2014-05-20 Council Packet1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
CITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
May 20, 2014 — 7:00 pm
Mendota Heights City Hall
5. Consent Agenda
a. Approval of May 6, 2014 City Council Minutes
b. Approval of May 7, 2014 Airport Relations Commission Minutes
c. Approval of May 13, 2014 Parks and Rec Commission Minutes
d. Approval of April Fire Department Synopsis Report
e. Approval Resolution 2014-27 Final Payment for 2013 Sanitary Sewer Lining Project
f. Accept Resignation of Firefighter Kevin Gilbert
g. Approval of Resolution 2014-28 Pilot Knob Phase III Landscaping Grant Application
h. Accept Retirement of Sergeant Neil Garlock
i. Approval of Resolution 2014-29 Recognition of National Public Works Week
j. Approval of Victoria Road Reconstruction Joint Powers Agreement with the City of Lilydale
k. Approval of Mendota Technology Center 4th Addition Developer's Agreement
I. Designation of May 30, 2014 as "Tom Olund Day"
m Approval of Claims List
n. Approval of Contractors List
6. Presentations
a. Convent of the Visitation "Robettes" Robotics Team
7. Public Comments
8. New and Unfinished Business
a. Approving Student Representative Position for Parks and Rec Commission
b. Ordinance 462, Amending City Code to Prohibit Parking on City Streets Surrounding
Henry Sibley High School
9. Community Announcements
10. Council Comments
11. Adjourn
page 2
5a.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, May 6, 2014
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 8:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 8:00 p.m. The following members were present:
Councilmembers Duggan, Povolny, Petschel, and Norton.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Krebsbach presented the agenda for adoption. Councilmember Povolny moved adoption of the
agenda.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and
approval. Councilmember Duggan moved approval of the consent calendar as presented and
authorization for execution of any necessary documents contained therein, pulling items i) Approval of
Resolution 2014-25 Declaring of Surplus Property, j) Approval of Resolution 2014-26 Recognition of
National Police Week, p) Approval of April 2014 Building Activity Report, and r) Accept Retirement of
Mario Reyes.
a. Approval of Revised April 1, 2014 City Council Minutes
b. Approval of April 15, 2014 City Council Minutes
c. Approval of April 22, 2014 Planning Commission Minutes
d. Approval March 2014 Fire Department Synopsis Report
e. Approval of Fire Department Training and Travel Request
f Approval of Fire Department Residential Fire Training Request
g. Approval of Resolution 2014 -23 Plans and Specifications, Authorization to Bid, and Ordinance 461
No Parking Restrictions, Victoria Road and Rolling Green Neighborhood Street Improvements
May 6, 2014 Mendota Heights City Council Page 1
page 3
h. Approval of Resolution 2014-24 Award Contract for Sanitary Sewer Cleaning/Televising
i. Approval of Resolution 2014-25 Declaring of Surplus Property
j. Approval of Resolution 2014-26 Recognition of National Police Week
k. Approval of Personnel Action Report
1. Approval of March 2014 Treasurer's Report
m. Receipt of 1st Quarter 2014 Budget Report
n. Approval of Claims List
o. Approval of Contractor List
p. Approval of April 2014 Building Activity Report
q. Approve Temporary Liquor License for Beth Jacob Congregation for June 15, 2014
r. Accept Retirement of Mario Reyes
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEM
I) APPROVAL OF RESOLUTION 2014-25 DECLARING OF SURPLUS PROPERTY
Mayor Krebsbach noted that the Council Chambers chairs have been replaced. City Administrator
Justin Miller explained that the old chairs will be donated to the Dakota MAAG Team.
Councilmember Duggan moved to adopt Resolution 2014-25 Declaring of Surplus Property.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
J) APPROVAL OF RESOLUTION 2014-26 RECOGNITION OF NATIONAL POLICE WEEK
Chief of Police Michael Aschenbrener stated that May 11 — 17, 2014 is National Police Week. This
week was first declared in 1962 by President Kennedy as a way to recognize the service and sacrifice
put in by police officers all around the country. The Mendota Heights Police Department will be
celebrating on National Police Memorial Day on May 15, 2014.
Councilmember Duggan moved to adopt Resolution 2014-26 Recognition of National Police Week with
pride and honor.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
P) APPROVAL OF APRIL 2014 BUILDING ACTIVITY REPORT
Councilmember Duggan requested that the building activity reports be prepared at the end of the month
to make it easier to compare the data. City Administrator Justin Miller replied that with the changeover
May 6, 2014 Mendota Heights City Council Page 2
page 4
in building officials, there was a misunderstanding about how the report is prepared. Staff will make the
necessary changes.
Councilmember Duggan moved to approve the Building Activity Report.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
R) ACCEPT RETIREMENT OF MARIO REYES
Mayor Krebsbach stated that it is with regret and understanding that the City of Mendota Heights
accepts the retirement of Officer Mario Reyes after 33 years of service. She explained that he has been
an outstanding Police Officer. He started as an intern and led the D.A.R.E. program for 25 years. He
was an investigator 16 years and has also served as arson investigator for the department.
Chief Aschenbrener indicated that on May 21, 2014, there will be a recognition event at City Hall with
cake and coffee. The public and City Council were invited to attend.
Councilmember Petschel moved to accept the retirement of Mario Reyes with much sadness.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
PUBLIC COMMENTS
There were no public comments.
UNFINISHED AND NEW BUSINESS
A) PLANNING CASE 2014-11, WETLANDS PERMIT,
2469 WESTVIEW TERRACE, RESOLUTION 2014-21
Planner Nolan Wall explained that the applicant was seeking a wetlands permit to construct an accessory
structure at 2469 Westview Terrace. The property is 1.27 acres, contains an existing single-family
dwelling, and is zoned R-1 Low Density Residential. The applicant intends to construct an 80 square
foot accessory in the rear yard and the area of disturbance is within 100 feet of a wetland.
A building permit is not required for an accessory structure that is less than 120 square feet. The
proposed accessory structure would comply with code requirements. For the wetland permit, the
applicant submitted a sketch detailing the measurements and the proposed location of the structure. The
location is heavily vegetated providing screening from the pond and surrounding properties. The
structure would be constructed on support blocks and would be removable.
May 6, 2014 Mendota Heights City Council Page 3
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Staff believes that the proposed accessory structure's distance from the pond and limited land
disturbance satisfy the purpose and intent of the code provisions. Staff recommended approval of the
wetlands permit.
Mayor Krebsbach asked for clarification of who received notice of this application. Mr. Wall replied
that the notice was sent to residents within 350 feet of the applicant's property, including Visitation,
which is the only property located across the pond.
Councilmember Duggan moved to adopt Resolution 2014-21 Approving a Wetlands Permit to Construct
an Accessory Structure.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
B) PLANNING CASE 2014-10, REAR YARD VARIANCE REQUEST,
993 DELAWARE AVENUE, RESOLUTION 2014-20
Planner Nolan Wall explained that the applicant requested a variance from the side yard setback
requirement to construct a new detached garage at 993 Delaware Avenue. The subject parcel is 11,973
square feet, contains an existing single family dwelling and detached garage, is zoned R-1, Low Density
Residential development.
Mr. Wall shared a copy of the submitted survey and aerial. He further explained that these show two
separate parcels; however, the applicant worked with Dakota County to combine the lots. The outside
property boundaries did not change.
The applicants proposed to demolish the existing 390 square foot detached garage and replace it with a
680 square foot structure. The proposed structure would have white vinyl siding and the roof color
would match the existing dwelling. The existing setback to the side yard is 1.8 feet in the front of the
structure and 2.0 feet from the back of the structure. The code requires accessory structures over 144
square feet to have 10 foot side and rear yard setbacks. The new proposed detached garage would be 3.0
feet from the side property boundary line.
Mr. Wall explained the standard of review that applies to a variance request and how it fits this request.
Staff recommended approval of this variance request with conditions as proposed in the resolution.
Councilmember Duggan moved to adopt Resolution 2014-20 Approving a Variance to Construct a
Detached Garage Within the Required Side Yard Setback.
Councilmember Povolny seconded the motion.
Mayor Krebsbach noted that the neighbors were duly informed and there were no responses received.
Ayes: 5
Nays: 0
May 6, 2014 Mendota Heights City Council Page 4
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C. PLANNING CASE 2014-12, ACCESSORY STRUCTURE VARIANCE REQUEST,
1416 DODD ROAD (SOMERSET COUNTRY CLUB) RESOLUTION 2014-22
Planner Nolan Wall stated that Somerset Country Club requested a variance to construct an accessory
structure at 1416 Dodd Road. The subject parcel is 133 acres, contains a country club and golf course, is
zoned R-1, and is guided as a golf course on the comprehensive plan. The applicant intends to construct
a new 384 square foot accessory structure to be used for storage. Mr. Wall supplied a visual of the
proposed structure and the location.
The request requires a variance because of the number and size requirements for accessory structures in
the R-1 district. The use predates the code and the property contains numerous accessory structures that
have been constructed over time. A similar request, Planning Case 2004-41, was approved for
construction and expansion of accessory structures on the property.
The proposed structure would be over 400 feet from the nearest property boundary line, approximately
1,140 feet from the principal building, 12.6 feet inches in height; all of which meet the code
requirements for an accessory building. It would be white with black shingles, matching the other
existing buildings on the property.
Mr. Wall explained the number and size limitations in the code for accessory structures making this
variance request necessary. Staff recommended approval of this variance request.
Councilmembers asked questions regarding the length of the driving range in relation to the proposed
structure.
Councilmember Petschel noted that the discussions that took place at the Planning Commission meeting
mirrored the discussions had on other pieces of property similar to this in the R-1 Residential district.
She recommended the City Council look at another way to describe these institutional uses that have
been placed in the middle of an R-1 zoning district.
Councilmembers Norton and Povolny agreed with Councilmember Petschel's comments.
Councilmember Petschel moved to adopt Resolution 2014-22 Variance To Construct An Accessory
Structure Exceeding The Number And Size Standards for Somerset Country Club, 1416 Dodd Road.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
Councilmember Petschel suggested the Council review our Code, to re -describe, re -label, and rework all
of the rules that apply to larger properties.
Mayor Krebsbach suggested that staff and Council look at an acreage definition and how they might
address building out a campus or golf course.
May 6, 2014 Mendota Heights City Council Page 5
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D. PLANNING CASE 2014-09, CONDITIONAL USE PERMIT FOR OUTDOOR STORAGE AND
DISPLAY, ACCESSORY STRUCTURE, AND FENCE,
2385 PILOT KNOB ROAD (SOUTHVIEW DESIGN, INC.), RESOLUTION 2014-19
Planner Nolan Wall explained that Southview Design, Inc. has requested a conditional use permit for
outdoor storage and display of equipment and materials, an accessory structure, and a fence exceeding
six feet in height at 2385 Pilot Knob Road.
The property is currently vacant, zoned for industrial development. The applicant owns the parcel and is
seeking approval to construct a new corporate headquarters facility. City Council passed Ordinance 457
in November 2013, creating landscaping and building design and construction as a permitted non-
manufacturing use in the industrial district. It also created outdoor storage and display of materials and
equipment accessory to landscaping and building design and construction as a conditional use.
In addition, the applicant was also seeking a conditional use permit for an accessory structure and an
eight foot high privacy fence that would enclose the proposed outdoor storage yard.
Mr. Wall shared a copy of the site plan and explained the details of the lot, proposed buildings, storage
areas, and fencing. The proposed development's site and structure, off-street parking, landscaping and
screening, and site access would meet or exceed the code requirements.
Staff recommended approval of this conditional use permit for outdoor storage and display, accessory
structure, and fence with conditions.
Councilmembers asked for clarification and answers to questions regarding the Perron Road right-of-
way license agreement and the performance bond.
Councilmember Duggan moved to adopt Resolution 2014-19 Approving a Right -Of -Way License
Agreement and a Conditional Use Permit for Outdoor Storage and Display of Materials and Equipment,
An Accessory Structure, and Fence Exceeding Six Feet in Height.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
Councilmember Petschel asked if there was any new information regarding the MnDOT vacation of any
part of Old Highway 13. City Engineer John Mazzitello clarified that she was referring to the proposed
vacation and/or turn back of Old Sibley Memorial Highway from the intersection of new Highway 13
and Mendota Heights Road, along Fort Snelling State Park up to St. Peters Church. He then stated that
he does not have any new information from the Department of Transportation regarding this issue.
May 6, 2014 Mendota Heights City Council Page 6
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COMMUNITY ANNOUNCEMENTS
Assistant to the City Administrator Tamara Schutta made the following announcements:
• Spring Clean-up Day was a huge success with the unloading of 226 vehicles.
• The 5K will take place in 5 weeks. Residents are encouraged to register.
• The Park Celebration Weekend begins June 6, with free Music in the Park at Market Square on
Friday at 6:30 p.m.
• The Par 3 remodel is complete.
• Xcel Energy will be inspecting transmission lines with a helicopter within the next three to four
weeks. They have over 7,200 miles of transmission lines to inspect.
COUNCIL COMMENTS
Councilmember Norton stated that Clean-up Day was a lot of fun.
Councilmember Petschel echoed Councilmember Norton's comments regarding Clean-up Day. She also
made the observation that the skate park was busy this evening.
Councilmember Povolny stated that he also had fun working at Clean-up Day.
Councilmember Duggan congratulated Chief Aschenbrener and the Police Department for articles in the
Friday News. He believes the welcoming comments and recommendations for new residents should be
pulled out and added to the City's welcome packages sent to new residents.
He also noted that he had the opportunity to participate in an event at the South St. Paul Council
Chambers and was pleased to learn that South St. Paul begins all of their council meetings with prayers.
In light of the Supreme Court's decision regarding prayers at public meetings, Councilmember Duggan
asked that the Mendota Heights City Council consider adding prayers just before the Pledge of
Allegiance, following the appropriate guidelines set by the Supreme Court.
Councilmember Duggan stated he believes that the Council should consider reviewing the City Code
regarding new homes and/or extreme remodels. The character of a neighborhood is an important guiding
principle that maybe swept aside with potential redevelopment considerations. He asked that these be
part of the Council's discussions at the workshop meeting.
Council member Duggan proposed that May 28, 2014, be declared as Tom Olund Day in honor of his 40
years of service to the City. Tom's last day with the City will be May 28, 2014.
Councilmember Duggan noted that he is troubled by special elections being held outside of the usual
national, state, and local election date, which is usually the first Tuesday of November. Special elections
are often held without much fanfare and they seem to appeal to certain constituents. An election in the
first part of November allows the voice of all of the people to be heard.
Mayor Krebsbach commented that at the next Council meeting there could be a resolution to declare
May 28 Tom Olund Day as he has certainly done an outstanding job.
May 6, 2014 Mendota Heights City Council Page 7
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In regards to prayer, Mayor Krebsbach responded that this should be put on the agenda for the workshop
meeting for discussion. She also suggested that the topic of tear downs be added to the workshop
meeting.
Mayor Krebsbach noted for the record that on Thursday, May 15, there will be a Police Memorial
Recognition event held at city hall. Also, the reception for Mario Reyes will be held Wednesday, May
21, from 2:30 — 4:30 at City Hall.
ADJOURN
Councilmember Duggan moved to adjourn.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
Mayor Krebsbach adjourned the meeting at 9:13 p.m.
Sandra Krebsbach
Mayor
ATTEST:
Lorri Smith
City Clerk
May 6, 2014 Mendota Heights City Council Page 8
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AIRPORT RELATIONS COMMISSION MINUTES
May 7, 2014
page 10
5b.
The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, May 7,
2014 at 7:00 p.m. at 1101 Victoria Curve, Mendota Heights, Minnesota.
The following commissioners were present: David Sloan, William Dunn, Gina Norling, Jim Neuharth, Paul
Portz, and Sally Lorberbaum
Absent: Kevin Byrnes (Excused)
Also present: Councilmember Liz Petschel, City Administrator Justin Miller
Approval of Minutes
Lorberbaum made a motion, seconded by Neuharth, to approve the April 9, 2014 minutes as presented. All
voted in favor.
June Televised Meeting
The commission discussed the four items listed as potential topics for the June 1 1th televised meeting. After
discussion, it was decided that the order of the agenda should be 1) ARC presentation, 2) Contour Report, 3)
Corridor Compliance Report, and 4) MSP Airport Improvements. It was also suggested that when each member
gives his or her update that it be limited to 2-3 minutes. The goal of the meeting will be to be done within an
hour or hour and a half.
MAC Correspondence Discussion
Miller updated the commission on the correspondence he had received from MAC staff as a result of questions
the commission had asked. Councilmember Petschel then updated the commission on various areas of interest,
including RNAV, proposed legislation regarding the Noise Oversight Committee, the findings of MAC'S
corridor compliance and runway use system reports, and the July 29th MAC listening session which will be held
in Mendota Heights. The commission also discussed the possibility of recommending a resolution to the city
council that would highlight the city's concerns with the FAA's interpretation of "compliant" departures within
the Eagan/Mendota Heights corridor.
Future Speakers
Ideas submitted for future speakers and visitors to the commission included:
• State and federal legislators
• Delta Chief Pilot Bill Underwood (also member of NOC)
• FAA representatives
• Sun Country representatives
Miller indicated that he would begin lining up speakers for meetings beginning in August, since the June and
July meetings are already booked.
Reports of Areas of Focus
Commissioners noted that there were no noteworthy items to discuss within their areas of focus this month.
Adjourn
Neuharth made a motion, seconded by Dunn, to adjourn the meeting at 8:46 pm. All voted in favor.
CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING May 13, 2014
page 11
5c.
The May meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, May 13,
2014 at Mendota Heights City Hall, 1101 Victoria Curve.
Chair Hinderscheid called to order the parks and recreation commission meeting at 6:30 p.m. The
following commissioners were present: Chair Hinderscheid, Commissioners: Jack Evans, Ira Kipp, David
Miller, Stephanie Levine and Michael Toth. Staff present: Recreation Program Coordinator Sloan
Wallgren, City Planner Nolan Wall and Public Works Director John Mazzitello.
Approval of Agenda
Chair Hinderscheid add two items for discussion to the agenda. The first item added was funding for
future park projects and the second was flowers in the parks.
COMMISSIONER LEVINE MADE A MOTION TO APPROVE THE AGENDA; COMMISSIONER TOTH
SECONDED THE MOTION.
AYES 6: NAYS 0
Approval of Minutes of April 08, 2014
COMMISSIONER MILLER MADE A MOTION TO APPROVE THE MINUTES; COMMISSIONER
TOTH SECONDED THE MOTION.
AYES 6: NAYS 0
Announcements
Mr. Wallgren wanted to thank the Mom's Club for cleaning up Wentworth Park on April 22, 2014. Mr.
Wallgren also thanked the Rogers Lake Homeowners Association for cleaning up Roger Lake Park on
April 26, 2014.
Future Dog Park Locations
Mr. Wallgren updated the commission on the five locations that they were considering for a Dog Park. Mr.
Wallgren reviewed each of the five locations. Mr. Wallgren informed the commission that they should
discuss the options and make a recommendation on how they would like the city council to proceed.
Kathy Lindstrom commented that she is a dog owner and would live a Dog Park in the city. She thought that
one acre was too small for a Dog Park and would prefer the Friendly Marsh or Pilot Knob site.
Kathleen Laudergren commented that she felt all the all of the sites beside Pilot Knob were too small. He felt
that a one acre Dog Park would not be worth building.
Joann Pasturnack (retired veterinarian) commented that a one acre would not be suitable. She also would like
to see parking very close by so that individuals could access the Dog Park easily.
page 12
Amy Votel commented on her concern with the Friendly Marsh site. She stated that the wildlife in the area
would be impacted, there would be increased traffic in the quiet neighborhood and that many people use the
trail to commute.
Bob Mars commented that he was concerned about the wildlife at the Pilot Knob site and also thought that
one acre was too small for a Dog Park.
Mary McGrory-Ussett stated that she toured all five of the potential sites and agreed that one acre was too
small. Her preference would be the Pilot Knob site because of its size and location.
Commissioner Toth asked if the site at Pilot Knob would need to be cleaned up and if the soil would need to
be tested. Mr. Mazzitello stated that the soil would need to be tested and that would be an additional expense
to the city.
Don Machenhopp is not in favor of a Dog Park. He has seen many bad things happen at Dog Parks and
would prefer to see a smaller off -leash area.
Jean West was in favor of using the hockey rinks as an area for dogs to run. She also commented that the
city code use to say that if your dogs were under voice control they could be off -leash.
Sherri Mayer liked the idea of partnering with another local city to build a Dog Park. She has a friend that
lives near Marie Park and has seen that not all people have their dogs under control.
COMMISSIONER MILLER MADE A MOTION TO RECOMMEND TO CITY COUNCIL THAT AT
THIS TIME DUE TO PHYSICAL AND ECONOMICAL REASONS THE PARKS AND RECREATION
COMMISSION DOES NOT FEEL THAT THERE IS A CITY OWNED PROPERTY WITHIN THE
CONFINDS OF THE CITY THAT IS SUITABLE TO BUILD A DOG PARK. COMMISSIONER
LEVINE SECONDED THE MOTION.
