAC7 Enterprise (421-5339) 1
Broadcom 5720 QP 1 Gb Network Daughter Card (430-4418) 1
3.5" Chassis with up to 8 Hard Drives (342-3587) 1
Bezel (318-1375) 1
Power Saving Dell Active Power Controller (330-5116) 1
RAID 1+Unconfigured RAID for H710P/H710/H310 (2 SAS + 1-14 HDDs)
(331-4404) 1
PERC H710P Integrated RAID Controller, 1GB NV Cache (342-3531) 1
Heat Sink for PowerEdge R720 and R720xd (331-4508) 1
Intel Xeon E5 -2620v2 2.1GHz, 15M Cache, 7.2GT/s QPI, Turbo, HT, 6C,
80W, Max Mem 1600MHz (338-BCZV) 1
DIMM Blanks for Systems with 2 Processors (317-8688) 1
Heat Sink for PowerEdge R720 and R720xd (331-4508) 1
Intel Xeon E5 -2620v2 2.1GHz, 15M Cache, 7.2GT/s QPI, Turbo, HT, 6C,
80W, Max Mem 1600MHz,2nd Proc (338-BDBL) 1
8GB RDIMM, 1600MT/s, Low Volt, Dual Rank, x8 Data Width (370-ABQY) 4
1600MT/s RDIMMS (331-4424) 1
Performance Optimized (331-4428) 1
6TB 7.2K RPM NLSAS 6Gbps 512e 3.5in Hot -plug Hard Drive (400-AFNZ) 4
300GB 10K RPM SAS 6Gbps 2.5in Hot -plug Hard Drive,3.5in HYB CARR
(342-2012) 2
No System Documentation, No OpenManage DVD Kit (310-5171) 1
DVD+/ -RW, SATA, INTERNAL (313-9090) 1
ReadyRails Sliding Rails With Cable Management Arm (331-4433) 1
Dual, Hot -plug, Redundant Power Supply (1+1), 750W (331-4605) 1
2
file:///C:/Users/sued.MENDOTA-HEIGHTS/AppData/Local/Microsoft/Windows/Temporary%20lnternet... 12/8/2014
Quote Summary Page 2 of 2
page 29
Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 10 feet / 3 meter
(310-8509)
Internal Dual SD Module (331-4441) 1
2GB SD Card For RIPS (342-1627) 1
2GB SD Card For RIPS (342-1627) 1
Enable Redundant SD Cards (468-4612) 1
No Operating System (420-6320) 1
Windows Server 2012R2, Standard Edition,Media Kit (618-BBDF) 1
Windows Server 2012R2, Standard Edition,Secondary OS, No MEDIA, 2
Socket, 2 VMs (618-BBEG) 1
30 days Trial License for Vmware Enterprise Plus (600-BBBC) 1
VMware ESXI 5.5 U2 Embedded Image on Flash Media (600-BBQB) 1
*Total Purchase Price: $9,650.67
Product Subtotal: $9,650.67
Tax: $0.00
Shipping & Handling: $0.00
State Environmental Fee: $0.00
Shipping Method: LTL 5 DAY OR LESS
(* Amount denoted in $)
Statement of Conditions
The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors,
or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such
error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such
errors.
Dell may make changes to this proposal including changes or updates to the products and services described, including
pricing, without notice or obligation.
This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the
parties, all orders by CITY OF MENDOTA HEIGHTS for Dell products and services shall be subject to Dell's Terms and
Conditions of Sale -Direct, which can be found atwww.dell.com/terms, and which incorporate Dell's U.S. Return Policy, at
www.dell.com/returnpolicv#total . Please read those terms carefully and in their entirety, and note in particular that Dell
EqualLogic and EqualLogic-branded products, DeIIIEMC and EMC -branded products, PowerVault ML6000 tape libraries, non -
Dell -branded enterprise products, enterprise software, and customized hardware or software products may not be returned at
any time. Orders also shall be subject to the terms of any applicable service contract(s), which can be found at
www.dell.com/servicecontracts.
All information supplied to CITY OF MENDOTA HEIGHTS for the purpose of this proposal is to be considered confidential
information belonging to Dell.
About Dell
Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely
enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500.
For more information, visit www.dell.com.
Privacy Policy
Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to
support and enhance our relationship with your organization, for example, to process your purchase, provide service and
support, and share product, service, and company news and offerings with you. Dell does not sell your personal information.
For a complete statement of our Global Privacy Policy, please visit dell.com/privacv.
file:///C:/Users/sued.MENDOTA-HEIGHTS/AppData/Loca1/Microsoft/Windows/Temporary%20lnternet... 12/8/2014
au
CITY OF
MENDOTA HEIGHTS
page 30
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone d 651.452.8940 fax
www.mendota-heights.com
DATE: December 16, 2014
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: 2015 Employee Position Placement/Pay Classification Plan
BACKGROUND
Included with this memo is the 2015 Employee Position Placement/Pay Classification Plan for
non-union employees for 2015. The 2015 plan reflects a 2% increase which is the same wage
increase negotiated with Law Enforcement Labor Services, MN Public Employees Association
and MN Teamsters contracts.
BUDGET IMPACT
This wage increase is reflected in the 2015 budget.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approve the attached resolution
adopting the 2015 Employee Position Placement/Pay Classification Plan. This action requires a
simple majority vote of the city council.
page 31
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2014 - 84
A RESOLUTION ADOPTING THE 2015 PAY CLASSIFICATION PLAN FOR NON-
UNION EMPLOYEES
WHEREAS, the City Council has adopted a grade and step pay system for non-union
employees; and
WHEREAS, based upon recommendations of the city administrator, the City Council
has determined the appropriate placement of each position in a grade and the incumbent
employee in a step; and
WHEREAS, it is also necessary to set salaries for part-time employees.
NOW THEREFORE BE IT RESOLVED, that the following 2015 compensation items
are approved as of January 1, 2015:
1. The 2015 Employee Position Placement/Pay Classification Plan for non-union
employees.
2. The following salaries shall be implemented for part-time employees:
Fire Chief
Assistant Fire Chief
$17,325*
$10,155*
*Annual compensation for administrative and other department responsibilities
excluding fire calls.
3. The following hourly rates of pay for volunteer firefighters for fire calls and
training:
0-1 Years $8.36
FF I, First Responder, Hazmat Operational $11.95
FF II, First Responder, Hazmat Operational $13.74
Lieutenant $14.33
Captain $15.53
Assistant Training Officer $15.53
Training Officer $17.92
Assistant Fire Chief $21.51**
Fire Chief $21.51**
SOT Member Call Out Same as Mendota Hts Police
Officer on SOT
**Hourly compensation for fire calls and training.
page 32
Adopted by the City Council of the City of Mendota Heights this 16th day of December 2014.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST
Lorri Smith, City Clerk
page 33
GRADE
A
B
C
D
E
1
$33,731
$35,420
$37,190
$39,050
$41,002
2
$34,578
$36,307
$38,121
$40,028
$42,029
3
$35,442
$37,215
$39,075
$41,028
$43,081
4
$36,328
$38,145
$40,053
$42,056
$44,158
5
6
$37,237
$38,165
$39,099
$40,073
$41,054
$42,077
$43,105
$44,181
$45,261
$46,390
7
$39,122
$41,077
$43,132
$45,289
$47,552
8
$40,100
$42,106
$44,211
$46,421
$48,743
9
$40,752
$42,790
$44,930
$47,177
$49,534
10
CLERK/RECEPTIONIST
$41,772
$43,861
$46,053
$48,355
$50,774
11
$42,816
$44,955
$47,204
$49,565
$52,043
12
PW SEC/POLICE SEC/UTL. BILL SEC
$43,688
$45,740
$47,897
$50,155
$52,531
13
$44,780
$47,020
$49,370
$51,839
$54,431
14
SR. SEC/DEP. CLERK/ACCTG CLERK
$45,756
$47,912
$50,177
$52,551
$55,053
15
16
RECREATION PROGRAMMER
FACILITIES MANAGER
$46,903
$48,074
$49,247
$50,477
$51,708
$53,001
$54,294
$55,651
$57,007
$58,434
17
RECREATION PROGRAM COORDINA1
$49,275
$51,740
$54,326
$57,042
$59,894
18
CITY CLERK
$50,507
$53,032
$55,684
$58,468
$61,392
19
CIVIL ENGINEER 1
$51,234
$53,794
$56,485
$59,308
$62,274
20
PLANNER
$52,515
$55,140
$57,897
$60,792
$63,831
21
$53,826
$56,517
$59,343
$62,310
$65,426
22
HR COORDINATOR
$55,172
$57,930
$60,827
$63,868
$67,062
23
$56,553
$59,381
$62,351
$65,469
$68,741
24
$57,965
$60,865
$63,908
$67,104
$70,458
25
SR. ENG TECH/CODE ENF OFFICER
$59,414
$62,385
$65,504
$68,779
$72,217
26
$60,899
$63,942
$67,140
$70,498
$74,022
27
$62,421
$65,541
$68,820
$72,260
$75,874
28
CIVIL ENGR II/IT COORDINATOR
$63,983
$67,181
$70,540
$74,069
$77,772
29
ASST TO CITY ADMINISTRATOR
$65,583
$68,861
$72,305
$75,920
$79,715
30
$67,182
$70,541
$74,070
$77,773
$81,661
31
$68,913
$72,349
$75,965
$79,763
$83,750
32
$70,625
$74,157
$77,864
$81,758
$85,845
33
IT MANAGER
$72,390
$76,009
$79,810
$83,799
$87,989
34
PW SUPERINTENDENT
$74,156
$77,863
$81,757
$85,844
$90,136
35
ASST CITY ENGINEER
$75,568
$79,345
$83,314
$87,480
$91,839
36
$76,980
$80,829
$84,872
$89,115
$93,571
37
$77,955
$81,854
$85,946
$90,243
$94,756
38
$79,102
$83,057
$87,208
$91,569
$96,147
39
FINANCE DIRECTOR
$81,906
$86,000
$90,300
$94,816
$99,555
40
41
PUBLIC WORKS DIRECTOR
$83,951
$86,051
$88,149
$90,354
$92,556
$94,872
$97,184
$99,614
$102,042
$104,597
42
$90,439
$94,927
$99,674
$104,656
$109,889
43
POLICE CHIEF
$92,667
$97,301
$102,166
$107,273
$112,638
44
CITY ADMINISTRATOR
$94,984 $99,734
$104,720
$109,956
$115,453
0 Himm
CITY OF
MENDOTA HEIGHTS
DATE: December 16, 2014
TO: Mayor, City Council, and City Administrator
FROM: Terry Sullivan, Facility Manager
Ryan Ruzek, Assistant City Engineer
page 34
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www,mendota-heights.com
SUBJECT: Purchase Order for HVAC Direct Digital Control Management System
BACKGROUND
The current HVAC control system at City Hall is outdated and in need of repairs. The existing
pneumatic controlled operation requires numerous and frequent repairs. A new, digital control
system will more efficiently manage heating and cooling in City Hall, and may be eligible for
energy savings credits from Xcel Energy. In addition, the better regulated heating and cooling
system will likely save the City money on utility bills. The quotes for this project were from
Humertech ($60,990.00) and Cool Air Mechanical ($59,995.00).
This project was identified last year in the City's 2014-2018 Capital Improvement Plan (CIP) for
2018 at a cost of $60,000.00. Due to the large number of problems this past year with the old
controls system, staff believes this project has become a higher priority for City Hall. The 2014
budget identified $30,000.00 for City Hall sidewalk improvements. By deferring this project to a
later year, these funds would be available for the first half of the Direct Digital Control system.
The remaining $30,000.00 is programmed in the 2015 CIP for this purpose.
BUDGET IMPACT
The project cost will come from the remaining $30,000.00 from the 2014 City Hall Capital
Improvements budget (originally designated for City Hall sidewalk improvements), and
$30,000.00 from the 2015 City Hall Capital Improvements budget. Staff recommends that Cool
Air Mechanical receive the Purchase Order.
RECOMMENDATOIN
If Council agrees with the staff's recommendation, pass a motion by simple majority vote
authorizing staff to execute a purchase order for the recommended quote.
CITY OF
MENDOTA HEIGHTS
page 35
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota•heights.com
DATE: December 16, 2014
TO: Mayor and City Council
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Par 3 Update
Update
The golf course closed for the season on November 2, 2014. Staff is working with Community
Education and the City of Eagan to promote our Junior Golf Leagues and Lessons. The first two
weeks after school lets out are typically the busiest weeks for the golf camps. This year the Eagan
School district will be out of school a week earlier then our district. This will hopefully allow us
to fill the first week (morning & afternoon session) with kids from Eagan, and the second week
will leave plenty of room for kids from our district to attend. Registration for summer programs
will begin March 17, 2015.
