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2014-05-06 Council Packet
CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA May 6, 2014 – 8:00 pm** Mendota Heights City Hall **Note Change in Start Time** 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Approval of Revised April 1, 2014 City Council Minutes b. Approval of April 15, 2014 City Council Minutes c. Approval of April 22, 2014 Planning Commission Minutes d. Approval March 2014 Fire Department Synopsis Report e. Approval of Fire Department Training and Travel Request f. Approval of Fire Department Residential Fire Training Request g. Approval of Resolution 2014 -23 Plans and Specifications, Authorization to Bid, and Ordinance 461 No Parking Restrictions, Victoria Road and Rolling Green Neighborhood Street Improvements h. Approval of Resolution 2014-24 Award Contract for Sanitary Sewer Cleaning/Televising i. Approval of Resolution 2014-25 Declaring of Surplus Property j. Approval of Resolution 2014-26 Recognition of National Police Week k. Approval of Personnel Action Report l. Approval of March 2014 Treasurer’s Report m. Receipt of 1st Quarter 2014 Budget Report n. Approval of Claims List o. Approval of Contractors List p. Approval of April 2014 Building Activity Report q. Approve Temporary Liquor License for Beth Jacob Congregation for June 15, 2014 r. Accept Retirement of Mario Reyes 6. Public Comments 7. New and Unfinished Business a. Planning Case 2014-11, Wetlands Permit, 2469 Westview Terrace, Resolution 2014-21 b. Planning Case 2014-10, Required Rear Yard Variance Request, 993 Delaware Avenue, Resolution 2014-20 c. Planning Case 2014-12, Accessory Structure Variance Requests, 1416 Dodd Road (Somerset Country Club) Resolution 2014-22 d. Planning Case 2014-09, Conditional Use Permit for Outdoor Storage and Display, Accessory Structure, and Fence, 2385 Pilot Knob Road (Southview Design, Inc.), Resolution 2014-19 8. Community Announcements 9. Council Comments 10. Adjourn page 2 5a. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, April 1, 2014 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Povolny, Petschel, and Norton. Councilmember Duggan was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Norton moved adoption of the agenda. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Povolny moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items D) Approve Resolution 2014-16, Approval of Lot Split at Oak Street/North Freeway Road, Planning Case 2014-08, F) Approval of Lexington Crosswalk Joint Powers Agreement with Dakota County, G) Approval of March 18, 2014 Traffic Safety Committee Recommendations, I) Approval of Personnel Action Report, J) Approval of Resolution 2014-17, Support for Noise Oversight Committee/Metropolitan Airports Commission Area Navigation Position Statement, and K) Approval of Change in Start Time for May 6th City Council Meeting. a. Approval of March 18, 2014 City Council Minutes b. Approval of March 25, 2014 Planning Commission Minutes c. Approval of 2014 Par 3 Maintenance Contract d. Approve Resolution 2014-16, Approval of Lot Split at Oak Street/North Freeway Road, Planning Case 2014-08 page 3 e. Approval of North Urban Regional Trail Joint Powers Agreement with Dakota County f Approval of Lexington Crosswalk Joint Powers Agreement with Dakota County g. Approval of March 18, 2014 Traffic Safety Committee Recommendations h. Approval of Temporary On -Sale Liquor Licenses i. Approval of Personnel Action Report j. Approval of Resolution 2014-17, Support for Noise Oversight Committee/Metropolitan Airports Commission Area Navigation Position Statement k. Approval of Change in Start Time for May 6th City Council Meeting 1. Approval of Resolution 2014-18, Cooperative Construction Agreement with MnDOT for Storm Water Drainage Improvements at Marie Avenue and I -35E m. Receipt of March 2014 Building Activity Report n. Approval of Claims List o. Approval of Contractor List Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 PULLED CONSENT AGENDA ITEM D) APPROVE RESOLUTION 2014-16, APPROVAL OF LOT SPLIT AT OAK STREET/NORTH FREEWAY ROAD, PLANNING CASE 2014-08 Planner Nolan Wall explained that the applicant requested a lot split for a vacant unaddressed parcel. The parcel is located at the southeast corner of Oak Street and North Freeway Road, and is owned by Roger and Grace Pass. The property is zoned R-1 low density residential. The applicant has a purchase offer on the parcel contingent on approval of this lot split request. If approved, the applicant intends to construct two new single family homes with access onto Oak Street. If approved, Parcel A would be 21,140 square feet and Parcel B would be 21,088 square feet; both parcels would have 125 feet of frontage on Oak Street, which would meet the zoning requirements. Both parcels would be compliant with the R-1 zoning requirements and consistent with the comprehensive plan. Councilmember Povolny moved to approve Resolution 2014-16, Approval of Lot Split at Oak Street/North Freeway Road, Planning Case 2014-08. Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 F) APPROVAL OF LEXINGTON CROSSWALK JOINT POWERS AGREEMENT WITH DAKOTA COUNTY City Engineer John Mazzitello explained that this is a joint powers agreement between the City of Mendota Heights and Dakota County for the installation of a crosswalk on Lexington Avenue at Victoria. It is scheduled for construction this summer page 4 The project would consist of new pedestrian ramps on the east and west sides of Lexington, as well as a center median for pedestrian safety between the northbound and southbound traffic. The crosswalk would be striped between the pedestrian ramps and the median. The joint powers agreement outlines the cost split for the project. The county would pay 45% of the construction costs and the City would pay the remaining 55%, which is estimated at $17,854. Councilmember Norton moved to approve the Joint Powers Agreement with Dakota County for Installation of a Pedestrian Crosswalk on Lexington Avenue (CR43) at Victoria Road. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 G) APPROVAL OF TRAFFIC SAFETY COMMITTEE RECOMMENDATIONS City Engineer John Mazzitello stated that the Traffic Safety Committee met on March 18, 2014 regarding the continuation of a resident request to curtail parking on the east side of Warrior Drive, adjacent to Henry Sibley High School. The Committee discussed the plans that Dakota County has for the North Urban Regional Trail Greenway Realignment, which would be constructed this summer The County is proposing to realign the North Urban Regional Trail to run parallel to Warrior Drive. As part of that project, the County is including three no parking zones along the east side of Warrior Drive; the first of which would be at the north end of Warrior Drive, south of the entrance drive to Henry Sibley High School and would be approximately 275 feet long, and the other two no parking zones would be 20 feet on either side of the two pedestrian access points located just north of Sibley Court and High Ridge Circle. It was estimated that the total combined no parking area would eliminate approximately 20 cars from being able to park on the east side of Warrior Drive. Because of this development, the Traffic Safety Committee recommended the Council take no action at this time to further curtail parking so that staff has an opportunity to observe the new no parking areas in September 2014, after school begins. At that time, if the Council would choose to institute a no parking area along the entire eastern side of Warrior Drive the Traffic Safety Committee would recommend mailing a survey to the surrounding property owners asking for feedback and public opinion from the potentially impacted residents. Councilmember Povolny, as a member of the Traffic Safety Committee, echoed Engineer Mazzitello's comments. He also noted that if the cars are not allowed to park along Warrior Drive, then they will start parking in the surrounding neighborhoods and the situation would move rather than be solved. Mayor Krebsbach recommended that the timeline for review of the situation be moved up rather than waiting until September and that the survey is sent out to the potentially impacted residents now. Councilmember Petschel commented that she does not think the no parking zones to be installed by the County would be honored. She also noted that, based on her observations, cars that come off of page 5 Delaware are driving through the school parking lot, come down Warrior Drive from the north, and then do a u -turn into a parking place. She does not feel these issues are going to go away, even with 20 less parking spaces. As for the comment that if they cannot park along Warrior Drive they will park somewhere else, that should be addressed when and if it comes up. Councilmember Petschel also stated that she has seen other schools where students are not permitted to drive on certain streets, let alone park on them. Mayor Krebsbach suggested that the Council acknowledge the receipt of the Traffic Safety Committee Report, and take another look at this before September, and to also poll the neighborhood. Councilmember Petschel agreed with the Mayor's suggestion to address this issue at this time. Mayor Krebsbach asked for comments from the public with the understanding that there would not be a vote this evening to ban parking along Warrior Drive and that this was not a public hearing. Mr. Stuart Simek, 577 High Ridge Circle, stated that this really comes down to an issue of 50-70 cars parking along Warrior Drive with 150 open parking spaces in the high school parking lot. It is frustrating to have a property with ample parking that is not being used. . He asked the City Council and City staff to give the residents any other examples of businesses or operations within the City of Mendota Heights where they are faced with this issue five days a week, nine months a year. He referenced the `public nuisance' definition in the City Code Sec 1-3-2 and Sec 4-1-1. He asked the Council to take into consideration that Henry Sibley is a residentially zoned property. He commented that the school has, in essence, made a mockery of the City Code by turning the tax payer funded parking lot into a commercial enterprise. The Traffic Safety Committee failed to take into consideration that other high schools have a perimeter around the school which does not allow the city streets to become a secondary parking lot. He requested that Council ban student parking along Warrior Drive and therefore not force students and neighbors into an unsafe environment. Warrior Drive is not a safe place for students to park. He also asked for relief before the start of the 2014-2015 school year and stated that there is no need for another seven month study as the residents who are adversely affected the most are the property owners along Warrior Drive and the edge of High Ridge Circle and Sibley Court. He thanked the city staff for defining this as a problem and acknowledging it. He asked the city to look to West St. Paul who has already solved this problem. He requested that the City Code be changed to prohibit the implementation of a pay lot at all high schools. It is not fair to the residents for a school to be charging $250/year that is funded by property taxes. Mr. Craig Troutman, 575 Sibley Court, stated that he lives on the corner and has young children and has to worry about daily traffic activity in the area. Besides the parking issue, his frustration is that a public school district is charging for parking. When the students come out of the school — from Delaware through the parking lot and onto Warrior Drive — there is only two logical places that they can make a page 6 U-turn, if they do it properly. Most of the students do not live in the neighborhood so there is no respect for the people and children who do so. He commended the Chief and the Safety Committee for looking at other solutions, including speed bumps to reduce speed, one-way entrance or exit from Warrior Drive to Sibley. If the Council is not going to ban parking they should at least ban U-turns and have some well thought-out plans on how that traffic flow goes. Mayor Krebsbach asked for clarification on what the Council's options are at this point. City Administrator Justin Miller replied that there are several options: • Take the Traffic Safety Committee's recommendation to evaluate the issue again after the installation of the trail in the fall semester • Direct staff to: o Prepare an ordinance for no parking o Provide a survey or to collect information from the area residents Councilmember Norton asked if staff's recommendation would be a cost saving measure. Engineer Mazzitello replied that is part of it. Also, because 20 vehicles that currently park on Warrior Drive are going to park somewhere else, staff wants to see where that will be before taking any actions. Councilmember Petschel moved that Council direct staff to begin researching the development of an ordinance to address the parking situation on Warrior Drive and perhaps a more comprehensive zoning solution to the parking around Henry Sibley High School with a suggested parking ban from 8:00 a.m. to 2:00 p.m. every weekday during the school year. Councilmember Norton seconded the motion. Ayes: 3 Nays: 1 (Povolny) Absent: 1 (Duggan) Mr. Simek stated, with respect to Engineer Mazzitello's position and statement, when he has driven through West St. Paul researching this topic, it appeared to him that they do not have a student parking problem. I) APPROVAL OF PERSONNEL ACTION REPORT City Engineer John Mazzitello announced that the City has hired a new Project Engineer in the Engineering Department; Mr. Almin Ramic Mr. Ramic comes from the MN Department of Transportation Graduate Engineer Program and is a graduate of the University of Minnesota. He would be joining the City on Monday, April 28, 2014. Councilmember Petschel moved to approve the Personnel Action Report. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 page 7 J) APPROVAL OF RESOLUTION 2014-17, SUPPORT FOR NOISE OVERSIGHT COMMITTEE/METROPOLITAN AIRPORTS COMMISSION AREA NAVIGATION POSITION STATEMENT Councilmember Petschel explained that the position statement defines what the ground work should be if the FAA would return to MSP to implement area navigation on the departures from the airport. She further stated that there is no area navigation at the airport for departures; but for arrivals, there is. There is nothing about the departures that is going to change. Should the FAA return and want to institute area navigation on the departures, there is a set of expectations about what they will provide to the cities. Councilmember Norton moved to approve Resolution 2014-17, Supporting the Metropolitan Airports Commission Position Towards Future Implementation of Area navigation at MSP International Airport. Mayor Krebsbach seconded the motion. Ayes: 4 Nays: 0 Absent: 1 K) APPROVAL OF CHANGE IN START TIME FOR MAY 6 CITY COUNCIL MEETING City Administrator Justin Miller stated that the school district has scheduled a bond referendum election on May 6, the same night as the regularly scheduled Council meeting. State statutes prohibit cities or public meetings from being held between 6:00 — 8:00 p.m. on election dates. Staff recommended that the City Council move the start time of their meeting to 8:00 p.m. Councilmember Povolny moved to approve changing the start time of the May 6, 2014 Council meeting to 8:00 p.m. Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 PUBLIC COMMENTS There were no public comments. UNFINISHED AND NEW BUSINESS A) RESOLUTION 2014-15 APPROVAL OF CONDITIONAL USE PERMIT FOR 2334 SWAN DRIVE, PLANNING CASE 2014-07 Planner Nolan Wall explained that the applicant requested a Conditional Use Permit (CUP) to construct a fence in a back yard. The property is located at 2334 Swan Drive and is a corner lot with driveway access onto Swan Drive and a side yard abutting Bluebill Drive. The property is currently owned by Lee Violet and Joe Rueckert and contains a single family dwelling. page 8 The proposed fence would encompass the back yard of the property. City code requires a CUP for fences over 36 inches within the setback area. In addition, the code requires that no fence can exceed 36 inches within a side yard of a corner lot which may interfere with visibility across the corner. The proposed fence would be five feet tall, would be chain link black vinyl coated material, and would be set -back approximately four feet from the side and rear property lines. Staff recommended approval of this application. Councilmember Norton asked for clarification on the visual provided on the location of the property lines and the proposed fence. Councilmember Norton moved to approve Resolution 2014-15 Approval of Conditional Use Permit for 2334 Swan Drive, Planning Case 2014-07. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 COMMUNITY ANNOUNCEMENTS Assistant to the City Administrator Tamara Schutta made the following announcements: • Dakota County Public Health is taking registrations for the Simple Step Program, which runs April 1 through July 31. • The Par 3 Golf Course is planning on opening on April 12, 2014. • Spring Clean -Up Day is May 3 to be held at Mendakota Park from 8:00 a.m. to 1:00 p.m. The Shredding Event is being held at American Bank from 9:00 a.m. to 12:00 p.m. COUNCIL COMMENTS Councilmember Norton noted that he and his wife have registered for the 5K taking place on June 7. He also wished a happy birthday to his sister. Councilmember Petschel also stated that she has registered for the 5K. City Administrator Justin Miller announced that Public Works Director/City Engineer John Mazzitello retired after 22 years of total service to the United States Military. Lieutenant Colonel John Mazzitello most recently served as the Commander of the 148th Civil Engineering Squadron of the 148th Air National Guard Wing based out of Duluth, Minnesota. This culminates a 22 year career, including active duty from 1992 to 1998 and the Air Force Reserves from 1998 to 2001. He has served in assignments to Italy, England, Alaska, Guam, Duluth, and most recently assuming the command of the 148th Civil Engineering Squadron. He was also deployed in support of Operations Desert Storm, Southern Watch, Provide Promise, Deny Flights, No More Evil, Jump Start, Enduring Freedom, and his last and most recent deployment was in 2009-2010 when he served in Afghanistan. page 9 ADJOURN Councilmember Norton moved to adjourn. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 Mayor Krebsbach adjourned the meeting at 8:04 p.m. Sandra Krebsbach Mayor ATTEST: Lorri Smith City Clerk page 10 5b. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, April 15, 2014 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel, and Norton. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Povolny moved adoption of the agenda. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Norton moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items a) Approval of April 1, 2014 City Council Minutes, f) Accept Retirement of Public Works Superintendent Tom Olund, g) Approval of Personnel Action Report, and h) Approval of 2014 Workers Compensation Insurance Renewal. a. Approval of April 1, 2014 City Council Minutes b. Approval of April 8, 2014 Parks and Recreation Commission Minutes c. Approval of April 9, 2014 Airport Relations Commission Minutes d. Approval of Dakota County Pictometry Services Joint Powers Agreement e. Approval of Valley Park Invasive Species Removal Contract with Great River Greening f Accept Retirement of Public Works Superintendent Tom Olund g. Approval of Personnel Action Report h. Approval of 2014 Workers Compensation Insurance Renewal April 15, 2014 Mendota Heights City Council Page 1 page 11 i. Receipt of April Par 3 Update j. Approval of Claims List Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEM A) APPROVAL OF APRIL 1, 2014 CITY COUNCIL MINUTES Mayor Krebsbach asked City Attorney Tom Lehmann for the proper protocol for Councilmember Duggan's request to challenge the minutes since he did not attend the meeting in person but watched the video. Counsel Lehmann replied that anyone can review the minutes and request a change. Councilmember Duggan explained that there was extensive discussion on parking on Warrior Drive. Two key points that he felt should have been included in the minutes included the definition of public nuisance from the City Code and how Mr. Simek thanked the Council for acknowledging the fact that it is a problem and not a frivolous situation by a citizen who is not happy. Mayor Krebsbach recommended that the minutes be tabled and have that particular section reviewed and have the approval of the minutes brought back to the next meeting. Councilmember Norton moved to table approval of the April 1, 2014 City Council Minutes. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 F) ACCEPT RETIREMENT OF PUBLIC WORKS SUPERINTENDENT TOM OLUND Mayor Krebsbach stated that it was with pride and regret that they have learned that Mr. Tom Olund will be retiring from his position as Public Works Superintendent. Public Works Director/City Engineer John Mazzitello said that Public Works Superintendent Tom Olund has notified the City of his intent to retire at the end of May. Mr. Olund has completed 40 years of service with the City of Mendota Heights beginning in 1974, when the City was approximately 1/3 of the size it is now. Much of the credit that goes to the Public Works Department for the maintenance of our infrastructure is directly related to what Mr. Olund has provided the City for four decades. Councilmember Petschel moved to recognize the retirement of Public Works Superintendent Tom Olund effective May 30, 2014, with much regret and respect. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 April 15, 2014 Mendota Heights City Council Page 2 page 12 G) APPROVAL OF PERSONNEL ACTION REPORT In regards to the position description for the Public Works Superintendent, Councilmember Duggan asked for clarification of the fourth bullet point under `Essential Duties' which reads "Administer union contract and personnel policies". City Administrator Justin Miller replied that this position supervises members of the Teamsters Union, which Public Works employs. Therefore, it is the expectation of this position that they would have a working knowledge of the union contract and be able to administer the work conditions at the Public Works Garage to meet that contract. Councilmember Duggan moved approval of Personnel Action Report. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 H) APPROVAL OF 2014 WORKERS COMPENSATION INSURANCE RENEWAL Councilmember Duggan asked if there is any way in which the City could encourage safer and preventative practices in work areas to reduce workers' compensation costs. City Administrator Justin Miller replied that Assistant to the Administrator Tamara Schutta manages the Safety Committee and they meet periodically throughout the year. They address every injury that is reported. If there is an area that continues to appear, then they take actions remedy that. There are always improvements when it comes to safety, but staff tries to do their best to eliminate all of the hazards as much as possible. The cases where Council sees some spikes mainly involve one or two claims per year; so there is not a huge increase in the number of claims, it's just that the ones they have might be more expensive than in the past. Councilmember Duggan moved approval of 2014 Workers' Compensation Insurance Renewal. Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 PRESENTATIONS A) VOLUNTEER RESERVE OFFICER RECOGNITION Chief of Police Michael Aschenbrener noted that the City' s Reserve Officers are non -licensed volunteer members of the Police Department, as recognized by Minnesota State Statute. They do a lot of non- essential functions for the department like checking locks and residential home visits for people who are out-of-town on vacation, all the way up to providing assistance on a homicide case by trampling through the woods, or providing overnight security. They are the eyes and ears of the department on the street. They cover tasks that staff would not have the time or the bodies to do. They participate in on-going training and are probably leading the way in northern Dakota County for the reserve programs. They put in hundreds of hours of volunteer work. April 15, 2014 Mendota Heights City Council Page 3 page 13 Chief Aschenbrener explained that the President's Volunteer Service Award recognizes individuals and groups that have achieved a certain standard — measured by the number of hours of service over a 12 - month period. The awards are as follows: Bronze Award — between 100 and 249 volunteer hours; Silver Award — between 250 and 499 volunteer hours; Gold Award — 500 or more volunteer hours; Lifetime Award - donated in excess of 4,000 hours in a lifetime. Chief Aschenbrener then recognized the recipients of the following Presidential Volunteer Service Awards, which were handed out by Mayor Krebsbach: Randy Pentel Presidential Gold Jim Knox Presidential Gold Becky Pentel Presidential Silver Jeff Parker Presidential Silver Jerry Murphy Presidential Bronze George Castillo Presidential Bronze 1,253 hours 561 hours 356 hours 253 hours 140 hours 132 hours Randy Pentel was also awarded the Lifetime Award for donating a total of 4,701 volunteer hours. B) DAKOTA COUNTY CDA / MAXFIELD RESEARCH HOUSING NEEDS STUDY Planner Nolan Wall introduced members of the Dakota County Community Development Agency, Ms. Leah Petricka and Ms. Kari Gill. Ms. Mary Bujold, President and Director of Research at Maxfield Research, Inc. was also present. Leah Petricka explained that the Dakota County CDA contracted with Maxfield Research, Inc. to update the Housing Needs Assessment Study. They originally did a study in 2005 and were asked to relook at the population projections, housing demand, and other essential areas. Ms. Mary Bujold, President and Director of Research at Maxfield Research, Inc. presented a summary of the Dakota County Comprehensive Housing Needs Findings, including a focus on Mendota Heights and some of the specific findings for the community. Key Takeaways of her report included: o Recommend that Mendota Heights consider the development of a new market rate rental housing property sometime in this decade or potentially the next decade o There is a continued high need for shallow and deep subsidy housing at all income levels in the County and recommend that the CDA continue to explore housing finance tools to assist in the creation of some additional mixed income housing o Vacancies are at their lowest level in 10 years; challenging for many groups to find affordable housing; no recommendation for new work -force housing units in Mendota Heights — if significant demand were to persist and then a new property might be able to be considered later this decade or between 2020 and 2030 o No recommendation for development of new senior or affordable property — if significant demand were to persist then a new property might be able to be considered in the next decade April 15, 2014 Mendota Heights City Council Page 4 page 14 o Mendota Heights, being a nearly fully developed community, the addition of new housing in the community would most likely occur through in -fill and redevelopment. In -fill and redevelopment of new units in targeted locations would continue to revitalize the housing stock now and into the future Mayor Krebsbach requested that City Administrator Justin Miller address questions regarding the City's policy on tear -down and remodel. Administrator Miller noted that staff has seen a recent uptick in interest from developers looking at either subdividing existing lots or tearing down older homes and rebuilding. It is anticipated that this will continue as the economy continues to improve. The City Code does not necessarily address teardowns specifically; however, it does say that the City has requirements on restrictions and such on any new construction. If somebody did purchase a house and tore it down and they did build a new house, it would have to meet the current City Code. Anecdotally there has been an uptick in interest over the past couple of years, reflective of the general housing market across the metro area. Mendota Heights is attractive to a lot of people because of its proximity to both of the downtown areas of the Twin Cities. Councilmembers asked questions regarding the differences in the CDA's statistics and the Met Council's statistics, the definition of `active adult housing', and confirmation of the recommendations for Mendota Heights. Councilmember Petschel noted that the people who live in the CDA Senior Buildings really like it, they are wonderfully maintained, and they have waiting lists at both facilities. PUBLIC COMMENTS There were no public comments. UNFINISHED AND NEW BUSINESS A) 2014 CONTRACT FOR PILOT KNOB MANAGEMENT AND GRAZING PLAN Assistant to the City Administrator Tamara Schutta explained the 2014 contract proposal from Great River Greening for the management restoration work at Pilot Knob. This year's contract includes control burning of Phase Two, control of invasive species, coordinating volunteer activities, oak tree planting, grazing services, and incorporation of the MnDOT roadside into similar management. Part of the information provided was the Management Intensive Grazing Plan. Great River Greening would like to bring the horses used last year in the grazing plan back again this year. They asked that the horses not be under constant surveillance during the day. Ms. Schutta spoke with Chief Aschenbrener earlier and there would be no public safety concerns. The electrified fence is still in place. Mr. Wiley Buck of Great River Greening shared a brief slide presentation and expressed his appreciation to the City for partnering with them to secure Minnesota's legacy. This past year, Great River Greening celebrated some milestones; 30,000 volunteers, 10,000 acres, and 100,000 trees and shrubs. April 15, 2014 Mendota Heights City Council Page 5 page 15 Mr. Buck shared what was accomplished on Pilot Knob in 2013 and what they hope to accomplish in 2014. Besides the main restoration activities to be continued from 2013, they proposed to expand into some new areas and in these areas they would leverage continued state cost share through the Environmental and Natural Resources Trust Fund: new acreage on the MnDOT roadside, continue with innovative techniques to horse grazing and goat grazing, and a very rigorous monitoring protocol to add to the State's understanding of the benefits of these. Other topics discussed included goat grazing learnings from a property in Rosemount that they hope to incorporate into Pilot Knob this year, the addition of wild bee monitoring into the restoration area, leveraging some of the State of MN funds in order to do so, and the installation of temporary energized fencing for goats, which would be removed at the end of the year. City Administrator Justin Miller stated that staff recommended Council approve the proposed contract and approve the grazing plan that includes both horses and goats. At the beginning of the year, $9,200 was included in the City's budget for this endeavor. Councilmember Duggan moved to authorize staff to execute a contract with Great River Greening for Pilot Knob Hill restoration and to accept the Pilot Knob Hill Grazing Plan 2014 2017 Management Intensive Grazing Plan with the addition of goat browsing and to give permission to Great River Greening to not have constant surveillance while the horses are present during daylight hours. Councilmember Norton seconded the motion Ayes: 5 Nays: 0 B) ORDINANCE 460, REGULATING ELECTRONIC DISPLAY SIGNAGE, PLANNING CASE 2014-03 Planner Nolan Wall explained that this was a request on behalf of the City of Mendota Heights in consideration of amendments to the City Code to allow electronic display signage. At the 2014 City Council Goals Workshop, staff was directed to bring forward a City -initiated amendment for electronic display sign standards for institutional uses in residential zoning districts. The signage technology has improved and become more affordable and, as a result, they are heavily regulated by local governments. The City Code currently prohibits illuminated flashing signs, illuminated signs giving off intermittent, steady, or rotating beams, and animated signs within residential zoning districts. Planner Wall continued by stating that as the prevalence of this signage type continues, the City should consider the potential impacts of allowing this type of signage for specific uses and on the surrounding properties. The Planning Commission conducted public hearings at their February and March meetings. The draft amendments were sent to the institutional uses in the city for comment. Staff also posted it on the City website, issued a press release, and published an article in the Sunday March 9th edition of the Southwest Review. The March 21st edition of the Pioneer Press also featured a brief article with information concerning this process. April 15, 2014 Mendota Heights City Council Page 6 page 16 As proposed in draft Ordinance 460, electronic display signage for institutional uses would be allowed by Conditional Use Permit (CUP) in the R-1 and the R -1A zoning districts. The code amendment itself included two definitions: SIGN, ELECTRONIC DISPLAY: A sign or portion thereof that displays electronic, non - pictorial, text information in which each alphanumeric character is defined by a small number of matrix elements using different combinations of light emitting diodes (LEDs), fiber optics, light bulbs, or other illumination devices within the display area. Electronic display signs include computer programmable, microprocessor -controlled electronic displays. INSTITUTIONAL USES: "uses operated as schools, places of worship, cemeteries, or government facilities" [same definition used in the 2005 code amendment application] Staff identified sixteen institutional uses within the City that would meet the definition and are located in the R-1 and R -1A zoning districts. The draft ordinance included numerous conditions that could be placed on the signs, which ultimately are meant to mitigate potential negative impacts while allowing utilization of the new technology for those users. Mayor Krebsbach noted that the City of Edina was not included in the comparative chart and asked that this information be provided. She also asked for a list of what else could qualify under this definition to ensure the intent of the ordinance was adhered to. Councilmember Petschel asked if light and candle power involvement had been taken into consideration. She asked for a comparison of the candle power of an electronic sign to a spot light illuminated monument sign. Councilmember Povolny asked about the placement of the electronic portion on the actual sign. He also stated that there should be a requirement that the LED sign be dimmable. Councilmember Duggan asked if there could be a 1 -year trial period. City Attorney Tom Lehmann noted that once a sign is installed, it would be difficult to remove, so the wording of any temporary license or agreement would have to be carefully crafted. Councilmember Duggan then asked where the nuisance factor would come into this. Counsel Lehmann replied that it could come in at any point but the problem is that once the content and application of the sign had been agreed upon, it would become difficult to say that it has become a nuisance at that point. Councilmember Duggan expressed his concern about allowing only one color on the digital signage, stating that he would not be comfortable limiting the sign to one color. The hours of operation are also a concern of his, stating they could possibly be extended. Mayor Krebsbach reminded everyone that this usage would be in the R-1 and R -1A residential districts and not in a commercial or industrial district. She recommended that Council take a look at all of the places that could have this sign. April 15, 2014 Mendota Heights City Council Page 7 page 17 Councilmember Norton expressed his frustration in that he believed that a lot of the issues raised had been addressed by staff. He expressed his appreciation to staff for the efforts they put in and the analyses they completed. Councilmember Petschel echoed Councilmember Norton's comments in that she believed that staff and the Planning Commission had done an extraordinary job in terms of listening to the Council's thoughts, wishes, and desires. Her recommendation would be to spend a little bit more time to alleviate the residents' concerns. Councilmember Povolny noted that he would like to vote on this topic tonight, with a couple of amendments. Councilmember Duggan moved to approve Ordinance 460 as presented, with the minor changes suggested by Councilmember Povolny to Section 2; Section 12 -1D -15(H), Item 0 regarding the foot- candle above ambient light. Councilmember Norton seconded the motion. Planner Wall explained that the 0.3 foot-candle is an industry standard. To Councilmember Povolny's point, staff is requiring that the sign be equipped with a sensor that would automatically adjust the brightness of the sign as the day progresses, based on ambient light levels. It was his understanding with speaking with sign representatives that the sign needs to be brighter during the day because it is light outside and it could be dimmed at night. The 0.3 foot-candle is the industry standard from the International Sign Association and can be found in numerous ordinance examples from communities in the surrounding area. The table included in the ordinance included brightness levels at a specified distance, dependent on the overall sign size itself. So at a certain distance, dependent on the sign size, it has to meet that 0.3 foot- candles rating. This could be self-regulating in that a sign that is too bright is unreadable. Also, it was his understanding that the signs could be equipped with sensors that only a representative from the signage company could access and change. Mayor Krebsbach suggested that the foot-candle be reduced to 0.2 foot-candle. After discussion it was decided to keep to the industry standard of 0.3 foot-candle. Mayor Krebsbach then asked City Attorney Tom Lehmann if he had any other advice for the Council in terms of this ordinance not unduly binding the Council if it is determined later that there is a problem. Counsel Lehmann stated that his only concern was that once Council has allowed a sign to be installed and then they change the ordinance, the sign becomes a legal non -conforming use at that point. Mayor Krebsbach stated this is a very significant decision and by tabling it, the Council can ensure everything that the Council wants is included. This in no way denigrates the work that the Planning Commission or staff has put into it. April 15, 2014 Mendota Heights City Council Page 8 page 18 Councilmember Norton disagreed and stated that there was voluminous information provided that Council has had the opportunity to review. From what he heard thus far, no one asked for any substantial information that would change what is in the information packet already. He agreed with Councilmember Petschel in that it would be very interesting to have the information, but to him it was not germane to his decision. Mayor Krebsbach stated it is the Council's responsibility to thoughtfully review this proposed ordinance. Councilmember Norton stated that typically, when an item is tabled, it is to gather more information that would potentially change the thoughts and feelings of the Council on the particular issue. He had not heard of anything proposed by the Council that would dramatically change the information that had been presented. Councilmember Duggan amended his motion to approve Ordinance 460 as presented, based on the following findings of fact: 1. Electronic display signs may replace handmade temporary and changeable copy signs on institutional properties, resulting in a more attractive environment. 2. Limiting electronic display signs to institutional uses in the R-1 and R -1A Zoning Districts with substantial setbacks from surrounding properties will protect against proliferation of such signs. 3. Standards regarding the size of the sign structure and electronic display, message change interval, hours of operation, message characteristics, font size, off -premise advertising, malfunction settings, and brightness of electronic display signs will mitigate potential negative impacts to surrounding uses and the general public. Councilmember Norton seconded the amended motion. Ayes: 5 Nays: 0 COMMUNITY ANNOUNCEMENTS Assistant to the City Administrator Tamara Schutta made the following announcements: • Dakota County is offering a Master Recycler class beginning April 29. Individuals interested can contact at Dakota County. • Next week is Severe Weather Awareness Week. Thursday, April 24 is the state-wide tornado drill at 1:45 p.m. and 6:55 p.m. • Spring Clean -Up Day is Saturday, May 3 from 8:00 a.m. to 1:00 p.m. at Mendakota Park. The event is limited to Mendota Heights residents with a passenger vehicle and/or small trailer. Saturday, May 3, the American Bank is hosting a document shredding event at their location from 9:00 a.m. to 12:00 p.m. • Investigator Mario Reyes, D.A.R.E. officer at Visitation had three fifth grade students recognized for the posters they created. Two of them placed within the top twenty. One received special recognition for her exceptional theme `D.A.R.E. for Life'. • The Heights Highlights Spring edition will be delivered to homes next week. • The Par 3 is open, weather dependent. April 15, 2014 Mendota Heights City Council Page 9 page 19 COUNCIL COMMENTS Councilmember Duggan wished everyone either a Happy Easter or a Blessed Passover. Having watched the two Council meetings he missed, he expressed his congratulations to John Mazzitello and the students from Friendly Hills Middle School for an outstanding job done in regards to the Future Cities competition. Councilmember Povolny commented that everyone will be excited to see the new clubhouse at the Par 3 Golf Course. Councilmember Petschel noted that she was a bit distracted this evening as her son and daughter-in-law are having their first baby. Mayor Krebsbach wished everyone a Happy Easter and a Blessed Passover. ADJOURN Councilmember Duggan moved to adjourn. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 Mayor Krebsbach adjourned the meeting at 9:01 p.m. Sandra Krebsbach Mayor ATTEST: Lorri Smith City Clerk April 15, 2014 Mendota Heights City Council Page 10 page 20 5c. 1 CITY OF MENDOTA HEIGHTS 2 DAKOTA COUNTY, MINNESOTA 3 4 PLANNING COMMISSON MINUTES 5 April 22, 2014 6 7 The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, October 8 22, 2013, in the Council Chambers at City Hall, 1101 Victoria Curve at 7:00 P.M. 9 10 The following Commissioners were present: Chair Litton Field, Jr., Commissioners Howard 11 Roston, Michael Noonan, Doug Hennes, Robin Hennessy, Mary Magnuson, and Ansis Viksnins. 12 Those absent: None. Others present were City Planner Nolan Wall and Public Works 13 Director/City Engineer John Mazzitello. 14 15 Approval of Agenda 16 17 Chair Field recommended moving Planning Case #2014-09 to the end of the agenda schedule 18 because of the amount of information and the detail. The commissioners approved the agenda with 19 that change. 20 21 Approval of March 25, 2014 Minutes 22 23 COMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER MAGNUSON, TO 24 APPROVE THE MINUTES OF MARCH 25, 2014 AS PRESENTED. 25 26 AYES: 7 27 NAYS: 0 28 29 Hearinjis 30 31 PLANNING CASE #2014-10 32 Michael Sullivan and Deborah Cuneo, 993 Delaware Avenue 33 Variance request for detached garage 34 35 City Planner Nolan Wall explained that this application is for a variance from the side -yard setback 36 requirement to construct a new detached garage at 993 Delaware Avenue. The subject parcel is 37 11,973 square feet and contains an existing single family dwelling and detached garage, is zoned 38 R-1, and is guided for low density residential development on the comprehensive plan. The survey 39 submitted as part of the application shows two parcels that have since been remedied and combined 40 through Dakota County. 41 42 The applicants are proposing to demolish the existing 390 square foot detached garage and replace 43 it with a new 680 square foot structure. The existing garage is approximately 1.8 feet from the 44 south property line. The code requires accessory structures over 144 square feet to have ten foot 45 side and rear yard setbacks. The proposed new detached garage would have three foot setback 46 from the south property line. page 21 47 Planner Wall then described the standards of review necessary for approval of a variance request 48 of this type. 49 50 Planner Wall then shared photographs of the existing garage, which is in poor and unredeemable 51 condition and is undersized for storage utilization. There is significant deterioration to the 52 foundation and the floor which causes the door to not close properly. The proposed detached 53 garage would meet the size requirements, would be compliant with the comprehensive plan, and 54 is a reasonable use of the property. 55 56 The subject parcel and the existing garage are legal non -conforming uses. The lot width is 50 feet, 57 which is one-half of the required lot width for single family lots in this zoning district. There is 58 practical difficulty in locating a new structure to be in compliance as the new garage would need 59 to be located farther in the back yard to comply with the setbacks and would require expansion of 60 the existing driveway. 61 62 Staff agreed that the applicant has established a practical difficulty due to the narrow lot width and 63 the placement of the existing structure. However, findings for denial of this application were 64 included as the existing garage could be maintained and approved not to increase the non - 65 conformity, and an existing structure up to 144 square feet would be constructed to provide for 66 additional storage. 67 68 The proposed structure would not alter the essential character of the locality as the surrounding 69 neighborhood has a mix of attached and detached garages. Most of the homes fronting Delaware 70 Avenue have detached garages and similar lot configurations causing multiple nonconformities 71 with the existing code requirements. The proposed 680 -square foot detached garage is slightly 72 larger than most in the area, however, staff feels it is not out of character in the City and meets the 73 permitted size requirements for a structure of this type. 74 75 Staff recommended approval of this variance request with conditions. 76 77 Commissioners asked questions regarding the setbacks of the existing garages along Delaware 78 Avenue as they appeared to be within the zero to ten foot setback and the conditions proposed 79 being the standard conditions for the area. 80 81 Chair Field invited the applicant to come forward and make comments or add to the staff report. 82 Mr. Michael Sullivan, 993 Delaware Avenue, noted that they are new residents of Mendota 83 Heights. They loved the house they purchased but knew that they would want to do something 84 about the garage as soon as they could. 85 86 Commissioners asked the applicant if the siding and color of the new garage would match the 87 existing house. The applicant responded that the proposed structure and roof would match the 88 existing dwelling's color, but would have vinyl siding — not stucco, like the dwelling. 89 90 Chair Field opened the public hearing. 91 page 22 92 Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the public 93 hearing. 94 95 COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER NOONAN, TO 96 CLOSE THE PUBLIC HEARING. 97 98 AYES: 7 99 NAYS: 0 100 101 COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER ROSTON, TO 102 RECOMMEND APPROVAL OF PLANNING CASE 2014-10 BASED ON THE FOLLOWING 103 FINDINGS OF FACT: 104 1. The proposed detached garage is a reasonable use of the subject parcel. 105 2. The proposed detached garage meets the Code's permitted size requirements for such a 106 structure perpetuates the use as a single-family residence in compliance with the 107 Comprehensive Plan. 108 3. The existing detached garage is a legal nonconforming structure in poor and unredeemable 109 condition that is undersized for storage utilization. 110 4. The subject parcel's narrow lot width and location of the existing detached garage create a 111 practical difficulty in constructing a new detached garage in compliance with the required 112 side yard setbacks for the R-1 District. 113 5. In order to meet the 10 -foot side yard setback, the proposed detached garage would have 114 to be located further into the existing back yard and would require expanding portions of 115 the existing driveway. 116 6. The proposed detached garage will increase the existing side yard setback by one -foot and 117 will not increase the structure's width, which creates a similar view from the street as the 118 existing structure. 119 7. The proposed detached garage will not alter the essential character of the neighborhood. 120 AND WITH THE FOLLOWING CONDITIONS: 121 1. The applicant shall submit grading and utility plans and a dimensioned site plan with 122 associated easements, subject to review and approval by the City Engineering Department, 123 as part of any building permit application. 124 2. Any land disturbance activities must be in compliance with the City's Land Disturbance 125 Guidance document. 126 127 AYES: 7 128 NAYS: 0 129 130 Chair Field advised the City Council would consider this application at its May 6, 2014 meeting, 131 which begins at 8:00 p.m. page 23 132 PLANNING CASE #2014-11 133 Steven Olsen, 2469 Westview Terrace 134 Wetlands Permit for accessory structure 135 136 City Planner Nolan Wall explained that the applicant was seeking a wetlands permit to construct 137 an accessory structure at 2469 Westview Terrace. The 1.27 -acre parcel contained an existing single 138 family dwelling, zoned R-1, and guided for low density residential development. The applicant 139 intends to construct an eighty square foot accessory structure in the rear yard. The area of 140 disturbance would be within one -hundred feet of the wetland and water resource related area and 141 does not meet the conditions for administrative approval, thus requiring them to come before the 142 Planning Commission for recommendation and ultimate decision by the City Council. 143 144 A building permit is not required for accessory structures under 120 square feet but this gave staff 145 an opportunity to review the code requirements for accessory structures to make sure it would be 146 compliant, even though it was a wetlands permit. The proposed accessory structure did comply 147 with the code requirements with the setbacks being approximately ten feet in the side yard and 148 over 200 feet for the rear yard. The height at eight feet ten inches met the fifteen foot requirement. 149 No other accessory structures were currently located on the property — the code only allowing one 150 accessory structure on a lot of this size — and the size would be under the 144 square foot 151 requirement. 152 153 According to the applicant, the proposed structure would be setback approximately 42 feet from 154 the normal high water mark of the pond. Invasive species were removed from the proposed 155 structure location; however, existing vegetation would provide additional screening from the 156 properties to the south and from the pond itself. The proposed structure would be constructed on 157 support blocks and would be removable. 158 159 Planner Wall described the purpose of the wetland system chapter of the code and stated that the 160 proposed accessory structure's distance from the pond and the limited land disturbance satisfies 161 the purpose and intent of the code. 162 163 Staff recommended approval of this application with conditions based on findings of fact. 164 165 Commissioners asked why the proposed structure was so far away from the current dwelling on 166 the property. 167 168 Chair Field invited the applicant to come forward and make comments or add to the staff report. 