AYES 7: NAYS 0
COMMISSIONER LEVINE MADE A MOTION THAT CITY COUNCIL CONSIDER ISSULING A
THREE MONTH TRIAL PERIOD FOR USING THE HOCKEY PINS AT MARIE PARK AND
WENTWORTH PARK AS OFF -LEASH DOG AREAS. EACH PARK WOULD HAVE SIGNAGE FOR
OWNER EXPECTATIONS AND RULES, AND THERE WOULD BE AN AREA INSIDE THE BOARDS
TO LEASH AND UNLEASH YOUR DOG. ALL DOG OWNERS USING THE AREA MUST REGISTER
THEIR DOG WITH THE CITY. MOTION SECONDED BY COMMISSIONER EVANS.
AYES 6: NAYS 1
The commission also directed staff to obtain more information about the future Lilydale Regional Park Dog
Park.
page 13
Recreation Programming Report
Mr. Wallgren informed the commission that there is still room in all of the summer programs. Mr. Wallgren
reminded everyone that he 5k and Parks Celebration are on Saturday June 7, 2014. Staff has many fun
activities planned for the day. The city is working with Mendota Elementary and the local Boy Scouts troop
to offer a Bike Rodeo at Mendota Elementary on Saturday May 31, 2014 from 9:00a.m. to 11:00a.m. Mr.
Wallgren announced that there will be live music every Saturday at Market Square Park from 6:30p.m. to
8:30p.m. starting June 4, 2014 and ending August 20, 2014.
Par 3 Report
Mr. Wallgren informed the commission that the golf course was open for 8 days in the month of April. Sales
for the month of April were $1,300. Year to date the golf course has revenue of $21,000 verses expenses of
$24,000.
The clubhouse repairs are fmished and the fmal product looks great. Mr. Wallgren informed the commission
that the current condition of the golf course is fantastic, and that they are looking forward to a great year.
Park Assignments
Mr. Wallgren commented that in previous years the commission had assigned parks to commission members
to visit during the year and report back to staff with any issues or concerns. The commission assigned the
following parks:
Commissioner Toth: Friendly Hills Park & Friendly Marsh Commissioner Evans: Hagstrom-King Park &
Mendakota Park Commissioner Levine: Marie Park & Valley Park Commissioner Miller: Victoria
Highlands Park & Sibley Park Commissioner Paper: Wentworth Park & Kensington Park
Commissioner Kipp: Rogers Lake Park & Valley View Heights Park Chair Hinderscheid: Ivy Hills Park
Future Funding
The commission discussed the need for future funding for park projects. The commission came to the
conclusion that their roles is not to focus on funding, but rather to focus making recommendations to the
council about programs and facilities.
Flowers
The commission discussed the flower beds that were located in the parks. The commission would like to see
the flower beds kept up. Staff will look into what parks have flower beds and how much it would cost to
maintain them.
page 14
Commission Comments
Commissioners Kipp appreciated the citizens coming out.
Commissioner Evans appreciated the citizens coming out.
Commissioner Miller appreciated the respectfulness of everyone tonight.
Commissioner Levine echoed everyone's comments.
Chair Hinderscheid thanked the public for coming out and appreciated all the comments.
COMMISSIONER PAPER MADE A MOTION TO ADJOUN THE MEETING; COMMISSIONER
LEVINE SECONDED THE MOTION.
Ayes 6: Nays 0
The meeting adjourned at 9:00 p.m. Respectfully Submitted by Sloan Wallgren
mCITYo
MENDDTA HEIGHTS
1101 Victoria Curve 1 Mendota Heights '-
651.452.1850
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
page 15
5d.
DATE: May 20, 2014
TO: Mayor, City Council and City Administrator
FROM: Dave Dreelan, Assistant Fire Chief
SUBJECT: April 2014 Monthly Synopsis
Fire Calls
The fire department responded to 34 calls for the month. The majority of calls were classified as
false alarms or as good intent calls. Fourteen calls were residential in nature, of the other 20
calls; six were commercial responses. In addition, we responded to one medical assist, four car
fires, four grass fires, three utility checks, one CO call, and one injury accident that required
extrication.
Monthly Department Training
The monthly department training focused on reviewing how we move resources around the fire
ground. All firefighters have an accountability tag on their helmet. The tag is colored coded by
rank with their name and is Velcro backed. Each apparatus has a "passport". Firefighters on a
truck Velcro their tag onto the "passport" as they are en route to a fire call. When the crew
leaves the truck they give their "passport" to command who then tracks their location. As an
incident grows, different divisions are set up to track the crew through the event. Crews
typically move from the hazard area, to rehab, then to staging, and then are assigned back into
the hazard area. At any time during the event the "passports" should indicate where every
firefighter is on the fire ground and their availability.
Monthly Squad Training
The squad training for the month is a drill that we call single engine operations. The drill is
designed to reinforce all the tactical skills and operations needs that a crew of five firefighters on
one engine would have to address should they arrive on a working fire and no other apparatus is
expected to arrive for several minutes. This is a hands-on drill where the crews lay a supply line
from the hydrant, position the apparatus for fire attack, and advance the attack line into a
structure.
MENDOTA HEIGHTS FIRE DEPARTMENT
APRIL 2014 MONTHLY REPORT
FIRE CALLS NO. 14062 - 14095
NUMBER OF CALLS: 34
page 16
FIRE ALARMS DISPATCHED: NUMBER
ACTUAL FIRES
Structure - MH Commercial
Structure - MH Residential
Structure - Contract Areas
Vehicle - MH
Vehicle - Contract Areas
Grass/Brush/No Value MH
Grass/Brush/No Value Contract
MEDICAL
Assist
Extrication
HAZARDOUS SITUATION
Spills/Leaks
Arcing/Shorting
Chemical
Power Line Down
FALSE ALARM
Residential Malfunction
Commercial Malfunction
Unintentional - Commercial
Unintentional - Residential
Criminal
GOOD INTENT
Smoke Scare
Steam Mistaken for Smoke
Other
MUTUAL AID
TOTAL CALLS
2
3
1
1
1
2
4
2
1
2
15
34
STRUCTURE CONTENTS MISC.
$12,500
TOTAL MONTHLY FIRE LOSSES
$0 $0
TOTALS TO DATE
$0
$525,000
$49,000
$36,500
$0
FIRE LOSS TOTALS MENDOTA HEIGHTS
ALL FIRES, ALL AREAS (MONTH)
$0 $610,500
MEND. HTS. ONLY STRUCT/CONTENTS
MEND. HTS. ONLY MISCELLANEOUS
MEND. HTS. TOTAL LOSS TO DATE
$525,000
$36,500
$561,500
LOCATION OF FIRE ALARMS:
MENDOTA HEIGHTS 31
MENDOTA 1
SUNFISH LAKE 1
LILYDALE 1
OTHER 0
TOTAL 34
TO DATE LAST YEAR
83
2
3
4
3
95
45
0
3
6
3
57
BILLING FOR SERVICES
AGENCY THIS MONTH TO DATE
MN/DOT
MILW. RR
CNR RR
OTHERS:
TOTALS: $0
$0
$0
$0
$0
$0
WORK PERFORMED HOURS TO DATE
FIRE CALLS 554
MEETINGS 28
DRILLS 134.5
WEEKLY CLEAN-UP 37
SPECIAL ACTIVITY 198
ADMINISTATIVE
FIRE MARSHAL 49
1868.5
142
617
146.5
1547.25
0
LAST YEAR
1011.5
167
581.5
155
889.5
0
187 237
TOTALS 1000.5 4508.25 3041.5
FIRE MARSHAL'S TIME FOR MONTH
INSPECTIONS
INVESTIGATIONS
RE -INSPECTION
MEETINGS
ADMINISTRATION
SPECIAL PROJECTS
TOTAL
36
0
0
1.5
10.5
1
49
REMARKS:
SEE OTHER SIDE FOR SYNOPSIS
CITY OF
MENDOTA HEIGHTS
1101 Victoria Curve 1 Mendota Heights, M
651.452.1850 phone 1651.452.8940
www.mendota-heights.com
page 17
DATE: May 20, 2014
TO: Mayor, City Council and City Administrator
FROM: Ryan Ruzek, Assistant City Engineer
SUBJECT: Final Payment and Acceptance of the 2013 Sanitary Sewer Lining Project
Job No. 201305
BACKGROUND
The contract work for the 2013 Sanitary Sewer Lining project has been completed,
inspected, approved and is ready for final payment (this will start the one-year guarantee
period).
Total contract costs for this project are $116,725.00, not including engineering and
overhead costs.
BUDGET IMPACT
Final payment of this contract totals $5,836.25.
RECOMMENDATION
Staff recommends that the city council pass a motion adopting Resolution No. 2014-27,
"RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT
FOR JOB NUMBER 201305".
page 18
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 2014-27
RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT
FOR JOB NUMBER 201305
WHEREAS, pursuant to a written contract signed with the City of Mendota
Heights on August 9, 2013, with Lametti & Sons, Inc., of Hugo, Minnesota, has
satisfactorily completed the improvements for the 2013 sanitary sewer lining, job number
201305, in accordance with such contract.
NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the
City of Mendota Heights that the work completed under said contract is hereby accepted
and approved; and
BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby
directed to issue a proper order for the final payment on such contract in the amount of
$5,836.25, taking the contractor's receipt in full.
Adopted by the City Council of the City of Mendota Heights this 20th day of May, 2014.
ATTEST CITY COUNCIL
CITY OF MENDOTA HEIGHTS
BY BY
Lorri Smith, City Clerk Sandra Krebsbach, Mayor
mCITYo
MENDDTA HEIGHTS
page 19
1101 Victoria Curve 1 Mendota Heights
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
5f.
DATE: May 20, 2014
TO: Mayor, City Council and City Administrator
FROM: John P. Maczko, Fire Chief
SUBJECT: Resignation of Firefighter Kevin Gilbert
BACKGROUND
Firefighter Kevin Gilbert has decided to resign at this time effective April 17, 2014. Kevin's
desire to continue as a firefighter was hindered by an off duty injury that made performance of
the duties very difficult. It is with regret that I accept Kevin's letter of resignation (attached).
BUDGET IMPACT
N/A
RECOMMENDATION
Formally thank Kevin Gilbert for his service on the Mendota Heights Fire Department and to the
citizens it serves.
Ktiq
717 6044 Um
Me444214 116104, MN
April 17, 2014
John Maczko
Chief Mendota Heights Fire Department
page 20
In light of my on-going and unsuccessful struggle to return to active duty, it is with much
disappointment that I feel I must now tender my resignation.
My brief tenure serving with the Mendota Heights Fire Department was an honor and a privilege.
Working with the dedicated men and women of the MHFD has been a pleasure and one
I will deeply miss.
Sincerely,
Kevin M. Gilbert
page 21
1101 Victoria Curve 1 Mend 5g' MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
m MYoF
ENDOTA HEIGHTS
DATE:
TO:
FROM:
SUBJECT:
May 20, 2014
Mayor, City Council and City Administrator
Tamara Schutta, Assistant to the City Administrator/HR Coordinator
Pilot Knob Hill Phase III MNDOT Landscape Partnership Application
BACKGROUND
At a recent meeting, the City Council approved the 2014 contract with Great River Greening for the
Pilot Knob Hill Restoration. Part of this year's contract includes the incorporation of MNDOT
roadside along Hwy 55 into a similar restoration plan.
Mr. Wiley Buck with Great River Greening has brought to the city's attention an opportunity to
partner with MNDOT for the Pilot Knob Hill Phase III project along Hwy 55. The Minnesota
Department of Transportation's Community Roadside Landscaping Partnership Program is designed
to provide technical and financial assistance to communities that are interested in landscaping state
highway rights of way. MNDOT Landscape Partnership would provide funding for the landscape
materials. The program would require the City of Mendota Heights to provide funds or in-kind
services to install and maintain the state funded materials. Volunteers would be used to install and
maintain the landscape for Phase III.
As part of the process, a committee of at least three contract people must be designated for the
project. Staff is recommending Wiley Buck and Jen Kader from Great River Greening and city of
Mendota Heights staff Ryan Ruzek and Tamara Schutta. This committee will be responsible for the
overall project coordination including the installation and maintenance period of the project.
As part of the application process, MNDOT requests that the Mendota Heights City Council adopt a
resolution authorizing the application and appointing a primary contract person. Attached is
Resolution 2014-27 appointing Great River Greening to submit the application on behalf of the City
of Mendota Heights.
BUDGET IMPACT
As noted above.
RECOMMENDATION
Staff recommends adopting Resolution 2014 — 27 authorizing the application and primary contact for
the MNDOT Landscape Partnership. This action requires a simple majority vote.
page 22
CITY OF MENDOTA HEIGHTS
Dakota County, Minnesota
RESOLUTION NO. 2014-28
RESOLUTION AUTHORIZING APPLICATION AND PRIMARY CONTACT FOR
MNDOT LANDSCAPE PARTNERSHIP
WHEREAS, the City of Mendota Heights acts as sponsoring unit for the project
identified as Pilot Knob Hill Phase III on the state trunk highway 55 to be conducted during the
period June 1, 2014 through June 30, 2016.
WHEREAS, the Mendota Heights City Council hereby authorizes Great River Greening
to apply to the Minnesota Department of Transportation for funding of this project on behalf of
the City of Mendota Heights.
NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of
Mendota Heights authorizes application to MNDOT Landscape Partnership for the Pilot Knob
Hill Phase III project.
Adopted by the City Council of the City of Mendota Heights this 20th day of May 2014.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach
Mayor
ATTEST
Lorri Smith
City Clerk
page 23
5h.
1101 V Cmrti Curve 1 MuKkga I4115. MN 531,19
551AS 1 s4 ivele 1 .$944fdx
wv w.mendota•heights,ece
tErii
CITY OF
MENDOTA. HE I F-fTE
DATE: May 20, 2014
TO: Mayor, City Council and City Administrator
FROM: Tamara Schutta, Assistant to the City Administrator/HR Coordinator
SUBJECT: Neil Garlock Retirement
BACKGROUND
As you are aware, Sergeant Neil Garlock has informed us of his intent to retire as Sergeant after
24 years of services to the City of Mendota Heights. Neil's last day with the city will be
Thursday, May 29, 2014.
Neil was hired as a police officer on July 14, 1990 by Chief Dennis Delmont bring nearly 10
years of experience with him from Alta, Marshalltown and Rockford Police Departments in Iowa
as well as the United States Marine Corp. As an officer he served the police department as an
FTO (Field Training Officer), Safe & Sober Coordinator and as investigator.
After being promoted in July of 2000, Sergeant Garlock accepted a series of new job assignments
including; Dakota County Traffic Safety Committee (Safe & Sober), Mutual Aid Assistance
Group (MAAG or Swat) board, Dakota County Drug Task Force board, fleet services
coordinator, training coordinator and firearms instructor and "Mendota Heights 5k Race
Director."
Neil has served as a mentor to every officer hired by the Mendota Heights Police Department
since he was certified as an FTO in the early nineties and then as the FTO Supervisor.
Sergeant Garlock has been instrumental in providing first-rate level of service to the residents of
Mendota Heights. We have a deep appreciation of Neil's work and he will definitely be missed.
BUDGET IMPACT
Not applicable.
RECOMMENDATION
City staff recommends the city council recognize Sergeant Neil Garlock's retirement effective
May 29, 2014. This action requires a simple majority vote.
t
flowl""1"
CITY OF
Ell MENDOTA HEIGHTS
DATE: May 20, 2014
TO: Mayor, City Council, and City Administrator
FROM: John R. Mazzitello, PE, PMP, MBA
Public Works Director/City Engineer
page 24
5i.
1101 Victoria Curve 1 Mendota He,y,
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
SUBJECT: Recognition of National Public Works Week
BACKGROUND
Public Works staff provides vital and essential services to the City of Mendota Heights on a daily
basis, often with little or no recognition. Whether it is snow plowing, street repair, sanitary sewer
cleaning, water main and/or fire hydrant maintenance, parks maintenance, City owned landscape
management, or inspecting and repairing the inlets and outlets to our stormwater ponds, Public
Works staff does their absolute best to make the City of Mendota Heights safer, healthier, and a great
place to work, live, and play.
Each year the American Public Works Association (APWA) sponsors "National Public Works Week"
to help make and keep communities across the country aware of the important role public works play
in their everyday life. This public support is critical to the sustained efficient operation of Public
Works Facilities and infrastructure assets throughout the City. This year, APWA has set the week of
May 18th through May 24th as "National Public Works Week." Throughout the country, cities and
counties are recognizing this week in honor of all their public works employees, and educating their
residents and civic organization about the importance of planning, designing, building, maintaining,
managing and operating municipal infrastructure, the backbone of our communities and improving
the quality of life for everyone.
This year's theme is "Building for Today, Planning for Tomorrow" and is focused on the importance
of continuing to build and maintain a quality infrastructure, while planning future improvements and
expansions to meet growing needs in our communities. By building lasting infrastructure, properly
maintaining that infrastructure to meet or exceed its designed life span, and by planning for the
efficient allocation of future resources, we are able to have clean water; safe streets, clean parks, and
neighborhoods; efficient traffic; and safe, livable communities. All because of Public Works.
BUDGET IMPACT
There is no budgetary impact to recognizing "National Public Works Week."
RECOMMENDATION
Staff recommends City Council formally recognize "National Public Works Week," by adopting the
attached RESOLUTION RECOGNIZING NATIONAL PUBLIC WORKS WEEK AS THE
WEEK OF MAY 18, 2014 THROUGH MAY 24, 2014. This action requires a simple majority
vote.
page 25
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2014-29
A RESOLUTION RECOGNIZING NATIONAL PUBLIC WORKS
WEEK AS THE WEEK OF MAY 18, 2014 THROUGH MAY 24, 2014
WHEREAS, public works services provided in Mendota Heights are an integral part of our
residents' everyday lives; and
WHEREAS, the support of an understanding and informed constituency is vital to the efficient
operation of public works facilities and services such as water service, sanitary sewers, storm sewers,
street maintenance, trails, park maintenance, and snow plowing; and
WHEREAS, the health, safety, comfort, and quality of life of Mendota Heights residents greatly
depends on these facilities and services; and
WHEREAS, the quality and effectiveness of these facilities and services, as well as their
planning, design, construction, and maintenance is vitally dependent upon the efforts and skill of public
works officials and staff; and
WHEREAS, the efficiency of the qualified and dedicated personnel who staff the public works
department is materially influenced by the residents' attitude and understanding of the importance of the
work they perform; and
WHEREAS, it is the desire of the City of Mendota Heights to recognize the superior
performance and dedication of its public works staff and honor the vital service they perform for the City
on a daily basis.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of
Mendota Heights that the week of May 18th through May 24th, 2014 is to be recognized as "National
Public Works Week" in the City of Mendota Heights, Minnesota; and
NOW, BE IT FURTHER RESOLVED that residents and civic organizations are called upon to
familiarize themselves with the efforts necessary to provide Mendota Heights with the public works
facilities and services we all enjoy, and to recognize the contributions made by public works staff every
day toward out health, safety, comfort, and quality of life.
Adopted by the City Council of the City of Mendota Heights this 20th day of May 2014.
ATTEST: CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Lorri Smith, City Clerk Sandra Krebsbach, Mayor
t
flow"""'
CITY OF
Ell MENDOTA HEIGHTS
1101 Victoria Curve 1 Mendota He,g
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
page 26
5j.
DATE: May 20, 2014
TO: Mayor, City Council, and City Administrator
FROM: John R. Mazzitello, PE, PMP, MBA
Public Works Director/City Engineer
SUBJECT: Joint Powers Agreement (JPA) with the City of Lilydale for the reconstruction of
Victoria Road (City Project Number 2013-08)
BACKGROUND
The City of Mendota Heights is in the process of advertising for bid the plans and specifications
for the reconstruction of Victoria Road. A portion of this project is located in the City of
Lilydale (Caren Road to Highway 13), and a Joint Powers Agreement (JPA) is required to
establish how the costs of the project are to be shared between the cities.
The attached JPA outlines the responsibilities of both cities and their obligations towards this
project. The City of Mendota Heights will provide all engineering design, construction
administration, construction inspection, and appurtenant services (survey, materials testing, etc.),
and the City of Lilydale will pay for the construction portion within their corporate limits, plus
an administrative fee, upon receiving invoices for the work completed from the City of Mendota
Heights. The City of Mendota Heights will be the contracting agency for the project. All
existing maintenance agreements between the two cities for Victoria Road will remain in place
post -construction.
At their May 12th, 2014 meeting, the City of Lilydale City Council approved the attached JPA.
BUDGET IMPACT
The engineer's estimate for the Lilydale portion of the project is $89,557.75. The administrative
charge to the City of Lilydale is 20%, and estimated at $17,911.55; for a total estimated amount
to be invoiced to the City of Lilydale of $107,469.30. All staff costs to the City of Mendota
Heights for the Lilydale portion of the project are to be invoiced to the City of Lilydale.