Staff is working on hosting a golf swap for junior clubs the weekend of March 22-23, 2015.
Families would bring their used clubs in the week of March 16th and we would price the clubs for
sale. The goal of the swap would be to create excitement for the upcoming season, promote our
programs and provide an affordable chance for families to purchase clubs.
Maintenance Update
We will start to groom the cross country ski trail soon depending on weather conditions. We would
like to have the trail ready for the first of the year.
Budget
Total sales for the month of November were $664 and total expenses were $7,171. Total sales
for the year through November are $136,731 and expenses are $125,678 resulting in a net
profit of $11,053 year to date.
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
November 2014 (91.66% OF YEAR)
REVENUES NOVEMBER YTD YTD
BUDGET 2014 2014 %
GREENS, LEAGUE & TOURN FEES $105,000 $615 $82,628 78.69%
RECREATION PROGRAMS $35,000 $0 $37,072 105.92%
CONCESSIONS $21,000 $49 $16,918 80.56%
SUNDRY REVENUE $100 $0 $113 113.00%
INTEREST $250 $0 $0 0.00%
CAPITAL CONTRIBUTIONS $0 $0 $0 0.00%
PAR 3 FUND REVENUE TOTAL $161,350 $664 $136,731 84.74%
EXPENDITURES NOVEMBER YTD YTD
BUDGET 2014 2014
CLUBHOUSE SALARIES $32,700 $1,081 $24,100 73.70%
ADMINISTRATIVE SALARIES $24,021 $1,861 $22,098 91.99%
FICA/PERA $8,844 $416 $6,968 78.79%
MEDICAL INSURANCE $7,144 $490 $5,386 75.39%
U/E & W/C INSURANCE $6,100 $0 $1,223 20.05%
RENTALS $1,500 $61 $2,522 168.17%
UTILITIES $9,800 $1,393 $9,790 99.89%
PROFESSIONAL FEES - AUDIT $2,425 $0 $2,425 100.00%
PROF FEES - CONSULTING FEES $900 $0 $1,520 168.86%
PROF FEES - GROUNDS MGMT $8,000 $0 $6,000 75.00%
PROF FEES - GROUNDS WAGES $18,000 $115 $13,341 74.12%
PROF FEES - TREE MAINTENANCE $500 $0 $0 0.00%
ADVERTISING/NEWSLETTER $600 $0 $309 51.54%
LIABILITY/AUTO INSURANCE $3,450 $0 $3,242 93.97%
OPERATING COSTS/SUPPLIES $7,200 $114 $5,987 83.15%
FUEL $2,000 $0 $1,735 86.73%
REPAIRS & MAINTENANCE $15,000 $1,515 $12,260 81.73%
SUNDRY/DUES/MILEAGE/CLOTHING $1,700 $25 $2,339 137.59%
CONTINGENCY $0 $0 $1,760 0.00%
ONLINE REG & CREDIT CARD FEES $2,750 $100 $2,675 97.27%
PAR 3 EXPENDITURES TOTAL
$152,634 $7,171 $125,678 82.34%
page 36
page 37
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
November 2013 AND 2014
REVENUES
NOV
NOV
YTD
YTD
2013
2014
2013
2014
GREENS, LEAGUE, TOURNAMENT FEES
$821
$615
$91,884
$82,628
RECREATION PROGRAMS
$0
$0
$30,920
$37,072
CONCESSIONS
$55
$49
$19,255
$16,918
SUNDRY REVENUE
$0
$0
$27
$113
INTEREST
$0
$0
$0
$0
CAPITAL CONTRIBUTIONS
$0
$0
$0
$0
PAR 3 FUND REVENUE TOTAL
$876
$664
$142,086
$136,731
EXPENDITURES
CLUBHOUSE SALARIES
$390
$1,081
$27,035
$24,100
ADMINISTRATIVE SALARIES
$1,745
$1,861
$20,737
$22,098
FICA/PERA
$310
$416
$7,252
$6,968
MEDICAL INSURANCE
$428
$490
$4,797
$5,386
U/E & W/C INSURANCE
$31
$0
$4,361
$1,223
RENTALS
$53
$61
$1,424
$2,522
UTILITIES
$997
$1,393
$7,916
$9,790
PROFESSIONAL FEES -AUDIT
$0
$0
$2,390
$2,425
PROF FEES -CONSULTING FEES
$0
$0
$402
$1,520
PROF FEES -GROUNDS MGMT
$0
$0
$6,000
$6,000
PROF FEES -GROUNDS WAGES
$113
$115
$13,432
$13,341
PROF -FEES -TREE MAINTENANCE
$0
$0
$0
$0
ADVERTISING/NEWSLETTER
$99
$0
$295
$309
LIABILITY/AUTO INSURANCE
$38
$0
$3,331
$3,242
OPERATING COSTS/SUPPLIES
$76
$114
$5,249
$5,987
FUEL
$11
$0
$2,147
$1,735
REPAIRS & MAINTENANCE
$1,514
$1,515
$14,108
$12,260
SUNDRY/DUES/MILEAGE/CLOTHING
$0
$25
$2,096
$2,339
CAPITAL OUTLAY
$0
$0
$0
$0
ONLINE REG & CREDIT CARD FEES
$76
$100
$2,498
$2,675
CONTINGENCY
$0
$0
$1,336
$1,760
PAR 3 EXPENDITUES TOTAL
$5,784
$7,171
$126,807
$125,678
page 38
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
CITY OF
MENDOTA HEIGHTS
DATE: December 16, 2014
TO: Mayor, City Council and City Administrator
FROM: Dave Dreelan, Assistant Fire Chief
SUBJECT: November 2014 Fire Synopsis
Fire Calls
The department responded to 21 calls for the month. The majority of calls were classified as
false alarms or as good intent calls. Six of the calls were residential in nature, of the other calls,
two were commercial alarms, and eight were EMS calls. We also responded to two car fires, one
utility check, one dumpster fire and one elevator rescue.
Monthly Department Training
The department training for the month was the second half of our annual hazardous materials
training. Firefighters reviewed the procedures for responding to hazardous material spills. Some
of the items the drill focused on were hazard identification, air monitoring, establishing
evacuation zones, chemical properties, and procedures for requesting help from outside agencies.
Monthly Squad Training
The monthly squad training was our annual training called "Captain Choice". This training
allows the squad captains a chance to address any training needs that they feel their squad needs
additional work on or address training requests they may receive by members of their squad.
Some captains also use this training as an opportunity to review key trainings that we have done
throughout the year.
MENDOTA HEIGHTS FIRE DEPARTMENT
NOVEMBER 2014 MONTHLY REPORT
FIRE CALLS NO. 14258 - 14278
NUMBER OF CALLS: 21
page 39
FIRE ALARMS DISPATCHED: NUMBER
ACTUAL FIRES
Structure - MH Commercial
Structure - MH Residential
Structure - Contract Areas
Vehicle - MH
Vehicle - Contract Areas
Grass/Brush/No Value MH
Grass/Brush/No Value Contract
MEDICAL
Assist
Extrication
HAZARDOUS SITUATION
Spills/Leaks
Arcing/Shorting
Chemical
Power Line Down
FALSE ALARM
Residential Malfunction
Commercial Malfunction
Unintentional - Commercial
Unintentional - Residential
Criminal
GOOD INTENT
Smoke Scare
Steam Mistaken for Smoke
Other
MUTUAL AID
1
2
3
1
1
1
2
10
TOTAL CALLS 21
STRUCTURE CONTENTS MISC. TOTALS TO DATE
$0
$525,000
$59,500
$1,000 $40,920
TOTAL MONTHLY FIRE LOSSES
$0 $1,000 $0
$0
FIRE LOSS TOTALS MENDOTA HEIGHTS
ALL FIRES, ALL AREAS (MONTH)
$1,000 $625,420
MEND. HTS. ONLY STRUCT/CONTENTS
MEND. HTS. ONLY MISCELLANEOUS
MEND. HTS. TOTAL LOSS TO DATE
$525,000
$39,520
$564,520
LOCATION OF FIRE ALARMS: TO DATE
MENDOTA HEIGHTS 18 223
MENDOTA 1 8
SUNFISH LAKE 0 13
LILYDALE 2 27
OTHER 0 7
TOTAL
21 278
LAST YEAR
169
7
12
24
10
222
BILLING FOR SERVICES
AGENCY THIS MONTH TO DATE
MN/DOT $0
MILW. RR $0
CNR RR $0
OTHERS:
TOTALS:
$0
$0 $0
WORK PERFORMED HOURS TO DATE LAST YEAR
FIRE CALLS 274.5 4432.5 3684.5
MEETINGS 31 356.5 408.5
DRILLS 165 1614 1762
WEEKLY CLEAN-UP 32 381 414
SPECIAL ACTIVITY 172 3759.8 2740.25
ADMINISTATIVE 0 0 0
FIRE MARSHAL 45 610.5 611
TOTALS 719.5 11154.3 9620.25
FIRE MARSHAL'S TIME FOR MONTH
INSPECTIONS
INVESTIGATIONS
RE -INSPECTION
MEETINGS
ADMINISTRATION
SPECIAL PROJECTS
TOTAL
20
5
0
0
14
6
45
REMARKS:
SEE OTHER SIDE FOR SYNOPSIS
CITY OF
MENDOTA HEIGHTS
DATE:
TO:
FROM:
SUBJECT:
BACKGROUND
page 40
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
December 16, 2014
Mayor, City Council, and City Administrator
Lorri Smith, City Clerk
Renewal of Tobacco Licenses
The following is a list of the current tobacco licensees who have applied for renewal of their
licenses. The licenses would be effective January 1- December 31, 2015.
1) Mendota Heights Amoco, 2030 Dodd Road
2) Mendakota Country Club, 2075 Mendakota Drive
3) Mendota Liquor, 766 Highway 110
4) Northern Tier Retail, LLC
d/b/a SuperAmerica #4516, 1200 Mendota Heights Road
5) Northern Tier Retail, LLC
d/b/a SuperAmerica #4411, 1080 Highway 110
6) Walgreens #11764, 790 Highway 110
The establishments listed above have each submitted a complete application packet and the
$200 license fee. The Police Department has completed a background investigation on all of the
applicants and found no issues or concerns.
RECOMMENDATION
Staff recommends that the City Council approve the tobacco licenses for the establishments
listed above for the period of January 1, 2015 through December 31, 2015.
CITY OF
MENDOTA HEIGHTS
page 41
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
DATE: December 16, 2014
TO: Mayor, City Council, and City Administrator
FROM: Lorri Smith, City Clerk
SUBJECT: Approval of On Sale Wine and 3.2% Malt Liquor Licenses for
King and I Thai LLC
BACKGROUND
The City received an application from Leonard DeMuth, owner of King and I Thai LLC. He is opening
a new restaurant at 760 Highway 110, in Mendota Plaza. The applicant has submitted a complete
license packet and paid the required license fees. The Police Department has completed a thorough
investigation of the applicant and has found no issues or concerns. The applicant has provided a
Certificate of Liquor Liability Insurance and a Liquor Surety Bond.
At the December 2, 2014 City Council meeting, the Council held a public hearing and received public
comment regarding the issuance of an On Sale Wine and 3.2% Malt Liquor license for the new
restaurant. No one from the public wished to be heard.
If approved, the licenses would be effective through June 30, 2015. The Wine License would be
forwarded to the State of MN Liquor Control for their final approval.
RECOMMENDATION
Staff recommends the approval of an On Sale Wine and 3.2% Malt Liquor license for King and I Thai
LLC doing business as King and I Thai, located at 760 Highway 110.
DATE 9 -Dec -14
TO: Mayor, City Council and City Administrator
FROM: Mike Andrejka- Building Official
SUBJECT: Building Activity Report November 2014
November 1, 2014 thru November 30, 2014
Building
No.
Valuation
Fee Collected
Permits
No.
Contractor
Licenses
Fee Collected
SFD
1
$425,000.00
$ 4,361.31
APT
$
$
$
Townhouse
19
$
$
Condo
252
$
$
Misc.
53
$ 570,175.31
$ 11,010.85
C/I
4
$ 412,811.00
$ 4,475.00
Sub Total:
58
$1,407,986.31
$ 19,847.16
November 1, 2014 thru November 30, 2014
Trade
No.
