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2014-08-19 Council minutesCITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, August 19, 2014 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel, and Norton. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the agenda. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Duggan moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items e) Accept Fire Department Retirement and Resignation; g) Approval of Victoria/Rolling Green Street Improvement Project Change Order to Pave Hockey Rink at Marie Park; i) Approval of Wagon Wheel Trail Boulevard Reseeding; and k) Review of Ordinance 468, Permanently Allowing Motorized Boats on Rogers Lake. a. Approval of August 5, 2014 City Council Minutes b. Acknowledgement of August 11, 2014 Parks and Recreation Commission Minutes c. Acknowledgement of August 13, 2014 Airport Relations Commission Minutes d. Approval of Personnel Action Report e. Accept Fire Department Retirement and Resignation f. Approval of July 2014 Par 3 Report g. Approval of Victoria/Rolling Green Street Improvement Project Change Order to Pave Hockey Rink at Marie Park August 19, 2014 Mendota Heights City Council Page I h. Approval of Fire Department Turnout Gear Purchase i. Approval of Wagon Wheel Trail Boulevard Reseeding j. Accept Bids and Award Project for 35E and Marie Avenue Storm Sewer Improvements k. Review of Ordinance 468, Permanently Allowing Motorized Boats on Rogers Lake 1. Receipt of July 2014 Building Activity Report m. Approval of Claims List n. Approval of Contractors List o. Approval of Temporary Liquor License for Holy Family Maronite Catholic Church Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEM E) ACCEPT FIRE DEPARTMENT RETIREMENT AND RESIGNATION Councilmember Duggan acknowledged the over 60 years of service provided by the Lerbs family to the City and he thanked them for their contributions as Mendota Heights Firefighters. Councilmember Duggan moved to regretfully accept the retirement of Jamie Lerbs effective September 1, 2014 and formally thank him, his wife Jane, and his daughter Betsy for his 35 years of service to the community as a Mendota Heights Firefighter; and to accept the resignation of Bob Petrasek effective August 14, 2014 and to formally thank Bob Petrasek and his family for his service to our community as a Mendota Heights Firefighter. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 City Engineer John Mazzitello explained the City has been reconstructing Victoria Road between Marie Avenue and Highway 13, as well as rehabilitating the Rolling Green neighborhood just to the south and west. As part of this project, staff utilized a portion of Marie Park, where the skating rink normally stands, as material storage for the project. As part of the project, City staff has asked the contractor to provide a quote on using remnant material from the project in the skating arena area for putting down a paved surface that could be flooded for future skating rinks in the park. If the project were done in association with the ongoing street project, the cost would be $21,000; and if done as a stand-alone project, the cost would be $43,600. This is a capital improvement that has been on the Park Maintenance wish list for quite some time. For the past 15 years, the Friendly Hills rink has been paved. The Parks maintenance staff has reported that the Friendly Hills rink floods in less than half the time of the grass rinks and is far easier to maintain because the ice surface retains its integrity better when the temperature goes above 32°. August 19, 2014 Mendota Heights City Council Page 2 Staff requested the quote in an effort to get some economy for the capital improvement project. If approved, the funding for this project would be part of the Victoria/Rolling Green contract and not spent out of the special park fund. Councilmember Duggan commended City Engineer Mazzitello and staff for helping the City save some money and to expedite something in conjunction with another project. Mayor Krebsbach stated that her preference would be that the hockey boards come down in the summer, so the area could be used as some sort of field. Because she feels this would not prevail, she requested that it be maintained so that it would not be cracked and weedy. Engineer Mazzitello noted that the Friendly Hills Rink has been in place for approximately 15 years and is just now starting to show signs of needing crack sealing and surface maintenance. With the proper maintenance schedule, it is anticipated that it would not need repaving for approximately 30 years. Councilmember Povolny moved to approve a contract change order for City Project Number 2013-08 in the amount of $21,000.00 for the purpose of installing a paved area to be utilized as a skating rink in Marie Park. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 1) APPROVAL OF WAGON WHEEL TRAIL BOULEVARD RESEEDING Mayor Krebsbach noted that the City is reseeding the Wagon Wheel Trail boulevard because of the heat and lack of water last year. Engineer Mazzitello noted that this is the third time the City has seeded the boulevard. Wagon Wheel Trail was reconstructed in 2011, and due to the heat and drought of that year, all of the vegetation that was planted in the boulevard died. It was reseeded again in early 2013 and the end of last summer was also extremely dry and hot, causing the vegetation to die again. As this is the third time the boulevard is being reseeded, staff requested that the area residents take care and maintain the boulevard between the trail and street — water, weeding, cutting, etc. Councilmember Duggan moved to authorize a purchase order to Twin City Hydro Seeding for $10,068.80. Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 K) REVIEW OF ORDINANCE 468, PERMANENTLY ALLOWING MOTORIZED BOATS ON ROGERS LAKE Mayor Krebsbach noted that this is an example of a neighborhood making a request and having a reasonable trial period. The City looked at how we could have electric motors on Rogers Lake without adversely affecting the neighborhood with a lot of motorized traffic. August 19, 2014 Mendota Heights City Council Page 3 Engineer Mazzitello explained that this was an introduction of the new ordinance that would take the temporary restriction off of an ordinance that was passed last year that allowed motorized watercraft on Rogers Lake. After Council review of this ordinance, it will be sent to the Department of Natural Resources (DNR) for formal review and approval. When the approval comes back, it will be brought back before Council for permanent adoption. Councilmember Duggan moved to accept the review of Ordinance 468 Motorized Watercraft on Rogers Lake. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 Councilmember Petschel noted that the temporary ordinance that was passed was not the original request made by the neighborhood. The Council received the original request and thought that maybe the battery powered motors were too big. The residents reformulated their request and brought it back to the Council. The Council agreed to a year-long trial period. In the meantime, that neighborhood group could serve as a template to residents elsewhere in the City who are around ponds and bodies of water in terms of the time, care, and interest they took — and continue to take — in maintaining the water that they live around. She wished to give formal recognition to the Rogers Lake Homeowners Association for the exemplary example they have set. PUBLIC COMMENTS There were no public comments. PRESENTATIONS A) SWEARING IN CEREMONY OF POLICE OFFICER NICK GORGOS Chief of Police Michael Aschenbrener introduced the City's newest Police Officer, Mr. Nick Gorgos. He then explained the process necessary to become a Mendota Heights Police Officer. Mr. Gorgos is from St. Paul and attended Normandale Community College before moving to Savannah, Georgia and going to work for Savannah/Chatham Metropolitan Police Department, where he has 7.5 years of experience in narcotics, S.W.A.T., and investigations. He is bringing a world of knowledge with him. While working there, he graduated from Armstrong Atlanta State University in Savannah as Magna Cum Laude. Mr. Gorgos recited the Police Code of Ethics, after which Mayor Krebsbach swore him in as a Mendota Heights Police Officer. Mayor Krebsbach noted that many of Officer Gorgos' fellow officers were present to provide their support. The Council, staff, and the audience showed their support to all of the officers present. August 19, 2014 Mendota Heights City Council Page 4 lip A) RESOLUTION 2014- 46 APPROVING AMENDMENTS TO THE FINAL PUD, FINAL PLAT, AND DEVELOPMENT AGREEMENT FOR LEMAY SHORES DEVELOPMENT Planner Nolan Wall explained that this was an approval of amendments to the Final PUD, Final Plat, and Development Agreement for Lemay Shores Development. The proposal would be for a 60 -unit townhome development south of the current Augusta Shores Development. The Council originally approved the PUD, Plat, and Development Agreement in 2007 but it was never constructed. Since then, the Development Agreement has been amended several times to allow for extensions of the project and of the contract itself. Most recently, the Council approved an extension in June 2014. Ryland Homes has now taken over development of the project. The amendments to the Final PUD and Final Plat are necessary to accommodate a new twin -home design. Staff believes this new design would enhance the overall frontage of the development. In order to accommodate this new design, Ryland Homes proposed amendments to the internal configuration of the lots and to amend the Final Plat. Staff has determined that these proposed amendments are considered minor and would not need review by the Planning Commission. Staff has also been working with the developer to amend the Development Agreement based on the proposed changes to the Final PUD and Final Plat. Councilmember Duggan applauded Mr. Patrick Hoffman and the Hoffman Family for continuing to be patient with the City, as the City has been with them. Mayor Krebsbach asked when development would begin. Mr. Ian Peterson, VP of Ryland Homes, replied that they plan to move forward as quickly as they can. They plan to start grading the area the first part of September. Their goal is to have a model home completed and some roads built in time for the Spring Parade of Homes to be held in the first week of March 2015. Councilmember Duggan moved to pass RESOLUTION 2014-46 APPROVING AMENDMENTS TO THE PLANNED UNIT DEVELOPMENT FINAL DEVELOPMENT PLAN, FINAL PLAT AND DEVELOPMENT AGREEMENT FOR LEMAY SHORES. Councilmember Norton seconded the motion. Councilmember Petschel suggested that Section 3-18 (c) of the Development Agreement should be changed as follows: (c) Residential twin home structures sly shall be constructed according to the Lemay Shores Aircraft Noise Assessment performed by David Braslau Associates, Inc. dated August XX, 2014. Planner Wall replied that this had been discussed and that there is a list of conditions that go along with that section, which implies that they shall comply. He has also spoken with the developer and they are fine with changing that 'should' to 'shall'. Ayes: 5 Nays: 0 August 19, 2014 Mendota Heights City Council Page 5 COMMUNITY ANNOUNCEMENTS Assistant to the City Administrator Tamara Schutta made the following announcements: ® August 201h there will be a concert at Market Square, Kids Dance Party, 6:30 p.m. ® Dakota County is offering a "Master the Art of Recycling" class to be held on Tuesdays beginning September 16. The purpose of the class is to create a volunteer.pool of knowledgeable residents who inspire and teach others in the community to reduce waste and recycle. • 15th Annual Traditional Wacipi Pow Wow, September 12 — 14, 2014 at St. Peter's Church Grounds in Mendota, MN. wKe]TI&A 1a`a1161 Councilmember Petschel requested an update on the goat grazing. Administrator Miller replied that as part of the Management Intensive Grazing Plan for Pilot Knob Open Space, goats were introduced to the site this summer. They are out grazing and eating the goldenrod for the next two weeks. Councilmember Povolny wished his wife a Happy Birthday. Mayor Krebsbach expressed her appreciation to everyone in the City for their efforts, their generous and inspired work, dedication and generosity over the past two weeks following the death of Officer Scott Patrick. Councilmember Duggan moved to adjourn. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 Mayor Krebsbach adjourned the meeting at 7:35 p.m. "<andra Krebsbach Mayor ATTEST: Lorri Smith City Clerk August 19, 2014 Mendota Heights City Council Page 6