RECOMMENDATION
Staff recommends Council approve the attached JOINT POWERS AGREEMENT FOR
VICTORIA ROAD RECONSTRUCTION AND REHABILITATION BETWEEN THE CITY
OF MENDOTA HEIGHTS AND THE CITY OF LILYDALE. Authorization of this JPA
requires a simple majority vote.
JOINT POWERS AGREEMENT
CITY OF MENDOTA HEIGHTS, MINNESOTA
DAKOTA COUNTY, MINNESOTA
PUBLIC WORKS DEPARTMENT
AGREEMENT FOR
VICTORIA ROAD RECONSTRCTION AND REHABILITIATION
BETWEEN
THE CITY OF MENDOTA HEIGHTS
AND
THE CITY OF LILYDALE
FOR
MENDOTA HEIGHTS CITY PROJECT NUMBER: 2013-08
LILYDALE CITY PROJECT NUMBER:
FOR THE
page 27
Pavement rehabilitation and minor curb replacements for Victoria Road between Caren Road and
Minnesota State Trunk Highway 13.
page 28
THIS AGREEMENT, made and entered into by and between the City of Mendota Heights,
Minnesota, referred to in this Agreement as "Mendota Heights"; and the City of Lilydale, Minnesota,
referred to in this Agreement as "Lilydale"; and witnesses the following:
WHEREAS, under MINNESOTA STATUTES §§ 162.17, subd. 1 and 471.59, subd. 1, two or more
governmental units may enter into an agreement to cooperatively exercise any power common to
the contracting parties, and one of the participating governmental units may exercise one of its
powers on behalf of the other governmental units; and
WHEREAS, it is considered mutually desirable to reconstruct and rehabilitate Victoria Road in
Mendota Heights and Lilydale (the "Project"); and
WHEREAS, Mendota Heights and Lilydale have planned for this project and will jointly participate
in the costs of said reconstruction and rehabilitation.
NOW, THEREFORE, it is agreed that Mendota Heights and Lilydale will share Project costs
associated with the Project, and related activities as described in the following sections:
1. Engineering. Design engineering, construction engineering, construction management,
construction inspection and all related materials testing shall be split based on the Mendota
Heights' and Lilydale's share of the final construction costs. Lilydale will only be charged for the
portion of Victoria Road within the corporate limits of Lilydale.
2. Plans and Specifications. Mendota Heights shall prepare the complete plans, specifications
and contract documents for Mendota Heights City Project 2013-08 consistent with State Aid design
standards. Mendota Heights City Council will award the contract for construction to the lowest
responsive and responsible bidder in accordance with state law.
3. Payment. Mendota Heights will administer the contract and act as the paying agent for all
payments to the Contractor. Payments to the Contractor will be made as the Project work
progresses and when certified by the Mendota Heights City Engineer. Mendota Heights, in turn,
will bill Lilydale for its portion of the Project costs. Lilydale's actual costs will be billed based on the
actual quantities consumed and constructed by the successful bidding contractor for only the
portion of Victoria Road that is within the corporate limits of Lilydale (between Caren Road and
State Trunk Highway 13). An estimate of these costs is attached as Exhibit A. Upon presentation
of an itemized claim by one agency to the other, the receiving agency shall reimburse the invoicing
agency for its portion of the costs incurred under this Agreement within 30 days from the
presentation of the claim. If any portion of an itemized claim is questioned by the receiving
agency, the remainder of the claim shall be promptly paid, and accompanied by a written
explanation of the amounts in question. Payment of any amounts in dispute will be made following
good faith negotiation and documentation of actual costs incurred in carrying out the work.
a. Total Project Construction Cost Estimate: $2,082,289.50
b. Total Project Construction Cost Estimate (Lilydale): $89,557.75
c. Engineering, Administration, Legal, Survey (20%) (Lilydale): $17,911.55
d. Total Estimated Cost Obligation (Lilydale): $107,469.30
page 29
4. Change Orders and Supplemental Agreements. Any change orders or supplemental
agreements that affect the Project cost participation must be approved by all parties prior to
execution of work.
5. Amendments. Any amendments to this Agreement will be effective only after approval by
both governing bodies and execution of a written amendment document by duly authorized officials
of each body.
6. Effective Dates. This Agreement will be effective upon execution by duly authorized
officials of each governing body and shall continue in effect until all work to be carried out in
accordance with this Agreement has been completed. Absent an amendment, however, in no
event will this Agreement continue in effect after December 31, 2015.
7. Final completion. Final completion of the construction Project must be approved by both
parties.
8. Pavement Maintenance. Upon acceptance of the Project, Mendota Heights shall be
responsible for all pavement maintenance within Lilydale right-of-way in accordance with the
existing maintenance agreement agreed to by both parties in a separate JPA dated September 2,
2003 and attached as Exhibit B.
9. Rules and Regulations. Mendota Heights and Lilydale shall abide by Minnesota
Department of Transportation standard specifications, rules and contract administration
procedures.
10. Indemnification. Mendota Heights agrees to defend, indemnify, and hold harmless Lilydale
against any and all claims, liability, loss, damage, or expense arising under the provisions of this
Agreement and caused by or resulting from negligent acts or omissions of Mendota Heights and/or
those of Mendota Heights employees or agents. Lilydale agrees to defend, indemnify, and hold
harmless Mendota Heights against any and all claims, liability, loss, damage, or expense arising
under the provisions of this Agreement and caused by or resulting from negligent acts or omissions
of Lilydale and/or those of Lilydale employees or agents. All parties to this Agreement recognize
that liability for any claims arising under this Agreement are subject to the provisions of the
Minnesota Municipal Tort Claims Law; Minnesota Statutes, Chapter 466. In the event of any
claims or actions filed against either party, nothing in this Agreement shall be construed to allow a
claimant to obtain separate judgments or separate liability caps from the individual parties.
Mendota Heights shall include Lilydale as additional insured in the contract documents.
11. Waiver. Any and all persons engaged in the work to be performed by Mendota Heights
shall not be considered employees of Lilydale for any purpose, including Worker's Compensation,
or any and all claims that may or might arise out of said employment context on behalf of said
employees while so engaged. Any and all claims made by any third party as a consequence of
any act or omission on the part of said Mendota Heights employees while so engaged on any of
the work contemplated herein shall not be the obligation or responsibility of Lilydale. The opposite
situation shall also apply: Mendota Heights shall not be responsible under the Worker's
Compensation Act for any employees of Lilydale.
12. Audits. Pursuant to Minnesota Statutes Sec 16 C. 05, Subd. 5, any books, records,
documents, and accounting procedures and practices of Mendota Heights and Lilydale relevant to
page 30
the Agreement are subject to examination by Mendota Heights or Lilydale and either the
Legislative Auditor or the State Auditor as appropriate. Mendota Heights and Lilydale agree to
maintain these records for a period of six years from the date of performance of all services
covered under this Agreement. Mendota Heights will be financially responsible for the cost of the
audit.
13. Integration and Continuing Effect. The entire and integrated agreement of the parties
contained in this Agreement shall supersede all prior negotiations, representations or agreements
between Mendota Heights and Lilydale regarding the Project; whether written or oral. All
agreements for future maintenance or cost responsibilities shall survive and continue in full force
and effect in accordance with the Mendota Heights Capital Improvement Plan after completion of
the Victoria Road construction provided for in this Agreement.
14. Authorized Representatives. Mendota Heights' authorized representative for the purpose of
the administration of this Agreement is John R. Mazzitello, Mendota Heights Public Works
Director/City Engineer, 1101 Victoria Curve, Mendota Heights, MN 55118, phone (651) 452-1850,
or his successor. Lilydale's authorized representative for the purpose of the administration of this
Agreement is Jeff Weiss, Barr Engineering, Lilydale City Engineer, 1011 Sibley Memorial Highway,
Lilydale, MN 55118, phone (651) 457-2316, or his successor. All notices or communications
required or permitted by this Agreement shall be either hand delivered or mailed by certified mail,
return receipt requested, to the above addresses. All parties may change its address by written
notice to the other parties. Mailed notice shall be deemed complete two business days after the
date of mailing.
[SIGNATURE PAGE TO FOLLOW]
page 31
EXHIBIT A
ENGINEER'S ESTIMATE OF PROBABLE COST
page 32
EXHIBIT B
JOINT POWERS AGREEMENT
BETWEEN THE CITIES OF LILYDALE AND MENDOTA HEIGHTS
FOR PROVIDING MAINTENANCE TO VICTORIA ROAD
page 33
IN WITNESS THEREOF, the parties have caused this agreement to be executed by their duly
authorized officials.
CITY OF MENDOTA HEIGHTS
RECOMMENDED FOR APPROVAL:
By
Public Works Director/City Engineer Mayor
APPROVED AS TO FORM: (SEAL)
By
City Attorney City Clerk
Date
CITY OF LILYDALE
RECOMMENDED FOR APPROVAL: APPROVED AS TO FORM:
City Engineer City Attorney / Date
By:
City Administrator
CITY COUNCIL RESOLUTION:
No: 14- Date: Date:
u,
DATE:
TO:
CITY OF
MENDOTA HEIGHTS
page 34
5k.
1101 Victoria Curve 1 Mendota Heignt•
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
May 20, 2014
Mayor, City Council and City Administrator
FROM: Nolan Wall, AICP
Planner
SUBJECT: Mendota Technology Center 4th Addition Developer's Agreement
BACKGROUND
The City Council approved preliminary and final plats and a conditional use permit to amend a planned unit
development for the Mendota Technology Center 4th Addition in March as part of Planning Case 2014-06. As
a condition of approval, the developer and the City were required to negotiate a developer's agreement.
Staff and the City Attorney worked with United Properties and their representatives to prepare the attached
agreement for Council review and approval. The proposed agreement includes the following key items:
1. Easements over the site's drainage and stormwater holding ponds to be maintained by the developer.
2. Security of 25% for total estimated cost of the proposed developer improvements.
3. Security of 1.5 times the value of the screening and landscaping.
4. Additional landscaping and screening along the western property boundary with the hotel.
5. Limited hours of operation for deliveries and truck idling/movements from 11:00 PM to 5:00 AM.
Staffs feels the City's concerns are met in order to promote a viable project while protecting the interests of
surrounding properties.
BUDGET IMPACT
N/A
RECOMMENDATION
Staff recommends the City Council approve the proposed Developer's Agreement.
This matter requires a simple majority vote.
page 35
1 CITY OF MENDOTA HEIGHTS
2 DAKOTA COUNTY, MINNESOTA
3 DEVELOPER'S AGREEMENT
4
5 THIS AGREEMENT, made and entered into this 20th day of May, 2014, by and between
6 the City of Mendota Heights, a municipal corporation under the laws of the State of Minnesota (the
7 "City"), and United Land LLC, (the "Developer").
8
9 WITNESSETH; That:
10
11 WHEREAS, the Developer has made application to the City Council for approval of the
12 Mendota Technology Center 4th Addition plat and a conditional use permit to amend a planned unit
13 development within the corporate limits of the City described as follows:
14
15 See Attached Exhibit A
16 (the "Development"); and,
17
18 WHEREAS, the City Council has on March 4, 2014, granted approval to the plat and
19 conditional use permit, upon a condition that the Developer enter into this Agreement stipulating the
20 conditions for the development, including on-site improvements, hereinafter described, all in
21 accordance with the terms and conditions hereinafter set forth.
22
23 NOW, THEREFORE, in consideration of the premises and of the mutual promises and
24 conditions hereinafter contained, it is hereby agreed as follows:
25
26 1. DEVELOPER IMPROVEMENTS: The Developer will construct at Developer's expense
27 the following improvements according to the following terms and conditions:
28
29 A. The Developer shall do all site grading, common greenway and open spaces, storm
30 water storage ponds, surface drainage ways and the sodding of boulevards when
31 private driveways are constructed, all in accordance with the grading, drainage,
32 landscaping and site plans attached as Exhibit B ("Plans"). The Plans are hereby
33 approved by the City, except for building permit review and approval by City staff.
34 Any changes to the Plans during construction shall be submitted to the City for
35 approval and no changes shall be made by the Developer until approval is obtained
36 from the City.
37
38 B. The Developer shall control soil erosion ensuring:
39
40 1. The Developer has submitted an erosion control plan, detailing all
41 erosion control measures to be implemented during construction as
42 part of the Plans.
43
44 2. Appropriate control measures as required by the City Engineering
45 Department shall be installed prior to development and as may be
46 necessary to control erosion.
page 36
47
48 3. Land shall be developed such that adequate erosion and siltation
49 controls can be provided as construction progresses.
50
51 4. The Developer shall not locate its equipment within the public right -
52 of -way adjacent to this development without the express written
53 consent of the City Engineer.
54
55 C. The Developer shall place iron monuments at all lot and block corners and at all other
56 angle points on boundary lines. Iron monuments shall be replaced after all street and
57 lawn grading has been completed in order to preserve the lot markers.
58
59 D. The Developer shall be responsible for maintaining the location of and protecting curb
60 stops, water services and sewer services. Any service or curb stop damaged as a result
61 of the construction work being performed by the Developer or any of its contractors
62 or subcontractors shall be repaired or replaced, at the Developer's expense, as
63 specified by the City. The Developer shall make all adjustments to the curb stops to
64 bring them flush with the topsoil (after grading) or driveway surface.
65
66 E. The Developer shall be responsible for street maintenance resulting from construction
67 work being performed by the Developer or any of its contractors or subcontractors,
68 including maintenance of curbs, boulevards, sod and street sweeping until the project
69 is complete. The Developer shall maintain all streets free of debris and soil that has
70 resulted from the work being performed by the Developer or any of its contractors or
71 subcontractors until the development is completed. Warning signs shall be placed
72 when hazards develop in streets and directing attention to detours. The repair of any
73 damage done to the streets or public utilities by Developer or any of its contractors or
74 subcontractors, shall be at the cost of the Developer.
75
76 F. The Developer shall dedicate by easement the drainage and storm water holding pond
77 required by the City to be shown on the final plat. The Developer shall be responsible
78 for storm sewer cleaning and holding pond dredging within the Development, as
79 required, by the City. Prior to the City performing any non -emergency work on the
80 storm sewer and holding pond, the City will give notice to Developer and a 15 -day
81 opportunity to perform such work. The City of Mendota Heights is requiring
82 Developer to dedicate storm water drainage areas and holding ponds to exclusively
83 serve Developer's project. The City and Developer shall enter into a drainage, utility,
84 and storm water holding pond easement prior to issuance of a certificate of occupancy
85 for the Development in a form agreed upon by City and Developer. The easement
86 shall be recorded against the Development.
87
88 G. The Developer shall be responsible for securing all necessary approvals, PUDs, CUPs
89 and permits from all appropriate federal, state, regional and local jurisdictions prior to
90 the commencement of site grading or construction. The Developer shall secure
91 appropriate permissions from MnDOT, for any work to be completed with the
92 Interstate 494 right-of-way, and Xcel Energy, for any work to be completed within
page 37
93 their easement.
94
95 H. Drainage and utility easements. Where other easements do not exist, the final plat shall
96 include 10 -foot drainage and utility easements along all lot lines abutting right-of-way
97 and 5 feet for all lot lines abutting private property as required by Resolution 2014-14
98 adopted by the City attached as Exhibit D and Title 11-3-4(A) of the City Code.
99
100 I. Tree Protection and Clearing. Prior to the clearing operation being initiated all
101 clearing limits and trees to be protected as determined by Developer shall be clearly
102 marked. Tree protection fencing shall be installed and maintained until after grading
103 is complete.
104
105 J. Site Improvements. The Developer shall complete all site improvements referenced
106 in the Plans to include, but not limited to, grading, utility installation, storm sewer and
107 treatment installation, landscaping, curb and gutter, and full pavement. If not
108 completed, the City may complete site improvements and invoice the Developer for
109 all work and cost in excess of deposited escrow amount described in Section 2.
110
111 K. Warranty of Title. By its execution hereof Developer hereby warrants and represents
112 that it has the exclusive and marketable fee title to the subject property. Developer
113 further warrants and represents that there are no liens or encumbrances against the
114 title, and that it is fully authorized to execute this agreement as the fee owner of the
115 subject lands.
116
117 L. Fire Hydrants. All fire hydrants throughout the development shall incorporate an
118 AFC- Waterous Storz Nozzle. The hydrant pumper nozzle shall be of one-piece
119 design, compatible with a five inch Storz hose coupling. The nozzle shall be an
120 integral part of the fire hydrants and must be furnished by the manufacturer or
121 authorized distributor designated by the manufacturer. Storz adapters will not be
122 accepted.
123
124 M. Utility Locations in City Right of Way. In order to maintain compliance with
125 regulations promulgated from the Minnesota Office of Pipeline Safety the Developer,
126 its contractors, subcontractors, and agents shall comply with the following
127 requirements:
128
129 1. All right-of-way work, as identified in the Plans, shall require a
130 minimum of 24-hour notice to the City prior to any work performed
131 in the right-of-way areas.
132
133 2. The layout of utilities, including depths, off -sets and materials shall
134 be documented during construction and confirmed with city public
135 works staff during the installation process.
136
137 3. The Developer must provide professional as -built drawings
138 confirmed by field survey, showing all required information. In
page 38
139 addition engineering -grade GPS coordinates in the Dakota County
140 coordinate system shall be supplied by the Developer.
141
142 4. All installations will require pins be installed directly above all
143 utility lines where they cross lot lines.
144
145 5. The Developer shall hold harmless and indemnify the City of
146 Mendota Heights from any and all loss or damage resulting from its
147 failure to comply with these requirements including but not limited
148 to expenses the City incurs in correcting errors in information
149 provided by Developer its agents or contractors or remediating
150 problems resulting there from in the right of way.
151
152 6. Upon failure to provide full documentation as required, the City
153 shall notify the Developer who shall have 30 days to secure full
154 compliance. Failure to comply will result in the work being
155 assigned by the City to an outside professional for completion of the
156 necessary work. Any costs incurred in resolving these requirements
157 shall be assessed to the Development or offset from security
158 required under this agreement.
159
160 7. City staff shall document the time and materials required to review,
161 confirm and accept the installation documentation and shall invoice
162 Developer for the costs based on the actual work involved or on a
163 fee schedule adopted by the City Council.
164
165 N. Plans Regarding Parking, Landscaping, and Site Alterations on West Side of
166 Development. The Developer agrees to initially construct a grass berm and
167 additional landscaping located on the west side of the Development, as shown on
168 Sheet Cl of the Plans. If the Developer desires to remove the berm and landscaping
169 to construct a paved passenger car or trailer parking and storage area, as shown as
170 proof of parking on Sheet C2, and also shown on Sheets Al, L1 and other sheets of
171 the Plans, approval from the City and a new construction permit is required. If the
172 passenger car or trailer parking and storage area desired to be constructed in the future
173 is consistent with the above -referenced Sheets of the Plans, the construction permit
174 can be approved administratively by City staff.
175
176 2. DESCRIPTION OF DEVELOPER IMPROVEMENTS ESTIMATED COST:
177 As allowed by Title 12 -1G -4(B) of the City Code of the City of Mendota Heights,
178 performance of construction elements required to comply with this chapter shall be given
179 in amounts determined to be sufficient to reasonably ensure compliance in the construction
180 of the following Developer Improvements:
181
182 A. Storm water storage pond and related storm water inflow and outflow utilities and
183 improvements
184
page 39
185 B. Grading related to all non -hard surface areas
186
187 C. Erosion Control
188
189 D. Utility Protection and Repair
190
191 E. Street Protection and Repair
192
193 F. Sanitary Sewer (connection point to public system).
194
195 G. Storm Sewer (connection point to public system).
196
197 H. Watermain (connection point to public system).
198
199
200 TOTAL ESTIMATED CONSTRUCTION COST
201 OF ABOVE DEVELOPER IMPROVEMENTS: TBD
202
203 SECURITY REQUIREMENT (25%): TBD
204
205 TOTAL DEVELOPER ESCROW: TBD
206
207 Mendota Technology Center 4th Addition
208
209 3. CONSTRUCTION OF DEVELOPER IMPROVEMENTS.
210 Mendota Heights Technology Center 4th Addition
211
212 A. Construction. The construction, installation, materials and equipment shall be in
213 accordance with the plans and specifications approved by the City.
214
215 B. Inspection. All of the work shall be under and subject to the inspection and approval
216 of the City and, where appropriate, any other governmental agency having
217 jurisdiction.