169 Mr. Steven Olsen, 2469 Westview Terrace clarified that he has not removed any vegetation from 170 the planned structure area as Planner Wall stated in his presentation. However, he has begun to 171 remove buckthorn from the woods. 172 173 In response to the Commissioner's question regarding the distance from the existing dwelling he 174 explained that the way the property is, the house is constructed and has a walk -out basement and 175 a structure cannot be built anywhere else because of the topography. 176 page 24 177 Commissioners asked about the block to be used under the shed and the freedom of water to flow 178 underneath, if necessary. 179 180 Chair Field opened the public hearing. 181 182 Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the public 183 hearing. 184 185 COMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER NOONAN, TO 186 CLOSE THE PUBLIC HEARING. 187 188 AYES: 7 189 NAYS:0 190 191 COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER HENNESSY, TO 192 RECOMMEND APPROVAL OF PLANNING CASE #2014-11 BASED ON THE FOLLOWING 193 FINDINGS OF FACT: 194 1. The proposed accessory structure meets the Code requirements for such a structure. 195 2. The project meets the purpose and intent of the Wetlands Systems Chapter of the City 196 Code. 197 3. No existing vegetation within the required buffer area, except invasive species, will be 198 removed. 199 AND SUBJECT TO THE FOLLOWING CONDITIONS: 200 1. Area between the proposed construction and the normal water level of the pond is to remain 201 naturally vegetated. 202 2. Construction and restoration activity, to include re -vegetation of disturbed areas, shall be 203 in compliance with the City's Land Disturbance Guidance Document. 204 205 AYES: 7 206 NAYS: 0 207 208 Chair Field advised the City Council would consider this application at its May 6, 2014 meeting, 209 which begins at 8:00 p.m. 210 211 PLANNING CASE #2014-12 212 Somerset Country Club, 1416 Dodd Road 213 Variance request for accessory structure 214 215 Chair Field mentioned that he would chair this public hearing but would abstain from voting since 216 he is a member of the Somerset Country Club. 217 218 City Planner Nolan Wall began his report by stating that the applicant requested a variance to 219 construct an accessory structure at 1416 Dodd Road. The parcel is 133 acres, contains a country 220 club and golf course, currently zoned R-1, and guided as a golf course on the comprehensive plan. 221 The applicant intended to construct a new 384 square foot accessory structure at the south end of 222 the driving range to be used for storage. page 25 223 The request requires a variance from the number and size requirement for accessory structures in 224 the R-1 district. The use predated the code and the property contained numerous accessory 225 structures. Most recently a similar case was approved [Planning Case 2004-41] for construction 226 and expansion of accessory structures on the property. The proposed structure would be over 400 227 feet from the nearest property boundary line and would be approximately 1,140 feet from the 228 principal dwelling and so would meet the five foot requirement. Accessory buildings on a golf 229 course have a 50 -foot setback requirement from property boundary lines so this structure would 230 be in compliance. The height being twelve feet six inches would meet the fifteen foot requirement. 231 The proposed structure would be white with black shingles, matching some of the existing 232 structures currently on the property. The parcel is over four acres and would be limited to three 233 accessory structures; however, this particular parcel contains ten existing accessory structures. In 234 addition, properties over four acres are limited to 425 square feet total for all accessory structures 235 on the property — the total square footage of the accessory structures currently on the property is 236 unknown but it could be assumed that it was well over the 425 square foot requirement. 237 238 The individual structure is limited, in the R-1 district, to 225 square feet for any single structure. 239 This also would require a variance as the proposed structure would be 384 square feet. Besides the 240 sizing requirements, the proposed structure would meet the applicable set back and height 241 requirements. 242 243 Staff recommended approval of this variance application with conditions and based on the findings 244 of fact. 245 246 Commissioners commented for the need of the variance request being the number of structures on 247 the property and the total square footage devoted to those accessory structures, which Planner Wall 248 confirmed. Commissioners then asked about the practical or unique difficulty being created by the 249 parcel itself, what was the stated practical difficulty or hardship noted in the applicant's previous 250 variance request, the most recent amendment to the zoning code to deal with accessory structures 251 on institutional uses in the R-1 zoning district, and the possibility of recommending the code be 252 reviewed for possible revision for institutional uses in the R-1 zoning district. 253 254 Chair Field invited the applicant to come forward and make comments or add to the staff report. 255 Mr. Dave DuSchane, Golf Pro at Somerset Country Club, 1416 Dodd Road had nothing to add to 256 the staff report. However, he did explain that the structure itself would be very well hidden by trees 257 and would fit in with all of the other structures on the property. 258 259 Commissioners asked Mr. DuSchane to explain why this structure needs to be installed onto the 260 property. He replied that it would be located at the back of the driving range and at the present 261 time there is no storage in that location. When clinics are held (six or seven time per year) staff 262 needs to haul tables, chairs, etc. to that location from the clubhouse, which is 500 yards away. 263 Teaching equipment is also used in that area on a daily basis. 264 265 Mr. DuSchane shared the use and location of the ten accessory structures on the property, which 266 included the clubhouse itself, a home that had been occupied by the former club manager, the pro 267 shop, pool building, pool kiosk, tennis building, etc. 268 page 26 269 Chair Field opened the public hearing. 270 271 Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the public 272 hearing. 273 274 COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER MAGNUSON, 275 TO CLOSE THE PUBLIC HEARING. 276 277 AYES: 6 278 NAYS: 0 279 ABSTAIN: 1 (FIELD) 280 281 COMMISSIONER HENNES MOVED, SECONDED BY COMMISSIONER HENNESSY, TO 282 RECOMMEND APPROVAL OF PLANNING CASE #2014-12 BASED ON THE FOLLOWING 283 FINDINGS OF FACT: 284 1. The property's use as a golf course and country club is reasonable and multiple accessory 285 structures are required for storage of equipment and materials. 286 2. The Code's accessory structure standards regarding number and size for residential districts 287 causes a practical difficulty for a golf course/country club use. 288 3. The proposed accessory structure meets the applicable Code standards for setbacks and 289 height. 290 4. The property contains numerous accessory structures and is heavily screened by perimeter 291 vegetation from surrounding roads and uses. 292 5. The proposed accessory structure will be screened by adjacent existing vegetation and will 293 be located at significant distances from any surrounding residential uses. 294 295 AYES: 6 296 NAYS: 0 297 ABSTAIN: 1 (FIELD) 298 299 Chair Field advised the City Council would consider this application at its May 6, 2014 meeting, 300 which begins at 8:00 p.m. 301 302 Discussion 303 304 Chair Field then addressed Commissioner Rostons' suggestion of reviewing the zoning code by 305 explaining that part of the issue that the Commission is dealing with is that over time the City has 306 chosen to put institutional uses into residential zoning districts, which is what creates these 307 dilemmas. One possibility to resolve this would be to rezone all of those institutional uses to a new 308 zoning class or perhaps a separate alternative which might be to incorporate into the existing 309 residential certain zoning wording which would apply to institutional uses in residential zoning 310 districts. 311 312 Over the past eight or nine years the Commission has seen changes in variance standards which 313 put some valuable members of the community at risk when the Commission could conceivably 314 grant no variances. Therefore, it was his suggestion to Planner Wall that the Commission briefly page 27 315 talks about this issue and makes a recommendation to the City Council that they consider 316 suggesting to the Commission that they come back and make some change to the zoning code so 317 these types of issues can be eliminated. 318 319 Commissioner Roston stated that this preference would be to have a new zoning code and new 320 zoning designation; not try to shoehorn it into residential and get into arguments on whether or not 321 something should fit the institutional standards in a residential district or not. 322 323 Planner Wall stated that a City Council Workshop has been scheduled in May 2014 and if a motion 324 were to come forward from this group at this time it could be a perfect time to discuss how the 325 City Council would want, and if they would want to approach this topic in the future. 326 327 COMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER VIKSNINS, THAT 328 THE PLANNING COMMISSION, AS AN ADVISORY BODY, RECOMMENDS THAT 329 STAFF SEEK DIRECTION FROM THE CITY COUNCIL ABOUT CREATING AN 330 INSTITUTIONAL ZONING DISTRICT TO APPLY TO THE INSTITUTIONAL TYPE 331 PROPERTIES IN THE CITY OF MENDOTA HEIGHTS. 332 333 Commissioner Noonan asked if it would make sense to give an alternative as well, in case the 334 Council does not want to go as far as doing an institutional zone, by suggesting the look at specific 335 zoning provisions for institutional -type uses in residential districts. It was decided to let the 336 Council decide on what direction they would like to take. 337 338 AYES: 7 339 NAYS: 0 340 341 Hearings (continued) 342 343 PLANNING CASE #2014-09 344 Southview Design, Inc., 2385 Pilot Knob Road 345 Conditional Use Permit for outdoor storage and display, accessory structure, and fence over six 346 feet 347 348 City Planner Nolan Wall explained that the applicant, Southview Design, Inc., has requested a 349 conditional use permit approval for outdoor and display of equipment and materials, an accessory 350 structure, and a fence exceeding six feet. 351 352 The property is located east of Highway 13 on Pilot Knob Road. The 3.2 acre parcel is currently 353 vacant and is zoned and guided industrial on the comprehensive plan. The applicant owns the 354 parcel and is seeking to construct a new corporate headquarters facility on the parcel. In November 355 2013, the Council passed Ordinance 457 which created landscaping and building design and 356 construction as a permitted non -manufacturing use in the industrial district, which would be the 357 principal use of this property. In addition, Council created outdoor storage and display of materials 358 and equipment accessory to landscaping and building design and construction as a conditional use. 359 Therefore, the applicant is seeking conditional use permit for that portion of the proposed 360 development. In addition, they also need conditional use permit approval for the accessory page 28 361 structure in an industrial district and the eight -foot high privacy fence that is proposed to enclose 362 the outdoor storage yard. 363 364 Planner Wall reviewed the site and structure requirements, as well as plans for off-street parking, 365 landscaping, screening, retaining walls, building design and construction, geotechnical analyses 366 restricting the location of the building, the size of the building and specific areas inside, exterior 367 design plans and elevations, rooftop mechanics and adequate screening of same, site lighting, 368 signage plan, outdoor storage and display area, accessory structures, and fencing; all of which 369 would meet or exceed code requirements. 370 371 Proposed access to the development would be through a private driveway constructed within the 372 Perron Road right-of-way at the south property boundary line. The right-of-way is unplatted and 373 exists as a remnant from when the surrounding properties were platted. After staff questioned 374 MnDOT, the county, and others who may have had jurisdiction, it was determined that the right - 375 of -way is within the City's jurisdiction. The existing property to the south also utilizes this for 376 access to their parking lot but they also have an additional access farther south on Pilot Knob Road. 377 The applicant did pursue other access alternatives with Dakota County since Pilot Knob is a county 378 road; however, the county ultimately determined that it would not be an ideal access because it 379 would not line up appropriately with existing accesses across the street and would become unsafe 380 for traffic movements. They then encouraged the applicant to enter into discussions with the City 381 in order to use the Perron Road right-of-way. After discussions with the applicant and in light of 382 other potential developments needing to use the Perron Road right-of-way to access their sites, 383 staff did not recommend vacating the right-of-way at this time. However, the City and the applicant 384 did come to an agreement on a license agreement that would ultimately need to be approved by 385 the City County as a part of this development application. Staff concluded that this access would 386 be the safest and most efficient for vehicle circulation available to the applicant. 387 388 Staff recommended approval of the entire conditional use permit request with conditions and based 389 on the findings of fact. 390 391 Commissioners asked questions regarding the Perron Road right-of-way, the license agreement for 392 use of the Perron Road right-of-way, the development to the south, what would happen if the 393 geotechnical report comes back showing that the proposed location of the development would not 394 work, and which property the existing trees are located on. 395 396 Chair Field invited the applicant to come forward and make comments or add to the staff report. 397 Mr. Chris Clifton, President of Southview Design, Inc. expressed his appreciation to staff for their 398 assistance in putting this plan together. Commissioners asked about their timetable. Mr. Clifton 399 replied that they would like to break ground in June 2014 and be finished by October 2014. 400 Commissioners asked additional questions regarding what would be on the site and where they 401 would be on the site, which Mr. Ryan Slipka, Vice President/Partner of Southview Design, Inc. 402 addressed. 403 404 Chair Field opened the public hearing. 405 page 29 406 Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the public 407 hearing. 408 409 COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER MAGNUSON, TO 410 CLOSE THE PUBLIC HEARING. 411 412 AYES: 7 413 NAYS: 0 414 415 COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER ROSTON, TO 416 RECOMMEND APPROVAL OF PLANNING CASE 2014-09 BASED ON THE FOLLOWING 417 FINDINGS OF FACT: 418 1. The proposed use is permitted in the Industrial District and is consistent with the 419 Comprehensive Plan. 420 2. The proposed permitted nonmanufacturing use for "landscaping and building design and 421 construction" meets the off street parking, landscaping and screening, and site and structure 422 requirements of the Code. 423 3. The proposed outdoor storage and display area is compliant with the conditional use permit 424 requirements contained in Ordinance 457 and will be heavily screening by privacy fencing 425 and landscaping from surrounding uses and public roadways. 426 4. Utilization of the unimproved Perron Road right-of-way by license agreement with the City 427 allows for the safest access and most efficient vehicle circulation on the site. 428 AND WITH THE FOLLOWING CONDITIONS: 429 1. A Right -of -Way License Agreement is signed between Southview Partners I, LLC and the 430 City of Mendota Heights. 431 2. A performance bond, with security satisfactory to the City, is supplied by the applicant for 432 the proposed screening and landscaping improvements. 433 3. The applicant shall provide additional information regarding any potential visibility of 434 rooftop mechanical units to ensure compliance with the Code prior to the issuance of a 435 building permit. 436 4. A final lighting plan shall be submitted and approved prior to installation. 437 5. Final building elevations for the accessory structure and storage bins shall be submitted 438 with the final plans as part of the building permit application and approved to ensure 439 compliance with the Code requirements. 440 6. A final sign package shall be submitted for review prior to issuance of a sign permit. 441 7. Circulation and water service on the property shall meet the requirements of the City's Fire 442 Chief for access and fire protection. 443 8. The applicant shall dedicate 10 -foot drainage and utility easements adjacent to all property 444 boundary lines and over stormwater treatment facilities to be recorded by document with 445 Dakota County. 446 9. Geotechnical report and final stormwater model calculations shall be submitted and 447 approved by the City prior to the issuance of Building Permit(s). 448 10. Final plans submitted for building permit shall include structural design details of the 449 retaining wall and fence. 450 11. All soil disturbance, development, and construction activities shall comply with the City's 451 stormwater ordinances and Land Disturbance Guidance Document. page 30 452 453 AYES: 7 454 NAYS: 0 455 456 Chair Field advised the City Council would consider this application at its May 6, 2014 meeting, 457 which begins at 8:00 p.m. 458 459 Discussion of Public Hearing Process 460 461 Chair Field explained that this is a follow-up on the discussion item from the Planning 462 Commission's previous meeting. The question was brought up again as to the reason or purpose 463 of creating a formal process when there has not been one before. Chair Field replied that the 464 Commission has not really had any cases that needed rules of this nature; however, the day could 465 arrive when an issue that needs more order then in the past and he felt that having the ability in the 466 process to enforce rules; it would be more for the situation where rules are needed without trying 467 to create them on the fly. 468 469 Additional discussions followed regarding the need and desire to impose such restrictions on the 470 public. City Attorney Tom Lehmann explained that this is a question that arises in many public 471 bodies or boards. They would definitely have to balance the community's right to present their 472 position versus the right to maintain some sort of semblance of control over the meeting. The cities 473 he represents all limit conversation in public forums to five minutes. The problem really arises 474 when you have a group of people who are saying the same thing and it becomes repetitive. At that 475 point, the body would have the ability to say that they have heard the same point more than once 476 and ask for any new comments. It is probably a good idea to have some form of time limit just so 477 people are aware of it when they come up to speak. But again, there may be times when the body 478 would want to let people go on for longer than the time allows. 479 480 Chair Field mentioned that there have been situations where the public comment or testimony was 481 not related to the proposed plan or amendment and making a 'that is not permissible' statement 482 beforehand certainly allows the chair a lot more flexibility to curtail those comments. 483 484 Planner Wall was asked if he knew what the requirements were for testifying before the City 485 Council and if the process under discussion would be consistent. Planner Wall replied in the 486 negative. However, he did point out that the City Council does not necessarily hold public hearings 487 on planning cases but this commission does. 488 489 Commissioner Roston stated, as he did at the last meeting, that he feels this is unnecessary. 490 However, he would be all right with a rule that states that the Chair has the right to limit discussions 491 to be on topic and after people repeated points the Chair could ask for any new comments rather 492 than a repeat of what has already been said. 493 494 After all Commissioners had been heard from and all topics discussed, it was determined that 495 Planner Wall would return to the next Planning Commission with a revised list of guidelines for 496 review and additional discussion, if necessary. 497 page 31 498 Verbal Review 499 500 City Planner Nolan Wall gave the following verbal review: 501 502 PLANNING CASE #2014-07 Lee Violet & Joe Rueckert Conditional Use Permit 503 • Approved by the City Council as recommended by the Planning Commission. 504 PLANNING CASE #2014-08 Roger and Grace Pass Lot Split Application 505 • Approved by the City Council as recommended by the Planning Commission. 506 PLANNING CASE #2014-03 City of Mendota Heights Code Amendment 507 • Approved by the City Council as recommended by the Planning Commission. 508 509 Planner Wall also shared the appreciations and thanks expressed by the City Council for the work 510 done by the Commission and staff on the code amendment. 511 512 Planner Wall also shared the results of the Dakota County Community Development Agency / 513 Maxfield Research Housing Needs Study — the findings of the entire report specific to Mendota 514 Heights. 515 516 Other Announcements 517 518 Planner Wall, in honor of Earth Day, reminded the residents and the Commission that the City's 519 Annual Spring Clean Up is scheduled for Saturday, May 3 at Mendakota Park, from 8:00 a.m. to 520 1:00 p.m. All residents of the City are encouraged to participate. 521 522 The next Planning Commission meeting is scheduled for Tuesday, May 27, 2014. 523 524 Aiourn 525 526 COMMISSIONER MAGNUSON MOVED, SECONDED BY COMMISSIONER ROSTON, TO 527 ADJOURN THE MEETING AT 8:40 P.M. 528 529 AYES: 7 530 NAYS: 0 mCITYo MENDDTA HEIGHTS page 32 1101 Victoria Curve I Mendota Heights 5d . 