Valuation
Fee Collected
Permits
No.
Contractor
Licenses
Fee Collected
Valuation
Fee Collected
Plumbing
$ 550.00
12
$
$
$ 340.00
Water
19
$
$
Condo
252
Sewer
$
Misc.
$
$ 7,312,646.26
$ 131,574.13
Heat, AC &
Gas
47
26
$
Sub Total:
$ 1,377.02
Sub Total:
$311,071.72
38
$ 1,717.02
November 1, 2014 thru November 30, 2014
Licenses
No.
Valuation
Fee Collected
Valuation
Fee Collected
Contractor
Licenses
Fee Collected
11
$
$7,655,000.00
$ 550.00
January 1, 2014 thru November 30, 2014
Building
No.
Valuation
Fee Collected
Permits
No.
Valuation
Fee Collected
SFD
16
$7,655,000.00
$76,602.91
APT
5
$
$
Townhouse
19
$
$
Condo
252
$
$
Misc.
583
$ 7,312,646.26
$ 131,574.13
C/I
47
$ 11,204,868.50
$ 108,134.68
Sub Total:
646
$26,172,514.76
$311,071.72
January 1, 2014 thru November 30, 2014
Trade
No.
Valuation
Fee Collected
Permits
No.
Valuation
Fee Collected
Plumbing
148
$
$ 11,262.43
Water
5
$
$ 50.00
Sewer
19
$
$475.00
Heat, AC &
Gas
252
$
$ 23,553.20
Sub Total:
424
$
$ 35,340.35
January 1, 2014 thru November 30, 2014
Licenses
No.
Valuation
Fee Collected
Contractor
Licenses
324
$
$ 16,200.00
TOTAL
107
$1,407,986.31
$ 22,114.18
TOTAL
1,394
$26,172,514.76
$362,612.07
NOTE: All fee amounts exclude SAC, WAC, and State Surcharge. Amounts shown will reflect only permit,
plan check fee, and valuation amounts.
January 1, 2013 thru November 30, 2013
Building
No.
Valuation
Fee Collected
Permits
Permits
No.
$
SFD
5
$ 2,634,000.00
$ 25,434.17
APT
3
$
$
Townhouse
$
$
$
Condo
5
$
$
Misc.
522
$ 6,558,035.00
$ 118,100.59
C/I
109
$ 13,389,113.00
$ 107,443.69
Sub Total:
636
$ 22,581,148.00
$ 250,978.45
January 1, 2013 thru November 30, 2013
Trade
No.
Valuation
Valuation
Fee Collected
Permits
No.
$
Valuation
Fee Collected
Plumbing
166
$
3
$ 8,832.50
Water
2
$
$
$ 20.00
Sewer
5
$
$
$ 125.00
Heat, AC &
Gas
284
$ 110,820.98
C/I
$ 35,901.09
Sub Total:
457
$
682
$ 44,878.59
January 1, 2013 thru November 30, 2013
Licenses
No.
Valuation
Valuation
Fee Collected
Contractor
Licenses
340
$
SFD
$ 17,000.00
TOTAL
1,433
$ 22,581,148.00
$ 312,857.04
page 42
January 1, 2012 thru November 30, 2012
Building
No.
Valuation
Fee Collected
Permits
No.
Valuation
Fee Collected
SFD
4
$3,104,000.00
$24,806.94
APT
3
$
$
Townhouse
15
$
$
Condo
176
$
$
Misc.
557
$ 8,248,606.00
$ 110,820.98
C/I
121
$ 23,069,452.00
$ 166,786.17
Sub Total:
682
$34,422,058.00
$302,414.09
January 1, 2012 thru November 30, 2012
Trade
No.
Valuation
Fee Collected
Permits
No.
Valuation
Fee Collected
Plumbing
179
$
$ 14,785.00
Water
3
$
$ 30.00
Sewer
15
$
$ 375.00
Heat, AC &
Gas
176
$
$ 37,703.00
Sub Total:
373
$
$ 52,893.00
January 1, 2012 thru November 30, 2012
Licenses
No.
Valuation
Fee Collected
Contractor
Licenses
350
$
$ 17,500.00
TOTAL
1405
$34,422,058.00
$372,807.09
page 43
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
CITY OF
MENDOTA HEIGHTS
DATE: December 16, 2014
TO: Mayor, City Council and City Administrator
FROM: John P. Maczko, Fire Chief
SUBJECT: Resignation of Firefighter
BACKGROUND
A letter of resignation has been submitted from Firefighter Barry Sommervold effective
September 1, 2014. He had verbally resigned in September and emailed his resignation letter but
it was never received. He has subsequently sent another letter for council action to formalize his
resignation.
Barry has been on the Fire Department since November 15, 2011. It is with regret that I accept
Barry's letter of resignation.
BUDGET IMPACT
N/A
RECOMMENDATION
Formally thank Barry Sommervold for his service on the Mendota Heights Fire Department.
page 44
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
CITY OF
MENDOTA HEIGHTS
DATE: December 16, 2014
TO: Mayor, City Council and City Administrator
FROM: John P. Maczko, Fire Chief
SUBJECT: Award Contract for the Mendota Heights Fire Station Space Needs Study
BACKGROUND
There is $15,000 in the 2014 budget to do a fire station space needs study. RFP's were sent out to three
firms and the RFP's have been returned. We are currently evaluating the proposals and will have a
recommendation for council approval on Tuesday, December 16t.
An updated report will be provided to the council before Tuesday's meeting.
5q.
DATE:
December 16, 2014
TO:
Mayor, City Council and City Administrator
FROM:
John P. Maczko, Fire Chief
SUBJECT:
Award Contract for the Mendota Heights Fire StationSpace NeedsStudy
BACKGROUND
During the 2014 budget process $15,000wasbudgetedto do a fire station space/equipmentneeds study.
RFP’s were sent out to three firmswho have experience in fire station needs and designsto provide
architectural and engineering feasibility and programming analysis for the pre-designphase of a fire
station remodel. The study will include a needs analysis focusing on today’s needs as well as those into
the future. The existing building is 30 years old and all systems and current programming shall be
evaluated.
The three firms were:
CNH Architects, Apple Valley
BKV Group, Minneapolis
Buetow 2 Architects, Inc.,Minneapolis
Once the proposals were received,information relating to “cost of services performed” were removed so
that proposals could be reviewed independent of cost. Myself, Assistant Chief Dave Dreelan, Training
Coordinator Dale Stein, Captain Scott Goldenstein, and City Administrator Justin Millereach reviewed
the proposals independently and then made a recommendation as to who they thought would best meet
our needs.
After taking feedback from those above and checking some references the consensus was that all three
firms had the capabilities to do the job but for our particularprojecttheteam lead by Randy Engel of
Buetow 2Architects, Inc.would best meet our needs.
BUDGET IMPACT
Once a decision was made on who we would recommend their price proposal was shared. The cost of the
proposed study is a fixed price of $9,500 and an allowance of $450 for reimbursable expenses for a total
cost of $9,950. This is well below our budgeted amount of $15,000
RECOMENDATION
I recommend we award the study project to Buetow 2 Architects, Inc.
CITY OF
MENDOTA HEIGHTS
DATE: December 16, 2014
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Assistant City Engineer
SUBJECT: Purchase Order for IT and planning offices
BACKGROUND
page 45
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www,mendota-heights.com
Mendota Heights employs a full-time IT employee and full-time Planner as well as a part time Fire
Marshall and contracted building official. Currently the building official and Fire Marshall share a
large office, planning is located in a cubicle and IT is utilizing the weight room as a temporary office
due to the ability to secure the equipment rendering the exercise area as unusable.
It is proposed to reconfigure the existing planning cubicle into two separate spaces for the Fire
Marshall and the building official, construct a dividing wall in the existing large office with a new
door for security and relocate IT and Planning into the new space.
Staff solicited three quotes for this work from local contractors:
Contractor Quote
Tim Lemke Construction $8950
Joe Becker Construction $9000
RJ Ryan $11,995
BUDGET IMPACT
The project cost will come from the 2015 City Hall Capital Improvements budget. Staff
recommends that Tim Lemke Construction receive the Purchase Order.
RECOMMENDATOIN
If Council agrees with the staff's recommendation, pass a motion by simple majority vote
authorizing staff to execute a purchase order for the recommended quote.
CITY OF
,E Ill IMENIDC3TA 1-1E11-1-1-
DATE:
EIE--IT
DATE: December 16, 2014
TO: Mayor, City Council and City Administrator
FROM: Lorri Smith, City Clerk
Sharon Hinze, Utility Billing Clerk
SUBJECT: Delinquent Utility Charges
DISCUSSION:
page 46
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
There are currently 65 delinquent sewer accounts totaling $24,375.38 to be certified to Dakota County for
collection with property taxes per City Code 10-3-7. In the year 2013, we certified approximately $24,400.82 of
delinquent sewer charges to Dakota County for collection with property taxes.
In addition, per City Ordinance 1001, the City is authorized to certify to Dakota County for collection with
property taxes any unpaid costs for the cutting and removal of weeds, grass and other vegetation. There are two
delinquent weed cutting invoices totaling $886.46 to be certified to Dakota County for collection with property
taxes.
Per City Code and City Ordinance, we have included in these amounts all balances, interest and late charges. The
total amount of said utility charges shall be paid with general taxes for the year 2014 and collectable in 2015. Per
City Code and City Ordinance, letters were sent to property owners of sewer accounts past due in excess of two
quarters, notifying them that if the delinquency was not paid by December 5, 2014, the amount due, plus seven
percent (7%) interest and a $50.00 charge will be certified to Dakota County for collection with property taxes.
In addition, a letter was sent notifying the property owner for weed cutting charges and that more than thirty (30)
days have elapsed since the mailing and that the amount due, plus seven percent (7%) interest and a $50.00 charge
will be certified to Dakota County for collection with property taxes.
ACTION REQUIRED:
It is recommended that the city council approve the attached Resolutions:
RESOLUTION NO. 2014-85 "RESOLUTION CERTIFYING DELINQUENT UTILITY CHARGES TO THE
DAKOTA COUNTY AUDITOR FOR COLLECTION WITH REAL ESTATE TAXES."
RESOLUTION NO. 2014-86 "RESOLUTION CERTIFYING DELINQUENT WEED CUTTING CHARGES
TO THE DAKOTA COUNTY AUDITOR FOR COLLECTION WITH REAL ESTATE TAXES."
page 47
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2014-85
A RESOLUTION CERTIFYING DELINQUENT UTILITY CHARGES TO THE DAKOTA
COUNTY AUDITORS FOR COLLECTION WITH REAL ESTATE TAXES
WHEREAS, under the provisions of City Code 10-3-7 adopted by the City Council of the City
of Mendota Heights on February 18, 2003, it is provided that if sewer rental charges due to the
City for the use of the City's sewer system are not paid within thirty (30) days after the mailing
of a billing statement thereof, the same shall be collected and the collection thereof enforced in
the same manner and in all respects as county and state real estate taxes, subject to like penalty,
cost and interest charges; and
WHEREAS, the City Clerk has advised the City Council that the total sewer rental charges due
to the City as of October 31, 2014, has been sent to the last known owner of said properties and
that more than thirty (30) days has elapsed since the mailing of said statement; and
WHEREAS, said properties are all situated in the City of Mendota Heights, County of Dakota,
Minnesota, and the parcel identification number of said properties, and the total amount of
sewer rental charges due for each said parcel through October 31, 2014, are more particularly
described as follows:
PARCEL ID NUMBER
AMOUNT DUE
27-71275-02-260
$396.36
27-37600-03-110
$254.38
27-81950-02-100
$359.24
27-31300-03-041
$275.56
27-81250-01-090
$654.02
27-19810-01-100
$435.82
27-49200-02-060
$354.96
27-42100-08-120
$484.42
27-03800-13-020
$409.52
27-69701-04-024
$208.36
27-69701-04-030
$354.96
27-32500-01-050
$354.96
27-84300-00-010
$204.08
27-76402-02-030
$603.84
aae 48
27-37650-04-020
$232.86
27-22450-02-050
$597.64
27-17151-04-010
$354.96
27-17150-04-170
$503.26
27-57500-02-170
$285.40
27-38600-03-100
$354.96
27-17100-03-021
$354.96
27-17100-02-090
$264.22
27-17100-01-210
$458.86
27-71150-13-050
$354.96
27-17850-00-490
$212.00
27-76402-03-190
$354.96
27-76401-00-040
$382.56
27-76401-00-050
$283.42
27-49200-01-021
$422.36
27-37770-01-040
$222.16
27-17850-00-250
$359.56
27-31300-02-100
$354.96
27-32800-01-080
$423.54
27-64700-02-050
$370.84
27-41200-01-080
$354.96
27-46500-01-010
$354.96
27-13500-00-151
$354.96
27-42100-08-070
$354.96
27-54200-01-071
$512.08
27-54200-01-081
$405.14
27-63130-01-070
$428.78
27-42100-05-050
$354.96
27-03800-36-051
$354.96
27-41604-03-090
$495.76
aae 49
27-27800-05-090
$354.96
27-02600-50-020
$298.60
27-28400-03-010
$354.96
27-27800-18-060
$418.62
27-16400-00-041
$282.30
27-27800-20-050
$386.84
27-48350-01-170
$208.36
27-18301-05-060
$872.30
27-64550-00-150
$459.50
27-45300-00-020
$281.12
27-23365-01-320
$354.96
27-45300-00-070
$354.96
27-42050-01-020
$354.96
27-18302-06-110
$441.42
27-15151-01-100
$577.88
27-19100-04-110
$354.96
27-04100-36-011
$81.04
27-04000-25-010
$588.42
27-44950-02-180
$605.02
27-48600-01-010
$101.90
27-48350-01-170
$171.86
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota
Heights, Minnesota, as follows:
1. That the total of said utility charges set forth above is hereby adopted and confirmed as
the proper unpaid utility charges due for the above-described properties through
October 31, 2014, for each of said lots, pieces and parcels of land shall be a lien concurrent
with the general taxes upon such parcels and all thereof.