218
219 C. Easements. The Developers shall dedicate to the City, upon approval of the final plat,
220 at no cost to the City, all permanent or temporary easements necessary for the
221 construction of Developer Improvements by the City, if any. All such easements
222 required by the City shall be in writing, and in recordable form, containing such terms
223 and conditions as the City shall determine. If within the platted area, all such
224 easements shall be dedicated to the City and specifically described within the Plat. As
225 it affects all easements located outside the platted area, the same shall be dedicated by
226 separate easement conveyed to the City of Mendota Heights with the execution of the
227 Development Agreement.
228
229 D. Faithful Performance of Construction Contracts and Security. The Developer will
230 fully and faithfully comply with all terms and conditions of any and all contracts
page 40
231 entered into by the Developer for the installation and construction of all Developer
232 Improvements. Concurrently with the execution of this Agreement, for the purpose
233 of guaranteeing the performance by Developer of the construction of the Developer
234 Improvements in a timely and proper manner, Developer or its general contractor shall
235 furnish the City with security ("Security") in the form of one the following as
236 determined by Developer: (i) a Performance Bond to the City of Mendota Heights in
237 a form to be approved by the City Attorney; or (ii) a letter of credit in a form
238 reasonably agreed upon by the parties, from a bank acceptable to the City; or (iii) a
239 cash escrow. The amount of the Security shall be 25% of the total estimated
240 construction cost of the Developer Improvements as calculated as the security
241 requirement in Section 2. The Security shall be subject to the approval of the City.
242 The City may draw down the Security for any violation of the terms of this Agreement
243 upon written notice and 30 day opportunity to cure provided to Developer, and notice
244 as required under the letter of credit. If the required Developer Improvements are not
245 completed at least thirty (30) days prior to the expiration of the Security, the City may
246 also draw it down. If the Security is drawn down, the draw shall be used to cure the
247 default. Additionally, Developer guarantees and agrees that, should the City of
248 Mendota Heights need to apply a claim on said Security, that Developer shall pay all
249 attorney's fees and administrative expenses associated with said action.
250
251 E. Security Terms. The Security provided by the Developer or its general contractor's
252 shall be issued for a period of time not less than one (1) year in duration and may be
253 reduced as follows. With City administrative approval, the Security may be reduced
254 from time to time as Developer Improvements are completed and financial obligations
255 are paid, but in no case shall the security be reduced to a point less than 10% of the
256 original estimated construction costs of the Development Improvements until (1) all
257 Developer Improvements have been completed, (2) iron monuments for lot comers
258 have been installed, (3) all financial obligations to the City satisfied, (4) the required
259 "as -built" drawings have been received by the City, and (5) a warranty security is
260 provided as set forth in Section 3(F). Any reduction in the Security may be made by
261 City staff in accordance with the following procedure. Developer shall provide
262 written notice to the City requesting a reduction in the Security. The Developer
263 notice shall include evidence of completion and payment of the Developer
264 Improvements for which a reduction is requested, together with the cost of the
265 completed Developer Improvements. The City shall inspect the improvements and
266 evidence provided by the Developer and shall approve or deny any requested
267 reduction in the Security with specific reasons for denial within 60 days.
268
269 F. Warranty. Developer and hereby guarantees the workmanship and materials for a
270 period of one year following the City's final written administrative acceptance of the
271 Developer Improvements; provided that the City shall inspect and administratively
272 accept or reject the Developer Improvements in writing with 30 days after notice of
273 completion from the Developer. Prior to release of the final 10% of the Security for
274 the construction of the Developer Improvements in Section 3(D), Developer shall
275 provide Security in the amount of 10% of the original estimated construction costs of
276 the Development Improvements during the warranty period to cover the cost of any
page 41
277 warranty work.
278
279 G. Binding Effect. The terms and provisions hereof shall be binding upon and inure to
280 the benefit of the heirs, representatives, successors and assigns of the parties hereto
281 and shall be binding upon all future owners of all or any part of the Development and
282 shall be deemed covenants running with the land. References herein to Developer, if
283 there be more than one, shall mean each and all of them. The Agreement, at the option
284 of the City, shall be placed on record so as to give notice hereof to subsequent
285 purchasers and encumbrances of all or any part of the Development and all recording
286 fees, if any, shall be paid by the Developer.
287
288 4. GENERAL REQUIREMENTS
289 Mendota Heights Technology Center 4th Addition
290
291 A. Final Plat Approval. The City has given final approval to the plat of the Development
292 (Mendota Technology Center 4th Addition) upon execution and delivery of this
293 Agreement, and of all required documents and security, subject to compliance with
294 the Ordinances of the City and terms and provisions hereof, permits may be issued by
295 the City.
296
297 B. Incorporation of Reference. All plans, special provisions, proposals, specifications
298 and contracts for the improvements furnished and let pursuant to this Agreement shall
299 be and hereby are made a part of this Agreement by reference as fully as if set out
300 herein in full. Specifically the following Planning Reports and Engineering files and
301 final documentation approved by the City Planner and the City Engineer are
302 specifically incorporated by reference herein and included herein as if originally made
303 part of this agreement.
304
305 1. Staff report dated February 25, 2014, including all attachments as part
306 of the Planning Commission and City Council packets (see Exhibit C).
307
308 2. Resolution 2014-14, as approved by the City Council on March 4,
309 2014 (see Exhibit D).
310
311 3. Final plans submitted as part of the building permit application, which
312 Plans are set forth in Exhibit B. As part of the building permit
313 application, the City shall promptly review plans prepared by the
314 Developer and shall use good faith efforts to review the plans and
315 approve or disapprove within 21 days. The City's approval of the
316 plans shall not be unreasonably withheld and the Developer will
317 promptly reply to requests for additional information or clarification
318 on items requested by the City in order to ensure an efficient review
319 process. The plans for the Developer Improvements shall be
320 consistent with standard City practices. If the plans vary from the
321 written terms of this Agreement, the written terms of the plans
322 approved by the City shall control.
page 42
323 C. C.U.P. Permit. The Developer shall file the Conditional Use Permit of record in the
324 office of the County Recorder. Providing that the Developer is not in default under
325 the terms of the Development Agreement, the City shall provide appropriate releases
326 to the financial aspects of same and documentation to individual buyers of lots.
327
328 D. Administrative and Miscellaneous Expenses. As to any and all administrative, legal
329 or engineering costs which the Developer is expected to pay to the City of Mendota
330 Heights, which costs may be offset against the Security which the Developer has filed
331 and provided to the City of Mendota Heights, provided that the Developer shall be
332 given the 30 day opportunity to pay and to review and comment on such costs prior
333 to any offset against the Security for the payment of same. Should the Developer
334 dispute the reasonableness of any of the City's charges, Developer shall have the right
335 to submit any such dispute to arbitration at Developer's sole and exclusive expense.
336 If Developer submits a dispute to arbitration, no disputed amounts shall be offset
337 against the Security. Arbitration shall be conducted by the American Arbitration
338 Association and shall be initiated and paid for by Developer.
339
340 E. Zoning. The proposed development is zoned I -Industrial. All future use and
341 development shall comply with the applicable provisions of the relevant zoning
342 ordinance of the City of Mendota Heights relating thereto.
343
344 F. Park Dedication. In lieu of land dedication, Developer shall upon execution of this
345 Developer's Agreement, pay a park dedication fee. The cash park dedication fee for
346 this development is in the amount of $26,800.
347
348 G. Landscaping. A final landscaping plan has been developed and submitted to the City
349 Planner by Developer as part of the Plans. In addition the following modifications to
350 the landscape plan shall be implemented subject to final modifications by the City
351 Planner:
352
353 1. The Developer is required to amend the landscape plan, submitted as
354 part of the application package considered by the Planning
355 Commission and City Council, to provide additional evergreen
356 plantings or mixture of tall evergreen shrubs to be added between the
357 Black Hills Spruce to fill potential gaps along the western property
358 boundary of the site to provide additional screening of the loading
359 docks and potential truck parking.
360
361 2. As allowed by Title 12 -1D -13-2(D)(4) of the City Code of the City of
362 Mendota Heights, Security shall be provided by the Developer in an
363 amount equal $ , which amount is at least one and
364 one half (1'/2) times the value of such screening, landscaping, or other
365 improvements. The Security shall be conditioned upon
366 reimbursement of all expenses incurred by the City for engineering,
367 legal or other fees in connection with making or completing such
368 improvements. The Security shall be provided prior to the issuance of
page 43
369 any building permit and shall be valid for a period of time equal to one
370 full growing season after the date of installation of the landscaping.
371 The City may accept a letter of credit, cash escrow or equivalent as
372 Security in an amount and under such conditions as the City may
373 determine to be appropriate. Upon expiration of the time period,
374 inspections will be conducted by City staff to verify satisfactory
375 completion of all conditions. After satisfactory inspection, the
376 Security shall be returned. If the requirements are not satisfied, the
377 City may use the Security to satisfy the requirements. The City may
378 also use the Security for maintenance of erosion control or to satisfy
379 any other requirements of this Agreement or the City Code.
380
381 3. The owner, tenant and their respective agents shall be jointly and
382 severally responsible for the maintenance of all landscaping in a
383 condition presenting a healthy, neat and orderly appearance and free
384 from refuse and debris. Plants and ground cover which are shown on
385 the approved landscape plan and which have died within one (1) year
386 after completion and acceptance by the City shall be replaced as soon
387 as seasonal or weather conditions allow.
388
389 4. The owner and/or Developer agree that the relationship of the
390 neighboring property owners and its tenants may vary in the future. In
391 the event that the use or occupancy of a future tenant requires further
392 landscaping, the owner and/or Developer agree to revisit the
393 landscaping plan with input from the City and agree to modify the
394 plan to accommodate additional plantings as buffers in ways to reduce
395 noise, protect sensitive environments, or screen unwanted views.
396
397 H. Trash Receptacles. Two trash receptacle areas have been designated on the site plan
398 for the entire building. All tenants of the building will be required to utilize these trash
399 receptacles or will be required to store trash internally.
400
401 I. Lighting. A photo -metric lighting plan shall be submitted by the Developer and
402 subject to review and specific approval of City Staff. [insert reference to specific plan
403 if completed and approved by City at time of execution of this Agreement]
404
405 J. Signage. A signage plan shall be submitted by the Developer and submitted and
406 subject to review and specific approval of City Staff. All proposed signage for the
407 development shall conform to the signage plan before any sign permits can be issued.
408
409 K. Rooftop Mechanical Units. The Developer shall provide additional information
410 regarding any potential visibility of rooftop mechanical units to ensure compliance
411 with the City Code requirements.
412
413 L. Parking Stall Dimensions. The City agrees to allow parking stalls in the east parking
414 lot to be reduced to eighteen (18) feet in length where the stall abuts a curb line in
page 44
415 order to facilitate a reduction in impervious surface and assist in stormwater runoff
416 drainage and treatment.
417
418 M. Noise and Limited Operation Hours. The Developer agrees to work with the City and
419 surrounding private property owners to address noise issues as a result of future
420 tenants that may have a negative impact on surrounding private property owners. This
421 may include, but is not limited to, considering additional landscaping, fencing, or
422 other screening measures. Developer agrees to limit the operation of the following
423 activities during the hours from 11:00 P.M. to 5:00 A.M.:
424
425 1. Deliveries, including loading and unloading.
426
427 2. Truck idling or movements.
428
429 In addition, the Developer shall designate an appropriate person(s) as the contact for
430 any noise issues related to tenant activity from surrounding property owners. The
431 Developer is responsible for notifying the City and surrounding property owners of
432 any changes to the contact information.
433
434 N. Indemnification. To the fullest extent permitted by law, the Developers shall
435 indemnify and hold harmless the City of Mendota Heights, its agents and
436 employees from and against any and all claims, damages, losses or expenses,
437 including but not limited to attorney's fees, arising out of the issuance of this
438 Developer's Agreement by the City of Mendota Heights and/or arising out of the
439 performance or non-performance of its obligations hereunder by Developer.
440
441 O. Certificate of Occupancy. After the Developer has completed the construction of the
442 Developer Improvements and other work required of it under this Agreement, the City
443 shall issue a certificate of occupancy with 21 days after written request from the
444 Developer or other lot owner within the Development, unless denied as set forth
445 below. The certificate of occupancy shall be in recordable form and may be
446 recorded against the Development. Upon issuance of a certificate of occupancy,
447 the Developer, its successors and assigns, and all future owners of the property shall
448 be released from all obligations to construct the Developer Improvements under
449 this Agreement, except that any warranty and maintenance obligations remaining
450 thereafter shall continue to remain. If the City shall refuse or deny to provide a
451 certificate of occupancy in accordance with the provisions of this Section, the City
452 shall provide the requesting party with a written statement indicating in detail in
453 what respects the construction of the Developer Improvements are not completed,
454 or any other failure or default under this Agreement, and what measures or acts will
455 be necessary, in the opinion of the City, in order to obtain a certificate of occupancy.
456 The written refusal or denial of the issuance of a certificate of occupancy shall be
457 provided by the City within the same 21- day period during which a certificate of
458 occupancy would be issued.
459
460 P. Transfer of Property. In the event that the Developer sells the Development to an
page 45
461 independent third party, then, within 15 days after request by Developer, the City
462 shall acknowledge and certify certain facts in connection with this Agreement and
463 the status of construction of the Developer Improvements. The City shall provide
464 this certification to Developer and any potential buyer of the Development. The
465 certification shall reference the following: (i) that the Developer and buyer may
466 rely on the representations and agreements made by the City in the certification; (ii)
467 the status of the completion of the Developer Improvements; (iii) the amount of any
468 Security remaining and that any remaining amounts will be returned to Developer
469 and not the buyer; (iv) that the Developer and not the buyer remain responsible for
470 obligations under this Agreement, and that buyer and any subsequent owners of the
471 Development are hereby released from all obligations under this Agreement; (v)
472 whether or not there exists any defaults, events of default, or conditions which with
473 the passage of time or giving of notice would constitute a default under this
474 Agreement; and (vi) if applicable, that this Agreement is completed and hereby
475 terminated and of no further force and effect.
476
477 IN WITNESS WHEREOF, the City and Developer have caused this Agreement to be duly
478 executed on the date and year first above written.
479
480
481 In the presence of: CITY OF MENDOTA HEIGHTS
482
483
484
485 Sandra Krebsbach
486 Mayor
487
488
489
490 Justin Miller
491 City Administrator
492
493 IN WITNESS WHEREOF, the City and Developer have caused this Agreement to be duly
494 executed on the date and year first above written.
495
496
497 In the presence of: UNITED LAND LLC
498
499
500
501 Its
502
503
504
505
506 Its
507
508
509
510
511
512
513
514
515
516
517
518
519
520
521
522
523
524
525
526
527
528
529
530
531
532
533
534
535
536
537
538
539
540
541
542
543
544
545
546
547
548
549
550
551
552
page 46
Exhibit A to Developer's Agreement
Legal Description of Development
Lot 1, Block 1, Mendota Technology Center 4th Addition.
page 47
553 Exhibit B to Developer's Agreement
554
555 Plans
556
557
558
559 The following plans have been approved by the Mendota Heights City Council and have been
560 submitted for building permit and approval:
561
562 1. The following civil plans, prepared by BKBM, for the project described as Mendota
563 Heights Business Park — Mendota Heights, MN, project no. 14197.00, dated 4/25/14 for
564 building permit:
565
566 Sheet Number Title
567
568 Cl GRADING, DRAINAGE AND EROSION CONTROL PLAN
569 C2 UTILITY PLAN
570 C3 GEOMETRIC AND PAVING PLAN
571 C4 CIVIL DETAILS
572 C5 CIVIL DETAILS
573 C6 STORM WATER POLLUTION PREVENTION PLAN
574
575
576 2. The site plan (sheet number Al) prepared by Lampert Architects for the project described
577 as Mendota Heights Business Park — Mendota Heights, MN, project no. 131211-1, last
578 revised 4/16/14.
579
580
581 3. The landscape plan (sheet number L1) for the project described as Mendota Heights
582 Business Park — Mendota Heights, MN, project no. 131211-1, last revised 4/16/14.
583
584
585
586
587
588
589
590
591
592
593
594
595
596
597
598
599
600
601
602
603
604
605
606
607
608
609
610
611
612
613
614
615
616
617
618
619
620
621
622
623
624
625
626
627
628
629
630
631
632
633
634
635
636
637
638
639
640
641
642
643
644
page 48
Exhibit C to Developer's Agreement
Staff report dated February 25, 2014
645
646
647
Exhibit D to Development Agreement
City Resolution 2014-14
page 49
t
CITY OF
Ell MENDOTA HEIGHTS
DATE: May 20, 2014
TO: Mayor, City Council, and City Administrator
FROM: John R. Mazzitello, PE, PMP, MBA
Public Works Director/City Engineer
SUBJECT: Proclamation of Tom Olund Day, May 30th, 2014
1101 Victoria Curve 1 Mendota He,y
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
page 50
51.
BACKGROUND
Tom Olund has announced his retirement from the City of Mendota Heights effective May 30th
2014. Tom has spent over 40 years in the Public Works Department and, formerly, over 26 years
as a Paid -On -Call Firefighter for the City. Tom's leadership in the Public Works Department is
largely responsible for the excellent state of our City's infrastructure.
In commemoration of his retirement at the end of this month, the attached City Council
Proclamation declares Friday, May 30th, 2014 as "Tom Olund Day" in the City of Mendota
Heights.
BUDGET IMPACT
There is no budgetary impact to proclaiming "Tom Olund Day."
RECOMMENDATION
Staff recommends City Council formally proclaim Friday, May 30th 2014 as "Tom Olund Day," by
presenting the attached Proclamation.
page 51
City of ffienbuta Ryigbt5
reclamation
WHEREAS, Tom Olund has served the City of Mendota Heights for over forty years in the
Public Works Department; and
WHEREAS, Tom Olund also served the City of Mendota Heights for over 26 years as a paid -
on -call firefighter; and
WHEREAS, numerous expansions to the city's infrastructure took place during Tom's time
serving the city, including the development of the Village at Mendota Heights, Mendota Plaza
expansion, Center Pointe Business Park, over half of the Industrial Park, and several new
residential subdivisions; and
WHEREAS, Tom's expert leadership as Public Works Superintendent allowed for the superior
maintenance of 71 miles of City streets, 73 miles of sanitary sewers, 82 miles of water main, 101
storm water management ponds, and 10 City parks; and
WHEREAS, the City Council, staff, and Mendota Heights community wishes to honor Tom's
dedication and service to the City and will miss his positive presence behind the scenes, around
City Hall, and throughout the City; and
WHEREAS, Tom will be enjoying his time at the cabin, spending more time with his family,
specifically his grandchildren, and will no longer be obligated to plow snow; and
WHEREAS, Tom Olund's last day as a City of Mendota Heights employee will be May 30`h,
2014.
NOW THEREFORE BE IT HEREBY PROCLAIMED that the City Council of the
City of Mendota Heights declares May 30th, 2014 as
"Toni Olund Day"
in the City of Mendota Heights.
In &Woo Jv ereofIPate
/jereunto.setmp Am& mr&
ramie tfitoaf to be affixeb
vapor
��te jiiap 20, 2014
1101 Victoria Curve I Mendota Heig
651.452.1850 phone 651.452.8940 fax
www.mendota-heights.com
page 52
DATE:
TO:
FROM:
SUBJECT:
CITY OF
MENDOTA HEIGHTS
BACKGROUND
May 20, 2014
Mayor, City Council and City Administrator
Kristen Schabacker, Finance Director \fZ
0-7
Claims List Summary
Significant Claims
A to Z Home Inspections — 3/20-5/1/14 Inspections
CDW Government — Computer Hardware/Software
Innovative Office Solutions — Council Chambers Chairs
LMCIT — Workers Comp Annual Insurance Premium
Nystrom Publishing Co. — Spring Newsletter
Yocum Oil - Fuel
$ 6,925.00
$ 2,832.51
$ 11,773.52
$ 149,285.00
$ 2,897.82
$ 19,086.91
Manual Checks Total $ 10,278.65
System Checks Total $ 251,589.00
Total for the list of claims for the May 20, 2014 city council meeting $ 261,867.65
RECOMMENDATION:
Approval of the list of claims for May 20, 2014.
