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2014-08-19 Council Workshop BudgetCITY OF MENDOTA HEIGHTS CITY COUNCIL WORKSHOP AGENDA August 19, 2014 — 5:00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. 2015 Budget Review 4. Adjourn 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8440 fax www.rrendota-heights.com CITY OF rn MENDDTA HEIGHTS DATE: August 19, 2014 TO: Mayor and City Council FROM: Justin Miller, City Administrator SUBJECT: 2015 Draft Budget BACKGROUND Minnesota cities are required to certify a preliminary levy to the county by September 30th of each year. This amount is used by the county to calculate preliminary tax statements which are sent to all taxpayers in November. The levy that is certified in September may go down when the council adopts a final budget in December, but it may not increase. The budget process begins in June with department directors submitting their requests for the upcoming year. We then accumulate these requests and present a draft budget to the city council during a budget workshop so that a preliminary levy can be approved in September. Highlights of the proposed budget include: 1) The overall proposed tax levy is $6,890,489. This is a 4.34% increase from 2014. 2) As always, wages and benefits are the biggest expenditure in the general fund. This budget includes a 2% COLA and a 0% increase towards employee health insurance contributions as was approved in the various union contracts for 2014 and 2015. Our health insurance premiums are actually decreasing by 2.5% for 2015 (the second consecutive year of zero or lower premium change). 3) There is an increase of $500 per firefighter being proposed for the city contribution to the fire relief fund. The city currently contributes $2000/year/firefighter to this fund (which is then invested and paid out at the time of retirement). As you can see from the data that the relief association has provided (attached), when combined with state aid contributions, our department is being funded at a below average level. The proposed contribution is $2500/year/firefighter. 4) A significant increase is under "improvement bonds". This is due to bonds that were issued to pay for the Hunter/Orchard street improvement project. 5) We are budgeting for a higher than normal amount of revenue in building permit fees. This is due to anticipated construction as well as to reflect historical averages. Even with the increase from $135,000 to $180,000, we are budgeting well below what is historically been collected (even during the recession period). 6) You will notice that IT related items have been taken out of most departmental budgets and centralized under the Information Technology budget. This is being done to centralize all technology tasks under our IT manager. The exceptions to this are the police and fire budgets, where we kept IT expenses so that the appropriate portion of those costs could be allocated to the police and fire contracts with our neighboring cities. Department specific budget details include (General Fund onlv): Department % Increase Notes (Decrease) City Council (0.88%) Administration .11% Elections (26.64%) Reduction due to non -election year; purchase of required upgraded election equipment Information Technology (10.20%) Moved significant portion of salary to police budget to better account for time spent and to allow for contract allocation Police Department 5.24% $15,000 for new county -wide electronic crimes taskforce; capital purchases Fire Department 7.37% Majority of increase due to proposed replacement of fire marshal van Code Enforcement (20.92%) Reduction reflects lower personnel expenses due to contract employee Streets 3.87% Increase in salt/sand purchases to reflect historical averages Parks 9.63% Increase mainly due to proposed capital purchase of new snow blower Recreation 2.98% Planning 10.00% Prosecution expense (for code enforcement issues) moved to this department since planner is now responsible for this task Recycling 4.52% Animal Control 3.09% Over the past year, the city council has discussed the possibility of implementing a gas and electric utility fee. Attached to this report is an analysis provided by Xcel Energy as to how much revenue a 1% and a 2% franchise fee would generate and how it would impact the average household in Mendota Heights. Further analysis of how this could impact the levy will be discussed later in this report. BUDGET IMPACT The median valued home in Mendota Heights increased 5.15% between 2014 and 2015. A 4.34% levy increase will have the following impact on a median valued home in Mendota Heights: Median Home Value Total City Tax City Tax Rate Increase (5.15% increase) 2014 $302,700 $1,098.77 34.737 2015 $318,300 $1,146.29 34.506 $47.52 If the council wishes to implement a gas and electric franchise fee, and dedicate the revenue generated towards existing debt (thus lowering the levy), scenarios could look as follows: An item that is not being shown in the proposed budget but could be a significant expense would be a contribution to the renovation of the West St. Paul ice arena. Preliminary discussions between the City of West St. Paul, the City of Mendota Heights, and ISD 197 have centered around a joint effort, with the help of a potential $200,000 grant from the State of Minnesota, to renovate the ice arena so that it can continue to be used for area residents. Preliminary estimates show a total cost for the renovation between $1.3 million and $1.8 million. Split equally, after deducting the assumed State of Minnesota grant, would result in a city contribution of somewhere between $377,000 and $555,000. There is an October deadline for the grant application, so each city and the school district may be asked to provide a commitment letter sometime in September regarding a contribution. RECOMMENDATION Staff recommends that the