2. That the total amount of said utility charges shall be payable with general taxes for the
year 2014 collectable in 2015.
3. That the City Clerk shall prepare and transmit to the Dakota County Auditor a certified
copy of this Resolution with the request that each of said amounts shall be extended
page 50
upon the property tax lists of Dakota County to be thereafter collected in the manner
provided by law.
4. That a $50.00 service charge and seven percent (7%) interest has been added to each
delinquent utility account in accordance with Ordinance No. 157 amending Ordinance
No. 803.
Adopted by the Mendota Heights City Council this 16th day of December, 2014.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST
Lorri Smith, City Clerk
page 51
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2014 - 86
A RESOLUTION CERTIFYING DELINQUENT WEED CUTTING CHARGES TO THE
DAKOTA COUNTY AUDITORS FOR COLLECTION WITH REAL ESTATE TAXES
WHEREAS, Ordinance No. 1001, "AN ORDINANCE REGULATING AND CONTROLLING
THE GROWTH OF WEEDS, AND OTHER RANK, POISONOUS OR HARMFUL
VEGETATION IN THE CITY OF MENDOTA HEIGHTS" authorizes the City's weed inspector
to cause weeds, grass and other vegetation to be cut and removed of the weeds, grass and other
vegetation that are not removed by the property owner upon written notice from the City; and
WHEREAS, said Ordinance No. 1001 authorizes the City to certify to the County for collection
with property taxes any unpaid costs for the cutting and removal of weeds, grass and other
vegetation plus a seven percent (7%) charge for inspection and other additional costs in
connection therewith; and
WHEREAS, the weed cutting charges due to the City as of October 31, 2014, for properties
hereinafter described have not paid; and
WHEREAS, a written statement of charges was sent to the last known owner of said
properties and more than thirty (30) days have elapsed since the mailing of said statements; and
WHEREAS, said properties are all situated in the City of Mendota Heights, County of Dakota,
and the parcel identification number of said properties, and the total amount of weed cutting
and removal charges due each of said parcel are more particularly described as follows:
PARCEL ID NUMBER
AMOUNT DUE
27-63130-01-070
$443.23
27-69701-04-030
$443.23
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota
Heights, Minnesota, as follows:
1. That the weed cutting and removal charges set forth above is hereby adopted and
confirmed as the proper unpaid charges due for the above-described properties and the
current charges against each such parcel shall be a lien concurrent with the general taxes
upon such parcels;
2. That the total amount of said weed cutting and removal charges shall be payable with
general taxes for the year 2014 collectable in 2015;
3. That the City Clerk shall prepare and transmit to the Dakota County Auditor a certified
copy of this Resolution with the request that each of said amounts shall be extended
page 52
upon the property tax lists of Dakota County to be thereafter collected in the manner
provided by law; and
4. That a $50.00 service charge and seven percent (7%) interest has been added to each
delinquent weed cutting and removal account in accordance with Ordinance No. 1001.
Adopted by the Mendota Heights City Council this 16th day of December, 2014.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST
Lorri Smith, City Clerk
CITY OF MENDOTA HEIGHTS
TREASURER'S REPORT NOVEMBER 2Qf4g-t'
American Bank
Checking Account .0296
Savings Account .02%
Co|latena|-Bonds
Gov't. Guar.
Investments
BALANCE COLLATERAL
$25,250.14
$640.41
$25,890.55
$1.078.022.00
$250,000.00
Cost PV
Saving Cert 7/28/ 4 @0.15% Cherokee $13,952.59 $13.952.59
FHLB 1.00% 03/27/20 $360.000.00 $349.958.00
FHLMC 1.25% 03/26/21 $300.000.00 $300.024.O0
FHLB 1.2596 12/14/22 $510.000.00 $510.025.50
FHLB 1.00% 12/28/22 $700.000.00 $699.622.00
FHLB 1.25% 03/27/23 $255.000.00 $254.918.40
FHLB 1.12596OG/2O/23 $1.750.000.00 $1.750.787.50
Goldman Sachs Bank 1.5096 12/08/14 $246.000.00 $245.056.35
GE Capital Financial Inc 2.05% 11/4/16 $245.000.00 $248.116.40
American Express Cent Bank 2.05% 12/1/16 $245.000.00 $248.138.45
GE Capital Retail Bank 2.00% 7/6/18 $200.000.00 $201.292.00
Sallie Mae Bank 2.O5O9611/2O/18 $245.000.00 $246.643.85
BMW Bank 2.009612Y11/18 $245.000.00 $246.345.05
World's Foremost Bank 2.00% 08/13/19 $200.000.00 $197,762.08
Cit Bank 2.159611/13/19 $245.000.00 $244.826.05
Fidelity lnstitutional Government Portfolio (Piper) $2.746.421.47 $2.746.431.47
Gov't. Securities Fund 28% Sold 6/4 $433.187.00 $1.031.000.00
MMkt Fd (WF) $338.236.24
TOTAL FUNDS AVAILABLE 11/30/4
Funds Available 1/1/2014
Rates Money Market
November Bank 0.0296
5 Yr. Tr. 1.4996
1OYr. Tr. 2.18%
$9.292.68785
page 53
page 54
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452,1850 phone 1 651.452,8940 fax
www.mendota-heights.com
DATE:
TO:
FROM:
SUBJECT:
CITY OF
MENDDTA HEIGHTS
BACKGROUND
Significant Claims
December 16, 2014
Mayor, City Council and City Administrator
Kristen Schabacker, Finance Director �1
Claims List Summary F
Xcel Energy — Utilities
A to Z Home Inspections — 10/16-11/19/14 Inspections
Cool Air Mechanical — Roof Top Unit — Fire Dept
Crabtree Companies — 2015 Laserfiche Contract
Earl F Anderson — Street Signs
Fire Equipment Specialties — Protective Gear — Fire Dept
H & L Mesabi — Street Dept Snow Blades
MacQueen Equipment — Equipment Repair Streets
Mansfield Oil Company — Fuel
Mendota Heights Fire Relief Association — Annual City Contribution
Morton Salt — Road Salt
Overline & Son, Inc. — 2014 Sewer Cleaning/Televising
$ 7,814.75
$ 6,650.00
$ 9,123.00
$ 8,504.00
$ 6,442.06
$ 11,195.00
$ 4,211.96
$ 5,251.08
$ 5,720.47
$ 64,660.00
$ 54,297.36
$ 34,527.59
Manual Checks Total $ 55,667.50
System Checks Total $ 274,070.24
Total for the list of claims for the December 16, 2014 city council meeting $ 329,737.74
RECOMMENDATION:
Approval of the list of claims for December 16, 2014.
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
12/9/14 MAN
page 55
12/11/14 10:17 AM
Page 1
Account Comments DEPT Descr Amount
Search Name MENDOTA HEIGHTS, CITY OF
G 45-1155
G 80-1155
G 15-1155
G 01-1155
CREDIT CARD TRANSFER
CREDIT CARD TRANSFER
CREDIT CARD TRANSFER
CREDIT CARD TRANSFER
$11,000.00
$10,500.00
$2,500.00
$14,000.00
Search Name MENDOTA HEIGHTS, CITY OF $38,000.00
$38,000.00
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
12/10/14 MAN
Account Comments
DEPT Descr
page 56
12/11/14 10:16 AM
Page 1
Amount
Search Name ASSURANT EMPLOYEE BENEFITS
E 01-4132-031-30 DEC 2014 PREMIUM
Search Name ASSURANT EMPLOYEE BENEFITS
Search Name BCA - BTS
E 01-4490-030-30 BACKGROUND CHECK - FIRE DEPT
Search Name B C A - BTS
Search Name HOME DEPOT CREDIT SERVICES
E 08-4335-000-00
E 15-4330-490-60
E 01-4305-070-70
E 01-4305-070-70
E 01-4305-070-70
E 01-4426-050-50
E 01-4335-315-30
E 08-4335-000-00
E 08-4335-000-00
E 01-4335-315-30
E 01-4335-315-30
BLDG MAINT. SUPPLIES - CITY HALL
EQUIPMENT REPAIR SUPPLIES - SEWER
OPERATING SUPPLIES - PARKS
OPERATING SUPPLIES - PARKS
OPERATING SUPPLIES - PARKS
BONFIRE CLEAN-UP
BLDG REPAIR SUPPLIES - FIRE HALL
BLDG MAINT. EQUIPMENT - CITY HALL
BLDG MAINT. EQUIPMENT - CITY HALL
BLDG REPAIR SUPPLIES - FIRE HALL
BLDG CLEANING SUPPLIES - FIRE HALL
Search Name HOME DEPOT CREDIT SERVICES
Search Name I C M A RETIREMENT 457
G 01-2073 12/05/14 PAYROLL
G 01-2072 12/05/14 PAYROLL
Search Name I C M A RETIREMENT 457
Search Name MINNETONKA COUNTRY CLUB
E 45-4335-045-45 BLDG MAINT. SUPPLIES
E 45-4334-045-45 GOLF COURSE MAINT. SUPPLIES
Search Name MINNETONKA COUNTRY CLUB
Search Name NATIONWIDE RETIREMENT SOLUTION
G 01-2072 12/05/14 PAYROLL
Search Name NATIONWIDE RETIREMENT SOLUTION
Search Name NCPERS GROUP LIFE INS.
G 01-2071 DEC 2014 PREMIUM
Search Name NCPERS GROUP LIFE INS.
