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2014-11-05 Council minutesCITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Wednesday, November 5, 2014 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel, and Norton. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the agenda. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Duggan moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items c) Acknowledgment of October 28, 2014 Planning Commission Minutes and g) Approval of Resolution 2014-75, Reaffirming Support of West St. Paul Ice Arena Grant Application. a. Approval of October 21, 2014 City Council Minutes b. Acknowledgment of October 14, 2014 Parks and Recreation Commission Minutes c. Acknowledgment of October 28, 2014 Planning Commission Minutes d. Approval of Resolution 2014-72, Formally Accepting Donation of Coffee From Caribou Coffee e. Approval of Resolution 2014-74, Final Payment for 35E/Marie Avenue Storm Sewer Project f. Approval of Letter of Support for Dakota County's Broadband Grant Application g. Approval of Resolution 2014-75, Reaffirming Support of West St. Paul Ice Arena Grant Application November 5, 2014 Mendota Heights City Council Page 1 h. Approval of Purchase of Fire Station Rooftop Heating Unit i. Approval of Claims List j. Approval of Contractors List Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEM C) ACKNOWLEDGMENT OF OCTOBER 28, 2014 PLANNING COMMISSION MINUTES Councilmember Duggan noted the discussion regarding potential lot development [Planning Case 2014- 30] and the concerns raised by the neighbors in relation to that development's impact on the character of the neighborhood. He believes this is something that the Council should consider in their upcoming workshop meeting. This would be to gain more of an understanding of the concerns in the community. Mayor Krebsbach suggested it be added to the January goal setting meeting. Councilmember Duggan moved to approve the October 28, 2014 Planning Commission Minutes. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 G) APPROVAL OF RESOLUTION 2014-75, REAFFIRMING SUPPORT OF WEST ST. PAUL ICE ARENA GRANT APPLICATION Mayor Krebsbach requested that the contents of the letter addressed to the City of West St. Paul be inserted into the resolution because over time those items get separated and she would like to ensure that the items in the letter are part of the resolution. Councilmember Duggan noted his support of that request and referenced linguistic changes he gave to City Administrator Justin Miller. Councilmember Petschel moved to have the letter to Mr. Matt Fulton from City Administrator Justin Miller be included in the resolution of support regarding the West St. Paul Ice Arena. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS There were no public comments. November 5, 2014 Mendota Heights City Council Page 2 NEW AND UNFINISHED BUSINESS A) ORDINANCE 467, ADOPTING VARIOUS ZONING CODE AMENDMENTS Planner Nolan Wall explained that the City is considering various amendments to the zoning and subdivision ordinances within the City Code. Staff has identified a number of potential amendments, which were packaged in a single application for consideration by the Council. The goal would be to clean up, clarify, and simplify certain sections to improve the interpretation and implementation of the ordinances. Planner Wall reviewed each section of Ordinance 467 which included: 1. Fence Encroachments — Title 12 -1D -6(D) 2. Traffic Studies — Title 12-1D-17 3. Variances — Title 12 -1L -5(A) 4. Beekeeping — Title 12 -1E -3(D) 5. Park Dedication Procedure — Title 11-5-1 Councilmembers asked questions or made comments regarding some phrases in Section 3 Variances. Council member Duggan suggested the words "in the way of' be deleted in paragraph A. of Section 3. Councilmember Petschel moved to adopt ORDINANCE NO. 467 AN ORDINANCE AMENDING SECTIONS 12-1D, 12-1E, 12-1L, AND 11-5 OF THE CITY CODE CONCERNING VARIOUS AMENDMENTS with the changes recommended by Councilmember Duggan. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 B) ORDINANCE 462, ADOPTING "NO PARIUNG" RESTRICTIONS ON WARRIOR DRIVE City Engineer John Mazzitello reminded the Council of the Dakota County Parks Division reconstruction of the River -to -River Greenway Trail (fka North Urban Regional Trail) and they are creating a new greenway through the Henry Sibley property, running parallel to Warrior Drive on the east side, and then turning east on the south side of Marie to connect to the trail in West St. Paul. As part of the design of this project, there are three no parking areas that need to be established along the east side of Warrior Drive, per the County's approved plans. The first two areas are 50 feet in length and along the east side of Warrior Drive and would centered on the two pedestrian access points; one just north of Sibley Court and one just north of High Ridge Circle. The third area is the 250 feet immediately south of the Henry Sibley driveway entrance on the east side of Warrior Drive. While staff was putting this ordinance together, they noted a couple of anomalies in the No Parking Code, under Paragraph C. Warrior Drive is listed as having the entirety of the western side of the street having parking prohibited. In Paragraph D it says the west side of Warrior, north 600 feet, is prohibited 7:00 a.m. to 2:00 p.m. Monday through Friday. The signs that are on Warrior Drive right now are consistent with Paragraph D, so staff is simply adding the line in Paragraph C that the west side is prohibited except as listed in Paragraph D. November 5, 2014 Mendota Heights City Council Page 3 The other anomaly was that there are no parking signs on the north end of Warrior Drive on the east side of the road, north of the driveway entrance; it is not codified but it is signed. Staff proposed that an insert be added into Paragraph C that the east side of Warrior Drive, north of the Henry Sibley High School driveway be a parking prohibited zone. This would make the code consistent with the signs that are already in the field. Conclusion would be that there would be no parking allowed on the west side of Warrior Drive; no parking on the east side north of the Henry Sibley High School driveway; and the new no parking on the east side as a result of the reconstruction of the River -to -River Greenway Trail. Mayor Krebsbach clarified that what appears to be a street that would be entered on Delaware and exit on Warrior is actually a driveway through the Henry Sibley property; not a through street. Councilmember Povolny moved to approve ORDINANCE NO. 462 ESTABLISHING PARKING RESTRICTIONS ON WARRIOR DRIVE. Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 Councilmember Duggan asked if the Henry Sibley High School had been informed of these no parking changes. Engineer Mazzitello confirmed that both Dakota County and the principal of Henry Sibley High School have been notified. C) REV I N;W OF 2015-2019 CAPITAL IMPROVEMENTS PLAN Mayor Krebsbach recommended that Council accept the plan and set a workshop for next week to have a chance to review the Capital Improvements Plan more thoroughly. Also proposed to be included on the workshop agenda is a `transition' plan for the City Administrator position. Councilmember Norton requested a brief overview of what has been prepared for the Capital Improvements Plan. City Engineer John Mazzitello explained that each year staff prepares a five-year Capital Improvement Plan (CIP) that outlines major purchases, projects, construction, and improvements that are considered capital expenditures for the future years. The Council was provided a document that breaks the projects out by category: streets, sanitary sewer, storm sewer, parks and trails, water projects, facility projects, and equipment purchases. The second portion of the CIP breaks the projects out by year and funding source. Everything listed in 2015 has been included in the draft budget. One of the issues that has been discussed in past years is the amount of infrastructure bonding used for street projects. A table was provided in the staff memo which summarized the street improvement projects in the CIP based on a 1% target value increase of the general levy for the amount of new debt November 5, 2014 Mendota Heights City Council Page 4 incurred year to year. Because the amount of infrastructure bonding is an issue, staff analyzed reducing the amount of bonding proposed per year. The CIP before the Council — 2015-2019 — set a percent of general levy increase of 1%. As the levy goes up, the percentage would allow for more money; but it is estimated that costs would also go up year-to-year as well. So it is anticipated that the percentages should stay about the same as proposed. A second table showed the same plan in a target range of 0.6% increase of the general fund levy. The projects listed between the two tables were the same, except that three more years were added to Table 2. City Engineer Mazzitello noted that the 0.6% target is harder to hit as some of the scopes of the projects are larger in nature. Staff tried to rearrange the projects so they would not have big years back- to-back and could get an average around the 0.6% mark. This was included for Council to review as an option. All other portions of the CIP remained consistent between the two tables. The final CIP document would come before the Council at the time of approving the final budget for the year. The two topics to be on the agenda for a Council Workshop would be: 1. Capital Improvement Plan 2. Transition Plan and Search Process for a New City Administrator Councilmember Norton moved to schedule a Council Workshop meeting for Monday, November 10 at 5:00 p.m. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 COMMUNITY ANNOUNCEMENTS Assistant to the City Administrator Tamara Schutta made the following announcements: • The Fire Department is looking for volunteers to adopt fire hydrants to keep them clear of snow during the winter months. Volunteers receive a certificate at the end of the season. • Parking restrictions are in force — no parking between 2:00 a.m. and 6:00 a.m. on any city street. • 66th Annual Firefighters Dance on Friday, November 14, at Mall of America Hilton. COUNCIL COMMENTS Councilmember Norton congratulated everyone who was successful in their elections. He also congratulated those who ran quality campaigns and were not necessarily successful. Councilmember Petschel commended the voter turnout in Mendota Heights. From going door-to-door, she came to realize how informed and engaged the residents are in the City. She also mentioned a book that has been written about I.A. O'Shaughnessy, a local philanthropist who has left his mark on just about every institution of learning in the area — "That Great Heart: The Story of November 5, 2014 Mendota Heights City Council Page 5 I.A. O'Shaughnessy" written by Doug Hennes. Mr. Hennes is on the Planning Commission for the City of Mendota Heights. Councilmember Povolny congratulated Councilmember Petschel, Councilmember Duggan, and Mayor Krebsbach on the success of their re -elections. Councilmember Duggan echoed the sentiments expressed about the wonderful City of Mendota Heights and the residents that make it what it is. He also congratulated all those who ran in the elections, whether or not they were successful. Mayor Krebsbach expressed her appreciation for the votes and views that as an endorsement of what the Council is doing. She also noted that Officer Patrick was recognized at the Minnesota Wild hockey game. They gave Michelle a jersey with Officer Patrick's number on it. ADJOURN Councilmember Duggan moved to adjourn. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 Mayor Krebsbach adjourned the meeting at 7:41 p.m. ATTEST: Lorri mith City Clerk ie an. ra Krebsba Mayor November 5, 2014 Mendota Heights City Council Page 6