Account
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
05/14/14 MAN
Comments
DEPT Descr
Amount
page 53
05/15/14 10:23 AM
Page 1
Search Name ACE HARWARE & PAINT
E 01-4330-490-70 EQUIPMENT REPAIR PARTS - PARKS
Search Name ACE HARWARE & PAINT
Search Name AFFINITY PLUS
G 01-2073
Search Name AFFINITY PLUS
05/09/14 PAYROLL
Search Name HOME DEPOT CREDIT SERVICES
E 45-4480-045-45
E 01-4330-440-20
E 45-4480-045-45
E 45-4480-045-45
E 01-4305-070-70
E 45-4480-045-45
E 01-4305-070-70
G 45-2035
E 45-4480-045-45
E 45-4480-045-45
E 45-4480-045-45
E 45-4480-045-45
E 45-4480-045-45
G 45-2035
G 45-2035
E 45-4480-045-45
E 45-4480-045-45
BLDG REPAIR MATERIALS - PAR3
BLDG IMPROVEMENT - PD
BLDG REPAIR MATERIALS - PAR3
BLDG REPAIR MATERIALS - PAR3
OPERATING SUPPLIES - PARKS
BLDG REPAIR MATERIALS - PAR3
OPERATING SUPPLIES - PARKS
BLDG REPAIR MATERIALS - PAR3
BLDG REPAIR MATERIALS - PAR3
BLDG REPAIR MATERIALS - PAR3
BLDG REPAIR MATERIALS - PAR3
BLDG REPAIR MATERIALS - PAR3
BLDG REPAIR MATERIALS - PAR3
BLDG REPAIR MATERIALS - PAR3
BLDG REPAIR MATERIALS - PAR3
BLDG REPAIR MATERIALS - PAR3
BLDG REPAIR MATERIALS - PAR3
Search Name HOME DEPOT CREDIT SERVICES
Search Name i C M A RETIREMENT 457
G 01-2073 05/09/14 PAYROLL
G 01-2072 05/09/14 PAYROLL
Search Name I C M A RETIREMENT 457
Parks & Recreation
Golf Course
Police
Golf Course
Golf Course
Parks & Recreation
Golf Course
Parks & Recreation
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Search Name LOWES BUSINESS ACCOUNT
E 45-4480-045-45 BLDG REPAIR MATERIALS - PAR3 Golf Course
Search Name LOWES BUSINESS ACCOUNT
Search Name NATIONWIDE RETIREMENT SOLUTION
G 01-2072 05/09/14 PAYROLL
Search Name NATIONWIDE RETIREMENT SOLUTION
Search Name SAM S CLUB
E 01-4490-110-10
E 01-4490-050-50
E 01-4490-020-20
E 15-4490-060-60
E 01-4490-070-70
Search Name SAM S CLUB
Search Name SELECT ACCOUNT
G 01-2071
E 05-4131-105-15
E 01-4131-070-70
E 01-4131-020-20
ANNUAL MEMBERSHIP
ANNUAL MEMBERSHIP
ANNUAL MEMBERSHIP
ANNUAL MEMBERSHIP
ANNUAL MEMBERSHIP
MAY 2014 HSA CONTRIBUTION
MAY 2014 HSA CONTRIBUTION
MAY 2014 HSA CONTRIBUTION
MAY 2014 HSA CONTRIBUTION
Administration
Road & Bridges
Police
Utility Enterprise
Parks & Recreation
$125.00
$125.00
$1,640.00
$1,640.00
$26.42
$483.97
$67.80
$55.34
$95.11
$13.50
$141.16
-$2.11
$66.10
$53.38
$16.40
$36.07
$24.05
-$2.32
-$1.55
$24.62
$32.73
$1,130.67
$192.00
$483.99
$675.99
$80.28
$80.28
$50.00
$50.00
$45.00
$15.00
$45.00
$15.00
$60.00
$180.00
$2,487.74
Engineering Enterprise $253.86
Parks & Recreation $253.86
Police $761.58
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
05/14/14 MAN
Account Comments DEPT Descr Amount
page 54
05/15/14 10:23 AM
Page 2
E 01-4131-110-10
MAY 2014 HSA CONTRIBUTION Administration $330.78
Search Name SELECT ACCOUNT $4,087.82
Search Name SPRWS
E 08-4335-000-00
Search Name SPRWS
TEST REPORT
Search Name UNITED WAY OF ST. PAUL
G 01-2070 05/09/14 PAYROLL
Search Name UNITED WAY OF ST. PAUL
Search Name VONFELDT, JEFFORY
E 01-4400-020-20
Search Name VONFELDT, JEFFORY
TUITION REIMBURSEMENT
Spec Fds $35.00
$35.00
$47.89
$47.89
Police $2,226.00
$2,226.00
$10,278.65
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
05/20/14 PAY
Account Comments
Search Name 4 PAWS ANIMAL CONTROL LLC
E 01-4225-800-90 APRIL 2014 ANIMAL CONTROL
Search Name 4 PAWS ANIMAL CONTROL LLC
DEPT Descr
page 55
05/15/14 10:24 AM
Page 1
Amount
Search Name A TO Z HOME INSPECTION, LLC
E 01-4231-040-40 4/8 - 5/1/14 INSPECTIONS
E 01-4231-040-40 03/20 - 4/7/14 INSPECTIONS
Search Name A TO Z HOME INSPECTION, LLC
Search Name AIR QUALITY LABORATORIES, INC
E 01-4330-460-30 COMPRESSOR TESTING - FIRE DEPT
Search Name AIR QUALITY LABORATORIES, INC
Search Name ALEX AIR APPARATUS
E 01-4330-460-30 EQUIPMENT MAINTENANCE - FIRE DEPT
Search Name ALEX AIR APPARATUS
Search Name ALL CITY ELEVATOR, INC.
E 08-4335-000-00 MAY 2014 ELEVATOR CONTRACT - CITY HALL
Search Name ALL CITY ELEVATOR, INC.
Search Name ALLEGRA PRINT & IMAGING
E 05-4300-105-15
E 01-4305-040-40
E 01-4300-040-40
E 01-4300-070-70
E 01-4300-110-10
BUSINESS CARDS - A. RAMIC
GAS LINE CARDS - CODE
RECEIPT BOOKS
RECEIPT BOOKS
RECEIPT BOOKS
Search Name ALLEGRA PRINT & IMAGING
Search Name ALLINA HOSPITALS AND CLINICS
E 01-4220-050-50
E 01-4220-070-70
E 15-4220-060-60
TRAINING- PW
TRAINING- PW
TRAINING- PW
Search Name ALLINA HOSPITALS AND CLINICS
Search Name AMERICAN FLAGPOLE & FLAG CO.
E 01-4335-315-30 FLAGS - FIRE HALL
Search Name AMERICAN FLAGPOLE & FLAG CO.
Search Name AMERIPRIDE SERVICES
E 01-4335-310-70 MAT SERVICE - PW GARAGE
E 15-4335-310-60 MAT SERVICE - PW GARAGE
E 01-4335-310-50 MAT SERVICE - PW GARAGE
Search Name AMERIPRIDE SERVICES
Search Name BADGER STATE INSPECTION, LLC
G 01-2125 SPRINT RETAINER
Search Name BADGER STATE INSPECTION, LLC
Search Name BERTELSON TOTAL OFFICE SOLUTNS
E 01-4300-110-10 OFFICE SUPPLIES - ADMIN
E 01-4300-080-80 OFFICE SUPPLIES - PLANNING
Search Name BERTELSON TOTAL OFFICE SOLUTNS
Search Name BESSER WELDING & FABRICATION
Animal Control
$367.00
$367.00
Code Enforcement/Inspe $4,800.00
Code Enforcement/Inspe $2,125.00
$6,925.00
Fire
Fire
Spec Fds
Engineering Enterprise
Code Enforcement/Inspe
Code Enforcement/Inspe
Parks & Recreation
Administration
Road & Bridges
Parks & Recreation
Utility Enterprise
Fire
Parks & Recreation
Utility Enterprise
Road & Bridges
Administration
Planning
$155.00
$155.00
$630.00
$630.00
$153.00
$153.00
$67.04
$166.21
$710.78
$203.08
$101.54
$1,248.65
$120.34
$120.33
$120.33
$361.00
$117.20
$117.20
$25.86
$25.86
$25.87
$77.59
$1,100.00
$1,100.00
$44.36
$47.99
$92.35
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
05/20/14 PAY
page 56
05/15/14 10:24 AM
Page 2
Account Comments DEPT Descr Amount
E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS
Search Name BESSER WELDING & FABRICATION
Search Name BKBM ENGINNERS
E 45-4335-045-45
Search Name BKBM ENGINNERS
Search Name BOYER TRUCK PARTS
E 01-4330-490-50
Search Name BOYER TRUCK PARTS
CLUBHOUSE HEADER
EQUIPMENT REPAIR PARTS - STREETS
Search Name BUSINESS FORMS & ACCTG
E 15-4300-060-60 UTILITY BILLS PRINTING
Search Name BUSINESS FORMS & ACCTG
Search Name C. DARLENE OEHLKE, CAP
E 01-4220-110-10 05/06/14 CITY COUNCIL MEETING
Search Name C. DARLENE OEHLKE, CAP
Search Name CDW GOVERNMENT, INC
COMPUTER MOUNTING HARDWARE - PD Police $765.39
COMPUTER MOUNTING HARDWARE - PD Police $672.00
COMPUTER SOFTWARE UPGRADE Info Tech $667.45
BACK-UP HARDWARE Info Tech $727.67
E 01-4330-440-20
E 01-4330-440-20
E 01-4301-114-14
E 01-4301-114-14
Search Name CDW GOVERNMENT, INC $2,832.51
Road & Bridges
Golf Course
Road & Bridges
Utility Enterprise
Administration
$161.72
$161.72
$260.00
$260.00
$831.13
$831.13
$863.38
$863.38
$100.40
$100.40
Search Name CONTINENTAL SAFETY EQ
E 01-4305-030-30 SAFETY SUPPLIES - FIRE DEPT Fire
E 15-4305-060-60 SAFETY SUPPLIES - SEWER Utility Enterprise
Search Name CONTINENTAL SAFETY EQ
Search Name CROSS NURSERIES INC
E 15-4305-060-60 OPERATING SUPPLIES - SEWER
Search Name CROSS NURSERIES INC
$24.00
$26.82
$50.82
Utility Enterprise $39.60
$39.60
Search Name CUSTOM FIRE APPARATUS
E 01-4330-460-30 EQUIPMENT PARTS - FIRE DEPT Fire $178.95
Search Name CUSTOM FIRE APPARATUS $178.95
Search Name DAKOTA COMMUNICATIONS CENTER
E 01-4275-020-20 JUNE 2014 DCC FEE Police $16,835.00
E 01-4275-030-30 JUNE 2014 DCC FEE Fire $535.00
Search Name DAKOTA COMMUNICATIONS CENTER $17,370.00
Search Name DAKOTA COUNTY RECORDER
E 01-4220-080-80 APRIL 2014 ABSTRACT FEES Planning $46.00
Search Name DAKOTA COUNTY RECORDER $46.00
Search Name EASY PICKER GOLF PRODUCTS
E 45-4490-045-45 GOLF COURSE SUPPLIES Golf Course $333.09
G 45-2035 GOLF COURSE SUPPLIES -$21.43
Search Name EASY PICKER GOLF PRODUCTS $311.66
Search Name ECKBERG LAMMERS
E 01-4221-120-10
E 27-4220-788-00
APRIL 2014 LEGAL SERVICES - RETAINER Administration
APRIL 2014 LEGAL SERVICES Spec Fds
$400.00
$75.00
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
05/20/14 PAY
page 57
05/15/14 10:24 AM
Page 3
Account Comments DEPT Descr Amount
E 01-4481-110-10 APRIL 2014 LEGAL SERVICES Administration $562.50
E 01-4220-120-80 APRIL 2014 LEGAL SERVICES Planning $1,725.00
E 01-4220-120-10 APRIL 2014 LEGAL SERVICES Administration $450.00
E 01-4220-120-20 APRIL 2014 LEGAL SERVICES Police $300.00
Search Name ECKBERG LAMMERS $3,512.50
Search Name ELUOT A. HERLAND
E 01-4435-200-70 SUMMER CONCERTS - FU -GA -WE Parks & Recreation $450.00
Search Name ELUOT A. HERLAND $450.00
Search Name EMERGENCY RESPONSE SOLUTIONS
E 01-4330-460-30 EQUIPMENT - FIRE DEPT Fire
E 01-4330-460-30 EQUIPMENT - FIRE DEPT Fire
Search Name EMERGENCY RESPONSE SOLUTIONS
$194.00
$150.26
$344.26
Search Name FIRE EQUIPMENT SPECIALTIES
E 01-4305-155-30 PROTECTIVE GEAR - FIRE DEPT Fire $355.50
Search Name FIRE EQUIPMENT SPECIALTIES $355.50
Search Name FLEETPRIDE
E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $5.78
Search Name FLEETPRIDE $5.78
Search Name GNR CONSTRUCTION
R 01-3250 REFUND - PERMIT OVERPAYMENT $9.00
Search Name GNR CONSTRUCTION $9.00
Search Name GOLDCOM
E 01-4305-030-30 OPERATING SUPPLIES - FIRE DEPT Fire $24.48
Search Name GOLDCOM $24.48
Search Name GOPHER STATE ONE CALL
E 01-4210-040-40 APRIL 2014 SERVICE Code Enforcement/Inspe $300.25
Search Name GOPHER STATE ONE CALL $300.25
Search Name GRAFIX SHOPPE
E 01-4330-440-20 DECALS - NEW SQUAD 2245 Police $375.00
Search Name GRAFIX SHOPPE $375.00
Search Name GRANNIS & HAUGE, P.A.
E 01-4222-120-20 APRIL 2014 LEGAL SERVICES Police $5,356.00
Search Name GRANNIS & HAUGE, P.A. $5,356.00
Search Name HANCO CORPORATION
E 45-4330-490-45 EQUIPMENT REPAIR PARTS - PAR3 Golf Course $10.25
G 45-2035 EQUIPMENT REPAIR PARTS - PAR3 -$0.66
Search Name HANCO CORPORATION $9.59
Search Name HEALTHSOURCE SOLUTIONS, LLC
G 01-1145 WELLNESS PROGRAM SCREENINGS $621.00
Search Name HEALTHSOURCE SOLUTIONS, LLC $621.00
Search Name HOSE INC
E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $61.93
E 01-4330-490-70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation $4.36
E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $27.50
Account
E 01-4330-490-50
E 01-4330-490-50
Search Name HOSE INC
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
05/20/14 PAY
Comments
EQUIPMENT REPAIR PARTS - STREETS
EQUIPMENT REPAIR PARTS - STREETS
Search Name INNOVATIVE OFFICE SOLUTIONS
E 23-4490-000-00 CHAIRS - COUNCIL CHAMBERS
Search Name INNOVATIVE OFFICE SOLUTIONS
Search Name INTOXIMETERS
E 01-4305-020-20
Search Name INTOXIMETERS
OPERATING SUPPLIES - PD
Search Name IRON MOUNTAIN RECORDS MGMT
E 01-4490-020-20 APRIL 2014 SHREDDING
E 01-4490-110-10 APRIL 2014 SHREDDING
Search Name IRON MOUNTAIN RECORDS MGMT
Search Name JANI-KING OF MINNESOTA, INC.
E 01-4335-310-70
E 15-4335-310-60
E 01-4335-315-30
MAY 2014 SERVICE - PW GARAGE
MAY 2014 SERVICE - PW GARAGE
MAY 2014 SERVICE - FIRE HALL
E 01-4335-310-50 MAY 2014 SERVICE - PW GARAGE
Search Name JANI-KING OF MINNESOTA, INC.
Search Name JRK SEED & TURF SUPPLY
E 01-4330-215-70 SEED MIX - PARKS
Search Name JRK SEED & TURF SUPPLY
Search Name KIRCHNER CONTRACTING
E 01-4330-215-70 INSTALL NETS AT MENDAKOTA PARK
Search Name KIRCHNER CONTRACTING
Search Name KLM ENGINEERING, INC
G 01-2125 SPRINT RETAINER
Search Name KLM ENGINEERING, INC
Search Name L M C I T2
E 45-4133-045-45
G 15-1215
G 08-1215
G 05-1215
G 01-1215
E 01-4133-050-50
E 01-4133-109-09
G 45-1215
E 08-4133-000-00
E 01-4133-070-70
E 01-4133-040-40
E 01-4133-031-30
E 01-4133-020-20
E 01-4133-110-10
E 05-4133-105-15
E 15-4133-060-60
Search Name L M C I T2
WORKERS COMP PREMIUM
WORKERS COMP PREMIUM
WORKERS COMP PREMIUM
WORKERS COMP PREMIUM
WORKERS COMP PREMIUM
WORKERS COMP PREMIUM
WORKERS COMP PREMIUM
WORKERS COMP PREMIUM
WORKERS COMP PREMIUM
WORKERS COMP PREMIUM
WORKERS COMP PREMIUM
WORKERS COMP PREMIUM
WORKERS COMP PREMIUM
WORKERS COMP PREMIUM
WORKERS COMP PREMIUM
WORKERS COMP PREMIUM
DEPT Descr
Road & Bridges
Road & Bridges
Spec Fds
Police
Police
Administration
Parks & Recreation
Utility Enterprise
Fire
Road & Bridges
Parks & Recreation
Parks & Recreation
Golf Course
Road & Bridges
City Council
Spec Fds
Parks & Recreation
Code Enforcement/Inspe
Fire
Police
Administration
Engineering Enterprise
Utility Enterprise
page 58
05/15/14 10:24 AM
Page 4
Amount
$64.10
$105.91
$263.80
$11,773.52
$11,773.52
$80.00
$80.00
$34.34
$11.44
$45.78
$66.67
$66.66
$200.00
$66.67
$400.00
$235.75
$235.75
$950.00
$950.00
$1,500.00
$1,500.00
$83331
$2,083.27
$1,098.45
$984.82
$45,178.48
$18,332.74
$56.81
$416.65
$2,196.90
$7,348.25
$378.78
$15,529.81
$45,074.32
$3,636.25
$1,969.63
$4,166.53
$149,285.00
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
05/20/14 PAY
Account Comments DEPT Descr
Search Name LAKE MANAGEMENT. INC.
E 45-4268-045-45 2014 MAINT. CONTRACT Golf Course
Search Name LAKE MANAGEMENT. INC.
Search Name LAWSON PRODUCTS, INC
E 15-4330-490-60 OPERATING SUPPLIES - SHOP
E 01-4330-490-50 OPERATING SUPPLIES - SHOP
E 01-4330-490-70 OPERATING SUPPLIES - SHOP
Search Name LAWSON PRODUCTS, INC
Search Name LEXISNEXIS
E 01-4223-020-20
Search Name LEXISNEXIS
Search Name LIDS TEAM SPORTS
E 01-4435-200-70
Search Name LIDS TEAM SPORTS
APRIL 2014 SERVICE
SOFTBALLS - ADULT LEAGUES
Search Name LILLIE SUBURBAN NEWS
E 01-4240-080-80 APR 2014 NOTICES/ORDINANCE
Search Name LILLIE SUBURBAN NEWS
Search Name LOVELAND, JIM
E 01-4435-200-70
Search Name LOVELAND, JIM
SOFTBALL SCORE REPORTING
page 59
05/15/14 10:24 AM
Page 5
Amount
Utility Enterprise
Road & Bridges
Parks & Recreation
Police
Parks & Recreation
Planning
Parks & Recreation
$972.00
$972.00
$7.66
$7.67
$7.67
$23.00
$50.00
$50.00
$976.72
$976.72
$262.50
$262.50
$220.00
$220.00
Search Name LUBE -TECH
G 01-1210 MOTOR OIL $658.49
Search Name LUBE -TECH $658.49
Search Name MCF0A
E 01-4404-110-10
G 01-1215
SearchNameMCFOA
Search Name MAZZITELLO, JOHN
E 05-4415-105-15
Search Name MAZZITELLO, JOHN
Search Name MENARDS
G 45-2035
E 45-4480-045-45
G 45-2035
E 45-4480-045-45
E 45-4480-045-45
E 01-4330-490-50
G 45-2035
E 45-4480-045-45
G 45-2035
E 45-4480-045-45
G 45-2035
E 45-4480-045-45
G 45-2035
G 45-2035
2014 MEMBERSHIP L. SMITH Administration $17.50
2015 MEMBERSHIP - L. SMITH $17.50
$35.00
MILEAGE REIMBURSEMENT Engineering Enterprise $67.20
$67.20
BLDG REPAIR SUPPLIES - PAR3 -$11.81
BLDG REPAIR SUPPLIES - PAR3 Golf Course $119.82
BLDG REPAIR SUPPLIES - PAR3 -$7.71
BLDG REPAIR SUPPLIES - PAR3 Golf Course $33.07
BLDG REPAIR SUPPLIES - PAR3 Golf Course $44.76
EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $31.56
BLDG REPAIR SUPPLIES - PAR3 -$15.30
BLDG REPAIR SUPPLIES - PAR3 Golf Course $237.88
BLDG REPAIR SUPPUES - PAR3 -$2.74
BLDG REPAIR SUPPLIES - PAR3 Golf Course $42.66
BLDG REPAIR SUPPLIES - PAR3 $2.90
BLDG REPAIR SUPPLIES - PAR3 Golf Course -$45.11
BLDG REPAIR SUPPUES - PAR3 -$0.79
BLDG REPAIR SUPPLIES - PAR3 -$2.13
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
05/20/14 PAY
Account Comments
DEPT Descr
page 60
05/15/14 10:24 AM
Page 6
Amount
G 45-2035
G 45-2035
E 45-4480-045-45
G 45-2035
E 45-4480-045-45
G 45-2035
E 45-4480-045-45
G 45-2035
E 45-4480-045-45
G 45-2035
E 45-4480-045-45
E 45-4480-045-45
E 45-4480-045-45
Search Name MENARDS
Search Name METRO SALES
E 01-4300-020-20
E 01-4300-020-20
Search Name METRO SALES
BLDG REPAIR SUPPLIES - PAR3
BLDG REPAIR SUPPLIES - PAR3
BLDG REPAIR SUPPLIES - PAR3
BLDG REPAIR SUPPLIES - PAR3
BLDG REPAIR SUPPLIES - PAR3
BLDG REPAIR SUPPLIES - PAR3
BLDG REPAIR SUPPLIES - PAR3
BLDG REPAIR SUPPLIES - PAR3
BLDG REPAIR SUPPUES PAR3
BLDG REPAIR SUPPUES - PAR3
BLDG REPAIR SUPPLIES - PAR3
BLDG REPAIR SUPPLIES - PAR3
BLDG REPAIR SUPPUES - PAR3
PRINTER CARTRIDGE - PD
PRINTER CARTRIDGE - PD
Search Name MIKES SHOE REPAIR INC
E 01-4305-155-30 PROTECTIVE GEAR REPAIR - FIRE DEPT
Search Name MIKES SHOE REPAIR INC
Search Name MN STATE FIRE CHIEFS ASSN
E 01-4404-030-30 2014 MEMBERSHIP - FIRE DEPT
Search Name MN STATE FIRE CHIEFS ASSN
Search Name MN TEAMSTERS LOCAL 320
G 01-2075 MAY 2014 UNION DUES
Search Name MN TEAMSTERS LOCAL 320
Search Name NORTHWEST FILTER SUPPLY, INC.