651.452.1850 phone 1 651.452.89 v ..A www.mendota-heights.com DATE: May 6, 2014 TO: Mayor, City Council and City Administrator FROM: Dave Dreelan, Assistant Fire Chief SUBJECT: March 2014 Fire Synopsis Fire Calls The department responded to 19 calls for the month. The majority of calls were classified as false alarms or as good intent calls. Four were residential in nature and five were commercial in nature. There were four car fires, one utility check, one CO alarm, two injury accidents, one mutual aid call to Eagan and one house fire. Monthly Department Training The monthly department training was dedicated to satisfying our OSHA mandated training Firefighters received training in the areas of Blood Born Pathogens, Employee Right to Know, Pre Plans and Lock Out -Tag Out procedures. OSHA is one of the three agencies that dictate our training requirements, the others being the National Fire Protection Association (NFPA) and the State of Minnesota Fire Certification Board. Monthly Squad Training The squad training for the month was rope and knot training The fire department has over 1,500 feet of rescue and utility rope. Rescue rope is used for any operation that would result in serious injury or death if the rope broke. Utility rope is general purpose rope that is used to hoist tools and tie off equipment. The training focused on tying basic utility knots, life safety knots, and rigging mechanical rope rescue systems. MENDOTA HEIGHTS FIRE DEPARTMENT MARCH 2014 MONTHLY REPORT FIRE CALLS NO. 14143 - 14161 NUMBER OF CALLS: 19 page 33 FIRE ALARMS DISPATCHED: NUMBER ACTUAL FIRES Structure - MH Commercial Structure - MH Residential 1 Structure - Contract Areas Vehicle - MH 2 Vehicle - Contract Areas Grass/Brush/No Value MH Grass/Brush/No Value Contract MEDICAL Assist Extrication 1 HAZARDOUS SITUATION Spills/Leaks 1 Arcing/Shorting Chemical Power Line Down FALSE ALARM Residential Malfunction 2 Commercial Malfunction 2 Unintentional - Commercial 1 Unintentional - Residential Criminal GOOD INTENT Smoke Scare 1 Steam Mistaken for Smoke Other 7 MUTUAL AID 1 TOTAL CALLS 19 STRUCTURE CONTENTS MISC. TOTALS TO DATE $225,000 $0 $30,000 $525,000 $49,000 $24,000 $24,000 TOTAL MONTHLY FIRE LOSSES $225,000 $30,000 $0 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MONTH) $255,000 $598,000 MEND. HTS. ONLY STRUCT/CONTENTS MEND. HTS. ONLY MISCELLANEOUS MEND. HTS. TOTAL LOSS TO DATE $525,000 $24,000 $549,000 LOCATION OF FIRE ALARMS: TO DATE MENDOTA HEIGHTS 18 52 MENDOTA 0 1 SUNFISH LAKE 0 2 LILYDALE 0 3 OTHER 1 3 TOTAL 19 61 LAST YEAR 31 0 3 5 3 42 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE MN/DOT $0 MILW. RR $0 CNR RR $0 OTHERS: TOTALS: $0 $0 $0 WORK PERFORMED HOURS TO DATE LAST YEAR FIRE CALLS 377 1314.5 753 MEETINGS 47 114 123 DRILLS 138 482.5 430.5 WEEKLY CLEAN-UP 37.5 109.5 110.5 SPECIAL ACTIVITY 513.5 1349.25 585 ADMINISTATIVE 0 0 0 FIRE MARSHAL 78 138 171 TOTALS 1191 3507.75 2173.0 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS INVESTIGATIONS RE -INSPECTION MEETINGS ADMINISTRATION SPECIAL PROJECTS TOTAL 14.5 10.5 7 3 43 78 REMARKS: SEE OTHER SIDE FOR SYNOPSIS page 34 Mendota Height Fire Department 2121 Dodd Rd Mendota Heights, MN 55120 FIRE -RESCUE INCIDENT OF INTEREST DATE: March 10, 2013 TIME: 1146 ADDRESS: 595 Hwy 110. DETAILS: The department responded to a reported house fire. First arriving officer Chief 2 (Dreelan) arrived, assumed command, completed a 360 of the home and reported heavy smoke coming from the attic and indications of a fire on the first floor. (First arriving Engine -10 (Boland, Bogg, Mattaini, Petrasek, Burrows, Mendez) laid a supply line and advanced an attack line to the first floor, and began fire attack. L-10 arrived (Laird, Ober, O'Gara) and with the assistance of crews from IGH advanced a second attack line to the second floor and began fire attack. E-10 (Goldenstein, Abrahamson, Parker) arrived and assisted with fire attack on the second floor and attic. Crews from Eagan fire were initially assigned to the MH fire station to cover calls in the city but were moved up to the fire scene and assisted with interior operations. An additional crew from Eagan responded to the station to cover calls in Mendota Heights. The stand-by crew from Eagan received and responded to a fire alarm on Linden Street during the incident. The fire was placed under control 90 minutes after the department's arrival. RESPONSE TIME: 6 minutes. FIRE ORIGIN/CAUSE: Under investigation. $255,000 ESTIMATED FIRE LOSS: MHFD RESPONDING UNITS: Engine Companies: E-10, E-11 Ladder Companies: L-10, Support Units: B-10 Rescue Companies: R-10 Chief Officers: Ch 2 (Dreelan) Ch 2 (Bergum- IGH) SECTOR OFFICERS: Chief (Accountability & Staging) Dreelan ASSISTING AGENCIES: EMS: Yes Red Cross: No Salvation Army: No Public Works: Yes Investigation: Yes Mutual Aid: Yes (IGH and Eagan) (Command), Chief Bergum-IGH mCITYo MENDDTA HEIGHTS page 35 1101 Victoria Curve 1 Mendota Heights 651.452.1850 phone 1 651 452 894 www.mendota-heights.com 5e. DATE: April 24, 2014 TO: Mayor, City Council and City Administrator FROM: Dave Dreelan, Assistant Fire Chief SUBJECT: Travel Authorization BACKGROUND This item has been placed on the agenda for your consideration as the Travel Authorization and Expense Reimbursement Policy requires that all in-state conference, seminars, workshop, training or other educational related expenses in excess of $1,000 (to include travel related expenses), must be approved in advance by the City Council and must include an estimate of the cost of travel. The 139th Minnesota State Fire Department Association Conference is being held in Owatonna, MN June 12, 13, & 14, 2014. Four firefighters (Gordy Skjerven, Michelle Parker, Justin Fitzgerald, and John Mendez) would like to attend this conference. There are many training courses that the firefighters will benefit from. Firefighters have attended this conference in the past. BUDGET IMPACT The estimated cost to send the four firefighters to the conference is $2,000.00 The conference was anticipated and budgeted for, in the 2014 fire department budget. RECOMMENDATION I recommend that the City Council authorize the conference travel and expenses. mCITYo MENDDTA HEIGHTS page 36 1101 Victoria Curve 1 Mendota Heights 651.452.1850 phone I 651.452.89 www.mendota-heights.com 5f. DATE: May 6, 2014 TO: Mayor, City Council and City Administrator FROM: John P. Maczko, Fire Chief SUBJECT: Fire Training Opportunity BACKGROUND The purpose of this memo is to request council authorization to proceed with the use of a donated home for fire training purposes. The Fire Department has been approached by a homeowner at 953 Wagon Wheel Trail asking if we would be interested in using the home for fire training. This house is intended to be removed in the future and the owner has offered us the opportunity to use it for training. As the Council is aware, the Fire Department has made good use of these opportunities to hone our skills and give our firefighters hands-on experience. Use of this house would offer training opportunities in rescue, ventilation, fire behavior, and other survival skills. Upon completion of the Fire Department training the home would be demolished and removed by the owner. BUDGET IMPACT RECOMMENDATION I have looked at the home and it is remotely located and can provide a great hands-on opportunity for our firefighters. Training Officer Dale Stein feels that there is a great opportunity here and has some drills already developed. This is a valuable opportunity and it is my recommendation that the request be approved. If the City Council agrees, they should pass a motion for the Mayor and City Clerk to sign our standard fire exercise agreement. t flowl""1" EUCITY OF MENDOTA HEIGHTS page 37 1101 Victoria Curve 1 Mendota He,5g. 5118 651.452.1850 phone 1651.452. ,., pc, www.mendota-heights.com DATE: May 6, 2014 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer SUBJECT: Approve Plans and Specifications and Authorize Advertisement for Bids on the Victoria Road & Rolling Green Neighborhood Improvements BACKGROUND Council ordered the Victoria Road & Rolling Green Neighborhood Improvements at their November 19, 2013 meeting, and directed staff to prepare plans and specifications for this street reconstruction project. This project includes reconstructing Victoria Road from Marie Avenue to Highway 13 and also includes rehabilitating Walsh Lane, Stratford Road, Oxford Court, Windwood Court, Rolling Green Curve, and Coventry Court. Plans and specifications are available in the Engineering Department. Street Reconstruction Victoria Road requires a 9 -ton street design meeting MDOT's Municipal State Aid (MSA) standards. For a 20 -year design life, the soils report recommends a street section consisting of a minimum 5" bituminous pavement surface over a 10" aggregate base. The horizontal alignment of Victoria Road will shift to the East approximately 4'-6'. The proposed street widths varies from 28 feet to 34 feet wide from face of curb to face of curb, which is generally 0 feet to 6 feet wider than the existing streets due to the addition of parking, and concrete curb and gutter. Storm sewer improvements will consist of adding catch basins and storm sewer pipe and connecting to the existing storm sewer system. St. Paul Regional Water Services (SPRWS) has recommended replacing the existing water main and hydrants on Victoria Road. Street Rehabilitation The rehabilitation of Walsh Lane, Stratford Road, Oxford Court, Windwood Court, Rolling Green Curve, and Coventry Court requires a 7 -ton street design per the City's Street Rehabilitation and Reconstruction Policy. Proposed improvements for these streets will include the reclamation of the existing bituminous roadway and the placing of a 2.5" bituminous base course and a 1.5" bituminous wear course over the reclaimed pavement material. "No Parking" Designation page 38 The Minnesota Department of Transportation (MNDOT) requires the city to formally adopt a "No Parking" ordinance for the areas that will be posted as "No Parking". The area to be posted as "No Parking" is described as: Victoria Road on the west side from Diane Lane to Lexington Avenue, and on the east side from Stratford Road to Lexington Avenue and from Douglas Drive to Marie Avenue. The formal adoption of the ordinance will be required for the city to use Municipal State Aid funds (MSA) on the project. Project Schedule The Engineering staff has substantially completed the plans and specifications for this project. The next step is to advertise for bids. A proposed schedule for the remainder of this project is shown below: Item: Date: Approve Plans and Specifications May 6, 2014 Open Bids May 28, 2014 Award Contract June 3, 2014 Begin Construction June/July 2014 Complete Construction Fall 2014 Assessment Hearing October 2014 Final Wear Course of Bituminous Pavement Fall 2014 BUDGET IMPACT The total estimated opinion of probable cost for the Victoria Road & Rolling Green Neighborhood Improvements is $2,086,903.75, not including indirect costs for legal, engineering, administration, and finance. The Victoria Road & Rolling Green Neighborhood Improvements are proposed to be financed by special assessments, municipal bonds, and utility funds. RECOMMENDATION Staff recommends that the City Council amend the ordinance making official the no parking zone on Victoria Road and approve the final plans and specifications and authorize staff to advertise for bids. If city council wishes to implement the staff recommendations, pass a motion adopting ORDINANCE NO. 461, AN ORDINANCE AMENDING TITLE 6, CHAPTER 3, SECTION 3 OF THE CITY CODE and A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE VICTORIA ROAD & ROLLING GREEN NEIGHBORHOOD IMPROVEMENTS (PROJECT #201308). This action requires a simple majority vote. page 39 City of Mendota Heights Dakota County, Minnesota ORDINANCE NO. 461 AN ORDINANCE AMENDING TITLE 6, CHAPTER 3, SECTION 3 OF THE CITY CODE The City Council of the City of Mendota Heights, Minnesota ordains as follows: The following streets are hereby added to Title 6, Chapter 3, Section 3, Paragraph C of the City Code: Parking prohibited on Certain Streets: No person shall park or leave standing any motor vehicle on the following streets or portions thereof in the City: Street Victoria Road Side Location East From Diane Lane to Lexington Avenue West From Stratford Road to Lexington Avenue West From Douglas Drive to Marie Avenue Adopted and ordained into an Ordinance this 6"' day of May, 2014. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Sandra Krebsbach, Mayor ATTEST: Lorri Smith City Clerk page 40 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2014-23 A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE VICTORIA ROAD & ROLLING GREEN NEIGHBORHOOD IMPROVEMENTS (PROJECT #201308) WHEREAS, the City Engineer reported that the proposed improvements and construction thereof were feasible, desirable, necessary, and cost effective, and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the City Council has heretofore directed the City Engineer to proceed with the preparation of plans and specifications thereof; and WHEREAS, the City Engineer has prepared plans and specifications for said improvements and have presented such plans and specifications to the City Council for approval. NOW THEREFORE BE IT RESOLVED; by the Mendota Heights City Council as follows: 1. That the plans and specifications for said improvements be and they are hereby in all respects approved by the City. 2. That the Clerk with the aid and assistance of the City Engineer be and is hereby, authorized and directed to advertise for bids for said improvements all in accordance with the applicable Minnesota Statutes, such as bids to be received at the City Hall of the City of Mendota Heights by 10:00 A.M., Wednesday, May 28, 2014, and at which time they will be publicly opened in the City Council Chambers of the City Hall by the City Engineer, will then be tabulated, and will then be considered by the City Council at its next regular Council meeting. Adopted by the City Council of the City of Mendota Heights this sixth day of May 2014. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk cwwinalli" r_n_ CITY OF MENDOTA HEIGHTS page 41 1101 Victoria Curve 1 Mendota He[ 5h. 55118 651.452.1850 phone 1 651.45. www.mendota-heights.com DATE: June 6, 2014 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer SUBJECT: Accept Bids and Award Contract for 2014 Sanitary Sewer Cleaning and Televising Project BACKGROUND Six proposals (see attached resolution) were received and opened on Wednesday, April 30, 2014 for the Sanitary Sewer Televising and Cleaning Project. Overline & Son, Inc. submitted the low bid of $27,408.13. Their bid was lower than the Engineer's Estimate of $42,894.82. Based on the age of the pipe, staff anticipates that some additional work may be required that is not included in the low bid such as cutting root blockages, sags in the lines, or unforeseen restoration work. Our sanitary sewer system is aging. Many of our pipes are 60 years old and will soon be in need of repair. Cleaning our sewer system on a regular cycle will help extend the life of the pipes. Televising of the system will show where immediate repairs are needed. Lining pipes in need of repair with cured -in -place -pipe will extend the life of our system. The City of Mendota Heights maintains 72.2 miles of sanitary sewer pipe. Currently, Rich Burrows along with one seasonal employee cleans approximately 10 miles of pipe per year. The proposed project is for the cleaning of approximately 3.3 miles of the City's sanitary sewer system and televising approximately 10.9 miles of the City's sanitary sewer system. At our current rate, we are cleaning the system every 5-6 years. BUDGET IMPACT The project costs will be funded through the Sanitary Sewer Utility Fund which has sufficient funds to cover the project costs. RECOMMENDATION Staff recommends that the council accept the bids and award the contract to Overline & Son, Inc. for their bid in the amount of $27,408.13. If city council wishes to implement the staff recommendation, pass a motion adopting A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2014 SANITARY SEWER CLEANING AND TELEVISING (PROJECT #201404). This action requires a simple majority vote. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2014-24 page 42 A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2014 SANITARY SEWER CLEANING AND TELEVISING PROJECT WHEREAS, pursuant to an advertisement for bids for the proposed cleaning and televising of sanitary sewers to serve the area referred to as 2014 Sanitary Sewer Televising and Cleaning Project (City Project No. 201404), bids were received, opened and tabulated according to law and the following bids were received complying with said advertisement: NAME OF BIDDER AMOUNT OF BID Overline & Son, Inc. $27,408.13 Pipe Services Corporation $27,555.68 Infratech $43,410.97 Midwest Trenchless $46,428.80 Mi -Tech $58,424.68 Professional Drain $172,728.00 and WHEREAS, the City Engineer recommended that the low bid submitted by Overline & Son, Inc. of Belle Plaine, Minnesota, be accepted. NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council as follows: 1. That the bids for the above project are hereby received and accepted. 2. That the bid of Overline & Son, Inc. of Belle Plaine, Minnesota, submitted for the cleaning and televising of the above described project be and the same is hereby accepted. 3. That the contract be awarded to Overline & Son, Inc. of Belle Plaine, Minnesota, and that the Mayor and Clerk are hereby authorized and directed to execute and deliver any and all contracts and documents necessary to consummate the awarding of said bids. Adopted by the City Council of the City of Mendota Heights this sixth day of June 2014. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk page 43 5i. 1141 Victoria Ctewe 1 Mencok. 74 .:;), •• 651.45MSO it e J 651.152.994.Df'ex wv w.mendota•heights,eam nal MI�JOF EaOT,�, HE IGf�-iTS CITY DATE: May 6, 2014 TO: Mayor, City Council and City Administrator FROM: Tamara Schutta Assistant to the City Administrator/HR Coordinator SUBJECT: Adopt Resolution 2014-25 Declaring Surplus Equipment BACKGROUND Recently the City Council approved the purchase of new conference chairs and guest chairs for the Council Chambers. The seventy five older chairs have exceeded their useful life and no longer serve the needs of the City of Mendota Heights The Dakota County MAAG Team can use several of the chairs in their training facility. The other chairs are beginning to fall apart and will be disposed of properly. Attached is Resolution 2014- 25 declaring the chairs as surplus and giving staff authorization to dispose of the equipment properly. BUDGET IMPACT Not applicable. RECOMMENDATION Staff recommends the City Council adopt Resolution 2014 — 25 declaring the chairs as surplus equipment. page 44 CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 2014-25 RESOLUTION DECLARING SURPLUS EQUIPMENT WHEREAS, the City of Mendota Heights have seventy-five Council Chamber chairs that have exceeded their useful life and no longer serve the needs of the City of Mendota Heights, and WHEREAS, it is the desire of the City Council to declare the chairs as surplus, and WHEREAS, several chairs will be donated to the Dakota County MAAG Team to be used in their training facility or disposed of properly. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the Council Chambers chairs are no longer needed for municipal purposes and is hereby considered surplus. Adopted by the City Council of the City of Mendota Heights this 5th day of May 2014. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach Mayor ATTEST Lorri Smith City Clerk t voio"""1" CITY OF MENDOTA HEIGHTS DATE: May 6, 2014 page 45 1101 Victoria Curve 1 Mendota F 5j. 5118 651.452.1850 phone 1 651.4., wwwrendota-heights.com TO: Mayor, City Council and Administrator FROM: Mike Aschenbrener, Chief of Police & Emergency Manager SUBJECT: RESOLUTION 2014-26 RECOGNIZING NATIONAL POLICE WEEK AND PEACE OFFICERS' MEMORIAL DAY National Police Week May 11, 2014- May 17, 2014 BACKGROUND In 1962, President John F. Kennedy signed public law 87-762 designating May 15th as Peace Officers' Memorial Day, and the week in which May 15 falls as National Police Week. The law was amended by the Violent Crime Control and Law Enforcement Act of 1994, Public Law 103- 322, signed by President Bill Clinton, directing that the flag of the United States be displayed at half-staff on all government building on May 15th each year. While the actual dates change from year to year, National Police week is always the calendar week, beginning on the Sunday of the week which includes May 15th. National police week for 2014 is scheduled to be observed from Sunday, May 11th, 2014 through Saturday, May 17th, 2014. National Police Week Honors the service and sacrifice of law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy. There are approximately 900,000 law enforcement officers currently serving in communities across the United States, including the dedicated members of the Mendota Heights Police Department. There are nearly 60,000 assaults against law enforcement officers reported each year. The first recorded in the line of duty death of a law enforcement officer occurred in 1791. Since that time over 21,000 law enforcement officers have died in the line of duty in the United States, 231 from the State of Minnesota and 6 from Dakota County law enforcement agencies. ACTION It would be a great honor to have the Mayor and City Council if they so choose to proclaim May 1 1th, 2014- May 17th, 2014 National Police Week. I have drafted and attached the proclamation to this memo if they so choose to salute the service of law enforcement officers past and present in our community and across the nation. BUDGET IMPACT None. RECOMMENDATION Pass RESOLUTION 2014-26 RECOGNIZING NATIONAL POLICE WEEK AND PEACE OFFICERS' MEMORIAL DAY. page 46 City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 2014-26 RESOLUTION RECOGNIZING NATIONAL POLICE WEEK AND PEACE OFFICERS' MEMORIAL DAY WHEREAS, The Congress and the President of the United States of America have Designated May 15th as Peace Officers' Memorial Day, and the week in which May 15th falls as National Police Week; and WHEREAS, the members of the Mendota Heights Police Department play an essential role in safeguarding the rights and freedoms of the citizens of Mendota Heights, standing steadfast as defenders of the innocent; And WHEREAS, it is important that all citizens know and understand duties, responsibilities, hazards, and sacrifices of their law enforcement agency, and that members of the Mendota Heights Police Department recognize their duty to serve the people by safeguarding life and property, by protecting them against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and WHEREAS, the men and women of the Mendota Heights Police Department unceasingly provide a vital public service; NOW THEREFORE, I, Sandra Krebsbach, Mayor of the city of Mendota Heights, call upon all citizens of Mendota Heights and upon all patriotic, civic and educational organizations to observe the week of May 11, 2014 — May 17, 2014, as Police Week with appropriate ceremonies and observances in which all of our people may join in commemorating law enforcement officers past and present, who by their faithful and loyal devotion to their responsibilities, have rendered a dedicated service to their communities and, in so doing have established for themselves an enviable and enduring reputation for preserving the rights and security of all citizens. BE IT FURTHER RESOLVED, I call upon all citizens of Mendota Heights to observe Thursday May 15, 2014 as Peace officers Memorial Day in honor of those law enforcement officers who, through their courageous deeds, have made the ultimate sacrifice in service to their community or have become disabled in the performance of duty, and let us recognize and pay respect to the survivors of our fallen heroes. Adopted by the City Council of the City of Mendota Heights the 6th day of May, 2014. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Sandra Krebsbach, Mayor ATTEST: By Lorri Smith, City Clerk • iriow"""" DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS page 47 1101 Victoria Curve 1 Mendota He 651.452.1850 phone 1 651.45 . www.mendota-heights.com April 1, 2014 Mayor, City Council and City Administrator Tamara Schutta, Assistant to the City Administrator/HR Coordinator Personnel Action Items Item 1: Parks and Recreation Temporary Seasonal Hires 2014 At a recent meeting, City Council gave approval for staff to begin the hiring and recruitment process for the 2014 Parks and Recreational season. City staff recently completed interviews for tennis positions and specials events. The following applicants were offered their position contingent upon a successful completion of a criminal background check and council approval. Staff is recommending the following individuals for employment for the 2014 summer season: Position Tennis Assistant Tennis Assistant Tennis Lead Parks Helper/Special Events BUDGET IMPACT As noted above. Name Rate of Pay: Carolyn Baumeister John Dolan Matthew Severns $ 9.75 $ 9.75 $12.00 Emmett Sexton $ 8.50 Item 2: 2014 Engineer Intern At a recent meeting, City Council gave approval for staff to begin the hiring and recruitment process for an Engineer Intern. The Engineering Department will experience a busy spring and summer with design and construction projects including North Victoria Reconstruction, Rolling Green Neighborhood Rehabilitation, Wentworth and Pilot Knob Trail Rehabilitations, Sanitary Sewer Cleaning, Televising and Lining Project. In addition to these projects, the department will be contracting for street striping and seal coating, resolving drainage issues, updating record drawings and preparing feasibility reports for potential 2015 projects. The City received application materials from seven (7) candidates for the intern positions. Four applicants were interviewed for the position. Staff interviewed Ben Curti for the position and decided that he was an excellent candidate for the Engineer Intern position. Mr. Curti is a student at University of Minnesota pursuing his Bachelor of Science degree in Civil pngi Bering. Mr. Curti will be able to start on a full-time basis in mid-May and work through August. City staff recommends that city council approve the hiring of Ben Curti as temporary Engineering Interns pending a background check, at the authorized wage of $12.00 per hour. BUDGET IMPACT As noted above. RECOMMENDATION Staff recommends that the Mendota Heights City Council approves the actions requested above for these two items. CITY OF MENDOTA HEIGHTS TREASURER�REPORT MARCH 2OY4 ��' American Bank Checking Account .0296 Savings Account .02% Collateral - Bonds Gov't. Guar. Investments BALANCE COLLATERAL $50,447.94 $640.33 $51,088.27 $1j00.000.00 $250.000.0O Cost PV Saving Cert 7/29/ 3 @0.20% Cherokee $13.952.59 $13.953.59 FHLB 1.00% 03/27/20 $350.000.00 $347.361.00 FHLB 1.25% 12/14/22 $510.000.O0 $489,621.50 FHLB 1.OUY612/28/22 $700.000.00 $698.901.00 FHLB 1.25% 02/22/23 $260.000.00 $259.019.40 FHLB 1.25% 03/27/23 $255.000.00 $249.017.70 FHLB 1.125% 06/20/23 $1.750.000.00 $1.702.662.50 FHLB 2.00% 07/25/23 $200.000.00 $200.302.00 FHLB 2.00% 10/30/23 $250.000.00 $250.075.00 FHLMC 2.00% 12/27/23 $260.000.00 $250.142.50 Goldman Sachs Bank 1.6096 12/08/14 $245.000.00 $246.153.95 GE Capital Financial Inc 2.05% 11/4/16 $245.000.00 $249.444.30 American Express Cent Bank 2.05% 12/1/16 $245.000.00 $249.308.10 GE Capital Retail Bank 2.00% 7/6/18 Q200.000.00 $200.454.00 Sallie Mae Bank 2.O5O9611/2O/1O $245.000.00 $244,997.55 BMW Bank 2.00% 12/11/18 $245.000.00 $245,227.85 Fidelity Institutional Government Portfolio (Piper) $2.464.772.70 $2.464.772.70 Gov'LSecurities Fund 2O96Sold G/4 $433.187.00 $1.031.000.00 MMkt Fd (WF) $48.045.65 TOTAL FUNDS AVAILABLE 3/31/14 Funds Available 1/1/2014 Rates Money Market Mar Bank 0.0296 5 Yr. Tr. 1.73% 10 Yr. Tr. 2.73% $8.961.046.21 $11.334.237.58 page 49 51. t voio"""1" CITY OF MENDOTA HEIGHTS page 50 1101 Victoria Curve 1 Mendota He 5m. 118 651.452.1850 phone 1 65145 www.mendota-heights.com DATE: May 6, 2014 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director SUBJECT: 2014 1st Quarter Budget Report BACKGROUND Attached for your review are the 1st Quarter revenues and expenditures. The revenue numbers are in line with the budgeted amounts. The property tax revenue is not received until the second half of 2014. The other revenue in the general fund is a transfer that is recorded at the beginning of the year. The city hall fund also receives the amount charged to the departments for rent at the beginning of 2014. The expenditure amounts are at approximately 27% of the budget. The administration, police department, code enforcement and engineering budgets have the entire year of rent for city hall included in their total expenditures. The administration budget also has 10 months of property/casualty insurance included. The streets department budget is slightly higher than 25% due to the winter plowing that occurred in the 1st Quarter. The planning budget includes an engineering retainer that is for the entire year. In the other funds, the business development, special park and water revenue funds all have transfers out that occur once a year. The percentages for these funds are higher than the 25% expected for the year thus far. BUDGET IMPACT The comparison of budget to actual show that the revenues and expenditures are on track for the 1st Quarter of 2014. RECOMMENDATION Staff recommends that the council accept the 2014 et Quarter Budget Report. page 51 CITY OF MENDOTA HEIGHTS BUDGET TO ACTUAL REPORT MARCH 2014 (25% OF YEAR) REVENUES MARCH YTD YTD BUDGET 2014 2014 cyo PROPERTY TAX $5,454,959 $0 $0 0.00% LICENSES AND PERMITS $213,600 $17,920 $68,808 32.21% FINES AND FORFEITURES $74,500 $6,680 $12,258 16.45% CHARGES FOR SERVICES $546,956 $81,087 $100,912 18.45% INTERGOVERNMENTAL $263,070 $0 $68,644 26.09% MISCELLANEOUS $40,000 $131 $183 