Search Name SELECT ACCOUNT
E 01-4131-020-20
E 01-4131-110-10
E 01-4131-050-50
E 01-4131-070-70
E 05-4131-105-15
G 01-2071
Search Name SELECT ACCOUNT
DEC 2014 HSA CONTRIBUTION
DEC 2014 HSA CONTRIBUTION
DEC 2014 HSA CONTRIBUTION
DEC 2014 HSA CONTRIBUTION
DEC 2014 HSA CONTRIBUTION
DEC 2014 HSA CONTRIBUTION
Search Name UNITED WAY OF ST. PAUL
G 01-2070 12/05/14 PAYROLL
Search Name UNITED WAY OF ST. PAUL
Search Name XCEL ENERGY
Fire
Fire
Spec Fds
Utility Enterprise
Parks & Recreation
Parks & Recreation
Parks & Recreation
Road & Bridges
Fire
Spec Fds
Spec Fds
Fire
Fire
Golf Course
Golf Course
Police
Administration
Road & Bridges
Parks & Recreation
Engineering Enterprise
$169.60
$169.60
$36.50
$36.50
$74.70
$72.31
$55.38
$15.78
$82.89
$86.62
$59.94
$116.00
-$116.00
$12.73
$51.94
$512.29
$192.00
$483.99
$675.99
$870.00
$2,816.00
$3,686.00
$50.00
$50.00
$80.00
$80.00
$761.32
$330.70
$507.68
$253.74
$253.74
$2,487.30
$4,594.48
$47.89
$47.89
Account
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
12/10/14 MAN
Comments
page 57
12U1/141010AN
Page 2
DEPT Descr Amount
E 01-4211-320-70
E 15-4212-400-60
E 01-4211-300-50
E 01-4211-310-50
E 01-4211-310-70
E 01-4211-315-30
E 01-4211-420-50
E 08-4211-000-00
E 15-4211-310-60
E 15-4211-400-60
E 28-4211-000-00
E 01-4212-310-50
E 01-4212-310-70
E 01-4212-315-30
E 01-4212-320-70
E 15-4212-310-60
E 08-4212-000-00
Search Name XCEL ENERGY
OCT 014EL. UTIOMES
OCT ZO14GAS UTILITIES
OCT ZO14EL. UTILITIES
OCT lO1qEL. UTILITIES
OCT 2014 EL.UTILrDES
OCT 2014 EL. UTILITIES
OCT 2014 EL. UTILITIES
OCT 2014 EL. UTILITIES
OCT 2014 EL. UTILITIES
OCT 2014 EL. UTILITIES
OCT 2014 EL. UTILITIES
OCT 2011GAS Ln3LDIES
OCT lO14GAS UTILMES
OCT 2014 GAS UTILITIES
ocr 2014 GAS UTILITIES
OCT 2014 GAS UTIL1TIES
OCT 2014 GAS UTIL1TIES
Parks & Recreation
Utility Enterprise
Road & Bridges
Road & Bridges
Parks & Recreation
Fire
Road & Bridges
Spec Fds
Utility Enterprise
Utility Enterprise
Spec Fds
Road & Bridges
Parks & Recreation
Fire
Parks & Recreation
Utility Enterprise
Spec Fds
$247.38
$31.12
$1,738.07
$277.08
$277.08
$672.06
$197.83
$1,852.66
$277.07
$767.45
$954.88
$52.16
$52.16
$148.99
$50.00
$52.14
$166.62
$7,814.75
$17,667.50
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/16/14 PAY
page 58
12/11/14 11:06 AM
Page 1
Account Comments DEPT Descr Amount
Search Name 4 PAWS ANIMAL CONTROL LLC
G 01-2035 NOV 2014 ANIMAL CONTROL -$20.63
E 01-4225-800-90 NOV 2014 ANIMAL CONTROL Animal Control $320.63
Search Name 4 PAWS ANIMAL CONTROL LLC $300.00
Search Name A J SCHAAKE CO
E 01-4330-215-70 BENCH PLATE - PARKS Parks & Recreation $44.00
Search Name A J SCHAAKE CO $44.00
Search Name A TO Z HOME INSPECTION, LLC
E 01-4231-040-40 10/16 - 11/19/14 INSPEC.IIONS Code Enforcement/Ins $6,650.00
Search Name A TO Z HOME INSPECTION, LLC $6,650.00
Search Name AAA CREDIT SCREENING SERVICE
E 01-4490-030-30 PRE -EMP. SCREENING - FIRE DEPT Fire $100.00
Search Name AAA CREDIT SCREENING SERVICE $100.00
Search Name ADVANCED WATERPROOFING
E 08-4335-000-00 BLDG REPAIRS - CITY HALL Spec Fds $2,940.00
Search Name ADVANCED WATERPROOFING $2,940.00
Search Name ALL CITY ELEVATOR, INC.
E 08-4335-000-00 DEC 2014 ELEVATOR CONTRACT - CITY HALL Spec Fds $153.00
Search Name ALL CITY ELEVATOR, INC. $153.00
Search Name AMERIPRIDE SERVICES
E 01-4335-310-50 MAT SERVICE - PW GARAGE Road & Bridges $28.11
E 01-4335-310-70 MAT SERVICE - PW GARAGE Parks & Recreation $28.10
E 15-4335-310-60 MAT SERVICE - PW GARAGE Utility Enterprise $28.10
Search Name AMERIPRIDE SERVICES $84.31
Search Name APACHE GROUP
E 08-4335-000-00 SUPPLIES - CITY HALL Spec Fds $105.00
Search Name APACHE GROUP $105.00
Search Name API SUPPLY, INC.
E 15-4200-610-60 LIFT RENTAL - PW Utility Enterprise $64.16
E 01-4200-610-70 LIFT RENTAL - PW Parks & Recreation $64.17
E 01-4335-315-30 LIFT RENTAL - FIRE DEPT Fire $192.50
E 01-4200-610-50 LIFT RENTAL - PW Road & Bridges $64.17
Search Name API SUPPLY, INC. $385.00
Search Name BADGER STATE INSPECTION, LLC
G 01-2125 SPRINT RETAINER $2,210.00
Search Name BADGER STATE INSPECTION, LLC $2,210.00
Search Name BATTERIES PLUS
E 01-4305-070-70 OPERATING SUPPLIES - PARKS Parks & Recreation $19.95
Search Name BATTERIES PLUS $19.95
Search Name BESSER WELDING & FABRICATION
E 01-4330-490-50 EQUIPMENT REPAIR PARTS - S 1 REETS Road & Bridges $250.00
Search Name BESSER WELDING & FABRICATION $250.00
Search Name BLUE TARP FINANCIAL
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/16/14 PAY
page 59
12/11/14 11:06 AM
Page 2
Account Comments DEPT Descr Amount
E 01-4305-070-70 OPERATING SUPPLIES - PARKS
Parks & Recreation $38.96
Search Name BLUE TARP FINANCIAL $38.96
Search Name BOLTON & MENK INC
E 29-4220-000-00
E 27-4220-788-00
Search Name BOLTON & MENK INC
Search Name BOYER TRUCK PARTS
E 01-4330-490-50
Search Name BOYER TRUCK PARTS
Search Name BURROWS, RICHARD
E 15-4415-060-60
E 15-4415-060-60
Search Name BURROWS, RICHARD
STORM SEWER CONSULTING
VICTORIA RD PROJECT
EQUIPMENT REPAIR PARTS - STREETS
MILEAGE REIMB. - R. BURROWS
MILEAGE REIMB. - R. BURROWS
Spec Fds
Spec Fds
$449.00
$156.00
$605.00
Road & Bridges $808.00
Utility Enterprise
Utility Enterprise
$808.00
$21.28
$41.89
$63.17
Search Name BUSINESS FORMS & ACCTG
E 01-4300-110-10 OFFICE SUPPLIES - W -2s Administration $10.96
E 05-4300-105-15 OFFICE SUPPLIES - W -2s Engineering Enterpris $6.97
E 01-4300-050-50 OFFICE SUPPLIES - W -2s Road & Bridges $6.97
E 45-4300-045-45 OFFICE SUPPLIES - W -2s Golf Course $19.92
E 15-4300-060-60 OFFICE SUPPLIES - W -2s Utility Enterprise $2.82
E 01-4300-070-70 OFFICE SUPPLIES - W -2s Parks & Recreation $38.18
E 01-4300-030-30 OFFICE SUPPLIES - W -2s Fire $49.81
E 01-4300-040-40 OFFICE SUPPLIES - W -2s Code Enforcement/Ins $2.66
E 01-4300-020-20 OFFICE SUPPLIES - W -2s Police $27.73
Search Name BUSINESS FORMS & ACCTG $166.02
Search Name C. DARLENE OEHLKE, CAP
E 01-4220-110-10 12/02/14 CITY COUNCIL MEETING Administration $127.60
Search Name C. DARLENE OEHLKE, CAP $127.60
Search Name CAMELOT CLEANERS
E 01-4410-020-20
Search Name CAMELOT CLEANERS
UNIFORMS CLEANING - PD
Police $93.95
Search Name CDW GOVERNMENT, INC
E 01-4301-114-14 IT HARDWARE Info Tech
E 01-4331-020-20 MOBILE PRINTER - PD Police
Search Name CDW GOVERNMENT, INC
Search Name CENTURY COLLEGE
E 01-4400-030-30
E 01-4400-030-30
Search Name CENTURY COLLEGE
FIREFIGHTER II CLASSES
FIREFIGHTER II CLASSES
Fire
Fire
$93.95
$32.81
$412.08
$111.89
$600.00
$300.00
$900.00
Search Name COMCAST
E 45-4210-045-45 DEC 2014 SERVICE - PAR3 Golf Course $183.95
Search Name COMCAST $183.95
Search Name CONTINENTAL SAFETY EQ
E 01-4305-070-70 SAFETY SUPPLIES - PARKS
E 01-4305-050-50 SAFETY SUPPLIES - STREETS
Search Name CONTINENTAL SAFETY EQ
Parks & Recreation
Road & Bridges
$53.85
$62.99
$116.84
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12116114 PAY
Account Comments
DEPT Descr
page 60
12/11/14 11:06 AM
Page 3
Amount
Search Name CONTRACTORS & SURVEYORS SUPPLY
E 01-4210-040-40 GOPHER STATE ONE CALL SUPPLIES
Search Name CONTRACTORS & SURVEYORS SUPPLY
Search Name COOL AIR MECHANICAL, INC.
E 01-4630-030-30 NEW RTU - FIRE HALL
Search Name COOL AIR MECHANICAL, INC.
Search Name CRABTREE COMPANIES, INC.
G 01-1215 2015 LASERFICHE CONTRACT
Search Name CRABTREE COMPANIES, INC.
Search Name CROWN TROPHY
E 01-4490-020-20 PLATE - PD
Search Name CROWN TROPHY
Search Name DAKOTA COUNTY CHAMBER OF COMM
E 01-4400-109-09 HOL. PARTY - S. KREBSBACH
E 01-4400-109-09 HOL. PARTY - U. DUGGAN
Search Name DAKOTA COUNTY CHAMBER OF COMM
Search Name DAKOTA COUNTY FINANCIAL SERVIC
E 05-4200-610-15
E 01-4211-420-50
E 15-4200-610-60
E 01-4200-610-70
E 01-4200-610-50
E 01-4275-030-30
OCT 2014 RADIO SUBSCRIBER FEES
3RD QTR UTILITIES
OCT 2014 RADIO SUBSCRIBER FEES
OCT 2014 RADIO SUBSCRIBER FEES
OCT 2014 RADIO SUBSCRIBER FEES
OCT 2014 RADIO SUBSCRIBER FEES
E 01-4275-020-20 OCT 2014 RADIO SUBSCRIBER FEES
Search Name DAKOTA COUNTY FINANCIAL SERVIC
Search Name DAKOTA COUNTY RECORDER
E 01-4300-640-12 BALLOT PRINTING
Search Name DAKOTA COUNTY RECORDER
Search Name DAKOTA UNLIMITED
E 01-4620-070-70
Search Name DAKOTA UNLIMITED
Search Name DIDION CONTRACTING
E 29-4337-000-00
Search Name DIDION CONTRACTING
MARIE AVE HOCKEY RINK - FENCE
STORM SEWER WORK
Search Name DIESEL COMPONENTS, INC
E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS
Search Name DIESEL COMPONENTS, INC
Search Name EARL F. ANDERSEN, INC
E 01-4420-050-50 STREET SIGNS
E 01-4420-050-50 STREET SIGN MATERIALS
Search Name EARL F. ANDERSEN, INC
Code Enforcement/Ins
Fire
Police
City Council
City Council
Engineering Enterpris
Road & Bridges
Utility Enterprise
Parks & Recreation
Road & Bridges
Fire
Police
Elections
Parks & Recreation
Spec Fds
Road & Bridges
Road & Bridges
Road & Bridges
Search Name ECKBERG LAMMERS
E 01-4220-120-80 NOV 2014 LEGAL SERVICES Planning
E 01-4221-120-10
$46.49
$46.49
$9,123.00
$9,123.00
$8,504.00
$8,504.00
$79.10
$79.10
$20.00
$20.00
$40.00
$69.99
$203.93
$23.33
$93.32
$163.31
$653.24
$863.21
$2,070.33
$79.70
$79.70
$3,676.00
$3,676.00
$2,700.00
$2,700.00
$41.09
$41.09
$6,260.04
$182.02
$6,442.06
$975.00
NOV 2014 LEGAL SERVICES - COUNCIL MTGS Administration $400.00
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/16/14 PAY
page 61
12/11/14 11:06 AM
Page 4
Account Comments DEPT Descr Amount
E 01-4220-120-10 NOV 2014 LEGAL SERVICES Administration $600.00
E 01-4220-120-20 NOV 2014 LEGAL SERVICES Police $37.50
G 27-1145 NOV 2014 LEGAL SERVICES $37.50
Search Name ECKBERG LAMMERS $2,050.00
Search Name ELECTRO WATCHMAN
E 08-4335-000-00 BLDG REPAIRS - C1TY HALL Spec Fds $147.50
Search Name ELECTRO WATCHMAN $147.50
Search Name EMERGENCY AUTOMOTIVE TECHNOLOG
E 01-4330-440-20 EQUIPMENT REPAIR - PD Police $85.00
Search Name EMERGENCY AUTOMOTIVE TECHNOLOG $85.00
Search Name EVEREST EMERGENCY VEHICLES INC
E 01-4330-490-50
E 15-4330-490-60
E 01-4330-490-50
EQUIPMENT REPAIR PARTS - STREETS
EQUIPMENT REPAIR PARTS - SEWER
EQUIPMENT REPAIR PARTS - S 1 REETS
Road & Bridges
Utility Enterprise
Road & Bridges
$75.18
$38.60
$50.96
Search Name EVEREST EMERGENCY VEHICLES INC $164.74
Search Name FIRE EQUIPMENT SPECIALTIES
E 01-4305-155-30 PROTECTIVE GEAR - FIRE DEPT Fire $10,875.00
E 01-4305-155-30 PROTECTIVE GEAR - FIRE DEPT Fire $320.00
Search Name FIRE EQUIPMENT SPECIALTIES $11,195.00
Search Name FISCHER S SERVICE - PLOWING
E 01-4335-315-30 NOV 2014 PLOWING - FIRE HALL Fire
E 01-4268-500-30 NOV 2014 PLOWING - DRIVEWAYS Fire
Search Name FISCHER S SERVICE - PLOWING
$420.00
$522.00
$942.00
Search Name FIT TEST INC
E 01-4268-030-30 FIT TEST - FIRE DEPT Fire $713.00
Search Name FIT TEST INC $713.00
Search Name FORCE AMERICA
E 01-4330-490-50
E 01-4330-490-50
Search Name FORCE AMERICA
EQUIPMENT REPAIR PARTS - S 1 REETS
EQUIPMENT REPAIR PARTS - STREETS
Road & Bridges
Road & Bridges
Search Name GERLACH SERVICE INC.