E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS
Search Name NORTHWEST FILTER SUPPLY, INC.
Search Name NYSTROM PUBLISHING CO., INC.
E 01-4268-650-10
E 01-4268-650-70
E 15-4268-650-60
E 45-4268-650-45
E 01-4268-650-85
E 21-4268-650-00
Search Name NYSTROM PUBLISHING CO., INC.
SPRING 2014 NEWSLETTER
SPRING 2014 NEWSLETTER
SPRING 2014 NEWSLETTER
SPRING 2014 NEWSLETTER
SPRING 2014 NEWSLETTER
SPRING 2014 NEWSLETTER
Search Name OFFICE DEPOT
E 01-4300-110-10
E 05-4300-105-15
E 01-4300-110-10
E 05-4300-105-15
E 01-4300-110-10
Search Name OFFICE DEPOT
OFFICE SUPPLIES - ADMIN
OFFICE SUPPUES - ENGINEERING
OFFICE SUPPLIES - ADMIN
OFFICE SUPPLIES - ENG.
OFFICE SUPPLIES - ADMIN
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Police
Police
Fire
Fire
Road & Bridges
Administration
Parks & Recreation
Utility Enterprise
Golf Course
Recycling
Spec Fds
Administration
Engineering Enterprise
Administration
Engineering Enterprise
Administration
-$2.88
-$1.12
$17.43
-$4.69
$72.86
-$3.10
$48.20
-$2.41
$37.45
-$0.39
$6.05
$183.62
$12.25
$790.33
$160.00
$168.47
$328.47
$22.00
$22.00
$397.00
$397.00
$633.00
$633.00
$37.38
$37.38
$1,561.70
$650.71
$173.52
$104.11
$121.47
$286.31
$2,897.82
$2.46
$11.99
$14.98
$22.38
$30.70
$82.51
Search Name OREILLY AUTO/FIRST CALL
E 01-4330-440-20 EQUIPMENT REPAIR PARTS - PD Police $17.97
Account
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
05/20/14 PAY
Comments
DEPT Descr
page 61
05/15/14 10:24 AM
Page 7
Amount
E 01-4330-490-70
E 01-4330-490-70
E 15-4330-490-60
E 01-4305-030-30
EQUIPMENT REPAIR PARTS - PARKS
EQUIPMENT REPAIR PARTS - PARKS
EQUIPMENT REPAIR PARTS - SEWER
EQUIPMENT REPAIR SUPPLIES - FIRE DEPT
Search Name OREILLY AUTO/FIRST CALL
Search Name OXYGEN SERVICE CO
E 01-4330-490-70
E 01-4330-490-50
E 15-4200-610-60
E 01-4200-610-50
E 15-4330-490-60
E 01-4200-610-70
Search Name OXYGEN SERVICE CO
EQUIPMENT REPAIR SUPPLIES - SHOP
EQUIPMENT REPAIR SUPPLIES - SHOP
CYLINDER RENT - PW
CYLINDER RENT - PW
EQUIPMENT REPAIR SUPPUES - SHOP
CYLINDER RENT - PW
Search Name PCE, INC.
E 01-4220-070-70 WORK FLOW STUDY
Search Name PCE, INC.
Search Name PENTEL, REBECCA
E 01-4330-440-20 EQUIPMENT - PD
Search Name PENTEL, REBECCA
Search Name PIONEER MANUFACTURING COMPANY
E 01-4305-070-70 PAINT MIXING SUPPLIES
Search Name PIONEER MANUFACTURING COMPANY
Search Name R K HUNTER
E 45-4480-045-45
Search Name R K HUNTER
BUILDING REPAIRS - PAR3
Search Name RAY 0 HERRON CO. INC.
E 01-4400-020-20 TRAINING SUPPLIES - PD
Search Name RAY 0 HERRON CO. INC.
Search Name RUPP, ANDERSON, SQUIRES & WALD
E 01-4220-120-20 MARCH 2014 LEGAL SERVICES
Search Name RUPP, ANDERSON, SQUIRES & WALD
Search Name SAFE -FAST, INC.
E 01-4305-050-50
Search Name SAFE -FAST, INC.
Search Name SAM S CLUB
E 01-4490-109-09
E 45-4300-045-45
Search Name SAM S CLUB
Search Name SELECT ACCOUNT
E 01-4220-110-10
E 01-4220-020-20
E 01-4220-070-70
E 01-4220-080-80
E 05-4220-105-15
E 15-4220-060-60
OPERATING SUPPUES - STREETS
SUPPLIES - CITY HALL
OFFICE SUPPLIES - PAR3
MAY 2014 HSA PARTICIPANT FEE
MAY 2014 HSA PARTICIPANT FEE
MAY 2014 HSA PARTICIPANT FEE
MAY 2014 HSA PARTICIPANT FEE
MAY 2014 HSA PARTICIPANT FEE
MAY 2014 HSA PARTICIPANT FEE
Parks & Recreation
Parks & Recreation
Utility Enterprise
Fire
Parks & Recreation
Road & Bridges
Utility Enterprise
Road & Bridges
Utility Enterprise
Parks & Recreation
Parks & Recreation
Police
Parks & Recreation
Golf Course
Police
Police
Road & Bridges
City Council
Golf Course
Administration
Police
Parks & Recreation
Planning
Engineering Enterprise
Utility Enterprise
$66.37
$31.36
$66.83
$35.93
$218.46
$14.02
$14.03
$26.00
$26.00
$14.02
$26.00
$120.07
$1,048.70
$1,048.70
$428.49
$428.49
$555.00
$555.00
$1,715.00
$1,715.00
$2,334.55
$2,334.55
$479.15
$479.15
$35.39
$35.39
$11.94
$4.91
$16.85
$12.04
$14.44
$1.20
$2.11
$5.42
$2.11
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
05/20/14 PAY
page 62
05/15/14 10:24 AM
Page 8
Account Comments DEPT Descr Amount
Search Name SELECT ACCOUNT $37.32
Search Name SPRWS
E 01-4425-310-70
E 08-4425-000-00
E 01-4425-070-70
E 15-4425-310-60
E 01-4425-310-50
E 01-4425-070-70
Search Name SPRWS
APRIL 2014 SERVICE - PW
APRIL 2014 SERVICE - CITY HALL
APRIL 2014 SERVICE - PARKS
APRIL 2014 SERVICE - PW
APRIL 2014 SERVICE - PW
APRIL 2014 SERVICE - PARKS
Parks & Recreation
Spec Fds
Parks & Recreation
Utility Enterprise
Road & Bridges
Parks & Recreation
$15.19
$57.46
$216.58
$15.19
$15.20
$213.36
$532.98
Search Name STERLING CODIFIERS, INC
E 01-4220-110-10 SUPPLEMENT #18 Administration $1,451.00
Search Name STERLING CODIFIERS, INC $1,451.00
Search Name TAYLOR, JAY
E 01-4305-030-30
Search Name TAYLOR, JAY
OPERATING SUPPLIES - FIRE DEPT
Search Name TOTAL ENERGY SYSTEMS LLC
E 01-4335-310-50
E 01-4335-310-70
E 15-4335-310-60
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GENERATOR MAINTENANCE - PW
GENERATOR MAINTENANCE - PW
Fire $10.99
Road & Bridges
Parks & Recreation
Utility Enterprise
$10.99
$78.92
$78.92
$78.91
Search Name TOTAL ENERGY SYSTEMS LLC $236.75
Search Name TRI STATE BOBCAT
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E 01-4330-490-50
Search Name TRI STATE BOBCAT
EQUIPMENT REPAIR PARTS - STREETS
EQUIPMENT REPAIR PARTS - STREETS
Road & Bridges
Road & Bridges
$32.75
$959.96
$992.71
Search Name TWIN CITIES OCCUPATIONAL HLTH
E 01-4244-030-30 MEDICAL TESTS - FIRE DEPT Fire $525.00
Search Name TWIN CITIES OCCUPATIONAL HLTH $525.00
Search Name TWIN CITY REFUSE & RECYCLING
E 45-4480-045-45 DISPOSAL - PAR3 Golf Course $75.00
Search Name TWIN CITY REFUSE & RECYCLING $75.00
Search Name TWIN CITY TELEPHONE
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E 08-4335-000-00 SYSTEM REPAIRS - CITY HALL Spec Fds $530.00
Search Name TWIN CITY TELEPHONE $829.00
Search Name UNIFORMS UNLIMITED
E 01-4410-020-20 EQUIPMENT - D. URMANN Police $20.95
E 01-4410-020-20 EQUIPMENT - N. GARLOCK Police $50.85
E 01-4410-020-20 UNIFORM - L. BRANDT Police $249.44
E 01-4410-020-20 EQUIPMENT - N. GARLOCK Police $169.00
E 01-4410-020-20 UNIFORM - J. FORDHAM Police $100.88
Search Name UNIFORMS UNLIMITED $591.12
Search Name VALSPAR PAINT
E 01-4305-050-50
E 01-4305-070-70
E 15-4305-060-60
OPERATING SUPPLIES - SHOP[
OPERATING SUPPLIES - SHOP[
OPERATING SUPPLIES - SHOP[
Road & Bridges
Parks & Recreation
Utility Enterprise
$38.24
$38.24
$38.24
Account
Search Name VALSPAR PAINT
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
05/20/14 PAY
Comments
DEPT Descr
page 63
05/15/14 10:24 AM
Page 9
Amount
Search Name VERIZON WIRELESS
E 01-4210-030-30
Search Name VERIZON WIRELESS
Search Name WASTE MANAGEMENT
E 01-4280-310-50
E 08-4280-000-00
E 01-4280-310-50
E 15-4280-310-60
Search Name WASTE MANAGEMENT
APR -MAY 2014 CELL SERVICE - FIRE DEPT Fire
APR 2014 SERVICE - PW GARAGE
APR 2014 SERVICE - CITY HALL
APR 2014 SERVICE - PW GARAGE
APR 2014 SERVICE - PW GARAGE
Search Name YOCUM OIL COMPANY, INC.
G 01-1210
G 01-1210
Search Name YOCUM OIL COMPANY, INC.
FUEL - DIESEL
FUEL - GASOLINE
Search Name ZAHL-PETROLEUM MAINT. CO.
E 01-4330-490-50
E 01-4330-490-70
E 15-4330-490-60
E 01-4330-440-20
EQUIPMENT MAINTENANCE - PW
EQUIPMENT MAINTENANCE - PW
EQUIPMENT MAINTENANCE - PW
EQUIPMENT MAINTENANCE - PW
Search Name ZAHL-PETROLEUM MAINT. CO.
Search Name ZEE MEDICAL SVC
E 08-4335-000-00
Search Name ZEE MEDICAL SVC
FIRST AID SUPPLIES - CITY HALL
Road & Bridges
Spec Fds
Road & Bridges
Utility Enterprise
Road & Bridges
Parks & Recreation
Utility Enterprise
Police
$114.72
$169.06
$169.06
$221.64
$184.18
$221.64
$221.63
$849.09
$6,452.60
$12,634.31
$19,086.91
$75.12
$75.11
$75.11
$75.11
$300.45
Spec Fds $211.65
$211.65
$251,589.00
page 64
5n.
2014 Licensing List for City Council
Type Contractor Name
General
HVAC
Masonry
Acme Tuckpointing & Restoration
Donald R. Frantz Concrete Const
Garden Getaway Gazebos, Inc
Hi -Tech Heating & Air, Inc
Frank Zamora's Concrete, LLC
Monday, May 12, 2014 Page 1 of 1
CITY OF
MENDDTA HEIGHTS
page 65
8a.
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
DATE: May 20, 2014
TO: Mayor and City Council
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Student Representative
Background
At the April 8, 2014 Parks and Recreation Commission meeting the commission passed a motion
recommending that the City Council add a Student Representative to the Parks and Recreation
Commission. Staff has looked into the idea, and there are a number of cities in the area that have adopted
this practice. The goal of the student representative would be to keep an open line of communication with
youth in the city. The position would be advertised in the fall/winter along with the other open commission
positions. The first Student Representative would assume their role in February of 2015.
Staff has attached a job description that outlines qualifications and expectations of the position.
Action Required
If it is the desire of the council to add a Student Representative to the Parks and Recreation Commission
please make a motion at this time.
CITY OF
MENDDTA HEIGHTS
page 66
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
City of Mendota Heights
Parks and Recreation Commission
Student Representative Job Description
Purpose
The Student Representative is to effectively and efficiently meet the City of Mendota Heights Parks and
Recreation Commission needs by providing input through interaction with youth as well as supporting
the interest of residents of all ages. The Student Representative will serve as a communication link for:
ideas, observation, concerns, satisfaction, and questions to the Mendota Heights Parks and Recreation
Commission. The Student Representative serves in an advisory capacity and is not entitled to an official
vote on Commission issues.
Qualifications
Must be a Mendota Heights resident and attend Henry Sibley High School, St. Thomas Academy, or
Visitation School (freshmen, sophomore or junior). The student shall be appointed by the Mayor and
city council. The student must be in good standing with the school he or she attends.
Expectations
1. Attendance is required for all monthly Parks and Recreation Commission meetings and any
important related meetings such as work sessions at the City Hall or designated location.
2. If for any reason the Student Representative cannot attend a scheduled meeting, he or she must
notify City Hall four hours prior.
3. Student Representative shall serve for a one year term and may serve more than one term. The
term is defined as February through January of the following year.
4. Any appointed Student Representative term can be terminated by the Parks and Recreation
Commission or City Council at any time for the following reasons:
a. No longer remains to be a resident of Mendota Heights.
b. No longer remains a student at Henry Sibley, St. Thomas Academy, or Visitation School.
c. Misses more than 50% (or three consecutive meetings).
If the Parks and Recreation Commission have terminated the appointed Student Representative, city
staff will notify him or her in writing.
t
flow"""'
CITY OF
Ell MENDOTA HEIGHTS
DATE: May 20, 2014
TO: Mayor, City Council, and City Administrator
FROM: John R. Mazzitello, PE, PMP, MBA
Public Works Director/City Engineer
1101 Victoria Curve 1 Mendota H
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
page 67
8b.
SUBJECT: Ordinance 462 — An Ordinance Restricting Parking on Local Streets Surrounding
Henry Sibley High School
BACKGROUND
Since September 2013, and occasionally previously to that time, City staff has received resident
complaints concerning on -street parking on the east side of Warrior Drive, adjacent to Henry
Sibley High School. The on -street parking is predominately generated by students, faculty and
staff of the high school.
The Traffic Safety Committee has discussed this issue at several meetings and made
recommendations to Council. At the April 1, 2014 City Council meeting, Council directed staff
to begin the process of formalizing a restricted parking area on the east side of Warrior Drive.
Council further instructed staff to look at the surrounding area around Henry Sibley High School
and approach the parking restrictions in a comprehensive manner. The attached diagram shows
an approximate radius of 750 feet around Henry Sibley High School. Parking restriction from
8:OOam to 2:OOpm is shown on neighborhood streets within this radius. This comprehensive
parking plan is designed to not push the Warrior Drive issue onto other blocks or
neighborhoods.
The attached letter was sent to the property owners within the 750 -foot radius, along with the
parking restriction plan, on May 7, 2014. Comments received by the agenda packet publication
deadline have been included for Council review.
The attached Ordinance 462 would place into city code the parking restrictions shown in the
attached plan (no parking allowed 8:OOam to 2:OOpm on the following streets), and are
summarized as follows:
Street
Side
Location
Callahan Place
North
From Marie Avenue west to the west edge of 635 Callahan Place
Callahan Place
South
From Marie Avenue west to the west edge of 640 Callahan Place
High Ridge Circle
All
Marie Avenue
South
From Delaware Avenue west to the west edge of 632 Marie
Avenue West
Ridgewood Drive
All
Sibley Court
All
page 68
Warrior Drive
East
There are also three areas proposed for no parking any time due to Dakota County's realignment
of the North Urban Regional Trail (NURT) through the Henry Sibley Property.
BUDGET IMPACT
The 2014 budget has a small amount of funding identified for street signs. This amount is
traditionally used for sign replacement. Areas identified for parking restriction will require new
street signage that is currently not identified in the budget. A "no parking" sign typically costs
$150.00 including the post it is mounted on. Any 'no parking" signs required to adequately
identify codified parking restrictions would be a general fund expense.
RECOMMENDATION
Staff recommends Council review Ordinance 462 — An Ordinance Restricting Parking on Local
Streets Surrounding Henry Sibley High School. Any parking restrictions Council wishes to
implement will need to be moved and passed by a simple majority vote.
page 69
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. 462
AN ORDINANCE TO ESTABLISH PARKING RESTRICTIONS ON
CITY STREETS AROUND HENRY SIBLEY HIGH SCHOOL WITHIN THE
CITY OF MENDOTA HEIGHTS, MINNESOTA
Be it ordained and enacted by the City Council of the City of Mendota Heights, State of Minnesota, that
these amendments following, by this act, are newly enacted section(s) which, upon their enactment,
become lawful upon publication of the Ordinance.
Section 6-3-3: PARKING PROHIBITIONS AND RESTRICTIONS is hereby amended to read
as follows:
C. Parking Prohibited On Certain Streets: No Person shall park or leave standing any motor
vehicle on the following streets or portions thereof in the City:
Street
Side
Location
Centre Point Boulevard
Beginning at the south side of the southernmost
driveway and extending on the west side of the street
southerly around the curve, at its intersection with
Centre Pointe Drive for a distance of 200 feet and
extending on the east side of the street to the west side
of the first driveway on Centre Pointe Drive, and
prohibiting parking from within 30 feet of either side of
the driveways for the Centre Pointe V building, the
west driveway of the Centre Pointe IV building, the
west driveway of the Centre Pointe II building and the
south driveway of the Centre Pointe I building
West
30 feet north of Centre Pointe Circle
Crown Point Frontage Road
Either
From Highway 110 to Crown Point Drive
Delaware Avenue (County
Road 63)
West
From Interstate 494 to Emerson Avenue
Dodd Road (TH 149)
East
Beginning at the north property line of the Old Fire
Hall Site, 2144 Dodd Road, to the north property line
of 2150 Dodd Road
Lake Drive
West
30 feet north and south of northernmost entrance radii
to St. Thomas Academy marked with "No Parking"
signs and yellow paint
Lemay Lake Road
West
From Mendota Heights Road to Highway 13
Marie Avenue
North
Between Dodd Road and Delaware Avenue
South
50 feet wide, centered on the pedestrian crosswalk
located across from Ridgewood Drive
Mary Adele Avenue
North
Between Timmy Street and Patricia Street
page 70
Mendakota Drive
North
Between Dodd Road (TH 149) and Mendakota Court
Mendota Heights Road
North
50 feet on either side of the driveway for 1455 Mendota
Heights Road
North
Beginning at the east line of 1031 Mendota Heights
Road's driveway and extending to the east 150 feet
Either
Between and to within 100 feet east or west of the 2
driveway entrances to the Friendly Hills Middle School
Either
Between TH 55 and Medallion Drive
Either
From Pilot Knob Road to Northland Drive
Mendota Road
South
From Warrior Drive to Delaware Avenue
Northland Drive
East
Extending south from that part of Mendota Heights
Road lying east of TH 55 for 850 feet south
West
From Mendota Heights Road lying east of TH 55 for
480 feet south
Pueblo Lane
West
Between Decorah Lane and Mohican Lane
South Plaza Drive
North
Beginning at Dodd Road and extending 100 feet east
South
Beginning at Dodd Road and extending 200 feet west
State Highway 13
Victoria Curve
North
Between Lexington Avenue (CR 43) and Hunter Lane
Wagon Wheel Trail
North
From Cygnet Lane to Wagon Wheel Court
North
From 35E Bridge to Lexington Avenue
South
From Dodd Road (TH 149) to Lexington Avenue
Warrior Drive
West
East
From the south side of the Henry Sibley High School
driveway south 275 feet
East
50 feet wide, centered on the pedestrian crosswalk
located across from and just north of High Ridge Circle
East
50 feet wide, centered on the pedestrian crosswalk
located across from and just north of Sibley Court
D. Parking Prohibited During Certain Hours: No person shall park or leave standing any motor
vehicle on the following streets in the city, during the following hours on the following days:
7:00 A.M.