0.46% DAKOTA COUNTY $14,000 $15,000 $15,000 107.14% OTHER $109,500 $0 $109,500 100.00% GENERAL FUND TOTAL $6,716,585 $120,817 $375,305 5.59% MARCH YTD YTD BUDGET 2014 2014 % ENGINEERING $679,800 $27,810 $118,471 17.43% UTILITY $1,725,481 $25 $13,925 0.81% STORM UTILITY $390,481 $808 $808 0.21% PAR THREE GOLF $161,350 $8,171 $8,171 5.06% CITY HALL $205,925 $0 $205,500 99.79% EMERGENCY PREPAREDNESS $25,485 $0 $0 0.00% FACILITY RESERVE $0 $0 $0 0.00% FIRE RELIEF $136,000 $0 $0 0.00% BUSINESS DEVELOPMENT $260 $0 $0 0.00% SPECIAL PARK FUND $1,470 $0 $0 0.00% WATER REVENUE $254,500 $5,024 $36,569 14.37% OTHER FUND TOTAL $3,580,752 $41,838 $383,444 10.71% GRAND TOTAL $10,297,337 $162,655 $758,749 7.37% page 52 EXPENDITURES MARCH YTD YTD BUDGET 2014 2014 cyo CITY COUNCIL $34,096 $1,864 $8,677 25.45% ADMINISTRATION $890,452 $50,383 $330,455 37.11% ELECTIONS $56,007 $3,429 $7,917 14.14% IT $154,165 $12,359 $34,868 22.62% POLICE $3,128,910 $209,476 $856,455 27.37% FIRE $442,048 $25,957 $94,924 21.47% CODE ENFORCEMENT $168,250 $8,071 $37,960 22.56% PUBLIC WORKS - STREETS $944,644 $70,100 $263,328 27.88% PUBLIC WORKS - PARKS/RECREATION $755,822 $41,254 $146,231 19.35% PLANNING $111,115 $10,581 $39,119 35.21% RECYCLING $23,316 $1,204 $3,736 16.02% ANIMAL CONTROL $7,760 $300 $600 7.73% GENERAL FUND TOTAL $6,716,585 $434,977 $1,824,272 27.16% GENERAL FUND CONTINGENCY $40,000 $0 $0 0.00% MARCH YTD YTD BUDGET 2014 2014 yo ENGINEERING $666,830 $35,648 $179,107 26.86% UTILITY $1,717,564 $114,243 $438,865 25.55% STORM UTILITY $501,527 $4,990 $29,013 5.78% PAR THREE GOLF $166,634 $5,540 $16,460 9.88% CITY HALL $304,708 $12,563 $48,327 15.86% EMERGENCY PREPAREDNESS $34,884 $0 $6,114 17.53% FACILITY RESERVE $0 $0 $0 0.00% FIRE RELIEF $140,000 $0 $0 0.00% BUSINESS DEVELOPMENT $10,725 $278 $7,528 70.19% SPECIAL PARK FUND $3,125 $0 $1,500 48.00% WATER REVENUE $305,600 $0 $303,000 99.15% EQUIPMENT RESERVE FUND $20,000 $0 $0 0.00% STREETLIGHT MAINTENANCE FUND $33,000 $1,713 $1,713 5.19% OTHER FUND TOTAL $3,904,597 $174,975 $1,031,627 26.42% GRAND TOTAL $10,621,182 $609,951 $2,855,899 26.89% page 53 1101 Victoria Curve 1 Mendota Heig 651.452.1850 phone 1651.452. www,mendota•heights.com 5n. 8 DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS BACKGROUND May 6, 2014 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director Claims List Summary Significant Claims Metro Council Environmental Services — May Sewer/March SAC Xcel Energy - Utilities CDW Government — Computers Crawford Door — Public Works Garage Door/ City Hall Repair Innovative Office Solutions — Council Chairs NDC4 Cable Commision — Web Streaming Overline & Son — Storm/Sewer Cleaning Twin City Autobody — Police Dept Repair $ 88,669.89 $ 17,580.93 $ 6,145.60 $ 7,636.93 $ 7,191.62 $ 6,586.00 $ 6,419.00 $ 5,303.00 Manual Checks Total $ 181,794.04 System Checks Total $ 109,596.71 Total for the list of claims for the May 6, 2014 city council meeting $ 291,390.75 RECOMMENDATION: Approval of the list of claims for May 6, 2014. CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 03/18/14 MAN Account Comments DEPT Descr Amount pagt5 l 114 11:24 AM Page 1 Search Name MENDOTA HEIGHTS, CITY OF G 784155 CREDIT CARD TRANSFER G 01-1155 CREDIT CARD TRANSFER Search Name MENDOTA HEIGHTS, CITY OF $5,000.00 $20,000.00 $25,000.00 $25,000.00 CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 4/30/14 MAN Account Comments DEPT Descr pageo5V1/14 11:19 AM Page 1 Amount Search Name 4IMPRINT G 01-1145 WATER BOTTLES - WELLNESS FAIR Search Name 4IMPRINT Search Name AFFINITY PLUS G 01-2073 04/25/14 PAYROLL Search Name AFFINITY PLUS Search Name ASSURANT EMPLOYEE BENEFITS E 01-4132-031-30 APRIL 2014 PREMIUM Search Name ASSURANT EMPLOYEE BENEFITS Search Name B C A - BTS E 01-4490-070-70 Search Name BCA - BTS Fire BACKGROUND CHECKS - RECREATION Parks & Recreation Search Name DAKOTA COUNTY ENVIRONMENT MGMT E 01-4280-310-50 MERCURY RECYCLING Search Name DAKOTA COUNTY ENVIRONMENT MGMT Search Name HIGHMARK BUILDERS, INC. R 15-3320 REFUND SAC R 03-3302 REFUND WAC Search Name HIGHMARK BUILDERS, INC. Search Name HOME DEPOT CREDIT SERVICES E 01-4305-030-30 E 45-4480-045-45 E 15-4305-060-60 E 15-4305-060-60 G 45-2035 E 08-4335-000-00 E 01-4305-050-50 E 45-4480-045-45 E 45-4480-045-45 G 45-2035 E 45-4480-045-45 E 01-4305-070-70 E 15-4305-060-60 E 45-4480-045-45 E 01-4305-070-70 E 01-4305-030-30 E 01-4305-070-70 E 01-4305-070-70 E 45-4480-045-45 G 45-2035 E 45-4480-045-45 G 45-2035 G 45-2035 E 01-4305-070-70 E 45-4480-045-45 E 45-4480-045-45 E 01-4305-070-70 G 45-2035 OPERATING SUPPLIES - FIRE DEPT BLDG REPAIR MATERIALS - PAR3 OPERATING SUPPLIES - SEWER OPERATING SUPPLIES - SEWER BLDG REPAIR MATERIALS - PAR3 BLDG MAINT. SUPPLIES - CITY HALL OPERATING SUPPLIES - STREETS BLDG REPAIR MATERIALS - PAR3 BLDG REPAIR MATERIALS - PAR3 BLDG REPAIR MATERIALS - PAR3 BLDG REPAIR MATERIALS - PAR3 OPERATING SUPPLIES - PARKS OPERATING SUPPLIES - SEWER BLDG REPAIR MATERIALS - PAR3 OPERATING SUPPLIES - PARKS OPERATING SUPPLIES - FIRE DEPT OPERATING SUPPLIES - PARKS OPERATING SUPPLIES - PARKS BLDG REPAIR MATERIALS - PAR3 BLDG REPAIR MATERIALS - PAR3 BLDG REPAIR MATERIALS - PAR3 BLDG REPAIR MATERIALS - PAR3 BLDG REPAIR MATERIALS - PAR3 OPERATING SUPPLIES - PARKS BLDG REPAIR MATERIALS - PAR3 BLDG REPAIR MATERIALS - PAR3 OPERATING SUPPLIES - PARKS BLDG REPAIR MATERIALS - PAR3 Road & Bridges Fire Golf Course Utility Enterprise Utility Enterprise Spec Fds Road & Bridges Golf Course Golf Course Golf Course Parks & Recreation Utility Enterprise Golf Course Parks & Recreation Fire Parks & Recreation Parks & Recreation Golf Course Golf Course Parks & Recreation Golf Course Golf Course Parks & Recreation $755.24 $755.24 $1,640.00 $1,640.00 $181.70 $181.70 $45.00 $45.00 $18.24 $18.24 $2,485.00 $200.00 $2,685.00 $74.91 $11.72 $31.97 $14.69 -$3.07 $18.40 $84.38 $24.76 $37.61 -$2.42 $42.81 $58.22 -$14.69 $47.68 $30.34 $60.26 $175.97 $30.34 $147.26 -$9.47 $78.52 -$5.05 -$0.75 -$30.34 $26.86 $73.02 $60.78 -$4.70 Account CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 4/30/14 MAN Comments DEPT Descr page054/14 11:19 AM Page 2 Amount E 01-4305-070-70 E 45-4480-045-45 G 45-2035 G 45-2035 OPERATING SUPPLIES - PARKS BLDG REPAIR MATERIALS - PAR3 BLDG REPAIR MATERIALS - PAR3 BLDG REPAIR MATERIALS - PAR3 Search Name HOME DEPOT CREDIT SERVICES Search Name I C M A RETIREMENT 457 G 01-2073 04/11/2014 PAYROLL G 01-2072 04/25/14 PAYROLL G 01-2072 04/11/2014 PAYROLL G 01-2073 04/25/14 PAYROLL Search Name i C M A RETIREMENT 457 Search Name MENDOTA HEIGHTS GENERAL ACCT. G 45-1020 PAR3 CASH ON HAND Search Name MENDOTA HEIGHTS GENERAL ACCT. Search Name METRO COUNCIL ENVIRONMENT SVC R 15-3320 MARCH 2014 SAC R 15-3615 MARCH 2014 SAC E 15-4149-060-60 MAY 2014 SEWER SERVICE Search Name METRO COUNCIL ENVIRONMENT SVC Search Name MN DEPT OF LABOR & INDUSTRY R 01-3615 1ST QTR SURCHARGES R 01-3315 1ST QTR SURCHARGES Search Name MN DEPT OF LABOR & INDUSTRY Search Name MUNICI-PALS E 01-4400-020-20 E 01-4400-114-14 E 01-4400-110-10 E 05-4400-105-15 E 15-4400-060-60 Search Name MUNICI-PALS CONFERENCE REGISTRATIONS CONFERENCE REGISTRATIONS CONFERENCE REGISTRATIONS CONFERENCE REGISTRATIONS CONFERENCE REGISTRATIONS Search Name NATIONWIDE RETIREMENT SOLUTION G 01-2072 04/11/2014 PAYROLL G 01-2072 04/25/14 PAYROLL Search Name NATIONWIDE RETIREMENT SOLUTION Search Name OWATONNA FIRE CONFERENCE FUND E 01-4400-030-30 CONFERENCE REGISTRATIONS Search Name OWATONNA FIRE CONFERENCE FUND Search Name SW/WC SERVICE COOPERATIVES E 01-4131-070-70 E 01-4131-110-10 E 01-4131-050-50 E 05-4131-105-15 G 01-2071 G 01-2074 E 01-4131-020-20 Search Name SW/WC SERVICE Parks & Recreation Golf Course Utility Enterprise Police Info Tech Administration Engineering Enterprise Utility Enterprise Fire MAY 2014 HEALTH INSURANCE Parks & Recreation MAY 2014 HEALTH INSURANCE Administration MAY 2014 HEALTH INSURANCE Road & Bridges MAY 2014 HEALTH INSURANCE Engineering Enterprise MAY 2014 HEALTH INSURANCE MAY 2014 HEALTH INSURANCE MAY 2014 HEALTH INSURANCE Police COOPERATIVES $55.76 $37.98 -$2.44 -$1.73 $1,149.58 $192.00 $483.99 $483.99 $192.00 $1,351.98 $500.00 $500.00 $2,485.00 -$24.85 $86,209.74 $88,669.89 -$91.26 $2,281.46 $2,190.20 $180.00 $60.00 $180.00 $60.00 $60.00 $540.00 $50.00 $50.00 $100.00 $640.00 $640.00 $1,364.50 $3,488.00 $3,902.50 $4,268.50 $5,196.00 $1,561.00 $17,670.00 $37,450.50 Account CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 4/30/14 MAN Comments DEPT Descr pa9't§d1/14 11:19 AM Page 3 Amount Search Name UNITED WAY OF ST. PAUL G 01-2070 04/11/2014 PAYROLL G 01-2070 04/25/14 PAYROLL Search Name UNITED WAY OF ST. PAUL Search Name US POSTAL SERVICE G 01-1210 Search Name US POSTAL SERVICE Search Name XCEL ENERGY E 01-4211-420-50 E 15-4212-400-60 E 15-4212-310-60 E 08-4212-000-00 E 01-4212-320-70 E 01-4212-315-30 E 01-4212-310-70 E 01-4212-310-50 E 28-4211-000-00 E 15-4211-400-60 E 08-4211-000-00 E 45-4211-046-45 E 01-4211-320-70 E 01-4211-315-30 E 01-4211-310-70 E 01-4211-310-50 E 01-4211-300-50 E 01-4212-320-70 E 01-4211-320-70 E 45-4211-047-45 E 45-4212-046-45 E 15-4211-310-60 Search Name XCEL ENERGY REPLENISH POSTAGE METER MARCH 2014 EL. UTILITIES MARCH 2014 GAS UTILITIES MARCH 2014 GAS UTILITIES MARCH 2014 GAS UTILITIES MARCH 2014 GAS UTILITIES MARCH 2014 GAS UTILITIES MARCH 2014 GAS UTILITIES MARCH 2014 GAS UTILITIES MARCH 2014 EL. UTILITIES MARCH 2014 EL. UTILITIES MARCH 2014 EL. UTILITIES FEB/MARCH 2014 UTILITIES MARCH 2014 EL. UTILITIES MARCH 2014 EL. UTILITIES MARCH 2014 EL. UTILITIES MARCH 2014 EL. UTILITIES MARCH 2014 EL. UTILITIES FEB/MARCH 2014 UTILITIES FEB/MARCH 2014 UTILITIES FEB/MARCH 2014 UTILITIES FEB/MARCH 2014 UTILITIES MARCH 2014 EL. UTILITIES $47.89 $47.89 $95.78 $1,200.00 $1,200.00 Road & Bridges $195.76 Utility Enterprise $222.51 Utility Enterprise $1,581.93 Spec Fds $2,280.13 Parks & Recreation $138.09 Fire $1,270.20 Parks & Recreation $1,581.93 Road & Bridges $1,581.93 Spec Fds $895.58 Utility Enterprise $851.69 Spec Fds $1,662.09 Golf Course $31.20 Parks & Recreation $1,067.68 Fire $768.01 Parks & Recreation $417.09 Road & Bridges $417.09 Road & Bridges $1,782.96 Parks & Recreation $46.40 Parks & Recreation $17.20 Golf Course $213.66 Golf Course $140.70 Utility Enterprise $417.10 $17,580.93 $156,794.04 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/06/14 PAY pagg34Ai14 11:15 AM Page 1 Account Comments DEPT Descr Amount Search Name A & M CABINETRY PLUS E 45-4480-045-45 BLDG REPAIRS - PAR3 Golf Course $1,270.00 Search Name A & M CABINETRY PLUS $1,270.00 Search Name A B C RENTALS E 45-4480-045-45 EQUIPMENT RENTAL - PAR3 Golf Course $16.38 Search Name A B C RENTALS $16.38 Search Name ALLEGRA PRINT & IMAGING E 01-4300-020-20 BUSINESS CARDS - PD Police $79.64 Search Name ALLEGRA PRINT & IMAGING $79.64 Search Name AMERICAN FLEET SUPPLY E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $165.40 Search Name AMERICAN FLEET SUPPLY $165.40 Search Name AMERIPRIDE SERVICES E 01-4335-310-50 E 01-4335-310-70 E 15-4335-310-60 E 08-4335-000-00 E 01-4335-310-50 E 01-4335-310-70 E 15-4335-310-60 Search Name AMERIPRIDE SERVICES Search Name ANCOM COMM INC E 01-4330-450-30 Search Name ANCOM COMM INC MAT SERVICE - PW MAT SERVICE - PW MAT SERVICE - PW MAT SERVICE - CITY HALL MAT SERVICE - PW MAT SERVICE - PW MAT SERVICE - PW RADIO EQUIPMENT - FIRE DEPT Road & Bridges Parks & Recreation Utility Enterprise Spec Fds Road & Bridges Parks & Recreation Utility Enterprise $25.87 $25.86 $25.86 $84.20 $25.87 $25.86 $25.86 $239.38 Fire $178.00 $178.00 Search Name ASSURANT EMPLOYEE BENEFITS E 01-4132-031-30 MAY 2014 LTD PREMIUM Fire $190.80 Search Name ASSURANT EMPLOYEE BENEFITS $190.80 Search Name BERTELSON TOTAL OFFICE SOLUTNS E 01-4300-110-10 OFFICE SUPPLIES - ADMIN Administration $105.01 Search Name BERTELSON TOTAL OFFICE SOLUTNS $105.01 Search Name BESSER WELDING & FABRICATION E 01-4330-490-50 E 01-4330-490-70 E 15-4330-490-60 EQUIPMENT REPAIR PARTS - SHOP EQUIPMENT REPAIR PARTS - SHOP EQUIPMENT REPAIR PARTS - SHOP Road & Bridges Parks & Recreation Utility Enterprise $22.99 $22.99 $22.98 Search Name BESSER WELDING & FABRICATION $68.96 Search Name BLUE TARP FINANCIAL E 01-4305-070-70 E 01-4305-070-70 Search Name BLUE TARP FINANCIAL OPERATING SUPPLIES - PARKS OPERATING SUPPLIES - PARKS Parks & Recreation Parks & Recreation $76.91 $45.93 $122.84 Search Name BOLTON & MENK INC E 27-4220-788-00 VICTORIA RD PROJECT Spec Fds $1,857.00 Search Name BOLTON & MENK INC $1,857.00 Search Name BOUND TREE MEDICAL LLC E 01-4305-030-30 MEDICAL SUPPLIES - FIRE DEPT Fire $156.30 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/06/14 PAY pagt§g1/14 11:15 AM Page 2 Account Comments DEPT Descr Amount Search Name BOUND TREE MEDICAL LLC $156.30 Search Name C. DARLENE OEHLKE, CAP E 01-4220-110-10 04/15/14 CITY COUNCIL MEETING Administration E 01-4220-080-80 04/22/14 PLANNING COMM. MEETING Planning Search Name C. DARLENE OEHLKE, CAP $169.60 $132.00 $301.60 Search Name CAMELOT CLEANERS E 01-4410-020-20 UNIFORMS CLEANING - PD Police $91.90 Search Name CAMELOT CLEANERS $91.90 Search Name CDW GOVERNMENT, INC E 01-4301-114-14 COMPUTER - EQUIPMENT Info Tech $163.15 E 01-4305-020-20 COMPUTER - PD Police $3,549.10 E 01-4305-020-20 COMPUTER - PD Police $2,433.35 Search Name CDW GOVERNMENT, INC $6,145.60 Search Name CEMSTONE PRODUCTS CO E 15-4305-060-60 OPERARTING SUPPUES - UTILITIES E 15-4305-060-60 OPERARTING SUPPLIES- UTILITIES Search Name CEMSTONE PRODUCTS CO Utility Enterprise Utility Enterprise $425.10 $128.19 $553.29 Search Name CENTER FOR EDUCATION & EMP LAW E 01-4400-020-20 BOOKS & SUBSCRIPTION - PD Police $253.95 Search Name CENTER FOR EDUCATION & EMP LAW $253.95 Search Name CENTURY LINK E 45-4210-045-45 APR -MAY 2014 TEL. SERVICE Golf Course $55.13 Search Name CENTURY LINK $55.13 Search Name CONTINENTAL SAFETY EQ E 15-4330-490-60 EQUIPMENT REPAIR PARTS - UTILITIES Utility Enterprise $441.85 Search Name CONTINENTAL SAFETY EQ $441.85 Search Name CRAWFORD DOOR E 01-4620-050-50 GARAGE DOOR - PW Road & Bridges $2,059.67 E 01-4620-070-70 GARAGE DOOR - PW Parks & Recreation $2,059.67 E 15-4620-060-60 GARAGE DOOR - PW Utility Enterprise $2,059.66 E 08-4335-000-00 GARAGE DOOR REPAIR - CITY HALL Spec Fds $1,457.93 Search Name CRAWFORD DOOR $7,636.93 Search Name CREATIVE PRODUCT SOURCING, INC E 01-4305-220-20 D.A.R.E. SUPPUES Police $975.75 Search Name CREATIVE PRODUCT SOURCING, INC $975.75 Search Name CRYSTEEL TRUCK EQUIP E 01-4330-490-70 EQUIPMENT - PARKS Parks & Recreation $507.40 Search Name CRYSTEEL TRUCK EQUIP $507.40 Search Name CUSTOM FIRE APPARATUS E 01-4330-460-30 EQUIPMENT REPAIR PARTS - FIRE DEPT Fire $249.15 E 01-4330-460-30 EQUIPMENT INSTALL - FIRE DEPT Fire $360.00 Search Name CUSTOM FIRE APPARATUS $609.15 Search Name DAHLBERG SERVICES INC E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $85.00 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/06/14 PAY Account Comments DEPT Descr pagg91/14 11:15 AM Page 3 Amount Search Name DAHLBERG SERVICES INC Search Name DAKOTA COMMUNICATIONS CENTER E 01-4275-020-20 MAY 2014 DCC FEE E 01-4275-030-30 MAY 2014 DCC FEE Search Name DAKOTA COMMUNICATIONS CENTER Search Name DAKOTA COUNTY ENVIRONMENT MGMT E 01-4490-050-50 2014 LICENSE RENEWALS Search Name DAKOTA COUNTY ENVIRONMENT MGMT Search Name DAKOTA COUNTY FINANCIAL SERVIC E 01-4275-020-20 E 01-4275-030-30 E 01-4200-610-50 E 01-4200-610-70 E 15-4200-610-60 E 05-4200-610-15 FEB 2014 RADIO SUBSCRIBER FEES FEB 2014 RADIO SUBSCRIBER FEES FEB 2014 RADIO SUBSCRIBER FEES FEB 2014 RADIO SUBSCRIBER FEES FEB 2014 RADIO SUBSCRIBER FEES FEB 2014 RADIO SUBSCRIBER FEES Search Name DAKOTA COUNTY FINANCIAL SERVIC Search Name DAKOTA COUNTY FIRE CHIEFS ASSN E 01-4404-030-30 2013-2014 MEMBERSHIP Search Name DAKOTA COUNTY FIRE CHIEFS ASSN Search Name DAKOTA COUNTY RECORDER E 22-4220-765-00 MAR 2014 ABSTRACT FEES-SIBLEY E 01-4220-080-80 MAR 2014 ABSTRACT FEES Search Name DAKOTA COUNTY RECORDER Search Name DELL MARKETING L.P. E 01-4301-114-14 COMPUTER EQUIPMENT Search Name DELL MARKETING L.P. Search Name DELTA DENTAL E 01-4131-110-10 E 01-4131-020-20 E 01-4131-050-50 E 01-4131-070-70 E 05-4131-105-15 E 08-4131-000-00 E 15-4131-060-60 G 01-2071 G 01-2074 Search Name DELTA DENTAL MAY 2014 DENTAL PREMIUM MAY 2014 DENTAL PREMIUM MAY 2014 DENTAL PREMIUM MAY 2014 DENTAL PREMIUM MAY 2014 DENTAL PREMIUM MAY 2014 DENTAL PREMIUM MAY 2014 DENTAL PREMIUM MAY 2014 DENTAL PREMIUM MAY 2014 DENTAL PREMIUM Search Name DIESEL COMPONENTS, INC E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Search Name DIESEL COMPONENTS, INC Search Name FISCHER S SERVICE - PLOWING E 01-4268-500-30 MAR/APR 2014 PLOWING - DRIVEWAYS E 01-4335-315-30 MAR/APR 2014 PLOWING - FIRE HALL Search Name FISCHER S SERVICE - PLOWING Police Fire Road & Bridges Police Fire Road & Bridges Parks & Recreation Utility Enterprise Engineering Enterprise Fire Spec Fds Planning Info Tech Administration Police Road & Bridges Parks & Recreation Engineering Enterprise Spec Fds Utility Enterprise Road & Bridges Road & Bridges Fire Fire $85.00 $16,835.00 $535.00 $17,370.00 $150.00 $150.00 $863.21 $653.24 $163.31 $93.32 $23.33 $69.99 $1,866.40 $150.00 $150.00 $138.00 $184.00 $322.00 $54.39 $54.39 $259.55 $778.65 $384.80 $301.30 $83.50 $41.75 $217.80 $1,306.80 $167.00 $3,541.15 $60.68 $305.88 $366.56 $1,485.00 $195.00 $1,680.00 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/06/14 PAY Comments DEPT Descr pag'®1/14 11:15 AM Page 4 Amount Search Name FLEET SERVICES E 01-4200-610-20 Search Name FLEET SERVICES Search Name GOLDCOM E 01-4305-030-30 Search Name GOLDCOM Search Name GRAINGER E 01-4330-215-70 Search Name GRAINGER MARCH 2014 SQUAD LEASES OPERATING SUPPLIES - FIRE DEPT EQUIPMENT REPAIR SUPPLIES - PARKS Search Name HEALTHEAST TRANSPORTATION E 01-4305-020-20 BLOOD ALCOHOL DRAW Search Name HEALTHEAST TRANSPORTATION Search Name HIRSHFIELD S PAINT & MFG INC E 01-4330-215-70 STRIPING PAINT - FIELDS Search Name HIRSHFIELD S PAINT & MFG INC Search Name INNOVATIVE OFFICE SOLUTIONS E 23-4490-000-00 CHAIRS - COUNCIL CHAMBERS Search Name INNOVATIVE OFFICE SOLUTIONS Search Name INTEGRA TELECOM E 05-4210-105-15 E 01-4210-070-70 E 15-4210-060-60 E 01-4210-020-20 E 01-4210-020-20 E 01-4210-110-10 E 01-4210-040-40 E 01-4210-050-50 Search Name INTEGRA TELECOM APR -MAY 2014 TELEPHONE SERVICE APR -MAY 2014 TELEPHONE SERVICE APR -MAY 2014 TELEPHONE SERVICE APR -MAY 2014 TELEPHONE SERVICE APR -MAY 2014 TELEPHONE SERVICE APR -MAY 2014 TELEPHONE SERVICE APR -MAY 2014 TELEPHONE SERVICE APR -MAY 2014 TELEPHONE SERVICE Search Name INTERSTATE BATTERY SYSTEM E 01-4330-490-50 BATTERIES -STREETS Search Name INTERSTATE BATTERY SYSTEM Search Name K&S ENGRAVING, LLC E 01-4305-030-30 OPERATING SUPPLIES - FIRE DEPT Search Name K&S ENGRAVING, LLC Search Name KFD TRAINING AND CONSULTATION E 01-4400-020-20 TRAINING - T. SPICER Search Name KFD TRAINING AND CONSULTATION Search Name LEL S G 01-2075 MAY 2014 UNION DUES Search Name LEL S Search Name LARRIVE, JENNY E 01-4410-020-20 Search Name LARRIVE, JENNY UNIFORM - J. LARRIVE Police Fire Parks & Recreation Police Parks & Recreation Spec Fds Engineering Enterprise Parks & Recreation Utility Enterprise Police Police Administration Code Enforcement/Ins Road & Bridges Road & Bridges Fire Police Police $4,602.26 $4,602.26 $86.90 $86.90 $173.00 $173.00 $85.00 $85.00 $912.00 $912.00 $7,191.62 $7,191.62 $166.09 $42.85 $250.64 $127.89 $265.74 $332.18 $66.44 $42.85 $1,294.68 $309.90 $309.90 $346.75 $346.75 $709.00 $709.00 $585.00 $585.00 $136.00 $136.00 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/06/14 PAY Account Comments DEPT Descr pa9'®§'1/14 11:15 AM Page 5 Amount Search Name LAWSON PRODUCTS, INC E 01-4305-050-50 E 01-4305-070-70 E 15-4305-060-60 OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP OPERATING SUPPUES - SHOP Search Name LAWSON PRODUCTS, INC Search Name LEAGUE MN CITIES E 01-4400-070-70 WORKSHOP - W. WALLGREN Search Name LEAGUE MN CITIES Search Name LOGIS E 01-4220-114-14 E 01-4223-020-20 E 01-4301-030-30 Search Name LOGIS NETWORK SERVICE APPLICATION SUPPORT - PD APPLICATION SUPPORT - FIRE DEPT Search Name M T I DISTRIBUTING COMPANY E 01-4400-070-70 E 45-4330-490-45 G 45-2035 E 01-4330-490-70 E 01-4330-490-70 IRRIGATION CLASS REFUND - 3. BOLAND EQUIPMENT REPAIR PARTS - PAR3 EQUIPMENT REPAIR PARTS - PAR3 EQUIPMENT REPAIR PARTS - PARKS EQUIPMENT REPAIR PARTS - PARKS Search Name M T I DISTRIBUTING COMPANY Search Name MENARDS E 45-4480-045-45 E 45-4480-045-45 G 45-2035 E 45-4480-045-45 G 45-2035 E 01-4330-440-20 E 01-4305-070-70 E 01-4305-070-70 E 45-4480-045-45 E 15-4305-060-60 E 01-4330-440-20 G 45-2035 E 45-4480-045-45 G 45-2035 E 45-4480-045-45 G 45-2035 E 45-4480-045-45 E 01-4305-050-50 G 45-2035 E 45-4480-045-45 G 45-2035 G 45-2035 Search Name MENARDS BLDG REPAIR SUPPLIES - PAR3 BLDG REPAIR SUPPLIES - PAR3 BLDG REPAIR SUPPLIES - PAR3 BLDG REPAIR SUPPLIES - PAR3 BLDG REPAIR SUPPLIES - PAR3 EQUIPMENT REPAIR - PD OPERATING SUPPLIES - PARKS OPERATING SUPPLIES - PARKS BLDG REPAIR SUPPLIES - PAR3 OPERATING SUPPUES - UTILITIES EQUIPMENT REPAIR - PD BLDG REPAIR SUPPLIES - PAR3 BLDG REPAIR SUPPLIES - PAR3 BLDG REPAIR SUPPLIES - PAR3 BLDG REPAIR SUPPLIES - PAR3 BLDG REPAIR SUPPLIES - PAR3 BLDG REPAIR SUPPLIES - PAR3 OPERATING SUPPUES - STREETS BLDG REPAIR SUPPLIES - PAR3 BLDG REPAIR SUPPLIES - PAR3 BLDG REPAIR SUPPLIES - PAR3 BLDG REPAIR SUPPLIES - PAR3 Search Name MENDOTA HEIGHTS, CITY OF E 45-4427-045-45 1ST QTR 2014 SEWER CHARGES - PAR3 Search Name MENDOTA HEIGHTS, CITY OF Search Name MENDOTA, CITY OF Road & Bridges Parks & Recreation Utility Enterprise Parks & Recreation Info Tech Police Fire Parks & Recreation Golf Course Parks & Recreation Parks & Recreation Golf Course Golf Course Golf Course Police Parks & Recreation Parks & Recreation Golf Course Utility Enterprise Police Golf Course Golf Course Golf Course Road & Bridges Golf Course Golf Course $8.08 $8.08 $8.08 $24.24 $20.00 $20.00 $742.50 $2,272.00 $55.00 $3,069.50 -$130.00 $83.26 -$5.36 $194.90 $104.91 $247.71 $56.62 $180.67 -$11.62 $45.70 -$2.94 $4.90 $34.17 $34.96 $29.63 $44.67 $12A8 -$2.56 $39.81 -$1.91 $80.07 -$3.08 $47.92 $155.12 -$8.36 $129.94 -$3.64 -$5.15 $857.40 $284.15 $284.15 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/06/14 PAY page , 1/14 11:15 AM Page 6 Account Comments DEPT Descr Amount R 15-3400 1ST QTR 2014 SEWER - ST. PETER $624.00 Search Name MENDOTA, CITY OF $624.00 Search Name METRO AREA MGMT ASSOCIATION E 01-4400-110-10 SEMINAR - J. MILLER Administration $20.00 Search Name METRO AREA MGMT ASSOCIATION $20.00 Search Name METRO SALES E 01-4330-490-50 E 01-4330-490-70 E 15-4330-490-60 Search Name METRO SALES QUARTERLY COPIER MAINTENANCE - PW QUARTERLY COPIER MAINTENANCE - PW QUARTERLY COPIER MAINTENANCE - PW Road & Bridges Parks & Recreation Utility Enterprise $25.25 $25.25 $25.24 $75.74 Search Name MID NORTHERN ELECTRIC E 08-4335-000-00 EL. WORK - CITY HALL Spec Fds $390.11 Search Name MID NORTHERN ELECTRIC $390.11 Search Name MIKES SHOE REPAIR INC E 01-4305-155-30 GEAR REPAIR - FIRE DEPT Fire $24.00 Search Name MIKES SHOE REPAIR INC $24.00 Search Name MITCHELL1 E 01-4300-050-50 MAY 2014 SERVICE Road & Bridges $159.00 Search Name MITCHELL1 $159.00 Search Name MN BENEFIT ASSN G 01-2073 E 01-4131-050-50 G 01-2071 Search Name MN BENEFIT ASSN MAY 2014 PREMIUM MAY 2014 PREMIUM MAY 2014 PREMIUM Search Name MN TEAMSTERS LOCAL 320 G 01-2075 APRIL 2014 UNION DUES Search Name MN TEAMSTERS LOCAL 320 Search Name MNPEA G 01-2075 Road & Bridges $14.95 $11.82 $46.34 $73.11 $633.00 $633.00 MAY 2014 UNION DUES $117.00 Search Name MNPEA $117.00 Search Name MUNICIPAL EMERGENCY SERVICES E 01-4305-155-30 PROTECTIVE GEAR - FIRE DEPT Fire $369.85 Search Name MUNICIPAL EMERGENCY SERVICES $369.85 Search Name NATURE CALLS, INC E 01-4200-610-70 Search Name NATURE CALLS, INC MARCH 2014 RENTALS - PARKS Search Name NCPERS GROUP LIFE INS. G 01-2071 MAY 2014 PREMIUM Search Name NCPERS GROUP LIFE INS. Parks & Recreation $228.00 $228.00 $96.00 $96.00 Search Name NDC4 CABLE COMMISSION E 23-4490-000-00 2013 VIDEO STREAMING Spec Fds $6,586.00 Search Name NDC4 CABLE COMMISSION $6,586.00 Search Name NORTHWEST FILTER SUPPLY, INC. CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/06/14 PAY pa9'eb§t1/14 11:15 AM Page 7 Account Comments DEPT Descr Amount E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $83.75 Search Name NORTHWEST FILTER SUPPLY, INC. $83.75 Search Name OFFICE DEPOT E 01-4300-020-20 OFFICE SUPPLIES - PD Police $67.74 E 01-4300-020-20 OFFICE SUPPUES - PD Police $61.38 E 01-4305-020-20 CLEANING SUPPLIES - PD Police $17.10 Search Name OFFICE DEPOT $146.22 Search Name OREILLY AUTO/FIRST CALL E 01-4330-490-70 EQUIPMENT REPAIR SUPPUES - PARKS Parks & Recreation $44.99 E 45-4330-490-45 EQUIPMENT MAINT. PARTS - PAR3 Golf Course $0.05 G 45-2035 EQUIPMENT MAINT. PARTS - PAR3 -$1.68 E 01-4330-460-30 EQUIPMENT REPAIR PARTS - FIRE DEPT Fire -$13.56 E 45-4330-490-45 EQUIPMENT MAINT. PARTS - PAR3 Golf Course $26.11 Search Name OREILLY AUTO/FIRST CALL $55.91 Search Name OVERLINE & SON, INC. E 15-4330-490-60 SEWER CLEANING E 29-4337-000-00 STORM SEWER CLEANING Search Name OVERLINE & SON, INC. Search Name OXYGEN SERVICE CO E 01-4305-050-50 E 01-4305-070-70 E 15-4305-060-60 Search Name OXYGEN SERVICE CO EQUIPMENT - SHOP EQUIPMENT - SHOP EQUIPMENT - SHOP Utility Enterprise Spec Fds Road & Bridges Parks & Recreation Utility Enterprise Search Name PENTEL, REBECCA E 01-4330-440-20 REPAIR SUPPLIES - PD Police Search Name PENTEL, REBECCA Search Name PETERBILT NORTH E 01-4330-490-50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges Search Name PETERBILT NORTH Search Name PHYSIO CONTROL (MEDTRONIC) E 01-4305-030-30 OPERATING SUPPLIES - FIRE DEPT Fire Search Name PHYSIO CONTROL (MEDTRONIC) Search Name PIONEER MANUFACTURING COMPANY E 01-4330-490-70 E 01-4305-070-70 E 01-4305-070-70 PAINT MIXING EQUIPMENT PARTS PAINT MIXING EQUIPMENT - PARKS PAINT MIXING EQUIPMENT - PARKS Parks & Recreation Parks & Recreation Parks & Recreation $2,144.00 $4,275.00 $6,419.00 $1,115.00 $1,115.00 $1,115.00 $3,345.00 $103.86 $103.86 $52.86 $52.86 $107.50 $107.50 $95.00 $130.00 $1,382.95 Search Name PIONEER MANUFACTURING COMPANY $1,607.95 Search Name PITNEY BOWES E 01-4300-110-10 POSTAGE SUPPLIES Administration $137.67 Search Name PITNEY BOWES $137.67 Search Name PUSH PEDAL PULL E 01-4330-440-20 EQUIPMENT REPAIR - PD Police $100.00 Search Name PUSH PEDAL PULL $100.00 Search Name ROZS AUTO BODY INC. Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/06/14 PAY Comments DEPT Descr pageb661/14 11:15 AM Page 8 Amount E 01-4330-490-70 Search Name ROZS AUTO BODY INC. Search Name RUZEK, RYAN E 05-4415-105-15 Search Name RUZEK, RYAN Search Name SCHUTTA, TAMARA E 01-4490-110-10 Search Name SCHUTTA, TAMARA Search Name SPRINT E 01-4210-020-20 E 01-4223-020-20 E 45-4210-045-45 E 01-4210-030-30 E 05-4210-105-15 E 01-4210-110-10 E 15-4210-060-60 Search Name SPRINT Search Name SPRWS E 01-4425-310-50 E 01-4425-310-70 E 15-4425-310-60 E 08-4425-000-00 E 01-4425-315-30 Search Name SPRWS EQUIPMENT REPAIR - PARKS MILEAGE REIMBURSEMENT WELLNESS FAIR SUPPLIES APRIL 2014 CELL SERVICE APRIL 2014 CELL SERVICE APRIL 2014 CELL SERVICE APRIL 2014 CELL SERVICE APRIL 2014 CELL SERVICE APRIL 2014 CELL SERVICE APRIL 2014 CELL SERVICE MARCH 2014 SERVICE - PW MARCH 2014 SERVICE - PW MARCH 2014 SERVICE - PW MARCH 2014 SERVICE - CITY HALL MARCH 2014 SERVICE - FIRE HALL Search Name STANTEC CONSULTING SERVICES E 01-4220-080-80 MAR 2014 PLANNING ASSISTANCE Search Name STANTEC CONSULTING SERVICES Search Name STONEBROOKE EQUIPMENT INC E 01-4330-490-70 EQUIPMENT REPAIR - PARKS Search Name STONEBROOKE EQUIPMENT INC Search Name SUN LIFE E 01-4131-070-70 E 15-4131-060-60 G 01-2071 E 05-4131-105-15 E 01-4131-020-20 E 01-4131-110-10 E 08-4131-000-00 E 01-4131-050-50 Search Name SUN LIFE Search Name T & T DISPOSAL E 45-4480-045-45 Search Name T & T DISPOSAL Search Name T MOBILE E 01-4210-070-70 MAY 2014 TERM LIFE/ST DISB PREMIUM MAY 2014 TERM LIFE/ST DISB PREMIUM MAY 2014 TERM LIFE/ST DISB PREMIUM MAY 2014 TERM LIFE/ST DISB PREMIUM MAY 2014 TERM LIFE/ST DISB PREMIUM MAY 2014 TERM LIFE/ST DISB PREMIUM MAY 2014 TERM LIFE/ST DISB PREMIUM MAY 2014 TERM LIFE/ST DISB PREMIUM DEBRIS DISPOSAL - PAR3 MAR 2014 CELL SERVICE - PARKS Parks & Recreation Engineering Enterprise Administration Police Police Golf Course Fire Engineering Enterprise Administration Utility Enterprise Road & Bridges Parks & Recreation Utility Enterprise Spec Fds Fire Planning Parks & Recreation Parks & Recreation Utility Enterprise Engineering Enterprise Police Administration Spec Fds Road & Bridges Golf Course Parks & Recreation $984.25 $984.25 $74.48 $74.48 $111.54 $111.54 $1,035.60 $319.92 $90.12 $79.98 $193.00 $183.24 $50.13 $1,951.99 $11.76 $11.75 $11.75 $53.32 $71.86 $160.44 $175.00 $175.00 $805.44 $805.44 $185.36 $89.50 $1,434.19 $76.30 $496.11 $302.89 $84.05 $283.94 $2,952.34 $331.00 $331.00 $193.71 Search Name T MOBILE $193.71 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/06/14 PAY Account Comments DEPT Descr page 66 05/01/14 11:15 AM Page 9 Amount Search Name TRACTOR SUPPLY E 15-4305-060-60 OPERATING SUPPLIES - UTILITIES Search Name TRACTOR SUPPLY Search Name TRI STATE BOBCAT E 01-4330-490-50 EQUIPMENT REPAIR - STREETS Search Name TRI STATE BOBCAT Search Name TWIN CITIES OCCUPATIONAL HLTH E 01-4244-030-30 PHYSICALS - FIRE DEPT Search Name TWIN C. i tES OCCUPATIONAL HLTH Search Name TWIN CITY AUTOBODY E 01-4480-110-10 EQUIPMENT REPAIR - PD Search Name TWIN CITY AUTOBODY Search Name TWIN CITY CONTAINER E 01-4305-070-70 OPERATING SUPPLIES - PARKS Search Name TWIN CITY CONTAINER Search Name TWIN CITY SAW CO E 01-4330-490-70 EQUIPMENT MAINTENANCE - PARKS Search Name TWIN CITY SAW CO Search Name U. S. BANK E 01-4400-110-10 E 01-4490-020-20 E 01-4400-020-20 E 05-4404-105-15 E 01-4400-020-20 E 01-4400-020-20 E 01-4400-110-10 E 01-4306-110-10 E 01-4301-114-14 Search Name U. S. BANK Search Name UNIFORMS UNLIMITED CONFERENCE REGISTRATION - J. MILLER RECOGNITION AWARDS - PD LODGING EXPENSE - PD CERTIFICATION RENEWAL - R. RUZEK LODGING EXPENSE - PD LODGING EXPENSE - C. WILLSON LODGING EXPENSE - L. SMITH DEGREE VERIFICATION SOFTWARE SERVICE - IT E 01-4410-020-20 UNIFOIRM - D. URMANN Search Name UNIFORMS UNLIMITED Search Name UNIQUE PAVING MATERIALS E 01-4422-050-50 PAVING MIX Search Name UNIQUE PAVING MATERIALS Search Name UNIVERSITY OF MINNESOTA E 05-4400-105-15 CONFERENCE REGISTRATION - J. MAZZITEL Search Name UNIVERSITY OF MINNESOTA Search Name ZARNOTH BRUSH WORKS E 01-4330-490-70 EQUIPMENT REPAIR PARTS - PARKS Search Name ZARNOTH BRUSH WORKS Search Name ZEROREZ E 08-4335-000-00 CARPET CLEANING - PD Utility Enterprise Road & Bridges Fire Administration Parks & Recreation Parks & Recreation Administration Police Police Engineering Enterprise Police Police Administration Administration Info Tech $47.95 $47.95 $1,375.00 $1,375.00 $205.00 $205.00 $5,303.00 $5,303.00 $295.00 $295.00 $141.46 $141.46 $225.00 $45.75 $242.02 $134.50 $226.96 $184.18 $286.56 $14.95 $1,797.00 $3,156.92 Police $130.99 Road & Bridges $367.90 Engineering Enterprise $235.00 $235.00 Parks & Recreation $99.00 Spec Fds $400.90 $130.99 $367.90 $99.00 Search Name ZEROREZ $400.90 $109,596.71 page 67 5o. 2014 Licensing List for City Council Type Contractor Name Asphalt Drywall Excavating Gas Piping General HVAC Landscape Masonry Richfield Blacktop & Concrete PR Wall Systems ASAP Underground Kelly Plumbing & Heating C. Metro Heating & Cooling St. Paul Plumbing & Heating Anderson -CC BL Dalsin Roofing Fendler Patterson Construction R.J. Ryan Construction Co SC Landa, Inc dba Tradition Roofing & Exteriors Villa Landscapes/Patio Town Krinkie Heating & Air Spring Plumbing, LLC Uhl Company All Seasons Tree Service & Snowplowing, Inc KCI Concrete, Inc Wednesday, April 30, 2014 Page 1 of I �u City Council and City Administrator drejka- Building Official Report April 2014 G) $3,104,000.00 0 1 U ER a a ER Townhouse ER 0 0 0 U O O co - ER 0 O 2 O O 0 0 co N co- (NI ER u) co U O CO c) I0 Sub Total: 31, 2013 Fee Collected I Fee Collected I " $ 33,288.79 I ER ER ER co 0 N N co - (NI 69- RO " $ 112,070.40 I $ 268,571.82 January 1, 2013 thru Decembe Valuation 0 0 0 rn of 1 $ 3,384,000.00 ER 69- RN 1 $ 1,751,104.21 o O 1 $ 13,731,035.00 $ 23,931,128.00 L` (NI 495 Trade M 0 O � .— LO 4- Heat, AC & Gas 0 (Permits ISFD APT Townhouse 0 Misc. ER ER ER ER 5471 N 675 O z c "Permits 1 ISFD APT Townhouse opuo0 M isc. Sub Total: 7 — CO 0 anuary 1, 2014 thru April 29, 2014 Fee Collected I Fee Collected I o LO ri N 7 ER o 0 O co 69- RER ER (.9- R0ER I $ 29,492.85 I $ 27,751.35 O n L. CO CO co CO EA Valuation 69- 0 0 0 rn of ER ER 69- RN 1 $ 1,751,104.21 $ 2,556,567.00 $5,497,671.21 o z L` (NI 495 Trade Permits � .— LO 4- Heat, AC & Gas c =a 9 CO (Permits ISFD APT Townhouse opuooI Misc. — 0 Sub Total: Fee Collected ER ER ER ER of co N O N rn o L() 0 0 ER LO CO c) N EA O N 0 N L O $540,000.00 ER ER r 0 N Lf) L() co O 69- co R co 0 0 co0 ER N CO CN1 EA E L N O N r L Id 1- 0 .175 L4 > Efi Efi Efi Ef) O Z co 0 co 0 d 0 E a 3 1) U oS Q 1 c 1 0 Sub Total: 31, 2013 I Fee Collected I o 0 O N O ER o 0 O co 69- RER $ 175.00 I $ 38,306.09 $ 47,631.59 January 1, 2013 thru December Valuation Valuation 69- ER ER to to ci z O Z 1751 co L` 310 495 Trade Permits O 0la E a Water 'Sewer Heat, AC & Gas Sub Total: anuary 1, 2014 thru April 29, 2014 1 Fee Collected 1 $ 2,968.20 0 0 0 ,- 69- RER $75.00 $ 7,374.70 $ 10,427.90 Valuation 69- ER ER to ci z c.— c co c r` CV Trade 'Permits 0) la E a "Water Sewer Heat, AC & Gas Sub Total: Fee Collected o co 0 O Efi O cc En n ER O N O N L ER ER ER ER co N 0 LO N M ER rn 0 co ':T3 ) U4 0 (D 0 1. 2013 to December 31. 2013 Fee Collected 0 0 0 co ER ER O a 0 O 0 ril 29. 2014 1. 2014toA O U tL c O To ER R z to rn d U `O E5 c c 0 O 0 U O U 0 N •t- 0 O N 0) N 1f5. 1- -C t O N O N L 0 O > O u) 0 co $35,376,387.00 J H 0 H 1,5261 $ 23,931,128.00 1 $ 334,003.41 J H 0 H $5,497,671.21 $2,028,412.71 1 $ 29,428.45 1 (TOTAL 0) O E a a c O 0 0 0 c 0 E N co 0 U 1) co pj < E _ co c <.o U io o c 2 > U -O N � • CITY OF MENDDTA HEIGHTS page 69 1101 Victoria Curve 1 Mendota Heights, MN 651.452.1850 phone 1 651.452.8940 fa www.mendota-heights.com 5q. DATE: May 6, 2014 TO: Mayor, City Council, and City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Approval of Temporary On -Sale Liquor License BACKGROUND Pursuant to Mendota Heights City Code, no person shall sell or give away intoxicating liquor or 3.2 percent malt liquor without first having received a license. Temporary on -sale liquor licenses shall be granted only to clubs and charitable, religious or nonprofit organizations for the sale of intoxicating liquor. The licenses are subject to final approval by the Director of Alcohol and Gambling Enforcement. Beth Jacob Congregation, located at 1179 Victoria Curve, is planning to hold an event on Sunday, June 15, 2014 at the Congregation during the hours of 4:00 p.m. to 9:00 p.m. They have requested a temporary on -sale liquor license to allow for the sale of alcohol. Security will be present during the event. Weather permitting, there will also be outdoor music between the hours of 4:00 and 8:30 p.m. A completed application has been received, along with the license fee and a certificate of insurance for liquor liability. It should be noted that temporary on -sale liquor licenses have been issued in the past to charitable, nonprofit and religious organizations within the city with no incidents or negative reports. BUDGET IMPACT N/A RECOMMENDED ACTION Staff recommends the City Council approve a temporary on -sale liquor license for Beth Jacob Congregation for June 15, 2014, subject to final approval of the Director of Alcohol and Gambling Enforcement. page 70 5r. 1101 V Cta ti Cune 1 MuKkga NelgfE5, MN 55}19 551ASMOvivele 1 651.L .$94.0fax wv w.mendota•heights,ece tErii CITY OF MENDOTA. HE I F-fTE DATE: May 6, 2014 TO: Mayor, City Council and City Administrator FROM: Tamara Schutta, Assistant to the City Administrator/HR Coordinator SUBJECT: Mario Reyes Retirement BACKGROUND As you are aware, Investigator/Patrol Officer Mario Reyes has informed us of his intent to retire as Investigator/Patrol Officer after 33 years of services to the City of Mendota Heights. Mario's last day with the city will be Wednesday, May 28, 2014. Mario began his career with the City of Mendota Heights as an Intern, then served in the role of Reserve Officer, before becoming a Sworn Patrol Officer. During Mario's service to the city, he was instrumental in developing the death scene protocol under Police Chief Johnson. Mario has served as the D.A.R.E. Officer for the past 25 years teaching 5th graders at Visitation and Mendota Heights Elementary. Mario has been an investigator for the past 16 years. He has also served as an Arson Investigator alongside the Fire Marshal for 10 years. When Mario isn't investigating or teaching, he is volunteering his time at Safety Camp, Fire Department Open Houses and D.A.R.E. events to name a few. Mario has been instrumental in providing first-rate level of service to the residents of Mendota Heights. We have a deep appreciation of Mario's work and he will definitely be missed. BUDGET IMPACT Not applicable. RECOMMENDATION City staff recommends the city council recognize Police Officer/Investigator Mario Reyes' retirement effective May 28, 2014. This action requires a simple majority vote. t irows""' CITY OF MENDOTA HEIGHTS page 71 1101 Victoria Curve 1 Mendota He 7a. 118 651.452.1850 phone 1 651.45 .— . .-„ www.nendota-heights.con DATE: May 6, 2014 TO: Mayor, City Council and City Administrator FROM: Nolan Wall, AICP Planner SUBJECT: Resolution Approving a Wetlands Permit to Construct an Accessory Structure BACKGROUND The applicant is requesting a Wetlands Permit to construct an accessory structure within 100 feet of a water resource -related area. The request does not meet the conditions for an administrative approval. The subject parcel is 1.27 acres and contains an existing single-family dwelling abutting a pond in the rear yard. The applicant intends to construct an 80 -square foot (8 ft. x 10 ft.) accessory structure in the rear yard, approximately 42 feet from the adjacent pond. Title 12-2-6(A) of the Code requires a wetlands permit for the construction, alteration, or removal of any structure within the 100 -foot wetland or water resource - related buffer area. The Planning Commission conducted a public hearing at the April 22 meeting. There were no public comments. However, the applicant did clarify that some invasive species surrounding the pond have been removed, but not in the proposed location of the accessory structure — as noted in the Staff report. BUDGET IMPACT N/A RECOMMENDATION The Planning Commission recommended approval of the Wetlands Permit request, with conditions, as described in Planning Case 2014-11. If the City Council desires to implement the recommendation, pass a motion adopting RESOLUTION 2014-21 APPROVING A WETLANDS PERMIT TO CONSTRUCT AN ACCESSORY STRUCTURE. This matter requires a simple majority vote. page 72 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2014-21 RESOLUTION APPROVING A WETLANDS PERMIT TO CONSTRUCT AN ACCESSORY STRUCTURE WHEREAS, Steven Olsen has applied for a wetlands permit to construct an accessory structure within 100 feet of water resource -related area at 2469 Westview Terrace (BRIDGEVIEW SHORES 2ND ADDITION, LOT 7, BLOCK 1; PID#: 27-15151-01-070) as proposed in Planning Case 2014-11; and WHEREAS, the Mendota Heights Planning Commission held a public hearing on this matter at their regular meeting April 22, 2014. NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the wetlands permit as proposed in Planning Case 2014-11 is hereby approved with the following conditions: 1. Area between the proposed construction and the normal water level of the pond is to remain naturally vegetated. 2. Construction and restoration activity, to include re -vegetation of disturbed areas, shall be in compliance with the City's Land Disturbance Guidance Document. Adopted by the City Council of the City of Mendota Heights this sixth day of May, 2014. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk CITY OF '9 m MENDOTA HEIGHTS DATE: TO: page 73 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com April 22, 2014 Planning Commission FROM: Nolan Wall, AICP Planner SUBJECT: Planning Case 2014-11 Wetlands Permit Application APPLICANT: Steven Olsen PROPERTY ADDRESS: 2469 Westview Terrace ZONING/GUIDED: R-1 One Family Residential/LR Low Density Residential ACTION DEADLINE: May 30, 2014 DESCRIPTION OF THE REQUEST The applicant is seeking a Wetlands Permit to construct an accessory structure. The proposed structure is within 100 feet of a wetland or water resource -related area and does not meet the conditions for an administrative approval. BACKGROUND The subject parcel is 1.27 acres and contains an existing single-family dwelling abutting a pond in the rear yard. In addition, it is zoned R-1 One Family Residential and guided for low density residential development. The applicant intends to construct an 80 -square foot (8 ft. x 10 ft.) accessory structure in the rear yard. Title 12-2-6(A) of the Code requires a wetlands permit for the construction, alteration, or removal of any structure within the 100 -foot wetland or water resource -related buffer area. ANALYSIS Comprehensive Plan The subject parcel is guided LR Low Density Residential in the 2030 Comprehensive Plan. The applicant's request to construct an accessory structure on the property is consistent with the continued use as a single- family residential dwelling. Accessory Structure Building permits are only required for accessory structures exceeding 120 square feet. Therefore, compliance with the Code standards for accessory structures in residential zones are also being analyzed as part of this request. The standards are contained in Title 12 -1D -3(B) and (C) of the Code: Based on the information provided by the applicant, the proposed accessory structure meets the Code requirements. Wetlands Permit According to the applicant, the proposed accessory structure will be set back approximately 42 feet from the normal high water mark of the adjacent pond. Various invasive species were removed from the proposed location and additional existing vegetation will remain to provide screening. In addition, the proposed accessory structure will be constructed on support blocks and will be removable. The purpose of the Wetlands Systems Chapter of the Code is to (Title 12-2-1): • Provide for protection, preservation, maintenance, and use wetlands and water resource -related areas; • Maintain the natural drainage system; • Minimize disturbance which may result from alteration by earthwork, loss of vegetation, loss of wildlife and aquatic organisms as a result of the disturbance of the natural environment or from excessive sedimentation; • Provide for protection of potable fresh water supplies; and • Ensure safety from floods. The proposed accessory structure's distance of 42 feet from the normal high water mark of the pond and limited land disturbance within the 100 -foot buffer area, other than removal of invasive species, satisfies the purpose and intent of the Code. STAFF RECOMMENDATION Staff recommends approval of the Wetlands Permit with the following conditions: 1. Area between the proposed construction and the normal water level of the pond is to remain naturally vegetated. 2. Construction and restoration activity, to include re -vegetation of disturbed areas, shall be in compliance with the City's Land Disturbance Guidance Document. ACTION REQUESTED Following a public hearing, the Planning Commission may consider the following actions: 1. Recommend approval of the Wetlands Permit for construction of an accessory structure within the 100 -foot buffer area of a water resource -related area, based on the attached findings of fact, with conditions. OR 2. Recommend denial of the Wetlands Permit for construction of an accessory structure within the 100 -foot buffer area of a water resource -related area, based on a finding the proposed Standard Proposed Side/Rear Yard Setback 5 ft. (under 144 sq. ft.) Side Yard: 10 ft. (approx.) Rear Yard : 200+ ft. Setback from Principal Building 5 ft. 80 ft. (approx.) Height 15 ft. 8 ft. -10 in. Number 1 (property 4 acres or less) 1 Size 144 sq. ft. (property 4 acres or less) 80 sq. ft. Based on the information provided by the applicant, the proposed accessory structure meets the Code requirements. Wetlands Permit According to the applicant, the proposed accessory structure will be set back approximately 42 feet from the normal high water mark of the adjacent pond. Various invasive species were removed from the proposed location and additional existing vegetation will remain to provide screening. In addition, the proposed accessory structure will be constructed on support blocks and will be removable. The purpose of the Wetlands Systems Chapter of the Code is to (Title 12-2-1): • Provide for protection, preservation, maintenance, and use wetlands and water resource -related areas; • Maintain the natural drainage system; • Minimize disturbance which may result from alteration by earthwork, loss of vegetation, loss of wildlife and aquatic organisms as a result of the disturbance of the natural environment or from excessive sedimentation; • Provide for protection of potable fresh water supplies; and • Ensure safety from floods. The proposed accessory structure's distance of 42 feet from the normal high water mark of the pond and limited land disturbance within the 100 -foot buffer area, other than removal of invasive species, satisfies the purpose and intent of the Code. STAFF RECOMMENDATION Staff recommends approval of the Wetlands Permit with the following conditions: 1. Area between the proposed construction and the normal water level of the pond is to remain naturally vegetated. 2. Construction and restoration activity, to include re -vegetation of disturbed areas, shall be in compliance with the City's Land Disturbance Guidance Document. ACTION REQUESTED Following a public hearing, the Planning Commission may consider the following actions: 1. Recommend approval of the Wetlands Permit for construction of an accessory structure within the 100 -foot buffer area of a water resource -related area, based on the attached findings of fact, with conditions. OR 2. Recommend denial of the Wetlands Permit for construction of an accessory structure within the 100 -foot buffer area of a water resource -related area, based on a finding the proposed accessory structure will have negative impacts on the existing water resource-retWirea and is therefore inconsistent with the Wetland Systems Chapter of the City Code. OR 3. Table the request. MATERIALS INCLUDED FOR REVIEW 1. Site Maps 2. Wetlands Permit Application FINDINGS OF FACT FOR APPROVAL Wetlands Permit for Accessory Structure 2469 Westview Terrace page 76 The following Findings of Fact are made in support of approval of the proposed request: 1. The proposed accessory structure meets the Code requirements for such a structure. 2. The project meets the purpose and intent of the Wetlands Systems Chapter of the City Code. 3. No existing vegetation within the required buffer area, except invasive species, will be removed. 2469 Westview Terrace Planning Case 2014-11 Date: 4/15/2014 0 60 SCALE IN FEET page 77 City of Mendota Heights GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. page 78 Date: 3/31/2014 Re: Wetlands Permit To: Mendota Heights From: Steven R. Olsen Planning Commission/City Council It is my intent to construct an 8 x 10' shed on my property. I plan on placing it as far from the existing pond as possible while meeting the set back and required distances to adjacent property. I t will be a removable structure and should not change or affect drainage during or after construction. I have attached a copy of a picture of the proposed structure. Support blocks will be placed on the ground and then a platform for the floor will be constructed. The walls and roof will then be completed. Depending on the acceptance timeline of this application, I would like to complete construction by July 30th, 2014. Thank you for considering this request. Steven R. Olsen 2469 Westview Terrace Mendota Heights, MN 55120 651-253-8225 page 79 n:.'iL'.. �r�;• :.>;., .... .................. ..... .... :`4''.:4r�r <;+FY.'.• •iii<?; Sn: '?33:3<''i °:3:. S,. C:'C'•G' .3'rIB 1:DO S >:: HEIGHTS APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Property Address/Street Location: L/( (7 fs ,2__54v l -w I _rfq_ ce- n1 eti Lcj +bi l'I M Applicant Name: 5fe_vewx g O 15e -t-' Phone: (0.5-1 — 'Ls3` s zZ Applicant E -Mail Address: 054-0 r# Applicant Mailing Address: a-: -1 ' (JJ 4_4 +k) l I Property Owner Name: 3 ( e -W g, �715.zin/De«Phone: (,S► — Ls3 $Z� Property Owner Mailing Address: a-`{ 9 Wes+ k-4. �M 10 Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) Type of Request: U Rezoning U Conditional Use Permit U Variance y` Wetlands Permit U Subdivision Approval U Critical Area Permit • Code Amendment U Lot Split U Conditional Use Permit for PUD U Preliminary/Final Plat Approval U Comprehensive Plan Amendment • Other I hereby declare that all statements made in this request and on the additional material are true. I further authorize City Officials and agents to inspect the above property during daylight hours. Signature of Applicant 5, /3r/I Date Signature of Owner ,L0L_ Date Signature of Owner (if more than one) Planning Application (modified 1/28/2014) Date Page 1 of 1 . ;/ E.C.ZITA:HEGHTS. WETLANDS PERMIT REQUEST Applications will be scheduled for consideration by the Planning Commission and/or City Council only after all required materials have been submitted. Application submittal deadlines are available on the City's website or by contacting the City Planner. Late or incomplete applications will not be put on the agenda. page 80 �i''�''7�i7�;E Y:l,'•:IS:>..i. i>7�.1.'in'i. .................. ................. APPLICATION REQUIREMENTS: • Dated original of all the materials checked must be submitted by the end of the business day the Monday before the first Tuesday of the month. ® If all original materials are 11 x 17 or smaller - only submit originals. • If materials are larger than 11 x 17, please provide 24 copies, folded to 81/2 x 11. • Any drawing in color- must submit 24 copies. The following materials must be submitted for the application to be considered complete: • Fee, as included in Fee Schedule (check payable to City of Mendota Heights) NOTE: Planning Application fees do not cover building permit fees, utilities, or other fees which may be required for you to complete your project. Completed Application Form (only original needs to be submitted). Letter of Intent. • Full and adequate description of all phases of the operation and/or proposed physical changes. U Soil survey map of the proposed plat. /V- / /4- • Topographic map of the area. Contour intervals shall be drawn at two (2) foot intervals. Detailed site plan of the proposal showing proposed drainage, grading, and landscaping. • Site design map showing the location of existing and future man-made features within the site. Information on existing drainage and vegetation of all land within the site. • Time period for completion of development including timing for staging of development if applicable. U Design specifications for all sediment and erosion control measures. N/ 4 - Wetlands Permit Request (modified 12/6/2013) Page 1 of 1 Y✓* Bevel siding Double -hung window Fascia board Solid -block foundation pg'wood wall sheathing I X4 cedar 7. corner board Platform steps Dutch door 2469 Westview Terrace Date: 3/3112014 60 SCALE IN FEET page 82 City of Mendota Heights 01 1 1 1 It. 814 Mr 813^qJ ~� , • i / i 107 j 28 2 ....... ........r.. .... -...a.....75.,_.. 