Mendota Heights City Council review the draft 2015 budget and provide feedback to staff. The preliminary levy will need to be approved at either the September 2nd or 16th city council meeting. Proposed Levy with Levy with 1% Levy with 2% no Franchise Fee Franchise Fee Franchise Fee Levy $6,890,489 $6,890,489 $6,890,489 Franchise Fee $213,021 $442,002 Net Levy (with $6,890,489 $6,677,468 $6,448,487 franchise fee going 4.34% Increase 1.12% Increase -2.35% Decrease towards existing debt Tax on Median $1,146.29 $1,109.34 $1,069.62 Valued Home Average Annual $21.00 $45.00 Franchise Fee Total Tax + Franchise $1,146.29 $1,130.34 $1,114.62 Fee Difference if - ($15.95) ($31.67) Franchise Fee Implemented An item that is not being shown in the proposed budget but could be a significant expense would be a contribution to the renovation of the West St. Paul ice arena. Preliminary discussions between the City of West St. Paul, the City of Mendota Heights, and ISD 197 have centered around a joint effort, with the help of a potential $200,000 grant from the State of Minnesota, to renovate the ice arena so that it can continue to be used for area residents. Preliminary estimates show a total cost for the renovation between $1.3 million and $1.8 million. Split equally, after deducting the assumed State of Minnesota grant, would result in a city contribution of somewhere between $377,000 and $555,000. There is an October deadline for the grant application, so each city and the school district may be asked to provide a commitment letter sometime in September regarding a contribution. RECOMMENDATION Staff recommends that the Mendota Heights City Council review the draft 2015 budget and provide feedback to staff. The preliminary levy will need to be approved at either the September 2nd or 16th city council meeting. Xcel Energy° RESPONSIBLE BY NATUREQD 3000 Maxwell Newport, MN 55055 City of Mendota Heights, MN Franchise Fee Estimates The following information is being provided to assist your community in discussions regarding franchise fees. Given market sensitivity to electric and gas rates, we strongly encourage the city to reach out to residents and businesses. • Information based on year ending December 31, 2013 • Franchise fee is applied as the same percentage to all customer classes and rounded to the nearest $0.25. The tables below show the fee that would be reflected on a customer bill. and the revenue the community would collect annually. O 1 % and 2% fees are applied for illustrative purposes, 5% is the maximum applicable franchise fee. ® Franchise fees must be applied equally to all public utilities. ® Xcel Energy retains no portion of a franchise fee. Franchise Fee: Electric Class Monthly Fee, 1% Equiv. Monthly Fee, 2% Equiv. Residential $1.00 $2.25 Small C&I Non Demand $1.00 $2.25 Small C&I Demand, Large C&I $27.00 $54.00 Public Streetlights $2.00 $4.00 Municipal Pumping $2.25 $4.25 Total (Annual) Revenue $149,781 $314,565 Franchise Fee: Gas Class Monthly Fee, 1% Equiv. Monthly Fee, 2% Equiv. Residential $0.75 $1.50 Commercial Non Demand $1.75 $3.75 Commercial Firm Demand $129.50 $259.00 Small Interruptible $22.50 $45.25 Medium and Large Interruptible $68.75 $137.75 Commercial — Large $10.25 $20.50 Total (Annual) Revenue $63,240 $127,437 Jake Sedlacek Manager, Community Relations and Economic Development jake.sediacek@xcelenergy.com 651.458.1228 FEATURE Diversify Revenues WITH Franchise Fees BY NICK ANHUT AND JESSICA COOK ave you ever wondered why cities across the nation have more revenue options than we do in Minnesota? New York City has an income tax; Colo- rado cities collect most of their budgets from local sales taxes. Minnesota cities rely on a compli- cated property tax system as their main source of revenue. The property tax is predictable com- pared to income and sales tax, but many consumers of city services do not pay property taxes. Franchise fees are an often overlooked alternative for Minnesota cities to diversify their revenue streams. Many cities have been collecting a cable franchise fee for years. Under Min- nesota Statutes, section 216B.36, a city may also impose a fee on a gas or electric utility in exchange for the use of public rights-of-way. The utility companies collect the fee from their customers and remit it to the city every billing cycle. Cities can deter- mine the amount, structure, and use of franchise fees. There is no cap on the fran- chise fee rate on gas and electric utilities. we had two-thirds of the property owners paying for 100 percent of the streets.' The City of Edina recently adopted franchise fees in lieu of raising taxes to fund sidewalks, trails, bike paths, and other pedestrian -related improvements. The fees will provide a stable funding source to undertake projects on a pay-as-you-go Pros & Cons of Franchise Fees per account or as a percentage of the customer's bill. Forest Lake charges its electric utility customers $4 per month for a residential account. The council selected a flat fee because it assigns the cost of road maintenance to properties at a fixed amount, and it provides a steady revenue stream for the city. Alternatively, franchise fees can be structured to correlate with the Use of the fees Franchise fees can be used for any public purpose. Recently, many cities have directed franchise fees to specific capital improvements such as pavement man- agement programs. One reason is that proving benefit for special assessments has become more difficult in a time of declining residential property values. The City of Morris has collected fran- chise fees for about 10 years and dedi- cates them entirely to road maintenance. "Over 30 percent of our city is comprised of tax-exempt property" says City Man- ager Blaine Hill. "Before franchise fees, basis. While there is no specific statutory authority to issue bonds based on franchise fee