E 01-4330-490-70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation
E 01-4330-490-70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation
Search Name GERLACH SERVICE INC.
Search Name GERTENS GREENHOUSE
E 08-4335-000-00 SUPPLIES - C1TY HALL Spec Fds
Search Name GERTENS GREENHOUSE
Search Name GMS INDUSTRIAL SUPPLIES, INC.
E 01-4305-070-70 OPERATING SUPPLIES - PARKS Parks & Recreation
Search Name GMS INDUSTRIAL SUPPLIES, INC.
Search Name GOLDCOM
E 01-4305-030-30 OPEARATING SUPPLIES - FIRE DEPT Fire
Search Name GOLDCOM
Search Name GOPHER STATE ONE CALL
$688.68
$543.47
$1,232.15
-$60.00
$124.41
$64.41
$116.48
$116.48
$30.20
$30.20
$24.77
$24.77
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/16/14 PAY
page 62
12/11/14 11:06 AM
Page 5
Account Comments DEPT Descr Amount
E 01-4210-040-40 NOV 2014 SERVICE Code Enforcement/Ins $146.45
Search Name GOPHER STATE ONE CALL $146.45
Search Name GRANNIS & HAUGE, P.A.
E 01-4222-120-20 NOV 2014 LEGAL SERVICES Police $5,356.00
Search Name GRANNIS & HAUGE, P.A. $5,356.00
Search Name GRAYBAR ELECTRIC
E 28-4330-000-00 STREET LIGHTING SUPPLIES Spec Fds $394.15
Search Name GRAYBAR ELECTRIC $394.15
Search Name H & L MESABI
E 01-4330-490-50 PLOW BLADES - STREETS
Road & Bridges $4,211.96
Search Name H & L MESABI $4,211.96
Search Name HANCO CORPORATION
E 01-4330-490-70
E 01-4330-490-50
Search Name HANCO CORPORATION
EQUIPMENT REPAIR PARTS - PARKS
EQUIPMENT REPAIR PARTS - STREETS
Parks & Recreation
Road & Bridges
$77.60
$20.76
$98.36
Search Name HEALTHEAST TRANSPORTATION
E 01-4305-020-20 BLOOD ALCOHOL DRAW - PD Police $85.00
Search Name HEALTHEAST TRANSPORTATION $85.00
Search Name HIDEAWAY SHOOTING RANGE LLC
E 01-4400-020-20 RANGE USE - PD Police $288.36
Search Name HIDEAWAY SHOOTING RANGE LLC $288.36
Search Name HOSE INC
E 01-4330-490-70
E 01-4330-490-50
Search Name HOSE INC
Search Name IDENTISYS
G 15-1215
G 01-1215
Search Name IDENTISYS
EQUIPMENT REPAIR PARTS - PARKS
EQUIPMENT REPAIR PARTS - STREETS
2015 CONTRACT
2015 CONTRACT
Parks & Recreation
Road & Bridges
$67.18
$160.19
$227.37
$56.41
$620.59
$677.00
Search Name INNOVATIVE OFFICE SOLUTIONS
E 05-4300-105-15 OFFICE SUPPLIES - ENG. Engineering Enterpris $37.74
E 01-4300-640-12 OFFICE SUPPLIES - ELECTIONS Elections -$6.62
Search Name INNOVATIVE OFFICE SOLUTIONS $31.12
Search Name INTERNATIONAL OFFICE TECHNLGY
E 15-4300-060-60 TONER - UB Utility Enterprise $108.99
Search Name INTERNATIONAL OFFICE TECHNLGY $108.99
Search Name IRON MOUNTAIN RECORDS MGMT
E 01-4490-110-10 NOV 2014 SHREDDING Administration
E 01-4490-020-20 NOV 2014 SHREDDING Police
Search Name IRON MOUNTAIN RECORDS MGMT
$11.23
$33.79
$45.02
Search Name JANI-KING OF MINNESOTA, INC.
E 01-4335-315-30 DEC 2014 SERVICE - FIRE HALL Fire $200.00
E 01-4335-310-50 DEC 2014 SERVICE - PW GARAGE Road & Bridges $66.67
E 01-4335-310-70 DEC 2014 SERVICE - PW GARAGE Parks & Recreation $66.67
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/16/14 PAY
page 63
12/11/14 11:06 AM
Page 6
Account Comments DEPT Descr Amount
E 15-4335-310-60 DEC 2014 SERVICE - PW GARAGE Utility Enterprise $66.66
Search Name JANI-KING OF MINNESOTA, INC. $400.00
Search Name JRS ADVANCED RECYCLERS
E 01-4280-315-30 RECYCLING - FIRE HALL Fire $30.00
Search Name JRS ADVANCED RECYCLERS $30.00
Search Name KAT KEYS
E 08-4335-000-00 BLDG REPAIRS - CITY HALL Spec Fds $42.75
Search Name KAT KEYS $42.75
Search Name KEEPRS, INC
E 01-4410-020-20 EQUIPMENT - TRADE-IN Police -$780.00
E 01-4410-020-20 EQUIPMENT - PD Police $1,257.00
Search Name KEEPRS, INC $477.00
Search Name KRAMER MECHANICAL
R 01-3615 REFUND - PERMIT OVERPAYMENT $5.00
Search Name KRAMER MECHANICAL $5.00
Search Name LAKEWOODS REMODELING, INC.
R 01-3315 REFUND - DUPL. PERMIT $1.09
R 01-3250 REFUND - DUPL. PERMIT $83.25
Search Name LAKEWOODS REMODELING, INC. $84.34
Search Name LEGACY COMPANIES, INC.
R 01-3315 REFUND - DUPL. PERMIT $5.00
R 01-3253 REFUND - DUPL. PERMIT $206.60
Search Name LEGACY COMPANIES, INC. $211.60
Search Name LEITNER CO
E 45-4334-045-45 SAND - PAR3 Golf Course $275.00
Search Name LEITNER CO $275.00
Search Name LEXISNEXIS
E 01-4223-020-20 NOV 2014 SERVICE Police $50.00
E 01-4223-020-20 OCT 2014 SERVICE Police $53.20
Search Name LEXISNEXIS $103.20
Search Name LILLIE SUBURBAN NEWS
E 01-4240-080-80 PLANNING NOTICES Planning $98.00
E 01-4240-110-10 LIQ. LICENSE & ORDINANCES Administration $154.00
E 01-4240-050-50 PW NOTICE Road & Bridges $68.75
E 29-4240-000-00 ENG. NOTICE Spec Fds $45.50
Search Name LILLIE SUBURBAN NEWS $366.25
Search Name LITTLE FALLS MACHINE, INC.
E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS
E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS
Search Name LITTLE FALLS MACHINE, INC.
Search Name LUBE -TECH
G 01-1210 ANTIFREEZE
G 01-1210 HYDROLIC FLUID
Search Name LUBE -TECH
Road & Bridges
Road & Bridges
$1,077.58
$322.10
$1,399.68
$623.00
$534.85
$1,157.85
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12116/14 PAY
page 64
12/11/14 11:06 AM
Page 7
Account Comments DEPT Descr Amount
Search Name MHA A
E 01-4435-200-70 2014 T -BALL CONTRIBUTION Parks & Recreation $1,155.00
Search Name M H A A $1,155.00
Search Name M T I DISTRIBUTING COMPANY
E 01-4330-490-70
E 01-4330-490-70
E 01-4330-490-70
EQUIPMENT REPAIR PARTS - PARKS
EQUIPMENT REPAIR PARTS - PARKS
EQUIPMENT REPAIR PARTS - PARKS
Parks & Recreation
Parks & Recreation
Parks & Recreation
$52.39
$176.54
$54.93
Search Name M T I DISTRIBUTING COMPANY $283.86
Search Name MACQUEEN EQUIPMENT, INC.
E 01-4330-490-50 EQUIPMENT REPAIR - STREETS
Search Name MACQUEEN EQUIPMENT, INC.
Search Name MANSFIELD OIL COMPANY
G 01-1210 FUEL - DIESEL
Search Name MANSFIELD OIL COMPANY
Search Name MENARDS
E 01-4305-050-50
E 01-4336-050-50
E 08-4335-000-00
E 08-4335-000-00
Search Name MENARDS
OPERATING SUPPLIES - STREETS
MAIL BOX REAPIRS
BLDG REPAIR SUPPLIES
CITY HALL SUPPLIES
Road & Bridges $5,251.08
Road & Bridges
Road & Bridges
Spec Fds
Spec Fds
$5,251.08
$5,720.47
$5,720.47
$27.93
$49.90
$10.19
$54.15
$142.17
Search Name MENDOTA HEIGHTS FIRE RELIEF
E 06-4490-000-00 2014 CITY CONTRIBUTION Spec Fds $64,660.00
Search Name MENDOTA HEIGHTS FIRE RELIEF $64,660.00
Search Name MID NORTHERN SERVICES
E 28-4330-000-00 STREET LIGHTING SUPPLIES Spec Fds
Search Name MID NORTHERN SERVICES
Search Name MITCHELL1
E 01-4300-050-50 DEC 2014 SERVICE Road & Bridges
Search Name MITCHELL1
Search Name MN FIRE SERVICE CERTIFICATION
E 01-4403-030-30 CERT. EXAMS - FIRE DEPT Fire
Search Name MN FIRE SERVICE CERTIFICATION
Search Name MN GLOVE INC
E 01-4305-050-50 OPERATING SUPPLIES Road & Bridges
$130.00
$130.00
$159.00
$159.00
$375.00
$375.00
$17187
Search Name MN GLOVE INC $173.87
Search Name MN TEAMSTERS LOCAL 320
G 01-2075 DEC 2014 UNION DUES
Search Name MN TEAMS i ERS LOCAL 320
Search Name MORTON SALT
E 01-4421-050-50
E 01-4421-050-50
E 01-4421-050-50
E 01-4421-050-50
E 01-4421-050-50
ROAD SALT
ROAD SALT
ROAD SALT
ROAD SALT
ROAD SALT
Road & Bridges
Road & Bridges
Road & Bridges
Road & Bridges
Road & Bridges
$611.00
$611.00
$3,232.82
$3,166.76
$3,148.63
$3,090.35
$12,997.33
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/16/14 PAY
page 65
12/11/14 11:06 AM
Page 8
Account Comments DEPT Descr Amount
E 01-4421-050-50
E 01-4421-050-50
E 01-4421-050-50
Search Name MORTON SALT
ROAD SALT
ROAD SALT
ROAD SALT
Road & Bridges
Road & Bridges
Road & Bridges
$3,169.35
$6,356.84
$19,135.28
$54,297.36
Search Name N1111 SANITATION INC
E 45-4280-045-45 RECYCLING - PAR3 Golf Course $18.54
Search Name NITfI SANITATION INC $18.54
Search Name NORTH STAR PUMP SERVICE
E 15-4330-400-60 LIFT STATION REPAIRS Utility Enterprise $280.00
Search Name NORTH STAR PUMP SERVICE $280.00
Search Name NUSS TRUCK & EQUIPMENT
E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $201.15
Search Name NUSS TRUCK & EQUIPMENT $201.15
Search Name NYSTROM PUBLISHING CO., INC.