TO 2:00 P.M.
, MONDAY THROUGH FRIDAY
Street
Side
Location
High Ridge Circle and Sibley
Court
Within 30 feet of their intersections
Warrior Drive
West
North 600 feet
8:00 A.M.
TO 3:00 P.M.
, MONDAY THROUGH FRIDAY
Street
Side
Location
High Ridge Circle
South
From Warrior Drive to the west edge of 588
High Ridge Circle
page 71
8:00 A.M. TO 2:00 P.M., MONDAY THROUGH FRIDAY
Street
Side
Location
Callahan Place
North
From Marie Avenue west to the west edge of
635 Callahan Place
Callahan Place
South
From Marie Avenue west to the west edge of
640 Callahan Place
High Ridge Circle
All
Marie Avenue
South
From Delaware Avenue west to the west edge of
632 Marie Avenue West
Ridgewood Drive
All
Sibley Court
All
Warrior Drive
East
Passed by the Council this 20th day of May, 2014.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST
Lorri Smith, City Clerk
page 72
Dakota County, MN
Proposed No
Parking 8:OOam
to 2:OOpm M -F
Existing No
Parking Anytime
No Parking
Anytime Due
To NURT
LArea Notified
of Ordinance
Hearing
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a Map Scale
1 inch = 427 feet
verification. Dakota County assumes no legal responsibility for the information contained in this data. 4/17/2014
legal document and should not be substituted for a title search,appraisal, survey, or for zoning
page 73
May 6, 2014
RE: Notice of Proposed No -Parking Ordinance
City Council to Consider on May 20th at 7:00 pm
Public Comment Requested
Dear Property Owner:
In response to resident complaints about Henry Sibley High School student parking, the Mendota
Heights City Council directed City staff to analyze on -street parking around the high school,
draft an ordinance to prohibit parking on the east side of Warrior Drive from 8:00 am to 2:00 pm
Monday through Friday, and develop a comprehensive parking plan that would prohibit on -street
parking in certain areas during the same period.
You are receiving this letter because your property is in the studied area that consists of an
approximately 750 -foot radius around the school. Currently, there are 50-70 vehicles per day
that park on the east side of Warrior Drive (west side of Warrior Drive is already a no parking
area). The City Council was requested to expand the existing no parking area to include the east
side of Warrior Drive as well.
In analyzing the area, and after reviewing other public high schools in the area, it is expected that
once the Warrior Drive parking restriction is put in place, the 50-70 vehicles that currently park
there during the school day will seek on -street parking elsewhere around the school. Therefore,
the following streets are proposed to also have parking restrictions from 8:00 am to 2:00 pm
Monday through Friday:
Street
Side
Location
Callahan Place
North
From Marie Avenue west to the west edge of 635 Callahan
Place
Callahan Place
South
From Marie Avenue west to the west edge of 640 Callahan
Place
High Ridge Circle
All
Marie Avenue
South
From Delaware Avenue west to the west edge of 632 Marie
Avenue West
Ridgewood Drive
All
Sibley Court
All
Warrior Drive
East
The enclosed map shows the proposed parking restriction locations along with the existing no
parking areas. There are three areas proposed for no parking any time due to Dakota County's
realignment of the North Urban Regional Trail (NURT) through the Henry Sibley Property.
page 74
The City ordinance is scheduled for consideration at the May 201 City Council meeting.
The meeting will begin at 7:OOpm in the City Hall Council Chambers. If you have questions
or comments that you would like included as part of the record that the city council will use
during their deliberations, please contact the Public Works/Engineering Department at (651)
452-1850 or send an email to johnrm@mendota-heights.com.
Sincerely,
1 Formatted: Font: 12 pt
John R. Mazzitello, PE, PMP, MBA Mike Aschenbrener
Public Works Director/City Engineer Chief of Police
cc: City of West Saint Paul Public Works
City of West Saint Paul Police Department
ISD 197 Superintendent
ISD 197 School Board
Henry Sibley High School Principal
Mendota Heights City Council
page 75
From: Stephanie Levine
Sent: Wednesday, May 7, 2014 2:31 PM
To:
Subject: FW: email to Mendota Heights City Council re Warrior Drive Parking
Dear Mayor Krebsbach and Members of the Mendota Heights City Council,
First of all, thanks to all of you for the work you do on behalf of the residents of Mendota
Heights!
I'm writing because I was recently made aware of some parking restrictions that are being
discussed along Warrior Drive. As a parent of two students at Sibley and as a resident of
Mendota Heights, I am deeply troubled regarding the impact of these changes (see my parking
lot analysis below*). I am always available to discuss your concerns and I can be reached at
In this email, I will outline some of my concerns:
1. Lack of Alternative, Convenient, Free Parking
Students who do not need to drive daily to school (often kids come early to meet with a
teacher or stay late during their sport season) park along Warrior. They don't use the
main lot because it costs about $100 per semester and they don't park on a daily
basis. The parking fee has the impact of reducing the number of cars being driven to
school (case in point my son and his friend carpooled and synchronized their work
schedules so that they could each save $100).
2. The Importance of Modeling Good Behavior
Kids will view this as a "take away" and "unfair". They will see this as a few neighbors taking
rights away from generations of students. Kids watch and emulate behavior of adults. If we
want our kids to grow up to be kind and generous neighbors to others, we should model that
behavior.
3. Increasing Student Population Means Increased Need for Parking Spots
Even with a parking permit, occasionally the lot is full (especially when there is snow). When the
lot is full, it is convenient to park along Warrior. If parking was further away, kids would likely be
late to class. In addition, Sibley is projected to gain 500 students over the next 9 years*. Even
with the South Lot and Student parking fully utilized, there will only be enough student parking
if parking is allowed along Warrior.
4. Roads are to be Shared
Our students live in the community, their parents pay taxes for roads (which belong to
everyone) and students should, therefore, be allowed to park on their roads. Currently
residents on and near Warrior use the Sibley parking lot as a convenient short cut from
Delaware to Warrior.
5. NURT
There will be changes along Warrior that will come with the trail. Our students should
be able to walk along this beautiful trail. Of course, there will be some parking
restrictions from the NURT — so students will already have to accommodate decreased
parking.
6. Change is difficult
page 76
Any change to the policy will be upsetting for students and their parents. Once the restriction is
in place, it will be difficult to reverse when those parking spots are needed when the student
population increases.
7. Not My Neighborhood
If Warrior is closed, students will need to park in nearby residential neighborhoods.
8. Safety/Accessibility/U turns/Speed
Parking along Warrior doesn't require students to cross any streets and keeps students safely
and conveniently near the school. Some people object to U turns. If the Council feels that U
turns should be restricted, they should post signs to that effect (or allow parking on both sides
of the street, that would effectively eliminate the ability of students to make a U
turn). Speeding along Warrior is not affected by a parking ban.
9. South Lot Alternative
Certainly that lot will be used as the Sibley student body grows, but it is much less convenient
for students because it adds a 5-10 minute walk to the front of the school (for security reasons
only the front door is unlocked). In addition, the south lot has a limited number of spots and
projections show that even with the South Lot, parking needs will exceed capacity.
10. What problem are we fixing?
I'm not sure why these changes are even being discussed. Parking has always taken
place along Warrior, and people know that when they purchase homes near the
school. Years ago, parking restrictions were put in place along the side streets and the
west side of Warrior by the City Council to accommodate the requests of nearby
residents. As I travel to other high schools around the region, it seems that student
behavior and parking policies at Sibley are in line with other neighborhoods which
surround schools. Students at Sibley have many reasons that they must drive to
school: PSEO (college courses off campus), jobs, internships, volunteer work, sports,
activities, teacher office hours, student council meetings just to name a few. While
taking the bus is preferred, we must allow flexibility for our older (and busier) students.
Parking problems abound at other schools — but not at Sibley — yet. As Bert Lance once said "If
it ain't broke, don't fix it". Please do not restrict parking along Warrior. At the very least, delay
any decision on parking to after the NURT is installed. The area is changing and these
restrictions may not be needed.
Respectfully,
Stephanie Levine
PS Please note that I am writing this as a resident and parent, not as a member of the ISD 197
School Board or as a Parks and Recreation Commissioner.
*Parking Lot Analysis on May 12, 2014 at 12:00 pm
1. Current Needs
Student lot spots: 230
Open spots in student lot: 23
Warrior Drive Spots: 60
page 77
Open spots on warrior Drive: 10
South Lot Spots: 50
Open South Lot spots: 50
Total student need is (230-23)+ (60-10) = 257. If warrior is closed, then we will be short
27 spots in the upper lot.
2. Future Needs
The 9-12 grade Demographic trends are included in the following
presentation.http://www.isd197.org/about/levy and bond referendum
9-12 enrollment projections are that student body count will go from 1363 in 13-14 to
1861 in 21-22 (9 years) an increase of 36% or 500 students
Expected parking need in 9 years is 257*1.36 = 350
Available Spots if Warrior is Closed (upper lot +south lot) 230+50 = 280
Shortage is 70.
page 78
From: julie brooks
Date: Thu, May 8, 2014 at 9:44 AM
Subject: Warrior Drive Parking
To
Dear Steve,
Thank you for your hard work on the City Council. I know first hand how much dedication it
takes to do the good job you do! (My brother-in-law was on St. Paul City Council for many
years). We appreciate your work!
I will keep this brief. Please do not further restrict parking on Warrior Drive. As a parent of 2
current and 1 future Henry Sibley High School students, I am deeply troubled by this
discussion. What on earth does it fix? If anything, I would like to request the current ban be
lifted to ease the need for future students expected to attend Sibley next year. The street is
named WARRIOR DRIVE. It is a public street. The school was there when the residents moved
in. What is the problem? The request seems mean spirited. It is disappointing to know some
members of our community are so selfish and inconsiderate. Please consider removing the
existing restrictions on Warrior Drive and for pete's sake, do not impose more restrictions.
Thank you very much for your thoughtful consideration.
Julie Brooks,
page 79
John R. Mazzitello
From: Tom and Sharon Thieman
Sent: Saturday, May 10, 2014 9:36 AM
To: John R. Mazzitello
Subject: No Parking Ordinance
Categories: Red Category
Mr. Mazzitello,
Thank you for your efforts on behalf of the neighbors who live close to Henry Sibley Senior High School. The
weekday daytime parking restrictions will be much appreciated, especially in the winter months when snow
removal on Warrior Drive is complicated by the high volume of parked vehicles. In general, the high school is a
good neighbor. But it will be much safer for all when students park their vehicles in the school parking lot as
originally intended.
Tom and Sharon Thieman
1
page 80
John R. Mazzitello
From: Roston, Howard
Sent: Tuesday, May 13, 2014 9:17 AM
To: Mike@PovolnySpecialties.com; Ultan Duggan; steve@stevenorton.org;
Lizpetschel@gmail.com; sandrakrebsbach@hotmail.com
Cc: Nolan Wall; John R. Mazzitello
Subject: Warrior Drive
Dear Mayor Krebsbach and Members of the City Council,
As a citizen of the City Mendota Heights and a parent of two Sibley students, I am respectfully requesting that
the City not restrict parking on the east side of Warrior Drive. Doing so is a bad idea for at least three reasons:
1. Warrior drive is used by students, parents and visitors during sporting events. The parking is convenient to
the various fields and provides access to the fields on the "right" side of the road so students and visitors don't
need to cross in front of traffic.
2. Students need to have convenient parking for school, particularly during winter months. Not all of the
students can park in the available parking lot on the north side of the school. Restricting access will result in
students dispersing into the neighborhoods.
3. Perhaps most importantly, Sibley is a huge asset to the City. The City should ensure that it works together
with Sibley. During the weekends and evenings in the summer, members of the community (not just students)
use the track, fields and amenities of the school. The City should foster the relationship.
Respectfully,
Howard Roston, Esq.
Sent from my iPad
page 81
John R. Mazzitello
• From: Joseph S. Lawder
Sent: Thursday, May 15, 014 9:34 AM
To: John R. Mazzitello
Subject: 1851 Warrior
John, thank you for the repair work on the snow -plow damaged curbing to the south of my
driveway and the overlay where my driveway enters the cul-de-sac. That should hold until the
Warrior road work and concrete curbing install in 2016. I would like to visit with you more about
that in the future when you have time. But I know you are busy with many projects and also
the Warrior Drive parking issue.
I don't know if I will be able to make the meeting next week and wanted to document my
position with you in writing anyway. My immediate concerns are obviously for the street in front
of my house and around the cul-de-sac. The East side of Warrior in the cul-de-sac is posted as
"No Parking" and has been that way since we moved in 2 years ago. The impact of the school
and parking on my property was a major concern and I relied upon the buffers and no parking
that are in place. I have attempted to resolve my issues with the school district and county over
the NURT alignment and the destruction of the berms that will occur this summer. While I
believe that will negatively impact my property, there can be no question about whether
allowing parking on the cul-de-sac would be a detriment that I would not just let occur without
doing everything within my legal power to prevent it. I was surprised to see in your drawing a
red area which indicated this was to be considered for no parking. Perhaps that was a mistake
but if there is some possibility that will be anything other than No Parking, please let me know.
With respect to the west side of Warrior, I see No Parking signs further South on Warrior and I
have always understood that along my property it was no parking for students during school
hours. I do not mind the occasional parking of cars there at other times as we sometimes have
the need for parking on the West side of Warrior, but of course I do not want student parking on
the West side of Warrior. Please confirm the current parking status on the West side of Warrior
up by me and if there is any possibility that it may be increased in availability please let me
know that as well.
I empathize with my neighbors to the South as the traffic and parking is substantial from the
school driveway South. The planned NURT trail parking restrictions may push student parking
further in their direction. I could see a possible way out of this if the alignment of the trail were
west of the berms and would provide a safety reason to ban or limit parking on Warrior. This
aspect was not really discussed (at least publicly) when the NURT trail alignment was allegedly
under consideration and perhaps it should be looked at more closely. I know the County is
anxious to proceed with construction but the best interest of Warrior Drive are coming together
in a way that seems imprudent to plow forward without resolution of the parking and the effect
of NURT. I urge the city to bring together the county, school and neighbors to take a
comprehensive and open approach to the future of Warrior Drive. I would be happy to discuss
this with you further at your convenience. Thank you,
page 82
John R. Mazzitello
From: Sharon Benmaman
Sent: Thursday, May 15, 2014 2:08 PM
To: Huberty, Patricia J; John R. Mazzitello
Subject: Re: Regarding your signing the petition for parking on Warrior Drive
I hope you are forwarding to the council. You can also submit to John Mazzitello, the city engineer that is
compiling a packet for the council:
Email addresses:
sandrakrebsbach@hotmail.com
ultand@mendota-heights.com
Lizpetschel@gmail.com
mikep@mendota-heights.com
steve A stevenorton. ort
johnrmRmendota-heights.com
Thanks,
Sharon
On Thu, May 15, 2014 at 1:38 PM, Huberty, Patricia J <1 > wrote:
Hi Sharon,
I was hoping to be able to send an email to the Council, but will definitely share these answers and a few brief
comments.
I am a parent of a 9th grade girl and 11th grade boy at Sibley. (I also have a 7th grader at Friendly Hills)
I am a graduate of Sibley in 1981.
I have been a resident (for the 2nd time ) of Mendota Heights for 15 years.
1
page 83
As you can imagine, I am quite surprised by the issue and the fact that this is requiring time on the council. Warrior
Drive has been a parking spot at Sibley for as long as I can remember. Warrior Drive is an extra wide street and with
parking on one side is easily passable. I drove up that street many times even over the winter and did not consider
safety as an issue.
Aesthetics is another issue. As my 11th grader drives every day and parks frequently on Warrior Drive, I will tell you he
does not have a 2014 car, but rather a 2005 Honda van. I hope the type and age of car is not part of this discussion. I'm
sure you are aware that with the restricted educational funding from the state, the district has tightened its belt
financially. This has included no longer bussing high school kids who live within 2 miles of the school. Obviously this
means some of these kids need to drive. And there clearly is not enough space in the current parking lots for all of the
cars. In addition, the school charges $200 for a parking pass to park "closer." And, so those frugal students ( mine
included) who need to come early ( for student council, "Fiddlers and Friends") or stay after ( my kids all do 3 sports),
need a form of transportation and a place to park their cars.
I hope that the concerned parties after realizing the need for the parking will come to understand that there are other
more important issues worthy of their time.
Thanks for your time and consideration and all you do to make Mendota Heights a great place to live.
Trish Huberty
From: Sharon Benmaman [mailto:
Sent: Wednesday, May 14, 2014 9:29 PM
Subject: Regarding your signing the petition for parking on Warrior Drive
2
page 84
John R. Mazzitello
From: Sharon Benmaman _
Sent: Thursday, May 15, 2014 12:18 PM
To: John R. Mazzitello
Subject: Submission regarding Warrior Drive
Attachments: Warrior Petition signed by Sibley students.pdf; Warrior Petition signed by Siblet
students p2.pdf; Warrior Petition signed by Sibley students p3.pdf; Warrior Petition
signed by Sibley students p 4.pdf; Letter re Warrior Dr.pdf; Petition to continue to allow
parking on Warrior Drive as of Thurs May 15, 11_30am.pdf
Hi John,
Attached are the following:
1) Letter from me outlining reasons why I think this is a bad idea
2) Printout of online petition as of 11:30am Thursday
3) Student petition (in 4 pdfs) obtained one morning at school by a student
I would also encourage the council members to periodically check the online petition to read new comments.
The url is http://www. gopetition.com/petitions/warrior-drive-is-for-everyone/signatures.html.
Thanks for including this in the materials.
Sharon Benmaman
page 85
Date: May 14, 2014
To Whom It May Concern:
From: Sharon Benmaman, parent of 2 Sibley students that park on Warrior Drive
I am very concerned about the proposed parking ban on Warrior Drive for a multitude of reasons that I
have outlined below. Thank you for taking the time to read my comments.
1. Capacity
A. Current Capacity of Sibley parking spaces: Are there enough parking spots for students if
they don't park on Warrior Drive?
• There are a limited number of spots for student parking.
• The lot is used by others who are at school for different reasons — parents, district
business, meetings, and visitors of all sorts. The amount of cars parked there daily
fluctuates.
• On Tuesday morning, May 13 I observed only 5 open spots in front of the school and 54
cars parked along Warrior Drive. On Wednesday morning I observed 3 open spots and
49 cars along Warrior. I was told by the city that the cars parked on Warrior fluctuate
between 50 and 70. Hence it is safe to conclude that the current lot cannot
accommodate all students who drive to school.
• The South lot: there is another parking lot south of the school (off the frontage road). It
has 44 spots. The walk from there to the school is either 8-10 minutes or 15-20 minutes
depending on which way they go.' With only 44 spots, all students cannot be
accommodated all of the time.
• If all students who drive purchased permits for student parking or parked in the South
lot, additional spots would need to be opened for visitors to the school.
If you are still not convinced that there is a capacity issue, consider the projected student
growth over the next 7 years.
B. Future Capacity: The student population is expected to grow significantly (37%) over the
next 7 years. See attachment'. Sibley is expected to have 500 additional students by 2021.
This is from the referendum presentation and is based on a study done by Hazel Reinhart,
the former state demographer who currently does enrollment projections for school
districts. The shortage of parking will obviously also increase. The east side of Warrior Drive
will not be sufficient at that point either and the other side of Warrior might need to be
opened up for student parking.
'This is based on distances obtained from the city
2 From presentation given by school district for referendum. Graph attached at end of document.
page 86
2. Parking Options outside of Sibley
If we can agree that there is a capacity issue, the next question is where can students park if not
on Warrior Drive? There is a 750 ft radius for restricted parking in the current proposal before
the Council, as outlined on map provided by city (attached at end of this document).
A. Frontage Road: The next Iogical place would be frontage road. This will need to be made
restricted parking because it wiH be an infringement on public safety.Current code requires
20 feet width for a fire engine. The road is 28 feet wide. The average car will take up 6 to 8
feet of space into the road (city code requires that cars be parked on pavement only).
Therefore the frontage road would need to become a 1 lane road. By the way, Warrior Drive
is4Zfeet wide. s
With Frontage Road out of the picture, the next logical place will be Knob Road.
B. Knob Rd
a. 20-25 minute waik if students follow the road or paths
b. Students will most probably cut through private property
c. Only a matter of time before those residents complain. We will be having this
conversation all over again (not to mention that the precedent will have been set
that residents can get parking restricted if they don't want cars parked on their
southstreet).
The logical conclusion: student parking will be limited to the student
lots. Others
__-_- --_-_-_�
What happens when studentwho have rnternships or jobs and need
the flexibility to drive to school and weren't one of the lucky ones to get a spot (assuming it woutd need
to be done on lottery basis)?
Other relevant information:
1. There have never been any pedestrian/car accidenton Warrior Drive based on available city
records.
2. Winters are long and cold. If students were able to find parking outside of the 750 foot
restricted area they would be subject to not only pedestrian safety issues but will also be
braving unbearable temperatures during the winter for longer periods of time.