revenues, cities can use the revenues to write down annual debt levies. If your city is interested in implement- ing franchise fees, there are three primary steps you should take. STEP 1: Establish the need To avoid getting mired in a fee vs. tax dis- cussion, take the time to clearly articulate and develop consensus around the need for a new revenue source. In Champlin, the City Council had established the goal of a 0 percent tax rate increase. As capital needs grew and property values stalled, new revenue sources were needed. Staff identified various funding options, including additional prop- erty tax levy, a stormwater utility, and franchise fees. The council chose to add franchise fees because they give the city a more balanced approach to budgeting. customer's energy use. Coon Rapids charges all users 4 percent of their utility bill. Other cities choose a fixed charge per therm or kilowatt hour. With these structures, revenue will expand and shrink with the business cycle and seasons but, over time, will keep pace with inflation. STEP 3: Adopt an ordinance The only authorizing action required to establish a franchise fee is the adoption of an ordinance. The ordinance estab- lishes the terms of the fee: the structure, collection schedule, and the effective dates. Once adopted, utility providers may need to undergo a 90 -day filing period through the Minnesota Public Utilities Commission before the fee can be imposed. While there is no statutory public hearing or notice requirement, some cities opt to provide opportunities for public comment and education. Forest Lake informed its residents of the proposed fees by creating a handout and providing news updates. Hastings leaders added a sunset provision so that new action must be taken after five years to extend the fee. STEP 2: Nick Anhut and Jessica Cook are financial specialists Structure the fee to suit city needs with Ehlers (www.ehiers-inc.com). Ehlers is a There are two broad options for struc- member of the League's Business Leadership Council taring the franchise fee: as a fixed charge (www.Imc.org/sponsors). MINNESOTA CITIES I JUL/AUG 2014 1 19 ai w O 2 � O O N Cl) IT LO (D 1 E 00 00 — — `O O O O, oo N N oo �c �O C1 O CU Q � N O N o M .-. 0o N oo 00 (n M 00 �--� O c N U m o a) g c� O M O N V- = O r N o0 � O O }, Q (q C6 CV - Moc O O NI'D O— � N oc `O It oo O It r- }' i i � L cd Q �, U + cd N Cd � v� o � O Z N M +� U f� [� N 00 ;1- LO O ti 00 M O N 00 01 — 01 01 O 01 N O-� � O DD N DD O M N N N M M M a1 M 00 N 0 0 0 N 00 C7) ����� W)� M M M M M O O O O O O O O O O O O O C1 M OO O O O O O O O O O O O 01 O l-- O oo��� N — tt l-- M O 00 t -- —kr)-- O W) N kr) — — O M O C1 00 M N 110 N O 01 _ N O O � 5R O DD Ntt -- 00 00 00 00 -- 00 W) 01 Nq�t M N O O M N -- N \O 00 00 1p l� N 01 I'D M 00 1p N M t M O �,O a1 �,O O I'D I'D ^� O� tt M 01 O N 00 O N� M M a1 � M M a1 M t W) �,O tt tt �,o O O N tt M O O .--i 00 C1 M cn T -- � N� ct tt O�� t Cd 'n 01 N O O 00 oo��� 00 O O a1 O 00 M O — 00 � kr) O W) O O 01 _ � 5R O �O -- 00 00 00 00 -- 00 W) 01 Nq�t M N O O M N -- N M M I'D 01 00 O �,O a1 �,O O I'D I'D ^� N N N N 69 C N =x cn T -- � N� ct tt O�� t Cd 'n 01 M M oo��� y ; � O C N =x cn ct �4 �, � ct cn t Cd 'n cj��. oo��� y ; TAX LEVY SUMMARY CITY OF MENDOTA HEIGHTS 2015 BUDGET TAX LEVY SUMMARY 2014 2015 % CHANGE GENERAL FUND $5,454,959 $5,602,507 2.70% EMERGENCY PREPAREDNESS $25,000 $25,000 0.00% FIRE RELIEF $68,000 $90,000 32.35% INFRASTRUCTURE/FACILITY RESERVE $20,000 $20,000 0.00% EQUIPMENT RESERVE $20,000 $20,000 0.00% LEGAL AND CONTINGENCY $40,000 $40,000 0.00% GENERAL FUND LEVY $5,627,959 $5,797,507 3.01% IMPROVEMENT BONDS $621,689 $737,029 18.55% EQUIPMENT CERTIFICATES $56,364 $55,066 -2.30% TOTAL SPECIAL LEVY $678,053 $792,095 16.82% MARKET VALUE REFERENDUM LEVY $264,737 $267,887 1.19% STREETLIGHT TAXING DISTRICT $33,000 $33,000 0.00% TOTAL TAX LEVY $6,603,749 $6,890,489 4.34% CITY OF MENDOTA HEIGHTS 2014 BUDGET GENERAL FUND EXPENDITURE SUMMARY GENERAL FUND FUND 01 DEPARTMENT 2013 ACTUAL 2014 BUDGET 2015 PRELIMINARY % CHANGE CITY COUNCIL $33,275 $34,096 $33,796 -0.88% ADMINISTRATION $808,656 $890,452 $891,414 0.11% ELECTIONS $28,692 $56,007 $41,088 -26.64% IT $131,216 $154,165 $138,437 -10.20% POLICE $2,974,335 $3,128,910 $3,292,910 5.24% FIRE $399,184 $442,048 $474,615 7.37% BUILDING OFFICIAL $158,532 $168,250 $133,050 -20.92% PUBLIC WORKS -STREETS $1,118,419 $944,644 $981,232 3.87% PUBLIC WORKS -PARKS $682,910 $694,495 $761,395 9.63% RECREATION $45,656 $45,350 $46,700 2.98% PLANNING $92,264 $111,115 $122,231 10.00% RECYCLING $25,028 $23,316 $24,370 4.52% ANIMAL CONTROL $5,914 $7,760 $8,000 3.09% TOTAL GENERAL FUND $6,504,079 $6,700,608 $6,949,238 3.71% GENERAL FUND CONTINGENCY $80,456 $40,000 $40,000 0.00% CITY OF MENDOTA HEIGHTS 2014 BUDGET GENERAL FUND REVENUE SUMMARY GENERAL FUND FUND 01 REVENUE SOURCE 2013 ACTUAL 2014 BUDGET 2015 BUDGET % CHANGE TAXES CURRENT TAX LEVY $5,338,124 $5,454,959 $5,602,507 2.70% LICENSES AND PERMITS CIGARETTE LICENSES $1,200 $600 $600 0.00% RUBBISH LICENSES $1,455 $1,400 $1,400 0.00% DOG LICENSES $960 $750 $800 6.67% CONTRACTOR LICENSES $17,450 $17,000 $17,000 0.00% LIQUOR LICENSES $33,850 $21,000 $21,000 0.00% BUILDING PERMITS $270,716 $135,000 $180,000 33.33% HEATING PERMITS $38,313 $25,000 $30,000 20.00% PLUMBING PERMITS $9,048 $5,000 $7,000 40.00% WATER PERMITS $30 $50 $50 0.00% RIGHT OF WAY PERMITS $9,341 $5,000 $6,500 30.00% MASSAGE PERMITS $2,238 $1,800 $2,000 11.11% RENTAL LICENSES $4,283 $1,000 $3,500 250.00% TOTAL LICENSES AND PERMITS $388,885 $213,600 $269,850 26.33% FINES AND FORFEITS COURT FINES $62,250 $70,000 $68,000 -2.86% FALSE ALARMS FINES $2,600 $3,500 $3,500 0.00% DOG IMPOUNDING $402 $1,000 $1,000 0.00% TOTAL FINES AND FORFEITS $65,252 $74,500 $72,500 -2.68% CHARGES FOR SERVICES ACCIDENT REPORTS $0 $0 $0 #DIV/0! RECREATION PROGRAMS $36,263 $29,000 $32,000 10.34% PARK USE FEES $6,078 $7,000 $7,000 0.00% SOFTBALL LEAGUES $10,758 $11,000 $11,000 0.00% MAPS AND ORDINANCES $0 $0 $0 0.00% SURCHARGES ($10) $0 $0 0.00% PLANNING FEES $4,805 $6,500 $6,500 0.00% FIRE CONTRACTS $86,040 $83,877 $101,067 20.49% FIRE PERMITS $0 $0 $0 0.00% LILYDALE POLICING $212,856 $226,545 $229,883 1.47% MENDOTA POLICING $61,536 $65,514 $73,861 12.74% POLICE SECURITY (OFF DUTY OT) $16,628 $18,000 $18,000 0.00% FIRE CALLS $0 $0 $0 0.00% STREET MAINT. CHARGES $1,000 $1,000 $1,000 0.00% ASSESSMENT SEARCHES/SPLITS $15 $0 $0 0.00% STREET CHARGES $0 $0 $0 0.00% FILING FEES $0 $20 $0 LEASE MAINTENANCE CHARGES $3,051 $3,500 $3,500 0.00% TOTAL CHARGES FOR SERVICES $439,020 $451,956 $483,811 7.05% INTERFUND TRANSFERS CITY OF MENDOTA HEIGHTS 2014 BUDGET GENERAL FUND REVENUE SUMMARY PROJECT INTEREST TRANSFER $0 $0 $0 0.00% PROJECT REIMBURSEMENT $0 $0 $0 0.00% TOTAL INTERFUND TRANSFER $0 $0 $0 0.00% INTERGOVERNMENTAL MSA MAINTENANCE $132,131 $128,000 $130,000 1.56% POLICE STATE AID $123,053 $110,000 $115,000 4.55% SCHOOL RESOURCES OFFICER $99,414 $95,000 $97,000 2.11% FEDERAL AND STATE GRANTS $22,614 $6,000 $6,000 0.00% DAKOTA COUNTY GRANT $459 $10,000 $10,000 0.00% PERA AID $9,073 $9,070 $9,070 0.00% TOTAL INTERGOVERNMENTAL $386,744 $358,070 $367,070 2.51% MISCELLANEOUS REVENUE SUNDRY REVENUE $49,022 $5,000 $5,000 0.00% GRAVEL TAX $0 $0 $0 0.00% DONATIONS $17,220 $0 $0 0.00% INTEREST -$70,713 $35,000 $35,000 0.00% TOTAL MISCELLANEOUS -$4,470 $40,000 $40,000 0.00% DAKOTA COUNTY WASTE MANAGEMENT $13,800 $14,000 $14,000 0.00% TOTAL DAKOTA COUNTY $13,800 $14,000 $14,000 0.00% OTHER REVENUE UNAPPROPRIATED FUND TRANSFEF $109,250 $109,500 $99,500 -9.13% TOTAL OTHER REVENUE $109,250 $109,500 $99,500 -9.13% TOTAL GENERAL FUND REVENUE $6,7365604 $657165585 $659495238 3.46% CITY OF MENDOTA HEIGHTS 2014 BUDGET CITY COUNCIL DEPARTMENT9 CAT OBJ DESCRIPTION 2013 ACTUAL 2014 BUDGET 2015 PRELIMINARY % CHANGE 4110 SALARIES -REGULAR $22,592 $22,500 $22,500 0.00% 4133 WORKERS COMPENSATION $50 $75 $75 0.00% 4135 FICA $1,728 $1,721 $1,721 0.00% TOTAL HUMAN RESOURCES $24,370 $24,296 $24,296 0.00% 4400 CONFERENCES AND SCHOOLS $1,283 $1,500 $1,500 0.00% 4490 HALLOWEEN BONFIRE $1,277 $1,800 $1,500 -16.67% 4490 FIREWORKS $4,000 $4,000 $4,000 0.00% 4490 SUNDRY EXPENSES $2,344 $2,500 $2,500 0.00% TOTAL OTHER CHARGES $8,904 $9,800 $9,500 -3.06% 4600 CAPITAL OUTLAY $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 0.00% TOTAL EXPENDITURES $33,275 $34,096 $33,796 -0.88% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET ADMINISTRATION DEPARTMENT 10 CAT OBJ DESCRIPTION 2013 ACTUAL 2014 BUDGET 2015 PRELIMINARY % CHANGE 4110 SALARIES -REGULAR $411,360 $409,533 $427,608 4.41% 4115 SALARIES -OVERTIME $0 $0 $0 0.00% 4130 SALARIES -TEMPORARY $0 $0 $0 0.00% 4131 INSURANCE $78,373 $98,794 $98,794 0.00% 4133 WORKERS COMPENSATION $4,517 $4,800 $5,500 14.58% 4134 PERA $29,270 $29,691 $33,140 11.62% 4135 FICA $32,138 $31,329 $32,712 4.41% 4137 EMPLOYEE ASSISTANCE PROGRAM $1,693 $1,650 $1,650 0.00% 4136 FLEX BENEFITS $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $557,351 $575,797 $599,404 4.10% 4200 RENTALS AND LEASES $267 $500 $500 0.00% 4209 CITY HALL OCCUPANCY $61,810 $61,810 $61,810 0.00% 4210 TELEPHONE $6,375 $8,000 $5,500 -31.25% 4220 CITY ATTORNEY $5,389 $15,000 $15,000 0.00% 4220 AUDITOR $18,500 $18,750 $19,000 1.33% 4220 CODIFIER -LINK TO CITY CODE $500 $600 $600 0.00% 4220 CODIFICATION SERVICES $1,933 $3,000 $3,000 0.00% 4220 MNET ACCESS $1,776 $2,500 $0 -100.00% 4220 WIRELESS NETWORK CONNECTIONS $0 $1,000 $0 -100.00% 4220 STAFF TRAINING $0 $3,800 $2,250 -40.79% 4220 SAFETY TRAINING $1,600 $2,400 $2,400 0.00% 4220 COUNCIL RECORDING SERVICES $2,545 $3,800 $3,000 -21.05% 4220 CHECK PROTECTION SERVICE $2,480 $2,300 $2,500 8.70% 4220 RECORDS MANAGEMENT $7,626 $7,700 $0 -100.00% 4220 MISCELLANEOUS $2,773 $3,000 $3,000 0.00% 4221 RETAINER -CITY ATTORNEY $5,400 $5,000 $5,000 0.00% 4221 RETAINER -CITY ENGINEER $13,500 $13,500 $13,500 0.00% 4240 LEGAL PUBLICATIONS $1,727 $1,700 $1,700 0.00% 4250 LIABILITY AND AUTO INSURANCE $65,510 $83,750 $83,750 0.00% 4268 NEWSLETTER $4,469 $9,000 $9,000 0.00% TOTAL CONTRACTUAL SERVICES $204,180 $247,110 $231,510 4300 OFFICE SUPPLIES $6,351 $7,500 $6,000 -20.00% 4301 COMPUTER SOFTWARE $0 $0 $0 0.00% 4306 RECRUITMENT COSTS $55 $0 $0 0.00% 4318 POSTAGE $2,145 $2,100 $2,100 0.00% 4330 EQUIPMENT REPAIR $2,278 $1,600 $1,600 0.00% 4330 SOFTWARE MAINTENANCE $2,007 $6,200 $0 -100.00% 4331 MISCELLANEOUS FURNITURE/EQUIP $0 $1,000 $1,000 0.00% TOTAL COMMODITIES $12,836 i $18,400 i $10,700 i -41.85% CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET ADMINISTRATION DEPARTMENT 10 4400 CONFERENCES AND SCHOOLS $9,763 $11,000 $11,000 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $100 $100 0.00% 4404 MEMBERSHIP DUES $15,030 $17,000 $17,500 2.94% 4415 MILEAGE AND AUTO ALLOWANCE $2,480 $3,000 $3,000 0.00% 4437 CREDIT CARD FEES $2,202 $800 $1,200 50.00% 4480 CONTINGENCY $2,594 $17,245 $15,000 -13.02% 4490 SUNDRY EXPENSE $2,219 $0 $2,000 100.00% TOTAL OTHER CHARGES $34,289 $49,145 $49,800 4600 CAPITAL OUTLAY $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 0.00% TOTAL EXPENDITURES $808,656 $890,452 $891,414 0.11% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET ELECTIONS DEPARTMENT 12 CAT OBJ DESCRIPTION 2013 ACTUAL 2014 BUDGET 2015 PRELIMINARY % CHANGE 4110 SALARIES -REGULAR $19,873 $20,444 $21,482 5.08% 4115 SALARIES -OVERTIME $0 $1,800 $0 -100.00% 4125 SALARIES -ELECTION JUDGES $0 $16,000 $0 -100.00% 4130 SALARIES -TEMPORARY $0 $0 $0 0.00% 4131 INSURANCE $4,117 $6,098 $6,098 0.00% 4134 PERA $1,436 $1,613 $1,665 3.22% 4135 FICA $1,483 $1,702 $1,643 -3.47% TOTAL HUMAN RESOURCES $26,910 $47,657 $30,888 -35.19% 4220 CONSULTING FEES $0 $3,350 $0 -100.00% 4240 LEGAL PUBLICATIONS $0 $250 $0 -100.00% 4260 ELECTION JUDGES $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES M 1 $3,600 gopul -100.00% 4300 OFFICE SUPPLIES $0 $2,500 $0 -100.00% 4318 POSTAGE $0 $500 $0 -100.00% 4330 EQUIPMENT REPAIR $0 $100 $0 -100.00% 4330 DAKOTA COUNTY SHARED EQUIPMENI $1,625 $0 $0 0.00% TOTAL COMMODITIES $1,625 $3,100 -100.00% 4403 TRAINING MATERIALS $0 $100 $0 -100.00% 4415 MILEAGE AND AUTO ALLOWANCE $157 $600 $200 -66.67% 4490 SUNDRY EXPENSE $0 $950 $0 -100.00% JIL TOTAL OTHE RGES $157 $1,650 $200 -87.88% 4600 CAPITAL OUTLAY $0 $0 $10,000 0.00% TOTAL CAPITAL OUTLAY $0 $0 $10,000 0.00% TOTAL EXPENDITURES $28,692 $56,007 $41,088 -26.64% CAPITAL OUTLAY ITEMS REQUESTED APPROVED ELECTION EQUIPMENT $10,000 CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET INFORMATION TECHNOLOGY DEPARTMENT 14 CAT OBJ DESCRIPTION 2013 ACTUAL 2014 BUDGET 2015 PRELIMINARY % CHANGE 4110 SALARIES -REGULAR $73,624 $75,170 $36,513 -51.43% 4115 SALARIES -OVERTIME $0 $0 $0 0.00% 4131 INSURANCE $4,574 $17,424 $7,841 -55.00% 4134 PERA $5,220 $5,450 $2,830 -48.07% 4135 FICA $5,872 $5,751 $2,793 -51.43% TOTAL HUMAN RESOURCES $89,290 $103,795 $49,977 -51.85% 4220 WEBSITE COSTS - CIVIC PLUS $2,221 $2,700 $4,000 48.15% SECURITY AUDIT $0 $1,000 $1,000 CITY ENGINEER $0 $2,000 $2,000 LOGIS SUPPORT $0 $0 $2,000 WEB SERVICES $0 $0 $1,500 TOTAL CONTRACTUAL SERVICES $2,221 $5,700 $10,500 84.21% 4301 COMPUTER SOFTWARE AND HARDWAF $5,771 TREND LICENSES $3,553 $2,500 $2,500 OFFICE SUBSCRIPTION/OFFICE 365 $8,479 $6,500 $14,000 COMPUTERS - ADMIN $9,375 $3,200 $4,200 COMPUTERS - PUBLIC WORKS $0 $0 $3,000 COMPUTERS - POLICE $1,212 $0 COMPUTER - FIRE/CAD $0 $2,500 LAPTOP - FLOATER $2,000 BACKUPS/SOFTWARE $3,099 $3,000 $1,700 AIRWATCH $0 $0 $2,640 MISC HARDWARE & SOFTWARE $0 $2,000 LASERFICHE $0 $8,606 ADDITIONAL LASERFICHE LICENSES $0 $2,000 BUILDING SECURITY SOFTWARE $1,491 $8,520 COMPUTER SOFTWARE - ADMIN $2,100 COMPUTER SOFTWARE - PUBLIC WORKS $1,500 ADMIN - PRINTER $600 WINDOWS SERVER 2012/WINDOWS CAL $2,100 SWITCH - FIRE & PUBLIC WORKS $8,000 CELL PHONES - ADMIN $2,500 CELL PHONES - PUBLIC WORKS $3,564 2 980 28 220 $61,010 116.19°/ 4400 CONFERENCES AND TRAINING $50 $1,500 $2,000 4402 BOOKS AND SUBSCRIPTIONS $85 $600 $600 0.00% 4415 MILEAGE AND AUTO ALLOWANCES $64 $350 $350 0.00% 4490 SUNDRY EXPENSE $476 $0 $0 0.00% TOTAL OTHER CHARGES $676 $2,950 20.41% 4600 CAPITAL OUTLAY $6,049 $14,000 $14,000 0.00% TOTAL CAPITAL OUTLAY $6,049 $14,000 $14,000 TOTAL EXPENDITURES $131,216 $154,165 $138,437 -10.20% CAPITAL OUTLAY ITEMS REQUESTED APPROVED VIRTUAL SERVER $8,000 WIFI CONTROLLER $6,000 CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET POLICE DEPARTMENT DEPARTMENT 20 CAT OBJ DESCRIPTION 2013 ACTUAL 2014 BUDGET 2015 PRELIMINARY % CHANGE 4110 SALARIES-REGULAR/PATROL $911,270 $944,210 $908,497 -3.78% 4110 SALARIES-REGULAR/ADMINISTRATION $678,419 $662,211 $708,381 6.97% 4115 SALARIES-OVERTIME/PATROL $103,592 $85,490 $90,500 5.86% 4130 SALARIES -TEMPORARY $5,160 $10,400 $10,400 0.00% 4131 INSURANCE $292,525 $331,056 $374,616 13.16% 4133 WORKERS COMPENSATION $51,413 $59,500 $68,000 14.29% 4134 PERA/PATROL $141,987 $157,544 $152,801 -3.01% 4134 PERA/ADMINISTRATION $91,995 $93,210 $97,623 4.73% 4135 FICA/PATROL $15,125 $15,676 $15,281 -2.52% 4135 FICA/ADMINISTRATION $13,555 $14,643 $19,107 30.49% 4136 FLEX BENEFITS $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $2,305,042 $2,373,940 $2,445,206 4200 RENTALS AND LEASES $53,668 $56,084 $56,100 0.03% 4209 CITY HALL OCCUPANCY $72,460 $72,460 $72,460 0.00% 4210 TELEPHONE $15,767 $20,150 $19,700 -2.23% 4220 POST LICENSE RENEWALS $360 $720 $0 -100.00% 4220 ATTORNEY FEES $3,028 $5,000 $4,000 -20.00% 4220 OTHER PROFESSIONAL SERVICES $122 4222 PROSECUTIONS $66,057 $64,272 $67,500 5.02% 4223 OTHER CONTRACTUAL SERVICES DCC PUBLIC SAFETY BONDS $9,668 BCA DEPARTMENT ACCESS CHARGE $0 $1,080 $1,080 0.00% BCA MOBILE ACCESS CHARGE $2,880 $2,880 $2,880 0.00% DTSCP $0 $5,000 $0 -100.00% PRO PHOENIX RMS $14,216 $14,823 $21,296 43.67% AIRCARD/NETMOTION $3,679 $5,040 $3,000 -40.48% LOGIS-APS TICKET WRITER $0 $2,066 $2,139 3.53% LOGIS-APPLICATION SUPPORT $26,028 $16,058 $17,464 8.76% LOGIS-SYSTEM DEVELOPMENT $1,420 $1,492 $1,548 3.75% LOGIS INET $50 $9,147 $9,819 7.35% LOGIS ANY CONNECT/MAPS $0 $1,134 $1,650 45.50% LEASE LINE MN OFFICE TECH GROUP $1,510 $1,500 -100.00% CJIIN $9,131 $9,500 $9,750 2.63% INT. ASSOCIATION OF POLICE CHIEFS $0 $850 $850 0.00% AUTOMATED PAWN $204 $204 $204 0.00% LEXISNEXIS $618 $2,160 $2,200 1.85% LANGUAGE LINE - INTERPRETER SVCS $283 $400 OTHER CONTRACTUAL SERVICES $31 $4,000 $4,000 0.00% ELECTRONIC CRIMES TASK FORCE $15,000 4223 DCC ANNUAL RADIO FEE $8,061 $11,132 $12,380 11.21% 4275 DCC ANNUAL FEE $182,092 $202,014 $200,500 -0.75% RADIO MAINTENANCE AGREEMENT $1,094 $1,705 $0 -100.00% TOTAL CONTRACTUAL SERVICES $472,426 $510,471 $525,920 3.039/6 4300 OFFICE SUPPLIES $4,252 $5,000 $5,000 0.00% 4301 COMPUTER SOFTWARE $1,293 $1,500 $46,894 3026.27% 4305 OPERATING SUPPLIES $7,481 $24,250 $3,000 -87.63% CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET POLICE DEPARTMENT DEPARTMENT 20 4305 POLICE RESERVES $2,476 $7,500 $7,500 0.00% 4306 RECRUITMENT COSTS $55 $2,500 $2,500 0.00% 4318 POSTAGE $624 $1,000 $1,000 0.00% 4320 GAS AND OIL $60,004 $55,000 $60,000 9.09% 4330 EQUIPMENT REPAIR/GENERAL $15,711 $25,000 $30,000 20.00% 4330 EQUIPMENT REPAIR/COPIER $917 $2,000 $2,000 0.00% 4330 EQUIPMENT REPAIR/CAR SET UP $12,475 $10,000 $18,000 80.00% 4330 SOFTWARE MAINTENANCE $0 $9,250 $0 0.00% 4331 MISCELLANEOUS FURNITURE/EQUIP $2,419 $10,000 $17,000 70.00% TOTAL COMMODITIE $107,705 $153,000 $192,894 26.07% 4400 CONFERENCES AND SCHOOLS $38,174 $34,689 $34,000 -1.99% 4402 BOOKS AND SUBSCRIPTIONS $0 $500 $500 0.00% 4404 MEMBERSHIP DUES $6,190 $4,400 $6,900 56.82% 4410 CLOTHING AND EQUIPMENT $19,559 $18,700 $26,890 43.80% 4415 MILEAGE AND AUTO ALLOWANCE $1,500 $1,500 $1,500 0.00% 4430 CAR WASHES $3,741 $4,000 $5,000 25.00% 4490 SUNDRY EXPENSE $3,947 $4,000 $4,500 12.50% 4490 SHREDDING $444 $540 $600 11.11% TOTAL OTHER CHARGES In $73,555 $68,329 $79,890 16.92% 4610 CAPITAL OUTLAY $15,606 $23,170 $49,000 0.00% TOTAL CAPITAL OUTLAY $15,606 $49,000 0.00% TOTAL EXPENDITURES $2,974,335 $3,128,910 $3,292,910 5.24% CAPITAL OUTLAY ITEMS REQUESTED APPROVED DEFERRED INVESTIGATIONS VEHICLE $30,000 COPIER $9,000 BACKEND SQUAD CAMERAS $10,000 CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET FIRE DEPARTMENT DEPARTMENT 30 CAT OBJ DESCRIPTION 2013 ACTUAL 2014 BUDGET 2015 PRELIMINARY % CHANGE 4110 SALARIES-REGULAR/ADMIN $39,953 $64,197 $69,537 8.32% 4110 SALARIES-REGULAR/FIREFIGHTERS $143,697 $142,328 $145,176 2.00% 4131 INSURANCE $4,350 $4,356 $5,227 20.00% 4132 INSURANCE -LONG TERM DISABILITY $2,983 $3,000 $3,000 0.00% 4133 WORKERS COMPENSATION $13,240 $20,500 $23,500 14.63% 4134 PERA/ADMIN $2,886 $2,932 $3,511 19.75% 4135 FICA/ADMIN $3,041 $4,911 $5,319 8.31% 4135 FICA/FIREFIGHTERS $3,508 $2,064 $2,105 1.99% TOTAL HUMAN RESOURCES $213,658 $244,288 $257,375 4200 RENTALS AND LEASES $29 $300 $300 0.00% 4210 TELEPHONE $3,613 $3,850 $3,850 0.00% 4211 ELECTRICAL SERVICE $9,228 $8,600 $9,300 8.14% 4212 GAS SERVICE $5,796 $9,000 $6,500 -27.78% PROFESSIONAL SERVICES 4220 AUDIT $5,500 $4,550 $5,000 9.89% 4220 LEGAL $0 $2,000 $2,000 0.00% 4220 OTHER PROFESSIONAL SERVICES $39 $15,500 $1,000 -93.55% 4244 MEDICAL EXAMS $5,071 $3,500 $5,000 42.86% 4268 SNOWPLOW FIREFIGHTER DRIVEWAYS $8,478 $5,500 $6,500 18.18% 4268 DEPARTMENT REPORT PRINTING $2,743 $3,500 $3,500 0.00% 4268 SCBA MASK FIT TESTING $0 $950 $950 0.00% 4268 AERIAL PUMP TESTING $225 $1,500 $1,500 0.00% 4268 OTHER CONTRACT SERVICES $874 $3,000 $3,200 6.67% 4275 DCC ANNUAL FEE $9,584 $6,420 $7,000 9.03% 4275 DCC RADIO FEE $6,100 $7,840 $6,300 -19.64% 4280 RUBBISH COLLECTION $724 $800 $800 0.00% TOTAL CONTRACTUAL SERVICES $58,005 $76,810 $62,700 -18.37% 4300 OFFICE SUPPLIES $902 $1,700 $1,700 0.00% 4301 COMPUTER SOFTWARE $1,031 $2,000 $3,040 52.00% 4301 COMPUTER HARDWARE $5,400 4305 OPERATING SUPPLIES BOOTS/BUNKERPANTS/COATS $16,916 $15,000 $16,000 6.67% HOSE/NOZZELS/FITTINGS $7,596 $5,000 $6,000 20.00% MISCELLANEOUS OPERATING SUPPLIES $17,179 $15,300 $15,300 0.00% 4318 POSTAGE $293 $600 $600 0.00% 4320 GAS AND OIL $6,223 $7,500 $7,500 0.00% 4330 EQUIPMENT REPAIR COPIER MAINTENANCE $201 $900 $900 0.00% RADIO REPAIRS AND MAINTENANCE $581 $800 $800 0.00% APPARATUS REPAIRS AND MAINTENANCE $21,066 $18,000 $18,000 0.00% SCBA SERVICE $0 $3,500 $3,500 0.00% OTHER REPAIRS AND MAINTENANCE $623 $1,800 $1,800 0.00% 4331 EQUIPMENT $750 4335 BUILDING MAINTENANCE $12,683 $16,200 $16,200 0.00% TOTAL COMMODITIES i $86,045 i $88,300 $96,740 i 9.56% CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET FIRE DEPARTMENT DEPARTMENT 30 CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET 4400 CONFERENCES AND SCHOOLS $12,796 $21,350 $15,000 -29.74% 4402 BOOKS AND SUBSCRIPTIONS $1,173 $1,400 $1,400 0.00% 4403 TRAINING EXPENSES TRAINING $4,899 $2,000 $4,000 100.00% FIRE PREVENTION $3,595 $2,500 $3,000 20.00% 4404 MEMBERSHIP DUES $1,142 $1,400 $1,400 0.00% 4415 MILEAGE $207 $500 $500 0.00% 4425 WATER SERVICE $1,776 $2,500 $2,500 0.00% 4490 SUNDRY EXPENSE $882 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $26,470 $32,650 $28,800 -11.79% 4630 CAPITAL OUTLAY $15,007 $0 $29,000 100.00% TOTAL CAPITAL OUTLAY $15,007 so $29,000 #DIV/0! TOTAL EXPENDITURES $399,184 $442,048 $474,615 7.37% CAPITAL OUTLAY ITEMS REQUESTED APPROVED REPLACE VAN $29,000 CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET BUILDING OFFICIAL DEPARTMENT 40 CAT OBJ DESCRIPTION 2013 ACTUAL 2014 BUDGET 2015 PRELIMINARY % CHANGE 4110 SALARIES -REGULAR $46,711 $70,801 $0 -100.00% 4115 SALARIES -OVERTIME $0 $0 $0 0.00% 4131 INSURANCE $16,631 $17,424 $0 -100.00% 4133 INSURANCE -WORKERS COMPENSATIO $455 $500 $0 -100.00% 4134 PERA $3,367 $5,133 $0 -100.00% 4135 FICA $2,897 $5,417 $0 -100.00% TOTAL HUMAN RESOURCES $70,062 $99,275 0 -100.00% 4209 CITY HALL OCCUPANCY COSTS $11,100 $11,100 $11,100 0.00% 4210 TELEPHONE $5,212 $4,125 $4,250 3.03% 4220 PROFESSIONAL SERVICES $2,132 CITY ATTORNEY $668 $500 $500 0.00% CITY ENGINEER/GOPHER ONE $38,340 $30,000 $35,000 16.67% 4221 RETAINER -CITY ENGINEER $7,500 $7,500 $7,500 0.00% 4222 PROSECUTIONS $0 $3,750 $0 -100.00% 4231 CONTRACTED INSPECTIONS $18,745 $5,000 $71,500 1330.00% TOTAL CONTRACTUAL SERVICES $83,696 $61,975 $129,850 109.52% 4300 OFFICE SUPPLIES $1,658 $1,000 $1,000 0.00% 4305 OPERATING SUPPLIES $160 $500 $500 0.00% 4318 POSTAGE $856 $825 $325 -60.61% 4320 GAS AND OIL $653 $1,250 $0 -100.00% 4330 VEHICLE MAINTENANCE $286 $1,500 $0 -100.00% TOTAL COMMODITIES $3,613 $5,075 $1,825 -64.04% 4400 CONFERENCES AND TRAINING $500 $700 $500 -28.57% 4402 BOOKS AND SUBSCRIPTIONS $0 $250 $250 0.00% 4404 MEMBERSHIP DUES $125 $125 $125 0.00% 4415 MILEAGE AND AUTO ALLOWANCES $116 $100 $0 -100.00% 4490 SUNDRY EXPENSES $420 $750 $500 -33.33% TOTAL OTHER CHARGES $1,161 $1,925 $1,375 -28.57% 4620 CAPITAL OUTLAY $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 0.00% TOTAL EXPENDITURES $158,532 $168,250 $133,050 -20.92% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET STREETS DEPARTMENT 50 CAT OBJ DESCRIPTION 2013 ACTUAL 2014 BUDGET 2015 PRELIMINARY % CHANGE 4110 SALARIES -REGULAR $329,932 $325,579 $328,843 1.00% 4115 SALARIES -OVERTIME $22,898 $22,375 $22,375 0.00% 4130 SALARIES -TEMPORARY $0 $5,000 $5,000 0.00% 4131 INSURANCE $79,862 $93,044 $93,044 0.00% 4133 WORKERS COMPENSATION $18,290 $24,200 $27,500 13.64% 4134 PERA $24,606 $25,227 $27,219 7.90% 4135 FICA $28,063 $27,001 $27,251 0.93% 4136 FLEX BENEFITS $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $503,651 $522,426 $ 31,23A 1.69% 4200 RENTALS AND LEASES $5,230 $5,500 $5,500 0.00% 4210 TELEPHONE $1,517 $1,400 $1,500 7.14% 4211 ELECTRICAL -STREET LIGHTS $20,181 $24,000 $22,000 -8.33% 4211 ELECTRICAL -PUBLIC WORKS GARAGE $4,217 $4,000 $4,250 6.25% 4211 ELECTRICAL -TRAFFIC SIGNALS $3,190 $4,000 $3,250 -18.75% 4212 GAS SERVICE $5,076 $7,500 $5,500 -26.67% 4220 PROFESSIONAL SERVICES $1,129 $5,000 $2,000 -60.00% 4220 ENGINEERING FEES $18,146 $10,000 $10,000 0.00% 4220 CITY ATTORNEY $451 $600 $600 0.00% 4221 RETAINER -CITY ENGINEER $5,000 $5,000 $5,000 0.00% 4224 LABOR NEGOTIATIONS $0 $50 $0 0.00% 4280 RUBBISH REMOVAL $2,908 $2,500 $3,000 20.00% TOTAL CONTRACTUAL SERVICES $67,046 $69,550 $62,600 -9.99% 4300 OFFICE SUPPLIES $503 $600 $600 0.00% 4305 OPERATING SUPPLIES $12,275 $10,000 $10,000 0.00% 4305 VOICEMAIL/PHONE UPGRADE $0 $1,218 $0 4318 POSTAGE $30 $150 $50 -66.67% 4320 GAS AND OIL $35,300 $35,000 $35,500 1.43% 4330 EQUIPMENT REPAIR $41,621 $25,000 $29,000 16.00% 4331 MISC OFFICE?COMPUTER EQUIPMENT $0 $0 $1,000 100.00% 4335 PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE $3,882 $2,500 $3,500 40.00% CUSTODIAL SERVICES $1,834 $2,500 $2,000 -20.00% 4336 SNOW REMOVAL DAMAGE REPAIR $4,866 $7,500 $5,000 -33.33% 4340 STORM DAMAGE $0 $0 $0 0.00% TOTAL COMMODITIES $100,313 $84,468 $86,650 4400 CONFERENCES AND SCHOOLS $240 $1,200 $1,200 0.00% 4404 MEMBERSHIP DUES $139 $150 $150 0.00% 4410 CLOTHING AND EQUIPMENT $1,882 $1,800 $1,800 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $105 $300 $100 -66.67% 4420 STREET SIGNS AND POSTS $6,646 $7,000 $7,000 0.00% 4421 SAND AND SALT $203,824 $95,000 $120,000 26.32% 4422 STREET MAINTENANCE MATERIAL $28,337 $20,000 $25,000 25.00% 4423 CRACK SEALING/CHIP SEALING $102,218 $100,000 $100,000 0.00% 4424 STREET SWEEPTING AND STRIPING $32,000 $32,000 $32,000 0.00% 4425 WATER SERVICE -PUBLIC WORKS $255 $250 $250 0.00% 4426 BONFIRE CLEAN UP $1,295 $1,000 $1,000 0.00% 4490 SUNDRY EXPENSE $223 $500 $250 -50.00% 4500 TREE REMOVAL $13,973 $9,000 $12,000 33.33% CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET STREETS DEPARTMENT 50 TOTAL OTHER CHARGES $391,138 $268,200 $300,750 12.14% 4620 CAPITAL OUTLAY $56,271 $0 $0 0.00% TOTAL CAPITAL OUTLAY $56,271 $0 $0 0.00% TOTAL EXPENDITURES $1,118,419 $944,644 $981,232 3.87% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET PARKS DEPARTMENT 70 CAT OBJ DESCRIPTION 2013 ACTUAL 2014 BUDGET 2015 PRELIMINARY % CHANGE 4110 SALARIES -REGULAR $249,015 $248,983 $253,123 1.66% 4115 SALARIES -OVERTIME $11,173 $8,000 $10,000 25.00% 4130 SALARIES -TEMPORARY $51,903 $39,780 $45,000 13.12% 4131 INSURANCE $54,435 $72,658 $72,658 0.00% 4133 WORKERS COMPENSATION $7,052 $9,700 $11,000 13.40% 4134 PERA $18,664 $18,631 $20,392 9.45% 4135 FICA $25,829 $22,702 $23,572 3.83% 4136 FLEX BENEFITS $0 0.00% 4138 UNENPLOYMENT INSURANCE $7,696 qp TOTAL HUMAN RESOURCES $425,766 $420,454 $435,745 3.64% 4200 RENTALS AND LEASES $8,633 $8,000 $8,500 6.25% 4210 TELEPHONE $3,306 $3,750 $3,500 -6.67% 4211 ELECTRICAL-PW/WARMING HOUSES $4,217 $3,800 $4,000 5.26% 4211 ELECTRICAL-COMF. STAT./AERATOR $5,650 $3,800 $5,000 31.58% 4212 GAS SERVICE $6,747 $7,500 $7,000 -6.67% 4220 PROFESSIONAL SERVICES $285 ENGINEERING $8,888 $4,000 $4,000 0.00% CITY ATTORNEY $74 $0 $0 0.00% HR TRAINING/TESTING $200 $600 $600 0.00% 4221 RETAINER -CITY ENGINEER $4,000 $4,000 $4,000 0.00% 4224 LABOR NEGOTIATIONS $0 $0 $0 0.00% 4268 OTHER CONTRACT SERVICES PARK MAINTENANCE $19,183 $18,000 $18,500 2.78% CITY NEWSLETTER $2,459 $3,750 $3,000 -20.00% 4280 RUBBISH REMOVAL $2,783 $2,000 $2,750 37.50% JL TOTAL CONTRACTUAL SERVICES $66,426 0 $60,850 2. 4300 OFFICE SUPPLIES $1,412 $1,500 $1,500 0.00% 4305 OPERATING SUPPLIES $12,286 $8,000 $12,000 50.00% 4305 VOICEMAIL/PHONE UPGRADE $0 $1,218 $0 -100.00% 4306 RECRUITMENT COSTS $220 $0 $0 0.00% 4318 POSTAGE $437 $150 $150 0.00% 4320 GAS AND OIL $20,564 $21,000 $21,000 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE EQUIPMENT REPAIRS/MAINTENANCE $29,845 $25,000 $30,000 20.00% RECREATION ROCK $0 $2,500 $2,500 0.00% WEED CONTROL $0 $3,500 $0 -100.00% CHEMICALS AND FERTILIZER $12,673 $14,000 $14,000 0.00% WARMING HOUSE/RINK MAINTENANCE $3,400 $2,000 $3,500 75.00% VANDALISM REPAIR $2,630 $3,000 $3,000 0.00% TREE AND LANDSCAPE PLANTINGS $413 $2,000 $2,000 0.00% TREE REMOVAL $0 $8,000 $8,500 6.25% WILDFLOWER MAINTENANCE $0 $5,000 $0 -100.00% TOP DRESS BALL FIELDS $0 $2,000 $7,000 250.00% PARKS EQUIPMENT $6,487 $3,200 $10,000 212.50% PARK PLAY EQUIPMENT $706 $2,450 $2,000 -18.37% PLAYGROUND WOOD CHIPS $4,305 $10,000 $10,000 0.00% PICNIC TABLES $0 $150 $500 233.33% TRAIL SWEEPING $0 $2,000 $2,000 0.00% TRAIL MAINTENANCE $8,211 $10,000 $10,000 0.00% CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET PARKS DEPARTMENT 70 CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET PROFESSIONAL POND MAINTENANCE $0 $0 $0 0.00% STRIPING PAINT $2,960 $2,750 $3,000 9.09% SPRINKLER REPAIR $3,645 $3,000 $3,500 16.67% TENNIS COURT MAINTENANCE $0 $4,000 $4,000 0.00% NURSERY TREES $638 $1,500 $1,500 0.00% ERADICATE INVASIVE PLANTS $11,822 $16,000 $13,000 -18.75% TOWN CENTRE LANDSCAPE MAINT. $0 $3,000 $3,000 0.00% PILOT KNOB RESTORATION $845 $9,200 $5,200 -43.48% ROGERS LAKE AERATION/MAINT. $0 $1,000 $1,000 0.00% ROGERS LAKE WEED CONTROL $1,518 $1,500 $1,500 0.00% OTHER REPAIRS AND MAINTENANCE $17,428 $7,000 $10,000 42.86% 4331 MISC OFFICE/COMPUTER EQUIP $0 $0 $1,000 100.00% 4335 BUILDING MAINTENANCE BUILDING MAINTENANCE $3,914 $5,500 $5,500 0.00% CUSTODIAL SERVICES $1,801 $1,750 $1,800 2.86% 4336 DAMAGE REPAIR $13 $0 $0 0.00% TOTAL COMMODITIES $148,170 $182,868 $193,650 5.90% 4400 CONFERENCES AND SCHOOLS $3,930 $4,200 $9,450 125.00% 4404 MEMBERSHIP DUES $474 $400 $500 25.00% 4410 CLOTHING AND EQUIPMENT $1,110 $1,050 $1,100 4.76% 4415 MILEAGE AND AUTO ALLOWANCE $220 $600 $250 -58.33% 4422 STREET MAINTENANCE MATERIAL $551 $1,500 $1,500 0.00% 4425 WATER SERVICE PUBLIC WORKS $255 $250 $250 0.00% PARKS $17,443 $20,000 $18,000 -10.00% 4490 SUNDRY EXPENSE $764 $1,000 $1,000 0.00% 4490 COMMISSIONER PER DIEM $2,075 $2,100 $2,100 0.00% 4500 TREE REMOVAL $1,671 $500 $0 -100.00% TOTAL OTHER CHARGES $28,493 $31,600 $34,150 4600 CAPITAL