E 15-4268-650-60 WINTER 2014 NEWSLL 1 I ER Utility Enterprise $173.27
E 21-4268-650-00 WINTER 2014 NEWSLL i I ER Spec Fds $285.90
E 45-4268-650-45 WINTER 2014 NEWSLL 1 1 ER Golf Course $103.96
E 01-4268-650-70 WINTER 2014 NEWSLL 1 1 ER Parks & Recreation $649.77
E 01-4268-650-10 WINTER 2014 NEWSLL 1 1 ER Administration $1,559.45
E 01-4268-650-85 WINTER 2014 NEWSLL 1 1 ER Recycling $121.29
Search Name NYSTROM PUBLISHING CO., INC. $2,893.64
Search Name OPTICS PLANET, INC
E 01-4410-020-20 EQUIPMENT - PD Police $188.01
Search Name OPTICS PLANET, INC $188.01
Search Name OREILLY AUTO/FIRST CALL
E 01-4330-490-70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation $42.96
E 01-4330-490-50 EQUIPMENT REPAIR PARTS - S I BEETS Road & Bridges $104.08
E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $312.24
E 01-4330-440-20 EQUIPMENT REPAIR PARTS - PD Police $42.68
E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $89.99
E 01-4305-050-50 SHOP SUPPLIES Road & Bridges $7.98
E 01-4330-440-20 EQUIPMENT REPAIR PARTS - PD Police $130.51
E 15-4330-490-60 EQUIPMENT REPAIR PARTS - SEWER Utility Enterprise $104.08
E 01-4330-440-20 EQUIPMENT REPAIR PARTS - PD Police -$6.74
Search Name OREILLY AUTO/FIRST CALL $827.78
Search Name OVERLINE & SON, INC.
E 15-4330-490-60
E 15-4330-490-60
Search Name OVERLINE & SON, INC.
Search Name OXYGEN SERVICE CO
E 15-4200-610-60
E 01-4200-610-50
E 01-4200-610-70
Search Name OXYGEN SERVICE CO
2014 SEWER CLEANING/TELEVISING
2014 SEWER CLEANING/TELEVISING
CYLINDER RENT - PW
CYLINDER RENT - PW
CYLINDER RENT - PW
Utility Enterprise
Utility Enterprise
Utility Enterprise
Road & Bridges
Parks & Recreation
$1,155.00
$33,372.59
$34,527.59
$26.00
$26.00
$26.00
$78.00
Search Name PEPSI COLA COMPANY
E 01-4490-109-09 BONFIRE SUPPLIES City Council -$245.66
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/16/14 PAY
Account Comments
DEPT Descr
page 66
12/11/14 11:06 AM
Page 9
Amount
E 01-4490-109-09 BONFIRE SUPPLIES
Search Name PEPSI COLA COMPANY
Search Name PETERBILT NORTH
E 01-4330-440-20 EQUIPMENT REPAIR PARTS - PD
Search Name PETERBILT NORTH
Search Name PETERSEN, ERIC
E 01-4400-020-20
Search Name PETERSEN, ERIC
TRAVEL EXPENSE - E. PETERSEN
Search Name RJ RYAN CONSTRUCTION, INC.
R 01-3315 REFUND - OVERPAYMENT
Search Name RJ RYAN CONSTRUCTION, INC.
Search Name RUPP, ANDERSON, SQUIRES & WALD
E 01-4220-120-10 NOV 2014 LEGAL SERVICES
E 01-4220-120-20 NOV 2014 LEGAL SERVICES
Search Name RUPP, ANDERSON, SQUIRES & WALD
Search Name SPRWS
E 08-4425-000-00
E 01-4425-315-30
E 15-4425-310-60
E 01-4425-310-70
E 01-4425-310-50
Search Name SPRWS
Search Name ST. PAUL STAMP WORKS
NOV 2014 SERVICE - CITY HALL
NOV 2014 SERVICE - FIRE HALL
NOV 2014 SERVICE - PW
NOV 2014 SERVICE - PW
NOV 2014 SERVICE - PW
E 01-4300-110-10 NOTARY STAMP - S. HINZE
Search Name ST. PAUL STAMP WORKS
Search Name STANTEC CONSULTING SERVICES
E 01-4220-135-80 PLANNING ASSISTANCE
Search Name STANTEC CONSULTING SERVICES
Search Name STERLING CODIFIERS, INC
E 01-4220-110-10 SUPPLEMENT #20
Search Name S i tRUNG CODIFIERS, INC
Search Name STREICHERS
E 01-4306-020-20
E 01-4410-020-20
E 01-4306-020-20
E 01-4410-020-20
Search Name STREICHERS
Search Name TOTAL TOOL
E 01-4305-070-70
Search Name TOTAL TOOL
Search Name TRUCK UTILITIES INC
E 15-4330-490-60
Search Name TRUCK UTILITIES INC
UNIFORM & EQUIPMENT - R. NELSON
EQUIPMENT - J. LARRIVE
UNIFORM - R. NELSON
EQUIPMENT - J. LARRIVE
EQUIPMENT & SUPPLIES
EQUIPMENT - SEWER
Search Name TWIN CITIES OCCUPATIONAL HLTH
City Council
Police
Police
Administration
Police
Spec Fds
Fire
Utility Enterprise
Parks & Recreation
Road & Bridges
Administration
Planning
Administration
Police
Police
Police
Police
Parks & Recreation
Utility Enterprise
$1,347.87
$1,102.21
$20.72
$20.72
$252.38
$252.38
$319.63
$319.63
$1,696.50
$1,201.16
$2,897.66
$60.03
$75.48
$15.02
$15.02
$15.02
$180.57
$34.75
$34.75
$140.00
$140.00
$314.00
$314.00
$1,451.64
$48.96
$100.99
$99.99
$1,701.58
$384.93
$384.93
$3,769.15
$3,769.15
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/16/14 PAY
Account Comments
DEPT Descr
page 67
12/11/14 11:06 AM
Page 10
Amount
E 01-4244-030-30 VACCINATION - FIRE DEPT
Search Name TWIN CITIES OCCUPATIONAL HLTH
Search Name TWIN CITY AUTOBODY
E 01-4330-440-20
Search Name TWIN CITY AUTOBODY
EQUIPMENT REPAIR - SRO VEHICLE
Search Name TWIN CITY SAW CO
E 01-4305-050-50 EQUIPMENT MAINT. SUPPLIES
Search Name TWIN CITY SAW CO
Search Name TWIN CITY TELEPHONE
E 01-4330-440-20 TELEPHONE SET-UP - PD
Search Name TWIN C1TY TELEPHONE
Search Name VERIZON WIRELESS
E 01-4210-030-30
Search Name VERIZON WIRELESS
OCT-NOV 2014 CELL SERVICE - FIRE DEPT
Search Name W S & D PERMIT SERVICE
R 01-3250 REFUND - PERMIT CANCELLATION
Search Name W S & D PERMIT SERVICE
Search Name WALLRAFF ELECTRIC CO.
E 01-4630-030-30 NEW HVAC UNIT INSTALL - FIRE HALL
Search Name WALLRAFF ELECTRIC CO.
Search Name WASTE MANAGEMENT
E 01-4280-310-50
E 01-4280-310-70
E 15-4280-310-60
E 08-4280-000-00
Search Name WASTE MANAGEMENT
NOV 2014 SERVICE - PW GARAGE
NOV 2014 SERVICE - PW GARAGE
NOV 2014 SERVICE - PW GARAGE
NOV 2014 SERVICE - CITY HAL
Search Name WEST ST. PAUL, CITY OF
E 15-4490-060-60 2014 DELAWARE AVE SEWER
Search Name WEST ST. PAUL, C1TY OF
Search Name WSB & ASSOCIATES
E 22-4220-765-00
Search Name WSB & ASSOCIATES
SIBLEY MEM. TRL PROJECT
Search Name ZAHL-PETROLEUM MAINT. CO.
E 15-4330-490-60
E 01-4330-490-50
E 01-4330-440-20
E 01-4330-490-70
FUEL PUMPS ANNUAL TEST
FUEL PUMPS ANNUAL TEST
FUEL PUMPS ANNUAL TEST
FUEL PUMPS ANNUAL TEST
Search Name ZAHL-PETROLEUM MAINT. CO.
Search Name ZIEGLER INC
E 01-4305-070-70
E 01-4330-490-50
Search Name ZIEGLER INC
Search Name ZOHO CORPORATION
G 01-1215
OPERATING SUPPLIES - PARKS
EQUIPMENT REPAIR PARTS - S I BEETS
2015 ANNUAL FEE - SOFTWARE
Fire
Police
Road & Bridges
Police
Fire
Fire
Road & Bridges
Parks & Recreation
Utility Enterprise
Spec Fds
Utility Enterprise
Spec Fds
Utility Enterprise
Road & Bridges
Police
Parks & Recreation
Parks & Recreation
Road & Bridges
$80.00
$80.00
$1,141.59
$189.90
$173.50
$173.50
$168.31
$168.31
$201.00
$201.00
$535.00
$535.00
$217.72
$217.71
$217.71
$180.99
$834.13
$2,894.18
$2,894.18
$1,113.00
$1,113.00
$65.31
$65.31
$65.32
$65.31
$261.25
$56.18
$556.99
$613.17
$195.00
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/16/14 PAY
page 68
12/11/14 11:06 AM
Page 11
Account Comments DEPT Descr Amount
Search Name ZOHO CORPORATION $195.00
$274,070.24
page 69
2014 Licensing List for City Council
Type Contractor Name
Asphalt
General
HVAC
Custom Asphalt, Inc
Poured Foundations, Inc
RFL Construction
AAA Wicks Plumbing, Heating & Air
Air Masters Heating & Cooling
Air Rite Heating & Air
Carter Custom Construction
Patton Heating & Air
Sayler Heating & Air & Air Conditioning
Thursday, December 11, 2014 Page 1 of 1
au
CITY OF
MENDOTA HEIGHTS
DATE: December 16, 2014
TO: Mayor, City Council and City Administrator
FROM: Nolan Wall, AICP
Planner
SUBJECT: River to River Greenway Master Plan
BACKGROUND
page 70
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone d 651.452.8940 fax
www.mendota-heights.com
Staff, on behalf of Dakota County and the project consultant, will be presenting information on the River
to River Greenway Master Plan process. Formerly known as the NURT (North Urban Regional Trail), the
8 -mile regional trail utilizes existing and newly -constructed trail segments through Lilydale, Mendota
Heights, West St. Paul, and South St. Paul to connect important regional destinations.
The Master Plan will be a long-term policy guide to improvements, acquisitions, management, and
operations and is being funded through the Statewide Health Improvement Program (SHIP). Staff is
currently participating in the process of developing the plan as part of a technical advisory group.
As segments of the River to River Greenway are improved as designated within the Master Plan, it is
intended for Dakota County to assume maintenance responsibility to the entire Greenway, which will
traverse Mendota Heights from Lilydale Road, south through Valley Park, east along Highway 110, north
along Warrior Drive and east along Marie Avenue. The timeframe for the assumption of maintenance
responsibility will depend upon timing of any projects deemed necessary as part of the Master Plan.
BUDGET IMPACT
Other than staff time involved with participating in the technical advisory group, no impacts to the budget
are anticipated at this time.
RECOMMENDATION
No Council action needed. This presentation is for informational purposes only.
Dakota County Greenway Vision 2030
The Dakota County Greenway Vision 2030 proposes more than a trail system - it suggests enhanced open space corridors that perform multiple
functions and provide multiple community benefits in the areas of water quality, habitat, recreation and non -motorized transportation.