3. Historically, streets in Mendota Heighthave only had parking restricted when there are
pedestrian or traffic safety concerns. As far as I could learn, parking has never been restricted
because a resident with children was concerned for their children's safety. If that was possible,
we'd have a lot ofstreets in Mendota Heights with restricted parking!
Data from City Engineer
page 87
4. Of the properties along Warrior Drive, all except one were built or sold since 1989. Given that
Warrior Drive has been there since the early 70's, all of the homeowners knew they were
building or purchasing a house next to a school. Map of properties attached at end of
document.4
Address
Year
Built
Date of Last
Sale
591 Highway 110
1939
1939
1859 Warrior Drive
1991
1989
(vacant)
1901 Warrior Drive
1988
1990
574 Sibley Court
1993
1993
577 High Ridge Circle
1996
1996
1825 Warrior Drive
1997
1997
613 High Ridge Circle
1996
1997
609 High Ridge Circle
1989
1997
576 High Ridge Circle
1992
2000
1867 Warrior Drive
1990
2005
575 Sibley Court
1993
2006
1875 Warrior Drive
1991
2011
1851 Warrior Drive
1989
2012
1883 Warrior Drive
1988
2012
Source: Dakota County Real Estate Inquiry web site; see map at end of document
5. What is the concern between 8 and 2? Most people work during the day and I would expect
there is not much neighborhood activity during those hours.
6. The fields are used by the community at large — between baseball, softball, ultimate frisbee, etc.
and Warrior Drive is used for parking for many of those events. It would seem to me that there
is more activity on Warrior Drive after the 2pm proposed ban. Will the residents along Warrior
Drive then want to ban parking all the time? Where will people park?
7. Spaces on Warrior Drive will already be limited due to North Urban Regional Trail (NURT). I am
told by the city that 20 parking spaces on the east side of Warrior will no longer be available. I
propose that we open up the west side of Warrior for parking. The current restriction (for west
side of street) went into effect in 2003. From the early 70's when Warrior Drive was paved until
2003 parking was allowed on both sides of the street — I have not been able to obtain any record
of pedestrian/vehicle accidents.
Dakota County Real Estate Inquiry:
http://www.co.dakota.mn.us/homeproperty/propertyrecords/pages/default.aspx
page 88
8. Living in a community requires a partnership between the school, city officials and residents at
large. It is too bad that the concerned parties didn't meet to try to resolve whatever issues there
are.
9. There are hundreds of people who oppose the restriction. How do you justify changing parking
for the interest of a few when so many others are opposed?
10. Attached is a petition signed by a broad range of residents (students, parents, residents with no
tie to Sibley). I will bring an updated copy to the meeting next week but wanted to get at least a
partial list to you. Within just 2 days over 200 people have signed it.
Thank you for your consideration on this matter.
page 89
Attachments
1. Map with proposed ban from City
uaKota (-county, FIN
Proposed No
Parking 8:OOam
to;2:00pm; M -F
Existing No
ParkingAnytime
No. Parking
Anytime Due
To NURT
Area Notified
of Ordinance
!Hearing
page 90
2. Student Enrollment Projections from District Presentation for Referendum
1900 :
1800
1700
1600
1500 4
1400
1300 +r
1200
SCHOOL 0/STRICT 107
9-12 Enrollment Projections
1696
• to.,.,,..,..• • e * ► * *see 0
e►••e•***r**- Ns r *4e*****e***01***0*r
1625
1543 1545
1503
494
1546
idBZ_.
1441
1415 1414
1405
P89-1391,
13_.__-_63
1861
1761
0 0
R:7 7-1 A 4 4.1A ill i1 44.17 11_1'# 1 1.14 tL1 4A.1I .1 .17 i7.it1 14:14 lo -9n 711.71 71..97
page 91
3. Properties butting up to Warrior Drive with year house built and last time it sold
Street Address I Year Built I Date of Last Sale
DGE C1R''i ar,:
1576 High Ridge. Circle 1 1992 1 8/25/00
575 Sibley Court 1 1993 1 10/19/06
0L
PETITION TO
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page 92
Compiled by Sharon Benmaman
Petition Background (Preamble):
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page 93
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Comment
Most probably boughtheir
home after the school was
built.
I
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4,
neighbor
Live in the area
will have kids
driving to Sibley
in the near
future
current student
Child will be
attending in
future
current student
parent and
community
memeoer
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place to park
E
supporter of
Sibley Students
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page 98
Comment
I park on warrior drive and
don't want to park for free.
Every school should have
free parking for those who
want and need it.
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i park on
warriors drive
Student at Henry
Sibley High
School
Our children
attended Sibley
A friend is
affected by this.
Istudent at
school
Parent
Sibley Alumni &
my kids will
attend Sibley
one day.
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page 99
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When my daughter went to
Sibley, only reason she
parked on street was
because parking lot not big
enough. If eliminate Warrior
Drive, where will students
park?
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Sarah
01
page 102
Comment
As a parent of a recent Sibley
grad I drove on Warrior
many times either dropping
off or picking up from school.
I never remember seeing any
safety concerns. In two years
my daughter will be at Sibley
and I would have no problem
with her parking on Warrior.
CU
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page 103
Comment
,
,
I'm a former student at
Sibley that parked on
Warrior drive.
I'm a former student at
Sibley that parked on
Warrior drive.
,
,
,
I
,
,
,
,
Will have one child at Sibley
next year, and another two
children at Sibley in the next
few years.
We live acros110 from the
school, and will have
students driving to school. It
is ridiculous that a public
street would be limited
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page 104
,
Comment
further because it is
unsightly.
It is a PUBLIC STREET, and
those residents CHOSE to
live near a SCHOOL.
Continue to allow parking on
Warrior Drive. Warrior Drive
is for everyone!
I
,
I
I
Besides buying a parking
pass there is no place for
students to park their cars
other than warrior drive.
This is a public streethat
already limits parking on one
side during the school day.
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page 105
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page 106
Comment
roads near all schools in our
great city.
The parking and students
have existed before the
homes. Perhaps all should
have considered this before
buying their homes in the
area, rather than believing
that they get to impact 1600
plus students and their
families.
Parking on Warrior Drive has
been happening as long as I
can remember (I graduated
in 1986). Can the supporters
of this ban detail any
incidents that have
happened to date to support
their safety concerns?
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page 107
Comment
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It is a public street, not a
private driveso it can and
should be available to be
used by the public.
.
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page 108
Comment
.
.
.
My child has to drive as we
are a family that is out of the
district
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parent of
current Sibley
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drives from an
outside district
1
I park on
Warrior Street
to watch
Athletic Contest
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current student
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page 109
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page 110
Comment
I
I
Warrior Drive is for
everyone!
This is a public roa. Where
else can they park? Every
year the kids park there. The
school was built there first!
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Comment
It seems the Mendota
Heights Mayor and city
council take issue with the
entire Henry Sibley
community. Here is yet
another example. Sad.
Warrior Drive is a public
road. Parking should not be
limited due toofew
residents complaints.
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parent regarding
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students at
Henry Sibley.
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page 113
Comment
,
,
.
"Continue to allow parking
on Warrior Drive. Warrior
Drive is for everyone!"
When you purchase a home
on the street adjacent to a
high school - you should
expect there will be some
traffic during the school day.
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It is reasonable for resdents
choosing to live near a
school to expect more traffic
and parking than those not
living near a school,
especially more parking at a
high school. It is
unreasonable to expect
otherwise.
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page 115
Comment
Please do not let the
demands of one outweigh
the needs of many.
The school was there before
the houses. The parking ban
is an unreasonable and
absurd request.
On a street where everyone
has driveways, for public
school parking purposes,
government should not
make it more difficult to
park. Cars are unsightly?
Local residents have open
green space at Sibley to
enjoy. Parked cars are not a
menace.
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page 117
Comment
Warrior Drive is for
everyone.
I
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A public streepaid for and
maintained with public funds
should be open to parking to
the public. If the residents
living on the street don't like
it, perhaps they should have
purchased their homes in
another area.
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page 118
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space is available, Warrior
Drive must remain a place
for students and visitors to
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page 120
Comment
outweighs the wants of one
or two individuals.
The parking on warrior
should not be taken away as
an option for students when
it currently costs $200 to
park for one year in the
parking lot
,
:1 have a high schooler
myself. | know I want the
safest possible situation for
all the kids, whatever that
may at a particular high
school. City streets should
not be taken over by a select
few.
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page 121
Comment
The school has been there
long before any houses. As a
graduate of Sibley there is no
reason why cars should not
be permitted to park on
Warrior drive. It's a wide
street and cars parking on
the one side does not put
anyone or thing at risk.
It's also for marching band.
People who chose to buy a
house near a high school get
everything that comes with a
high school including cars
parked on their street and
beautiful music to fill the air
How does this have enough
(if any) legal credibility that
the school board is seriously
considering this over the
welfare of students? Also,
the time frame where the
street is filled (8am-Spm) are
work hours, so why does this
even matter if they aren't
home?
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page 124
Comment
We live by an airport you get
airplane noise. You choose
to live by a high school you
know your going to have
traffic. Please understand
sometimes people
don'taalways get what they
want in life. Learn the lesson
life is not fair.
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Warrior drive is for
everyonel Residents knew
there was a school and
student parking along
Warrior Drive when they
moved in. The public
interest of the many
students (and parents who
attend athletic events) far
outweighs the annoyance
that a small number of
,... 0 0 E.
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page 126
Comment
residents experience by
seeing parked cars. Actually,
I think the ban on theother
side of the street should be
lifted (or at least opened up
for parking when
temperatures fall below a
certain number).
Why is this even up for
debate?
The studentare parking on
the side of the street that is
adjacent to the school and
school property.
I see no reason to restrict
the parking to students.
The school was there before
the houses!
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page 127
Comment
Let them park on warrior
drive
I am a future parent of
children that will go to
Sibley. I also do not feel that
a public road should have
restricted parking.
Warrior Drive is a public
street that should be
available for students of
Sibley (or others coming to
watch sporting events, visit
the school etc... ) to park
without any restrictions.
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A student that parks on Warrior
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parent of Sibley student
My child will be attending
Sibley.
student at sibley
Parents of a student who needs
to park
ISD 197 Parent
What is your relationship to
the issue (eg, neighbor affected
by 750 ft radius, alum, etc)?)
I am a student who drives occasionally so I
park on Warrior. Keep parking for
students! Don't make it difficult for me to
go to school. When it is cold and snowy it
will be very difficult to get to school from
the south lot.
The parking lot will not be able to hold
every student's car. That is why we need
Warrior Drive to park all of the students
cars. Plus, some students are not willing
to pay the fee to park in the parking lot at
Sibley. I feel it is unfair to the students at
Sibley to have this right taken away from
them.
Parking is restricted to one side of the
street, fairly short daytime hours during
week (many residents would be at work)
and no behavorial incidences to warrant
concern.
Residents choosing to live near school
get the benefit of green space, etc and
should expect student traffic as they
access the school
Comment
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concerned parent
student
Student
student
Parent and neighbor
Parent
What is your relationship to
the issue (eg, neighbor affected
by 750 ft radius, alum, etc)?)
I know plenty of people can't afford to
buy a parking pass for the Sibley parking
lot. That being said, I personally will not
want to pay that much for a parking pass I
will not use every day. Warrior Drive
makes it possible for me to drive to school
on the days that I get a car, and not waste
my money on a parking space I won't use
all the time. Not to mention, I don't think
there are enough parking spaces for every
single person that drives to school to park
in the lot.
Mendota Heights needs to provide safe
pedestrian passage along Dodd and
Delaware if parking at the high school is
restricted.
Banning parking on Warrior would create
severe barriers for community members
to access the playing fields, add additional
congestion and associated driving hazards
to the crowded lots, and be unfair for the
many students who drive, perhaps to get
to after school jobs or extra- curricular
activities, and can't afford the lot fees.
Comment
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Taxpayer
Softball mom
Child uses softball fields and
Alumni of Sibley
I am a student of Sibley
I am a resident of Mendota
Heights, with children who play
on the Sibley fields.
Fastpitch Games and future
Sibley students
Student
insufficient parking if the ban
passes
Grandmother
parent
Parent of Sibley Students
What is your relationship to
the issue (eg, neighbor affected
by 750 ft radius, alum, etc)?)
If the neighbors don't like it they shouldnt
of build or bought their house. School was
there first!!!
This is America. If you don't like it, get out.
Everyday it seems more of our Freedoms
are taken away!
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My sons are future Sibley High
School students
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The people complaining knew the High
School has been there for quite some time
The cars are parked in a straight line on
one side of the street. How is that
unsightly?
Public streets are not owned by the
people who live off of it.
Comment
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Current student who parks on
warrior drive
Sibley Student
sister of student
community member and parent
of past and current students
What is your relationship to
the issue (egneighbor affected
by 750 ft radius, alum, etc)?)
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Students parking on Warrior Drive doe
not disrupt those who live in the
neighborhood. Students park on one side
of the street and are not in front of
driveways or mailboxes. There is no
reason to not allow students to park
there. Without parking on Warrior Drive,
many students wont have a way to get to
and from school and sports and activities.
Comment
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parent of a Sibley student
student
Parent of current student and
an alumni
student parking at Henry Sibley
Alumni and parent of current
students
Sibley parent
I park on warrior all the time. I
need that parking space.
Concerned Parent
What is your relationship to
the issue (eg, neighbor affected
by 750 ft radius, alum, etc)?)
Warrior drive is a public road and anyone
should be able to park there. Restricting
parking will only cause students to go to
other nearby streets.
I sure hope City Council realizes the
implications of what will happen go
forward if a parking ban is passed. This
will surely be an open door for future
petitions on restricted parking. Such as ...
if I don't like the way my neighbor's car
looks on the street, can I too request a car
ban on my street?
Comment
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Parent and citizen
My son goes to Sibley
MH resident
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What is your relationship to
the issue (eg, neighbor affected
by 750 ft radius, alum, etc)?)
I don't have any student associated with
Sibley, but where should the students
park during the day if the lots are filled?
There is absolutely no where else for
them to park. Should they take the bus
and increase district costs that way???
This is crazy! Sorry to the neighborhood
for Sept -May daytime inconvenience and
some evening sport inconvenience. Don't
stop on -street parking options!
Please recognize this request by a few is
mean spirited and does not reflect the
voice of our community. The road is
public and called WARRIOR ROAD. The
school was there when these few people
decided to buy a home there. This is so
disappointing. Please consider lifting the
ban currently in place so the students can
park close to school during the awful
snowy winters. The lot is full almost every
day. Please oh please do not make our
kids see adults making selfish choices.
Thanks for your time.
Comment
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I park on Warrior
I am a 9th grader and I get rides
I park on Warrior
not affected
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What is your relationship to
the issue (eg, neighbor affected
by 750 ft radius, alum, etc)?)
I drive to school so that I can arrive early
for activities or to get help from teachers.
Please don't take Warrior Drive parking
away.
I get rides to school so that I can arrive
early for activities or to get help from
teachers. Please don't take Warrior Drive
parking away.
I park on Warrior so that I can go to
school early for activities or to get help
from teachers. Please don't take that
away.
Parking on Warrior Drive does not cause
any problems and for no reason should be
banned. Warrior is a public road and
should be used by the public. Parking on
Warrior is a way for people to get to
school who in the dead of winter would
otherwise walk two miles in the below
zero temperature to get to school. What is
the issue with parking on Warrior Drive, it
doesn't cause any problems so why
should a good thing be banned for
nothing.
Comment
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leave things alone.they need the parking --
especially for sports
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PETITION: Warrior Drive is for Everyone!
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5/20/2014
Warrior Drive
What is Basis for Ban?
® Is it a public safety issue?
- Accident record
- Tickets issued
® If not, why are we having this conversation?
o If it is, then ban should be 24/7
- More activity afternoon, evening and weekends
- Need to inform MHAA and community users of field
- Do we need to ban parking around other parks and fields?
Current Capacity
282 Allocated
Student Spots
Assumes no visitors park in student lot
(currently only 8 visitor spots and the student lot is often full or close to it)
1
5/20/2014
# Students Who Drive to School
. 197 students purchased permits for semester
® 10-15 students purchase daily parking passes
® 70 park on Warrior (# fluctuates)
282 Students
450
400
350
300
250
200
150
100
50
Parking Capacity
PARKING AT SIBLEY TODAY
282
222
Drivers
Capacity
450
400
350
300
250
200
150
100
PARKING AT SIBLEY OVER NEXT 8 YEARS
385
-50
Drivers
Capacity
Growth based on current % of drivers
multiplied by projected increase in
enrollment from demographic study
2
5/20/2014
Enrollment Projections
9-12 Enrollment Projections
SCHOOL Of2TP,ICT 197
gg .,.6- 0 10-11 11 1f 1 i 0 13 13-14 11-15 15413 10-12 17-10 13 -1
9 I15 -;1;20-215-;1;20-2126 21•T2
500 additional students (37%) in next 8 years
So Where Will Students Park?
Option 1: Neighborhood (residential streets)
• 750 ft ban will force students deeper into neighborhood
• We'll be having same conversation next year
• Ultimately all residential streets in walking distance to schoo
will have restricted parking
Neighborhood Not an Option
3
5/20/2014
Where Will Students Park?
Option 2 - Have the school build a new lot
• Legally, can't force school (Sibley is compliant with city code)
• Use taxpayer $ and fund a new lot
(perhaps residents along Warrior would like to fund or city could have referendum)
• City could change its code
- However, wouldn't go into effect until school remodels (grandfathered in)
Not an Option
Use Taxpayer $ to Fund Possible Option
Where Will Students Park?
Option 3: Surrounding Roads (non-residential)
• Frontage Road — would require street to become 1 way or widened
• Delaware Avenue — County Road
• Marie Avenue — Deemed unfeasible for large scale daily parking
Modify Surrounding Roads Unlikely Option
4
5/20/2014
Where Will Students Park?
Option 4: Make sure not all students have option
to drive to school
By default, will happen if ban passes and city takes no other action to
create alternative space
Limiting # of kids that can drive to school Undesirable Option
Who Drives to School
• Mainly upperclassmen
• Need to come early for student council, Nat'l Honor Society, meet with
teachers, etc.
• Need to stay late - sports, clubs
• Need to get to job after school
• Internships
• PSEO
• Not within bussing zone
How decide which ones can't drive to school?
5
5/20/2014
Options for Parking
if Warrior Drive Parking is Banned
'Neighborhood - Not an Option
• Force School to Build Lot Not an Option
• Fund new lot on school property (use taxpayer $) Possible Option
• Modify Frontage Road or Marie (use taxpayer $) Unlikely Option
• Limit # of kids that can drive to school Undesirable Option
Use Taxpayer $ to Create Alternative or Limit # of Kids
Timing
• Options to create alternative will take time in addition to $
• If Warrior ban happens, school year will probably start out with
limited availability
- Families should be notified NOW so can make decisions for fall
(switch schools?)
• Request that parking not be banned until alternative created
6
5/20/2014
One More Option
o Let's work together to come up with creative solutions
• We all love Mendota Heights and want it to remain a strong
city. Cooperation between residents, the city and school is
critical.
7
John R. Mazzitello
From: Holly Brod Farber _
Sent: Tuesday, May 20, 2014 12:29 PM
To: Justin Miller; John R. Mazzitello
Subject: Citizen statement opposing a parking ban on Warrior Drive
Hello - this is Holly Farber, 1701 James Rd. I'm wondering if I can be on the list to speak tonight during the public
comment part of the City Council meeting and have my statement included in the packet for the Council.
Thanks!
I have researched the issue and still can not see a compelling reason for this request. The issue of safety for
young children is honestly baffling to me. The ban request is from 8-2 when young children are either in school, or
they are pre-school age and probably should be supervised when crossing the street. Remember, there are no cars
on the residential side of the street. What about weekends and evenings when Warrior is full of families and
students parking for the fields? That is when most people and kids are at home. If parking is banned,then we
should theoretically ban street parking next to all of our parks. This has the appearance of just affecting
students, the very kids who need to park for ACADEMIC not sports related reasons and makes no sense.
I read the recommendation from the Traffic Safety commission and after their assessment they concluded that
no action should be taken with respect to parking on Warrior Dr - especially because of the upcoming NURT
trail. Why would we not follow the advice of our experts on this issue?
We have a school resource officer on site I am aware of no incidents requiring action by our officer - proof that
there is no problem here that needs to be solved by a ban. There are certainly lesser solutions for speed or U
turns than a ban.
A couple of facts: Warrior Drive is 42 feet wide, the frontage road is 28, Marie is 35. Warrior was constructed
with enough width for ample parking on both sides, which is a change that should also be discussed as we face the
challenge of increasing enrollment at Sibley and serious capacity issues with parking.
My kids just got a parking pass, but before that they drove once or twice a week to arrive early for an activity or
to get extra help from a teacher. I was at Sibley last Friday at 11 am. Every parking space was full.
I urge the City Council to keep your eyes on the prize - student achievement in our community. Our wonderful
students deserve the support of our community and a parking ban on Warrior will make it impossible for all those
who need to drive to school to do so.
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