OUTLAY $14,054 $17,000 $37,000 117.65% TOTAL C ITAL OUTLAY W,054 Lmmn000 $37,000 117.65% TOTAL EXPENDITURES $682,910 $711,122 $761,395 7.07% CAPITAL OUTLAY ITEMS REQUESTED APPROVED SNOW BLOWER - REPLACE 1999 $37,000 REPLACE WARMING HOUSE -WENTWO $35,000 SPECIAL PARK FUNDING REQUESTED REPLACE HOCKEY BOARDS-WENTWO $17,000 SPECIAL PARK FUNDING REQUESTED CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET RECREATION DEPARTMENT 70 CAT OBJ DESCRIPTION 2013 ACTUAL 2014 BUDGET 2015 PRELIMINARY % CHANGE RECREATION 4435 CHEER AMERICA/GYMNASTICS $0 $300 $0 -100.00% 4435 MHAA T -BALL $0 $3,000 $3,000 0.00% 4435 SOFTBALL LEAGUES $6,842 $9,000 $7,500 -16.67% 4435 TENNIS LESSONS $2,216 $2,200 $2,500 13.64% 4435 SUMMER CONCERTS $1,275 $1,400 $2,000 42.86% 4435 SAFETY CAMP $675 $2,500 $1,500 -40.00% 4435 TENNIS TEAM $0 $0 $500 100.00% 4435 SENIORS PROGRAMMING $0 $500 $1,000 100.00% 4435 SUMMER PLAYHOUSE $1,122 $1,500 $1,500 0.00% 4435 PROGRAM SUPPLIES/EQUIPMENT $0 $1,000 $1,000 0.00% 4435 FIELD TRIPS $3,385 $4,500 $3,500 -22.22% 4435 SUMMER PLAYGROUND PROGRAM $1,273 $2,000 $3,000 50.00% 4435 RECREATION OFFICE SUPPLIES $0 $400 $500 25.00% 4435 KIDS FISHING DERBY $575 $1,500 $1,500 0.00% 4435 MHAA CONTRIBUTION $11,245 $10,000 $10,000 0.00% 4435 YOUTH AND STAFF SHIRTS $0 $500 $500 0.00% 4435 SKATEBOARD CAMPS/CLINICS $0 $500 $3,000 500.00% 4435 DANCE TEAM CLINIC $0 $200 $200 0.00% PARK CELEBRATION $15,780 $2,500 $2,500 0.00% MISCELLANEOUS $25 $0 $0 0.00% 4436 ONLINE REGISTRATION FEES $1,243 $1,200 $1,500 0.00% TOTAL RECREATI N CHARGES $45,656 $44,700 $46,700 CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET PLANNING DEPARTMENT 80 CAT OBJ DESCRIPTION 2013 ACTUAL 2014 BUDGET 2015 PRELIMINARY % CHANGE 4110 SALARIES -REGULAR $26,327 $43,625 $47,090 7.94% 4115 SALARIES -OVERTIME $0 $0 $0 0.00% 4130 SALARIES -TEMPORARY $0 $0 $0 0.00% 4131 INSURANCE $3,119 $13,939 $13,939 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 0.00% 4134 PERA $1,799 $3,163 $3,649 15.37% 4135 FICA $2,145 $3,338 $3,603 7.94% TOTAL HUMAN RESOURCES $33,390 $64,065 $68,281 4220 PROFESSIONAL SERVICES CITY PLANNER $0 $7,000 $7,000 0.00% CITY ENGINEERING $3,833 $8,500 $8,500 0.00% CITY ATTORNEY $4,347 $3,000 $4,000 33.33% AIR NOISE CONSULTANT/RELATED $707 $800 $800 0.00% DC RECORDER FEES $1,012 $1,000 $1,000 0.00% PLANNING COMMISSIONER -MINUTES $864 $1,800 $1,800 0.00% RESOLUTION FILING WITH COUNTY $0 $1,600 $1,600 0.00% OTHER PROFESSIONAL SERVICES $1,317 $0 $0 0.00% 4221 RETAINER CITY PLANNER $28,800 $0 $0 0.00% CITY ENGINEER $16,000 $16,000 $16,000 0.00% 4222 PROSECUTIONS $0 $0 $3,750 100.00% 4240 LEGAL PUBLICATIONS $914 $900 $900 0.00% TOTAL CONTRACTUAL SERVICES $57,795 $40,600 $45,350 11.70% 4300 OFFICE SUPPLIES $982 $1,200 $1,200 0.00% 4318 POSTAGE $317 $500 $1,000 100.00% 4330 EQUIPMENT REPAIR - VEHICLE MNTCE $0 $0 $500 100.00% TOTAL COMMODITIES if $1,299 $1,700 $2,700 58.1 4400 CONFERENCES AND SCHOOLS $110 $0 $500 100.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $100 $100 0.00% 4404 MEMBERSHIP DUES $50 $0 $400 0.00% 4415 MILEAGE AND AUTO ALLOWANCES $159 $50 $300 500.00% 4490 PLANNING COMMISSION PER DIEM $1,475 $2,100 $2,100 0.00% 4490 ARC PER DIEM $1,800 $2,100 $2,100 0.00% 4490 SUNDRY $243 $400 $400 0.00% TOTAL OTHER CHARGES $3,837 $4,750 $5,900 24.21% 4600 CAPITAL OUTLAY $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY Immo 0.00% TOTAL EXPENDITURES $96,321 $111,115 $122,231 10.00% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET RECYCLING DEPARTMENT 85 CAT OBJ DESCRIPTION 2013 ACTUAL 2014 BUDGET 2015 PRELIMINARY % CHANGE 4110 SALARIES -REGULAR $13,601 $10,906 $11,772 7.94% 4115 SALARIES -OVERTIME $0 $0 $0 0.00% 4130 SALARIES -TEMPORARY $0 $0 $0 0.00% 4131 INSURANCE $2,128 $3,485 $3,485 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 0.00% 4134 PERA $895 $791 $912 15.30% 4135 FICA $1,075 $834 $901 8.03% TOTAL HUMAN RESOURCES $17,698 $16,016 $17,070 4220 COMMUNITY CLEAN UP DAY $6,297 $5,000 $5,000 0.00% 4268 CITY NEWSLETTER $344 $700 $700 0.00% TOTAL CONTRACTUAL SERVICES $6,641 $5,700 $53700 4300 OFFICE SUPPLIES $0 $0 $0 0.00% 4318 POSTAGE $0 $1,000 $1,000 0.00% TOTAL COMMODITIES $0 $1,000 $1,000 4415 MILEAGE AND AUTO ALLOWANCE $28 $100 $100 0.00% 4490 SUNDRY $660 $500 $500 0.00% TOTAL OTHER CHARGES $688 $600 $600 17 4600 CAPITAL OUTLAY $0 $0 $0 0.00% TOTAL C ITAL OUTLAY $0 0% TOTAL EXPENDITURES $25,028 $23,316 $24,370 4.52% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET ANIMAL CONTROL DEPARTMENT 90 CAT OBJ DESCRIPTION 2013 ACTUAL 2014 BUDGET 2015 PRELIMINARY % CHANGE 4110 SALARIES -REGULAR $0 $0 $0 0.00% 4115 SALARIES -OVERTIME $0 $0 $0 0.00% 4130 SALARIES -TEMPORARY $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 0.00% 4134 PERA $0 $0 $0 0.00% 4135 FICA $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 0.00% 4225 IMPOUNDING FEE $4,928 $6,500 $6,500 0.00% IF TOTAL CONTRACTUAL SERVICES $4,928 00 $6,500 0.00% 4300 OFFICE SUPPLIES $0 $500 $500 0.00% TOTAL COMMODITIES 16.$500 $500 4490 SUNDRY $986 $760 $1,000 31.58% TOTAL OTHER CHARGES $986 ML $760 $1,000 4600 CAPITAL OUTLAY $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY low,0.00% TOTAL EXPENDITURES $5,914 $7,760 $8,000 3.09% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CITY OF MENDOTA HEIGHTS 2015 PRELIMINARY BUDGET DEBT SERVICE CITY OF MENDOTA HEIGHTS 2015 BUDGET DEBT SUMMARY IMPROVEMENT BONDS 2014 LEVY 2015 LEVY END DATE 2006 $4,000 $6,500 2/1/2017 2007 $81,800 $80,400 2/1/2027 2008 $172,876 $170,572 2/1/2028 2009 $22,206 $27,300 2/1/2020 2010 $40,476 $41,242 2/1/2030 2011 $209,766 $200,329 2/1/2031 2012 $90,565 $91,067 2/1/2032 2013 $0 $119,619 2/1/2034 TOTAL $621,689 $737,029 EQUIPMENT CERTIFICATES 2014 LEVY 2015 LEVY END DATE FIRE TRUCK $56,364 $55,066 2/1/2020 PAR THREE BONDS 2014 LEVY 2015 LEVY END DATE PAR THREE $264,737 $267,887 2/1/2023 GRAND TOTAL $942,790 $1,059,982 CITY OF MENDOTA HEIGHTS 2014 BUDGET