2465 266, 2469 2T 387 18 2475 815 79 z 243 815 #1.Pt/ • PONDHAVEN tiv 124 482 GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. page 83 Affic avft of Publication State of Minnesota SS County of Dakota ANNE THILLEN , being duly sworn, on oath, says that he/she is the publisher or authorized agent and employee of the publisher of the newspaper known as SOUTH-WEST REVIEW , and has full knowledge of the facts which are stated below: (A) The newspaper has complied with all of the requirements constituting qualification as a qualified newspaper, as provided by Minnesota Statute 331A.02, 331A.07, and other applicable laws, as amended. (B) The printedNOTICE OF HEARING which is attached was cut from the columns of said newspaper, and was printed and published once each 6TH week, for successive weeks; it was first published on SUNDAY , the APRIL , 2014 , and was thereafter printed and published on every 1 day of to and including the day of , 20 ; and printed below is a copy of the lower case alphabet from A to Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice: *ABCDEFGHIJKLMNOPQRSTUVWXYZ *ABCDEFGHIJKLMNOPQRSTUVWXYZ *abcdefghijkimnopq rstuvwxyz Subscribed and sworn to before me on this 7TH day of APRIL 14 c -id � Notary Public *Alphabet should be in the same size and kind of type as the notice. BY: 144.'7461,14,4„, TITLE LEGAL COORDINATOR TONYA R. WHITEHEAD Notary Public -Minnesota My Commission Expires Jan 31, 2015 (1) Lowest classified rate paid by commercial users for comparable space $25.00 per col. inch RATE INFORMATION (2) Maximum rate allowed by law for the above matter $25.00 per col. inch (3) Rate actually charged for the above matter $ per col. inch 1/14 page 84 - - - CITY pF MENDOTA HEIGHTS NOTICE OF HEARING A PUBIJC HEARING ON A REQUEST FOR A WETLANDS, PERMIT TO CONSTRUCT AN ACCESSORY STRUCTURE TO WHOM ITMAY CONCERN: NOTICE Is hereby given that the Planning Commission of Mendota Heights will meet at 7:00 P.M. or as soon as possible thereafter, on Tuesday, April 22, 2014 in the City —Hall Council Chambers, 1101 Victoria Curve, •Mendota Heights, Minnesota, to consider an application from Steve Olsen for a • wetlands permit 'to construct an accessory structure at 2469 Westview Terrace. This request has been assigned • Planning Case • number 201411. , This notice Is pursuant to Title 12 (Zoning), Chapter 1 of the Mendota Heights City Code. Such persons as desire to be heard with reference to this request will be heard at this meeting. Lorrl Smith City Clerkt (South-West Review: Apr. 6, 2014) - Planning Case 2014-11 Public Hearing Notice Mailing List page 85 0 0 0 0 O 0 271515102050 788 PONDHAVEN LN CATHERINE E TSTE ROGERS 276830001050 809 HAZEL CT DANIEL COLTEN & KARE BOGG 276830001020 814 HAZEL CT DAVID G & THERESA A PERSONS 0 271515102030 2482 WESTVIEW TER JEFFREY R & DANA M BUELL 273190000130 ® 807 HAZEL CT JOHN F & SANDRA A OBRIEN 271515101120 ® 781 PONDHAVEN LN JOHN G & LISA A STEVEKEN 271515101110 276830001010 785 PONDHAVEN LN el 810 HAZEL CT ERIC W MAURER KENT R & CATHERINE EDWARDS 271515101020 271515101010 816 WESTVIEW CIR m 810 WESTVIEW CIR GARRY M & BARBARA RUHLMANN MARK J & JODY A TOETSCHINGER 271515202010 271515101030 800 HAVENVIEW CT el 819 WESTVIEW CIR J SCOTT BEATY NATHANIEL KETT 271515101050 271515102060 809 WESTVIEW CIR ea 2487 PONDHAVEN CIR JACQUELINE A EASTON NEIL K & LYNETTE R JOHNSON 271515102040 O 794 PONDHAVEN LN JAMES M & ELIZABETH MILLER 0 276830001030 815 HAZEL CT JAMES P LOSLEBEN 271515101060 2475 WESTVIEW TER JAY P & REBECCA A MILLER 271515101040 el 815 WESTVIEW CIR PAUL R & KELLY BREDEMUS 0 276830001040 813 HAZEL CT PAUL W & ELIZABETH WILD 271515202020 0 796 HAVENVIEW CT RICHARD E NELSON Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is nota Map Scale legal document and should not be substituted for a title search,appraisal, survey, or for zoning 1 inch = 353 feet verification. Dakota County assumes no legal responsibility for the information contained in this data. 4/1/2014 page 2 page 86 271515102020 2490 WESTVIEW TER RONALD L & NELL E COLLIER gm270350078010 VISITATION MONASTERY 271515101090 271515101080 0 2464 WESTVIEW TER Eri 2455 WESTVIEW TER STEPHEN J & SHERRY L KAMPA WILLIAM JOSEPH STEIN 271515101070 271515101100 0 2469 WESTVIEW TER ® 2472 WESTVIEW TER STEVEN R OLSEN YU KUN YANG 270350077010 m 2425 DODD RD VISITATION MONASTERY Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a Map Scale legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Dakota County assumes no legal responsibility for the information contained in this data. 1 inch = 351 feet 4/1/2014 t irows""' CITY OF MENDOTA HEIGHTS DATE: May 6, 2014 TO: Mayor, City Council and City Administrator FROM: Nolan Wall, AICP Planner page 87 1101 Victoria Curve 1 Mendota F 651.452.1850 phone 1 651.4,: www.mendota-heights.corr 7b. SUBJECT: Resolution Approving a Variance to Construct a Detached Garage within the Required Rear Yard Setback BACKGROUND The applicants are requesting a variance from the side yard setback standard to replace an existing legal nonconforming garage with a new structure. The subject parcel is 0.27 acres and contains a single-family dwelling and detached garage. According to the applicants, the existing garage is in non -redeemable condition and undersized for storage utilization. Therefore, they are proposing to demolish the existing 390 -square foot garage and replace it with a new 680 -square foot structure in approximately the same location. The Code requires accessory structures greater than 144 square feet to be set back 10 feet from side and rear property boundary lines. The applicants are requesting a variance in order to construct the new garage with a 3 -foot side yard setback. In addition, the proposed garage's vinyl siding and roof will match the colors of the existing dwelling. The Planning Commission conducted a public hearing at the April 22 meeting. There were no public comments. BUDGET IMPACT N/A RECOMMENDATION The Planning Commission recommended approval of the variance request, with conditions, as described in Planning Case 2014-10. If the City Council desires to implement the recommendation, pass a motion adopting RESOLUTION 2014-20 APPROVING A VARIANCE TO CONSTRUCT A DETACHED GARAGE WITHIN THE REQUIRED SIDE YARD SETBACK. This matter requires a simple majority vote. page 88 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2014-20 RESOLUTION APPROVING A VARIANCE TO CONSTRUCT A NEW DETACHED GARAGE WITHIN THE REQUIRED SIDE YARD SETBACK WHEREAS, Michael Sullivan and Deborah Cuneo have applied for a variance to construct a new detached garage within the required side yard setback at 993 Delaware Avenue (ALL OF LOTS 13 & 18 OF POSAVAD'S ADDITION; PID#: 27-58500-00-185) as proposed in Planning Case 2014-10; and WHEREAS, the Mendota Heights Planning Commission held a public hearing on this matter at their regular meeting April 22, 2014. NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the variance request as proposed in Planning Case 2014-10 is hereby approved with the following conditions: 1. The applicant shall submit grading and utility plans and a dimensioned site plan with associated easements, subject to review and approval by the City Engineering Department, as part of any building permit application. 2. Any land disturbance activities must be in compliance with the City's Land Disturbance Guidance document. Adopted by the City Council of the City of Mendota Heights this sixth day of May, 2014. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk CITY OF '9 m MENDOTA HEIGHTS DATE: TO: FROM: SUBJECT: APPLICANT: PROPERTY ADDRESS: ZONING/GUIDED: ACTION DEADLINE: page 89 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com April 22, 2014 Planning Commission Nolan Wall, AICP Planner Planning Case 2014-10 Variance Request for Detached Garage Michael Sullivan and Deborah Cuneo 993 Delaware Avenue R-1 One Family Residential/LR Low Density Residential May 25, 2014 DESCRIPTION OF THE REQUEST The applicants are requesting a variance from the side yard setback standard to replace an existing legal nonconforming garage with a new structure. BACKGROUND The subject parcel is approximately 0.27 acres (11,973 square feet) and contains an existing single-family dwelling and detached garage (see attached Site Map). The parcel is zoned R-1 and guided for low density residential development. The survey provided as part of the application submittal shows two parcels owned by the applicants. Those parcels have since been combined and assigned one PID number from Dakota County. The applicant is proposing to demolish the existing 390 -square foot garage and replace it with a new 680 - square foot structure in approximately the same location in order to align with the existing driveway. The existing detached garage is located 1.8 feet from the side yard property line. The Code requires accessory structures greater than 144 square feet to be set back 10 feet from side and rear property boundary lines. The applicants are requesting a variance in order to construct the new garage with a 3 -foot side yard setback. ANALYSIS Variance Request When considering a variance from the side yard setback requirements for the proposed detached garage, the City is required to find that: 1. The request is in harmony with the general purposes and intent of the ordinance and comprehensive plan and the applicant proposes to use the property in a reasonable manner. The Code allows single-family residential parcels, without an attached garage, one detached garage up to 750 square feet as permitted accessory structure, or up to 1,000 square feet with a conditional use permit. The existing parcel does not contain an attached garage and the proposed 688gsqfuge foot detached garage meets the permitted size requirements. The subject parcel is guided LR, Low Density Residential in the 2030 Comprehensive Plan and a new detached garage perpetuates residential use of the property. A detached garage is considered a reasonable use of property in a single-family residential zoning district. The proposed garage will have the same width, approximately 20 feet, as the existing garage and will be expanded towards the rear yard to accommodate additional storage. In addition, the existing garage's two -foot side yard setback will be increased to three feet. According to the applicants, the existing garage is in poor and unredeemable condition and is undersized for storage utilization. As shown in the attached pictures, there is significant deterioration to the existing garage floor and foundation which does not allow the garage door to operate properly. 2. The applicant establishes there are practical difficulties with complying with the ordinance due to circumstances that are unique to the property which are not created by the applicant or based on economic considerations. The subject parcel and existing structures are legally nonconforming with numerous code standards. Among those creating practical difficulties for the applicant in relation to their request are the lot width and accessory structure side yard setback requirements. The R-1 District lot width requirement is 100 feet. The subject parcel is approximately 50 feet wide which causes practical difficulties in replacing existing structures in compliance with current code requirements. Side yard setbacks for structures are intended to ensure that green space exists between residential properties and to accommodate common drainage and utility easements along property lines. In order to meet the 10 -foot side yard setback, the proposed garage would have to be located further into the existing back yard and would require expanding portions of the existing driveway. In addition, the proposed garage would remain aligned with approximately the same dimensions from the dwelling. Staff believes the applicant has established a practical difficulty in complying with the setback requirements for a new structure due to the narrow lot width and placement of the existing structure. However, the applicant could make improvements to the existing structure that would not increase the existing nonconformity. In addition, an accessory structure of up to 144 square feet could also be constructed in the rear yard to allow for additional storage that the existing structure lacks. 3. The request will not alter the essential character of the locality. The surrounding neighborhood contains a mix of attached and detached garages. However, the homes fronting Delaware Avenue are dominated by detached garages with similar lot configurations which causes multiple nonconformities with the R-1 District standards. As shown in the attached map, the proposed 680 -square foot detached garage is slightly larger than most existing detached garages in the surrounding neighborhood, but is not out of character in the City and meets the permitted detached garage size requirements. Nonconformities Title 12 -1D -1(D)(4) allows normal maintenance of a legal nonconforming structure which does not intensify the nonconformity. In this case, the applicants would be allowed to improve and maintain the existing detached garage in the same location without increasing the footprint. According to the applicant, the existing structure is in a state of disrepair that would make continued maintenance an unrealistic option (see attached pictures). As noted, the parcel and structures are legal nonconformities from the following R-1 District and accessory structure requirements: STAFF RECOMMENDATION Staff recommends approval of the variance request with the following conditions: 1. The applicant shall submit grading and utility plans and a dimensioned site plan with associated easements, subject to review and approval by the City Engineering Department, as part of any building permit application. 2. Any land disturbance activities must be in compliance with the City's Land Disturbance Guidance document. ACTION REQUESTED Following a public hearing, the Planning Commission may consider the following actions: 1. Recommend approval of the variance request to construct a new detached garage within the required side yard setback, based on the attached findings of fact, with conditions. OR 2. Recommend denial of the variance request to construct a new detached garage within the required side yard setback, based on attached the findings of fact. OR 3. Table the request. MATERIALS INCLUDED FOR REVIEW 1. Aerial site map 2. Planning Application, including supporting materials 3. Detached garage size map Standard Existing Condition Conforming Lot Area 15,000 sq. ft. 11,973 sq. ft. NO Lot Width 100 ft. 49.99 ft. NO Front Yard 30 ft. 34.2 ft. YES Side Yard 10 ft. on each side or %2 of the height of the structure contiguous to the side yard, whichever is greater, to a maximum of 15 ft. 3.9 ft. (north) 19.5 ft. (south) NO Rear Yard 30 ft. or 20% of the average lot depth, whichever is greater 155 ft. (approx.) YES Accessory Structure - Side and Rear Yard (over 144 sq. ft.) 10 ft. 26.9 ft. (north) 1.8 ft. (south) NO Detached Garage Size 750 sq. ft (permitted) 1,000 sq. ft. (CUP) 390 sq. ft. (existing) 680 sq. ft. (proposed) YES STAFF RECOMMENDATION Staff recommends approval of the variance request with the following conditions: 1. The applicant shall submit grading and utility plans and a dimensioned site plan with associated easements, subject to review and approval by the City Engineering Department, as part of any building permit application. 2. Any land disturbance activities must be in compliance with the City's Land Disturbance Guidance document. ACTION REQUESTED Following a public hearing, the Planning Commission may consider the following actions: 1. Recommend approval of the variance request to construct a new detached garage within the required side yard setback, based on the attached findings of fact, with conditions. OR 2. Recommend denial of the variance request to construct a new detached garage within the required side yard setback, based on attached the findings of fact. OR 3. Table the request. MATERIALS INCLUDED FOR REVIEW 1. Aerial site map 2. Planning Application, including supporting materials 3. Detached garage size map FINDINGS OF FACT FOR APPROVAL Side Yard Setback Variance for Detached Garage 993 Delaware Avenue page 92 The following Findings of Fact are made in support of approval of the proposed request: 1. The proposed detached garage is a reasonable use of the subject parcel. 2. The proposed detached garage meets the Code's permitted size requirements for such a structure and perpetuates the use as a single-family residence in compliance with the Comprehensive Plan. 3. The existing detached garage is a legal nonconforming structure in poor and unredeemable condition that is undersized for storage utilization. 4. The subject parcel's narrow lot width and location of the existing detached garage create a practical difficulty in constructing a new detached garage in compliance with the required side yard setbacks for the R-1 District. 5. In order to meet the 10 -foot side yard setback, the proposed detached garage would have to be located further into the existing back yard and would require expanding portions of the existing driveway. 6. The proposed detached garage will increase the existing side yard setback by one -foot and will not increase the structure's width, which creates a similar view from the street as the existing structure. 7. The proposed detached garage will not alter the essential character of the neighborhood. FINDINGS OF FACT FOR DENIAL Side Yard Setback Variance for Detached Garage 993 Delaware Avenue page 93 The following Findings of Fact are made in support of denial of the proposed request: 1. The existing detached garage could be repaired and maintained in its existing location, in compliance with the legal nonconforming regulations in the Code. 2. The proposed detached garage is inconsistent with the intent of the Code to promote green space, preserve drainage and utility easement corridors and minimize crowding between residential properties, and could be constructed to meet the side yard setback requirements. 3. The proposed detached garage will alter the essential character of the neighborhood. 993 Delaware Avenue Planning Case 2014-10 Date: 4/14/2014 0 40 SCALE IN FEET page 94 City of Mendota Heights GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Michael Sullivan and Deborah Cuneo 993 Delaware Ave. Mendota Heights, MN 55118 Tel. (h) 651-455-7561 Sullivanmichae1980@yahoo.com To City Planners and City Council page 95 March 23, 2014 Please consider our request for variance on the requirement that there be a 10 -foot separation in boundary between our new garage and our neighbor's property. We are new owners and it was our expectation buying the house that the garage would need replacing. Our current garage is in poor and unredeemable condition, as well as not allowing any storage. The new garage will be placed in the same location as the existing garage. It will align with our current driveway, which is located on the side of the house and runs next to our neighbor's property line (see photo). The existing garage has a warped and cracked foundation and does not allow the doors to open or shut to the extent needed for headroom or for the automatic garage door to operate. The garage needs to be placed at the side of the house 3 feet from the neighbor's property line. This distance is in complete conformance with what is usual in our older part of Mendota Heights (see photos). Our lot is only 50 feet wide making a ten foot separation from the property line putting the garage in the middle of the yard and away from our driveway (see photo). Our new garage will be an upgrade and a property improvement. Thanks for your consideration. Sincerely, Michael and Deborah CITY OF 1VIENIDOTA HEIGHTS. page 96 1101 Victoria Curve, 1 Mendota Heights, MN 55118 651.452:1850 phone 1 651.452.8940 fax www,rnendota-heights:com APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Office Use Only: .Case Application Date: Applicable Ordinance Staff Initials: Section: Proposed Zoning Existing Zoning: Existing Use. F �-` [f^�y Proposed; Use Property Address/Street Location: et g 3 De. -1 (Ai A -19-.E. Ave . S l4eI t ss►/ g Applicant Name: M F S L.11. v -" Veiru' Pione G,S 1 - -1 to 9 - `� SD y Applicant E -Mail Address: StitllI value ►i-tic-hael 9 o A -/,1o0 . com Applicant Mailing Address: a 3 Del+iw a -re Ave- - et GI -a MJ . SE 11 $ Property Owner Name: M t'U is P1 F- S�+ tl� � Phone /451 - -76) - 4 g® `i Property Owner Mailing Address: 019, Del aR- f-. AW/14 41 -� kii E /1 Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) taz TT4gIF i kN i 0IT A — 5� dao — G'O - f 85 Type of Request: ❑ Rezoning ❑ Conditional Use Permit Variance ❑ Wetlands Permit ❑ Subdivision Approval ❑ Critical Area Permit ❑ Code Amendment ❑ Lot Split ❑ Conditional Use Permit for PUD ❑ Preliminary/Final Plat Approval ❑ Comprehensive Plan Amendment ❑ Other I hereby declare that all statements made in this request and on the additional material are true. I further authorize City Officials and agents to inspect the abo`, property during daylight hours. 4/4 Date ate Sign t re pi eofO er 6/011,4 Signature of Owner (if more than one) Date Planning Application (modified 1/28/2014) Page 1 of 1 page 97 Variance Checklist/ Questionnaire 1. In your opinion, does the proposal put the property to use in a reasonable manner? Yes, It will be reasonable for us to have a new, more useable two -car garage on our property. This will require the removal of the current garage and the building of a completely new garage. The current garage has extremely warped and cracked concrete floor pushing upward making the entrance to the garage nearly touch the top of our cars. The doors no longer completely shut because of the floor. 2. Please describe the circumstances unique to the property (not created by you). We are requesting a 3 foot setback from the adjoining property for our garage which is a variance from the 10 foot setback required by Mendota Heights ordinance. Our current garage is set at 2Yz feet. We live on Delaware Ave in an older part of Mendota Heights. Our lot width is only 50 feet which is common on our block. Our driveway runs next to our house and nearly abuts the neighbors yard. This arrangement is normal for our street with driveways abutting the adjoining yards and garages built close to their borders with the neighbors yard. A ten foot setback would place our new garage in the middle of the yard and away from our driveway necessitating paving much of the back yard upto the garage. Doing this would be a great detriment to our being able to make use of, or enjoy, our back yard. 3. In your opinion, will the variance, if granted, fit with the character of the neighborhood? Yes, Our new garage will be in complete conformance with the character of the neighborhood. Our garage will be in line with the existing garages and their variances. A new garage will add to the overall appearance of the neighborhood. We are attaching photos of nearby houses, all on our street, Delaware, between Annapolis and Dodd Rd. page 98 Variance Checklist/ Questionnaire 1. In your opinion, does the proposal put the property to use in a reasonable manner? Yes, It will be reasonable for us to have a new, more useable two -car garage on our property. This will require the removal of the current garage and the building of a completely new garage. The current garage has extremely warped and cracked concrete floor pushing upward making the entrance to the garage nearly touch the top of our cars. The doors no longer completely shut because of the floor. 2. Please describe the circumstances unique to the property (not created by you). We are requesting a 3 foot setback from the adjoining property for our garage which is a variance from the 10 foot setback required by Mendota Heights ordinance. Our current garage is set at 2Yz feet. We live on Delaware Ave in an older part of Mendota Heights. Our lot width is only 50 feet which is common on our block. Our driveway runs next to our house and nearly abuts the neighbors yard. This arrangement is normal for our street with driveways abutting the adjoining yards and garages built close to their borders with the neighbors yard. A ten foot setback would place our new garage in the middle of the yard and away from our driveway necessitating paving much of the back yard upto the garage. Doing this would be a great detriment to our being able to make use of, or enjoy, our back yard. 3. In your opinion, will the variance, if granted, fit with the character of the neighborhood? Yes, Our new garage will be in complete conformance with the character of the neighborhood. Our garage will be in line with the existing garages and their variances. A new garage will add to the overall appearance of the neighborhood. We are attaching photos of nearby houses, all on our street, Delaware, between Annapolis and Dodd Rd. page 99 EXHIBIT A Parcel 1 All that parts of Lots Thirteen (13) and Eighteen (18) lying within the original boundaries of P.R. McDonnel's Addition to Saint Paul, all in Posavad's Add. to West St Paul according to the plat thereof on file and of record in the office of the Registrar of Titles within and for said County of Dakota, state of Minnesota. (Torrens) Parcel 2 AND Lots 13 and 18 of Posavad's Addition to West St. Paul, except that part thereof which lies within the original boundaries of P.R. McDonnel's Addition to Saint Paul. (Abstract) ADVANCE SURVEYING & ENGINEERING CO. 5300 S. Hwy. No. 101 Minnetonka, MN 55345 Phone (952) 474 7964 Fax (952) 225 0502 W W W.ADVSUR.COM SURVEY FOR: DEBORAH CUNEO SURVEYED: February, 2014 DRAFTED: February 27, 2014 LEGAL DESCRIPTION: Parcel 1: All that part of Lots 13 and 18, lying within the original boundaries of P. R. McDonnell's Addition to St. Paul, all in Posavad's Addition to West St. Paul, according to the plat thereof now on file and of record in the office of the Registrar of Titles within and for said County of Dakota, State of Minnesota (Torrens Property Certificate of Title No. 158037) Parcell: Lots 13 and 18 of Posavad's Addition to West St. Paul, except that part thereof which lies within the original bows of P. R. McDonnell's Addition to St Paul. (Abstract Property) SCOPE OF WORK & LIMITATIONS: 1. Showing the length and direction of boundary lines of the above legal description. The scope of our services does not include determining what you own, which is a legal matter. Please check the legal description with your records or consult with competent legal counsel, if necessary, to make sure that it is correct, and that any matters of record, such as easements, that you wish shown on the survey, have been shown. 2. Showing the location of existing improvements we deemed important. 3. Setting new monuments or verifying old monuments to mark the comers of the property. STANDARD SYMBOLS & CONVENTIONS: "l" Denotes 1!2" ID pipe with plastic plug bearing State License Number 9235, set, unless otherwise noted. CERTIFICATION: I hereby certify that this plan, specification, report or survey was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer and Licensed Land Surveyor under the laws of the state of Minnesota. Signature: Yairn,QA, Date: February 27, 2014 i�. .P am1oein Typed Name: James H. Parker Reg. No.: 9235 GRAPHIC SCALE 20 0 1D 20 4D ( IN FEET ) ooh E 0I z 30 ------------- ------------- N 8913'14" E --239.50-- ------------ "'PARCEL 1 St N r,, XDM'NfL. :-:-:: = -PARCEL ,2-- --.