Dakota County Parks, Lakes, Trails
and Greenways Vision, 2030
What's Naw?
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Dakota County envisions its
greenways to provide multiple
layers of benefits in water
quality, habitat enhancement,
recreation and non -motorized
transportation.
•The Dakota County Greenway Vision 2030
proposes a visionary network of more than
200 miles of multi -functional corridors that
provide for habitat, recreation, water quality
and transportation.
GREE NTW
Y
TYPOL
oGy
SYSTEM WIDE:
► Green signature
► Consistent look/feel
► Year-round interest
► Filter stormwater
► Grade -separated crossings
TYPICAL RURAL
300 -FT TYPICAL WIDTF
Dakota County
Greenway Collaborative
TYPICAL SUBURBAN
TYPICAL URBAN
DAKOTA COUNTY GREENWAY COLLABORATIVE
River to River Greenway Master Planning Process
The Dakota County Greenway Vision 2030 proposes a visionary network of
multi -functional corridors that provide for habitat, recreation, water quality,
and transportation. Currently, Dakota County is in the early stages of a year long
effort to prepare a Master Plan for the River to River Greenway. The greenway
master plan will be a long-term policy guide to improvements, acquisitions,
management, and operations.
The River to River Greenway's proposed 8 mile route travels through Lilydale,
Mendota Heights, West St. Paul, and South St. Paul. The greenway will connect
important regional destinations including:
• Mendota Plaza
• Dodge Nature Center
• The YMCA and Wentworth Library in West St. Paul
• Dodge Nature Center and Sibley High School in Mendota Heights
• Neighborhood parks in Mendota Heights and West St. Paul
• Thompson County Park in South St. Paul
• Kaposia Park and the Mississippi River Regional Trail
RIVER TO RIVER
GREENWAY
PLAN SCHEDULE 2014-2015
1. ORGANIZE THE EFFORT
August 2014 - September 2014
7_. UNDERSTAND WHAT EXISTS
August 2014 - October 2014
3. EXPLORE ALTERNATIVES
September 2014 - December 2014
4. DRAFT MASTER PLAN
November 2014- January 2015
5. FINAL MASTER PLAN AND
APPROVALS
December 2014 - April 2015
FOR MORE INFORMATION VISIT WWW.HKGI.COM/PROJECTS/DAKOTA
Ri
iR Gr
MASTER PLAN
way
page 72
-A Lilydale Trailheacl
-Connects to Big Rivers & Lilydla le Trails
• Lilyclale Road crossing needs improvement .
Entrance
• trail entrance obscured: signage lwayfindinq heeded
e .1-i
• Low -visibility turns
• Roorn for green infrastructure or amenities,
, ..--triC/4.,:irri. :/,11014.fitel-.24"11111'.9114, ;
(It
_
.. tXiStin9 steep slope si Cif' . .
• B ig foot Creek
-
"=ite'l) C lope &sharp lum -r
' F srinq sharedipathsi n 3 • * Or.
, .
• Pirie stand provides character
1 • Steep slope and low visibility turn
- IP --0, *-4' Welle-C-r---".,-
-'Mli "134aliko.
.
• Sharp corners 1r#14144 Valley Park ir li
.,... ,
Wayfincling needed "
,.. .
• Bigfoot Cteek
• Pavement condition
,
•
Ga rl bug h Dodge Pcif tner shrp '
Funded tunnel connectino..
Gar loug h & Nature Center
• Restoration
• Infiltration basin
Trees along Mari e Ave
Dod
Tt=r- II • I
,
' Pr• RP. . •
''. l'
.±. .
et r. .., ml 5 Sibley H I IT) Scl 1001
41.--:-,;-; - Pedestrian table
• I
- Athletic held landscaping
'4;0014',::-. • ."
,.. • Connection to Mendota Plaza (Dodd crossing
4,, needs improvement ) -
,,,, rtAl • Future grade -separated crossing to !Mendota Trail •,,,,, i
r . - .ir • Rnadside Lanciscapino t ID buffer liwy 110 .
4. "..• "'' • . Village Cornmiri=. ICDA; .:
..4
e , 4 Thi• Village at IV. - .1/ J Heiohts , - -I
• Fioinis oiLitisimm
Path Status
i=sprereinix- cciriairucied
Preferred - Not Constructed
=x- Precinct • Foiled
=1,Alterrkele - Constructed
Ze A11E41100 Nol Con$Injoed
Shape 5%
Slope 3. alte
N '
`..1/4 '
Icaposia fratlhead •
Connection to MRRT •
Railyarcl •
1 Stormwa ter mana Ckgileill. •
Trailliead
Seniors
- New IMMIC;rdilt
-12 Ravine Turinol
RaVirte .ie rl4U.IrdICharacter to tid
. . Bridge planned • I
Wayfinding needed -
St Paul Redevelopment District • Si
4..,r•
1 • r- I. •-• rr- '' i i . 1
. ...
.„_ 4 .,,, i 4
• , .,, ifr i
,
.
..,01. Narrow trail .7-4.1. 4.4.:- .. ,
. ..-.. . ..'-
1^,: Needs protection from street:" • ",, , t
• ,•”:1,17 ti'l illlir It Ira, - . ,
, .
i a
-Y..
A ,
00 1 '
, - c 4
1
• -47 ^
"
- Wen i worth 1.i br.7IrV
- • ,
111.-
•
;" • r
PolMtscpfLi1r1
- urigstioi points in park
• Separated ped/bike
• l-lorid loop trail option to avoid congestion points
• Native American Signal Hills interpretive onpo rt unit.?
•1I
Path Status
rkrelerred - ConsArtaed
Prolorred - Not Constructed
PreltiorW • Funded
r=.Aiternsle - Constructed
TO MAMIE! • flol Consarucled
&mu 514
slope
If°
1 MPG
root
FOR MORE INFORMATION VISIT WWW.HKGI.COM/PROJECTS/DAKOTA
\ 2 •
�t: 3
" '
. .
EotaCount Geerg\Aon
Establish a County -wide system of
interconnected greenways that provide
multiple functions:
• corridor -based recreation
• non -motorized transportation
infrastructure
• ecologically functioning habitat
• improved water quality
2. RECREA
WATER OFFERS PASSIVEA
ACTIVE RECREAi
ERLOOPED * `
TLS OFFER
AND WALKS
ARTINGLENGTH
4. TRANSPORTATION
WITH MATES ., - = 1.r .U'_'1J 1K'DESONATION5
SEPARATION FROM ROADS • COM EXPERIENCE, SAFETY
t;1a11sui:;1. prr'rr W ;
FtiR AIJIMAd`u Y!:S, r r:
3;<WATER QUALITY
�f}FIE ENTERING STREAM
ATER
ERA ANAGE WATER FLOW
TRAIL
BUFFER
AREA
STREAM
MASTER PLAN
ikota County Geerwy \A si on
Dakota County Parks, Lakes, Trails
and Greenways Vision, 2030
What's New?
GREAT PLACES Destination Pcinics
' New fsegronal Parkin Vernniliion lIaIrghlands
' Mora things to do in parks
Wintoraruvity arcs
• Gatharing androla6ratkon areas
4wimmIn9414:1 WAIN' Play aacas
' Marepapiaar-parkbasica'
Enlimomdj crickinq
Biking, orad atiossibin 13 all loops
CONNECTED PLACES ree way Tran s
'Bring parka tri people LInoar parks crannied
parks, schools, lake 7raslst playrprounds.
Idwaries.arrdthw Minnesota and MississippiR'irars,
' Walking_ biking, a ndirrioneskarnQ
' Putztcagarrrisswork tovednerto(reat, ii mks
oA gdaorrrroysusing mostly prrlolictr owned land_
PROTECTED PLACES: bre en Infrastructure
' E nhanco and praigci nark rasourcas
' Proton stream corridors in publiCprirato DartnershIps
' Pro ter' natural arras and open space in pulohc;p=hrate
Dal tnersHr s
DAKOTAk COUNT( PAFIX SYSTEM azul
COLLABORATIVE OPEN SPACE PROTECTION
Palaals Cournp Perks
hithand. Stirs, alhd 9rhor Flrrgsensl.ppwl Spm CI
6aIcGraAnd PIarm Regionat6acrrelf4y1.
Rugtang91111U DitiVillkWiAtthMmc.paIHanCarxrcl
.amplialtif Cwrsmezyn. leatfla r11-Ml
:ft reurr Wnp.n.* n[q.rkiwe amd Greg,rppr.r
raesiin.dnru: ieley
4 Prter*IyOwtr#d(rrvtacMdr+nnii14irw p
PPinn PubliiPrer Mow rWJlrtlli rFPArFI
Peg noy I RrN Tti+ QpptrfuM1nitS
Miriam ota River
Greeui a,
ti
Men ota-
Z ernon
Greenway
Highlands
G �ee'nFcroNycinaPo n I
iliv
Verr nidi cer 11.q fi tori r
PM SrnrP Col4aNara hue
Lake Marian
Greenway
Meow, aar.pta tr I�crrrr^ean.
CJrliriN 1-".5,== au mariner
WeeMFrAa r,r.hw 1)4 'pre ar nava.-
Cala Um* (I
ava.-
Crla..eUm*(I its tri rian.ina. MOI
Col I eboretive Rocess
Design
Greenway Collaborative Master Plan
Dakota
County
Municipal
Jurisdiction
Project Working
Group
Cost
Estimating
Engineering
Feasibility
Strategic Guidance
Land Project Operations/
Protection Delivery Maintenance
Regional Greenway
Designation
Natural
Resources
Cultural
Resources
Stewardship Interpretation
MASTER PLAN
Master R Rirpose & Q.itcorr�es
• Guidance for greenway development
• Metropolitan Council designation as a
regional trail/greenway
• NURT alignment established - bring it up
to greenway standards
• Grade separated crossings analysis & cost
estimates
• Safety improvements
• Trail width recommendations
• Natural resources integration
• Cultural resources interpretation
• Improve the overall experience
1
L)
4
MASTER PLAN
Pt IV*
Ryer to Rver Q'eerag-west
z
J
Lilydale
Lilydale
cross! g
Lilydaletrails,
needs in iprovernen
obscured:
signage
/wayfinding
green
& sharp
steep slope sign 4
Bigfoot Creek
Existing shared ed pathf`�
afuraI gas corridor
connecting
h�jrptturns
, Gar0UJ11�,
1 ik pct - oGarlough'-DoVgeP3rtners p.
Pine stand provides character
;•• Steep slope and low vissibilit
Wa. nding
Bigfoot
• Infiltration
oTrees
Pa vernen t•;co nd hien
rs
AthletcfiPldlanrls<l3lnq
Sibley 1 fi(Jh School
Pedestrian
'e1/lllaa- at Mend() efg ys
C7 , 4
Roadside Liandsca ingst buffer.H,w.y
c-ennfon to Mendota laza• _ r GT-^�pFuture
(crossing needs improvement` -ar
grade
separated crossing
Mendota
L Points of Interest
• ` Path Status
t >Preferred - Constructed
y -7=1 Preferred - Not Constructed
b � v
Preferred - Funded
f t �
c Alternate - Constructed
7711 Alternate - Not Constructed
yt c Slope> 5%
ii=aSlope > B%
0 750 1,50
a. t 17:
Rver to Rver Gmeerayeast
z
a
J
11`Thompsen Park
f"`•1rallhealf
• Seniors>lfi.
• New imrnigidnts
•
g t• 12 • RzivineTunnel
• Ravine dives
natural chatactert
to trdil
Kaposia
ion ection
•iRailyarld
• Stormwater
management,
o Br tlge p finned`,
oWayfimding,needed.s'... r1
oWest St.RPaul Red"eve opment District
r denGv't.� jih Lik>Ian
yi
10 NarrcsoN
Needs protocnion from street
/_ . •��. i
• C oncaestion Joints
• .11-d p.'d;Siike
• Pond ioop trail option
Native Arnerican Signal
to avoidreongestion
interpretive
points""
opportunity
• Points of Interest
Path Status
'Preferred - Constructed
Preferred - Not Constructed
Preferred - Funded
Alternate - Constructed
Alternate - Not Constructed
r 'Slope 5%
Slope S%
11 0 750
1,500
Feet
• August -October 2014:
- Collect data, Natural and Cultural Resources analysis,
Analyze trail conditions, Stakeholder outreach
• November -December 2014
- Draft Recommendations, Public Open House
• December 2014 -January 2015
- Draft Master Plan completion and review
• January - March 2015
- Final Master Plan completion and approvals