-. 30.0 EXISTING GARAGE EXISTING DWELLING 1t 31.3 T EXISTING pa DRIVE V' r- '-- -- `./ N 8916'04" E o \\\ I EXISTING? DWELLING I E \ Gam/ �Y J4 H 331 25 DTYG. NO. 140063 TYP PROPOSED page 101 (AWL AI'K )\J GC:AGC SIPE F_HVA11ON JCC'; SON 1AN Al. .WIN ..IV' SOC ' AVN r-A.31.1A 6N-1- 4k7C 4" VINYI, H2IVU ' OLOiZ. WHIT( �'CA� �LC /ANON ®® 0 0 0 FFONT E_F_VATION 5I E E,LVATION Note: Written dimensions on these plans shall have precedence over all scaled dimensions, Sussel Builders must be notified of any variations from these dimensions and conditions of the above drawing. Sussel Builders 654 Transfer Road Saint Paul, MN 551 14 Office (651) 645-0331 Fax (651) 645-8371 www.SusselBuilders.com r,,nCoe1,3, Drawing For: DEBORAH CUNEO / MICHAEL SULLIVAN 993 DELAWARE AVE MENDOTA HEIGHTS MN JOB # 4323 (H) 651.455.7561 Customer Approval Signature Dam Date MARCH 23, 2014 Drawn By: LORI W. Rev. Date Sheet 1 of 1 Planning Case 2014-10: Existing Conditions Source: Applicant page 102 993 Delaware Avenue Planning Case 2014-10 Detached Garage Sizes w/in 350' Date: 4/14/2014 0 110 SCALE IN FEET page 103 City of Mendota Heights s 1542 531 523 _ 1003 r 1000 396 SF 23 960 6 968 I] 979 984 988 9 2 r 1t121- 1 1 21- 101 1027 028 GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Affidavit of Publication State of Minnesota SS County of Dakota ANNE THILLEN page 104 , being duly sworn, on oath, says that he/she is the publisher or authorized agent and employee of the publisher of the newspaper known as SOUTH-WEST REVIEW , and has full knowledge of the facts which are stated below: (A) The newspaper has complied with all of the requirements constituting qualification as a qualified newspaper, as provided by Minnesota Statute 331A.02, 331A.07, and other applicable laws, as amended. (B) The printedNOTICE OF HEARING which is attached was cut from the columns of said newspaper, and was printed and published once each week, for 1 successive weeks; it was first published on SUNDAY , the 6TH day of APRIL , 2014 , and was thereafter printed and published on every to and 20 ; and printed below is a copy of the including , the day of lower case alphabet from A to Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice: *ABCDEFGHIJKLMNOPQRSTUVWXYZ *ABCDEFGHIJKLMNOPQRSTUVWXYZ *abcdefghijkimnopq rstuvwxyz Subscribed and sworn to before me on TH 14 this 7 day of APRIL Notary Public BY: / 144 - ���M�Vt.1�► TITLE LEGAL COORDINATOR *Alphabet should be in the same size and kind of type as the notice. TONYA R. WHITEHEAD Notary Public -Minnesota My Commission Expires Jan 31, 2015 (1) Lowest classified rate paid by commercial users for comparable space $25.00 per col. inch $25.00 per col. inch RATE INFORMATION (2) Maximum rate allowed by law for the above matter (3) Rate actually charged for the above matter $ per col. inch 1/14 page 105 CITY; OF MENDOTA HEIGHTS ' NOTICE OF HEARING A PUBLIC HEARING ON A REQUEST FOR A VARIANCE TO CONSTRUCT A DETACHED GARAGE WITHIN THE REQUIRED SIDE YARD SETBACK TO WHOM 1T MAY CONCERN: NOTICE Is hereby given that the Planning Commission ` of Mendota Heights will meet at 7:00 P.M., or as soon as possible thereafter, on Tuesday, April 22, 2014 in the City Hall Council Chambers, 1101 Victoria Curve, Mendota Heights, Minnesota, to ' `consider an application. from Michael Sullivan and Deborah Cuneo fora variance to constructa detached 'garage 'at 993 Delaware Avenue. This request has been = assigned` ' Planning Case number 2014-10. This notice is pursuant to Title 12 (Zoning), Chapter--1-'of-the Mendota--- Heights City Code. Such persons as desire to be heard with reference to this request will be heard r at this meeting. Lorrl Smith • City Clerk (South-West Review: Apr. 6, 2014) Planning Case 2014-10 Public Hearing Notice Mailing List - page 1 page 106 274770001020 O 1003 DELAWARE AVE ALICE L RHINES 4a274770001131 ALICE L RHINES 274920001071 • 1003 CHIPPEWA AVE ALICIA C MCMONIGAL 273130003131 O 532 MIRIAM ST B MICHAEL DIEBEL 273130003060 a 999 CHIPPEWA AVE DANIEL FRANK 275850000120 O 987 DELAWARE AVE DAVID & DEBRA MAY ei 275850000190 Ira DAVID & DEBRA MAY 0 0 10 275850000240 968 CHIPPEWA AVE EDWARD C & SHIRLEY J CARLSON 274770001101 1000 CHIPPEWA AVE ERIC & GEORGIA ANDERSON 273130002150 969 CHIPPEWA AVE EUGENE H & ALISON M FISH 275850000160 999 DELAWARE AVE GHOLAMREZA GHASSEMLOUEI ®275850000241 GREGORY AWADA 273130002120 ® 531 MIRIAM ST GREGORY OSLAND 273130002160 CO 975 CHIPPEWA AVE HOWARD K HIRSCH 273130002130 529 MIRIAM ST wmIll INDEPENDENT RESIDENTIAL CONSTR SERV 274920001050 a3 523 JUNCTION LN JACQUELINE LYNN HESS 274770001100 imp 1023 DELAWARE AVE JASON J & ALICIA JACOBS 274770001120 0 990 CHIPPEWA AVE JOAN M GRAY 275850000100 0 979 DELAWARE AVE JOHN L NEPOTE 275850000210 JOHN L NEPOTE Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document- and should not be substituted for a title search,appraisal, survey, or for zoning verification. Dakota County assumes no legal responsibility for the information contained in this data. Map Scale 1 inch = 244 feet 4/1/2014 page 2 page 107 r _. 2s , S^ 31 30 _{ ' Z1 /i22 r w uJ -a a LL 1 T ra LL ,14 23 IMAM a w 1) s r„ 11! !VIM ®275850000220 JOSEPH ] & CHARLEEN KOPPI 275850000090 0 975 DELAWARE AVE JOSEPH J & CHARLEEN KOPPI 274920002012 1033 DELAWARE AVE JOSEPH J & LISA M FILHART 273130003080 1000 DIEGO LN JULIE H LYSNE 273130003081 JULIE H LYSNE 274770001030 1005 DELAWARE AVE LAURA K SANDHAM 275850000060 961 DELAWARE AVE LOURDES REBECCA B RUIZ 275850000250 LOURDES REBECCA B RUIZ 275850000070 965 DELAWARE AVE LYNDA ANN CROTTY 275850000080 969 DELAWARE AVE MARK & MARSHA HUBER ®275850000230 MARK & MARSHA HUBER 275850000171 ® 995 DELAWARE AVE MARK A & LISA A HORNER 273130002042 ED 530 SIMARD ST MARK C & KRISTINE MORIN 273130003041 ED 987 CHIPPEWA AVE PATRICIA A SCHNICK 273130003050 ® 995 CHIPPEWA AVE PHYLLIS E CARLSON 0 0 0 0 273130003101 990 DIEGO LN RANDAL W & CONNIE F GACKSTETTER 274770001110 992 CHIPPEWA AVE ROSANNE C STEBER 273130002020 963 CHIPPEWA AVE ROSEMARY A MORIN 275850000201 985 DELAWARE AVE SARA LYNN STENLUND 273130002110 537 MIRIAM ST SEAN C YOUNG Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document- and should not be substituted for a title search,appraisal, survey, or for zoning verification. Dakota County assumes no legal responsibility for the information contained in this data. Map Scale 1 inch = 244 feet 4/1/2014 page 3 page 108 HIAWATHAV E rA� 141E11 • • V F.: • } 1 I 1116' I 14 1- S 'tel r It ri •: r I.•L N • ti■ a r. AIM Jili C Mkr i7Ir I 4twA, ioit..4 43 11 MEM ELLEN ti r 4 A ai f 1 rt • 4 IJ 4 } t-mair 1 1 0 + I 274770001050 274920002010 1013 DELAWARE AVE 0 1029 DELAWARE AVE STEPHEN & CHRISTINA ROSS TERRY G & DOROTHY B OLSON 274920001073 1011 CHIPPEWA AVE SUSAN E RIES MCKINLEY Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Dakota County assumes no legal responsibility for the Information contained in this data. Map Scale 1 inch = 243 feet 4/1/2014 page 109 1101 Victoria Curve 1 Mendota 1 7c. 55118 651.452.1850 phone 1 651IrW1111111.1.1 www.mendota-heights.com 0 CITY OF EllMENDOTA HEIGHTS DATE: May 6, 2014 TO: Mayor, City Council and City Administrator FROM: Nolan Wall, AICP Planner SUBJECT: Resolution Approving a Variance to Construct an Accessory Structure Exceeding the Number and Size Standards BACKGROUND The applicant is requesting a variance to construct an accessory structure exceeding the number and size standards. The Code limits properties of more than four acres within residential districts to three accessory structures not to exceed 425 square feet. In addition, no single structure can exceed 225 square feet. The subject parcel is approximately 133 acres and contains 10 existing accessory structures. The applicant intends to construct a 384 -square foot (24 ft. x 16 ft.) accessory structure at the south end of the driving range to be used for storage. The proposed accessory structure meets the applicable setback and height standards. However, it exceeds the number and size standards for the R-1 District. According to the applicant, the proposed accessory structure will be white with black shingles to match the existing structures on the property. The Planning Commission conducted a public hearing at the April 22 meeting. There were no public comments. BUDGET IMPACT N/A RECOMMENDATION The Planning Commission recommended approval of the variance request, with conditions, as described in Planning Case 2014-12. If the City Council desires to implement the recommendation, pass a motion adopting RESOLUTION 2014-22 A VARIANCE TO CONSTRUCT AN ACCESSORY STRUCTURE EXCEEDING THE NUMBER AND SIZE STANDARDS. This matter requires a simple majority vote. page 110 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2014-22 RESOLUTION APPROVING A VARIANCE TO CONSTRUCT AN ACCESSORY STRUCTURE EXCEEDING THE NUMBER AND SIZE STANDARDS WHEREAS, David DuSchane, on behalf of Somerset Country Club, has applied for a variance to construct an accessory structure exceeding the number and size requirements at 1416 Dodd Road (AUDITORS SUBDIVISION NO 3, ALL OF LOTS 52 THRU 54; PID#: 27-03800-54- 010) as proposed in Planning Case 2014-12; and WHEREAS, the Mendota Heights Planning Commission held a public hearing on this matter at their regular meeting April 22, 2014. NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the variance request as proposed in Planning Case 2014-12 is hereby approved. Adopted by the City Council of the City of Mendota Heights this sixth day of May, 2014. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk CITY OF '9 m MENDOTA HEIGHTS DATE: TO: FROM: SUBJECT: APPLICANT: PROPERTY ADDRESS: ZONING/GUIDED: ACTION DEADLINE: page 111 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com April 22, 2014 Planning Commission Nolan Wall, AICP Planner Planning Case 2014-12 Variance Request for Accessory Structure David DuSchane/Somerset Country Club 1416 Dodd Road R-1 One Family Residential/GC Golf Course June 2, 2014 DESCRIPTION OF THE REQUEST The applicant is seeking a variance to construct an accessory structure. Title 12-1D-3(C)(2)(a)(3) of the Code limits properties of more than four acres within residential districts to three accessory structures not to exceed 425 square feet. In addition, no single structure can exceed 225 square feet. BACKGROUND The subject parcel is 133.67 acres and contains a country club and golf course. In addition, it is zoned R-1 One Family Residential and guided for golf course use. The applicant intends to construct a 384 -square foot (24 ft. x 16 ft.) accessory structure at the south end of the driving range to be used for storage. The request requires a variance from the Code standards for the number and size of accessory structures in a residential district. The use pre -dates the Code and the property contains numerous accessory structures which have been approved over the years under the applicable regulations in place at the time of construction. Most recently, as part of Planning Case 2004-41, a similar variance request was approved for construction and expansion of accessory structures on the property. ANALYSIS Comprehensive Plan The subject parcel is guided GC Golf Course in the 2030 Comprehensive Plan. The applicant's request to construct an additional accessory structure for storage of golf course -related equipment on the property is consistent with the continued use as a golf course and country club. Accessory Structure Title 12 -1D -3(B) and (C) of the Code contains the following accessory structure standards for all residential districts: The proposed accessory structure meets the applicable setback and height standards. However, as previously noted, it exceeds the number and size standards for the R-1 District. According to the applicant, the proposed accessory structure will be white with black shingles to match the existing structures on the property. Variance Request When considering a variance for the proposed accessory structure, the City is required to fmd that: 1. The request is in harmony with the general purposes and intent of the ordinance and comprehensive plan and the applicant proposes to use the property in a reasonable manner. The use of the property as a golf course and country club is allowed as a conditional use in the R-1 District and its continued use is consistent with the Comprehensive Plan. The applicant's desire to construct an additional accessory structure on the property to perpetuate and support the existing use is reasonable and similar variance requests have been approved in the past. 2. The applicant establishes there are practical difficulties with complying with the ordinance due to circumstances that are unique to the property which are not created by the applicant or based on economic considerations; The use of the property as a golf course and country club requires numerous accessory structures for storage of equipment and materials. Applying the existing number and size standards for accessory structures in residential districts creates a practical difficulty in complying with the Code when new structures are required for additional storage. 3. The request will not alter the essential character of the locality. The use pre -dates the City's incorporation and existed long before significant residential development in the surrounding area. The property already contains numerous accessory structures and is heavily screened by perimeter vegetation from surrounding roads and uses. In addition, the proposed accessory structure will be screened by adjacent existing vegetation and will be located over 400 feet from any surrounding residential uses. STAFF RECOMMENDATION Staff recommends approval of the variance request for construction of an accessory structure to exceed the number and size standards. ACTION REQUESTED Following a public hearing, the Planning Commission may consider the following actions: 1. Recommend approval of the variance request for construction of an accessory structure to exceed the number and size standards, based on the attached findings of fact. Standard Proposed Setback from all lot lines (golf course) 50 ft. Front Yard: 2,125 ft. (approx.) Rear Yard : 480 ft. (approx.) Side Yard: 400 ft. (approx.) Setback from principal building 5 ft. 1,140 ft. (approx.) Structure Height 15 ft. 12 ft. -6 in. Number of structures (4 acres or more) 3 1 (10 existing) Total size of structures (4 acres or more) 425 sq. ft. Unknown, over 425 sq. ft. Individual size of structure (4 acres or more) 225 sq. ft. 384 sq. ft. The proposed accessory structure meets the applicable setback and height standards. However, as previously noted, it exceeds the number and size standards for the R-1 District. According to the applicant, the proposed accessory structure will be white with black shingles to match the existing structures on the property. Variance Request When considering a variance for the proposed accessory structure, the City is required to fmd that: 1. The request is in harmony with the general purposes and intent of the ordinance and comprehensive plan and the applicant proposes to use the property in a reasonable manner. The use of the property as a golf course and country club is allowed as a conditional use in the R-1 District and its continued use is consistent with the Comprehensive Plan. The applicant's desire to construct an additional accessory structure on the property to perpetuate and support the existing use is reasonable and similar variance requests have been approved in the past. 2. The applicant establishes there are practical difficulties with complying with the ordinance due to circumstances that are unique to the property which are not created by the applicant or based on economic considerations; The use of the property as a golf course and country club requires numerous accessory structures for storage of equipment and materials. Applying the existing number and size standards for accessory structures in residential districts creates a practical difficulty in complying with the Code when new structures are required for additional storage. 3. The request will not alter the essential character of the locality. The use pre -dates the City's incorporation and existed long before significant residential development in the surrounding area. The property already contains numerous accessory structures and is heavily screened by perimeter vegetation from surrounding roads and uses. In addition, the proposed accessory structure will be screened by adjacent existing vegetation and will be located over 400 feet from any surrounding residential uses. STAFF RECOMMENDATION Staff recommends approval of the variance request for construction of an accessory structure to exceed the number and size standards. ACTION REQUESTED Following a public hearing, the Planning Commission may consider the following actions: 1. Recommend approval of the variance request for construction of an accessory structure to exceed the number and size standards, based on the attached findings of fact. OR page 113 2. Recommend denial of the variance request for construction of an accessory structure to exceed the number and size standards, based on a finding that the applicant can explore utilizing existing structures or attach a new structure to the principal building in order to comply with the Code standards. OR 3. Table the request. MATERIALS INCLUDED FOR REVIEW 1. Aerial site map 2. Variance Application, including supporting materials FINDINGS OF FACT FOR APPROVAL Variance Request for Accessory Structure Somerset Country Club 1416 Dodd Road page 114 The following Findings of Fact are made in support of approval of the proposed request: 1. The property's use as a golf course and country club is reasonable and multiple accessory structures are required for storage of equipment and materials. 2. The Code's accessory structure standards regarding number and size for residential districts causes a practical difficulty for a golf course/country club use. 3. The proposed accessory structure meets the applicable Code standards for setbacks and height. 4. The property contains numerous accessory structures and is heavily screened by perimeter vegetation from surrounding roads and uses. 5. The proposed accessory structure will be screened by adjacent existing vegetation and will be located at significant distances from any surrounding residential uses. Somerset Country Club 1416 Dodd Road Planning Case 2014-12 Date: 4/15/2014 0 400 SCALE IN FEET page 115 City of Mendota Heights N,, I / V ' I SP= - -Milar=04" ICIT5i1MiA Cr --- --------- 1T \ : i----• t .1, • i , \ . ,.eowiry,,. . \ ,-.. A .P.. 4" ___ N • ,. • -4,A,A. g i S.- L . -- L -- -1 R. 'I'l - — I I \ 1 i I - 2,125 ft. (approx.) i i I j i 11 __!_ I ,, i___i. j i . : __J FiT-CW1-1-jig-147-=7---1 r.i r i i i• r<t)! I i 1- —7 —1 i • -;7-- --:- — ---g —_-,---)=—..--.__1:41 : Ell! j [1 '.i / p, '---L-i----: iid7,6-.1-:-I-Lta i --r-07,-474i-7-1171---7--fig: i- - i-• _. . ._ 1.. i! _._ __:...L2 L_ I _i__I--1 •-rt' '-* .-4 [ 1 . 1 . . • : *. . I 1 , ,.!. : - ---"j"----`2N113-AVE----1-ir " —2 i ,_,_—__.? T7_1.,,„.i i 1: el 'i! - ill 1 I 1,4 .1 . ort . . ; . ------- . 1.. : • , ! !.,! !:,,, 78' z.k 7-r--- —.1 1-7*+ , 1 lei, 1 ' : : ,..... - 3j .---A — 1 ,. r !II. I,, I, ' — I i / _i ;, ,• y , 1 I. , .. I Pg • . .- ! _ •!-__P.111 / t - :I 1 i - 11:-*ITAVE"----- ;. -1431F1-1---- / -77 1- i i / ' . i I, _ k-prol'AN"11P' _ + :••:• . R -T kl-AV E Ws'At". 4w -4,1" -ft" - : • .firo • ; . ...Air el., mei GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. page 116 omer5et Country etub 1416 Dodd Road St. Paul, Minnesota 55118 April 3, 2014 Somerset Country Club Driving Range Storage Building LETTER OF INTENT The applicant proposes to build a driving range storage building (384 sq. ft.) at the south end of the existing driving range. The purpose of this building is to store driving range equipment consisting of range balls, teaching aids, umbrellas, towels. No vehicles or carts will be stored in this building. Somerset Country Club Driving Range Storage Building -letter of intent, 04-03-14 CITY 4F MENOOTA HEIGHTS page 117 111'11 VI:. tuna Curvy: f Mr:nitota Heins. Mt'l 55118 Ii51 4521854 phone I 651452.89.10 tax www mrendota•neighth.CWrn APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Fee Paid: o ppli trod Kate: ' /. .,.. 1'1 Staff:.tnitials: l Section: 3 xi tit artiitg. (2- _• �.. Proposed Zoning: 5 ' .• tinge s ;: 6.'• ! F 'GJ�;,-a Proposed Use: Property Address/Street Location:1416 Dodd Road, Mendota Heights, MN 55118 Applicant Name: David DuSchane Phone: 651-457-1416 Applicant E -Mail Address: dfduschane@comcast.net Applicant Mailing Address: 1416 Dodd Road, Mendota Heights, MN 55118 Property Owner Name: Somerset Country Club Phone: 651457-1416 Property Owner Mailing Address: 1416 Dodd Road, Mendota Heights, MN 55118 Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) Lots 52 & 54 Auditors Subdivision #3 (PID #27-03800-010-54) More particularly this property is located at 1416 Dodd Road Type of Request: ❑ Rezoning ▪ Variance ❑ Conditional Use Permit ❑ Wetlands Permit ❑ Subdivision Approval ❑ Critical Area Permit ❑ Code Amendment 0 Lot Split ❑ Conditional Use Permit for PUD ❑ Preliminary/Final Plat Approval O Comprehensive Plan Amendment ❑ Other I. hereby declare that all statements made. in this reque.st..and.on,the.addition.al .materiaLare•.true... I further authorize City Officials and agents to ins • t the - =o opprty during daylight hours. 4"/ 1 Signet re 'of Applicant Date Signature of Owner Signature of Owner (if more than one) Date Planning Application (modified 1/28/2014) Page 1 of 1 page 118 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota•heights.com CITY OF MENDOTA HEIGHTS VARIANCE CHECKLIST/QUESTIONNAIRE Applications will be scheduled for consideration by the Planning Commission and/or City Council only after all required materials have been submitted. Application submittal deadlines are available on the City's website or by contacting the City Planner. Late or incomplete applications will not be put on the agenda. Office Use Only: Case #: 2- i'i Applicant: 5;"+e-t.t i - Address: (W G. A variance is a request to vary from the City of Mendota Heights zoning standards. Under Minnesota State Law, variances shall only be permitted when they are in harmony with the general purposes and intent of the zoning code and when consistent with the comprehensive plan. Variances may be granted when the applicant establishes that there are practical difficulties in complying with the zoning standards. "Practical difficulties," in regards to variance requests, has three parts: (1) the proposed use of the property is a reasonable; (2) unique circumstances exist on the property which are not created by the landowner; and (3) the variance, if granted, will not alter the essential character of the neighborhood. Please consider these requirements carefully before requesting a variance. APPLICATION REQUIREMENTS: • Dated original of all the materials checked must be submitted by the end of the business day the Monday before the first Tuesday of the month. • If all original materials are 11 x 17 or smaller — only submit originals. • If materials are larger than 11 x 17, please provide 24 copies, folded to 8 1/2 x 11. • Any drawing in color— must submit 24 copies. The following materials must be submitted for the application to be considered complete: Fee, as included in Fee Schedule (check payable to City of Mendota Heights) NOTE: Planning Application fees do not cover building permit fees, utilities, or other fees which may be required for you to complete your project. g Completed Application Form (only original needs to be submitted). X Sketch plan showing all pertinent dimensions, and including the location of any easements having an influence upon the variance request. Letter of Intent. Please complete the attached questions regarding your request. Variance Checklist/Questionnaire (modified 12/6/2013) Page 1 of 3 page 119 Please answer the following questions as they relate to the variance request. You may fill in this form or create your own. 1. In your opinion, does the proposal put the property to use in a reasonable manner? YES ❑ NO Why or why not? The owner's proposal for an additional 384 square foot driving range storage facility at the end of the excisting driving range is reasonable and allows the owner to better use the property in the manner intended (as a golf course). These types of accessory buildings are common on golf course properties and the use proposed is in keeping with the propertty's existence as a golf course. In this case, it would appear to be unreasonable to require that a golf course property to be limited to only 425 square feet of accessory building space, which likely explains the City's willingness to grant past variance requests. The proposed structure, when considered with the number and size of the other buildings and the property's existence as a golf course, meets the variance threshold. 2. Please describe the circumstances unique to the property (not created by you). The property is a golf course. The need for a driving range facility is unique to the property and will allow the owner to better use the property in the manner intended. The location of the building is in a very secluded area surrounded by woods and the building will not be visible from any of the city's roads or avenues. 3. In your opinion, will the variance, if granted, fit with the character of the neighborhood? YES ❑ NO Why or why not? This 384 square foot building will be white in color with black shingles similar to the many other buildings on the property. These other buildings have maintained the same appearance for many decades. The Planning Commission must make an affirmative finding on all of the criteria listed above in order to grant a variance. The applicant for a variance has the burden of proof to show that all of the criteria listed above have been satisfied. Variance Checklist/Questionnaire (modified 12/6/2013) Page 2 of 3 __..,. -4---1- (.• ''. 4---t-- • : -...---• i i 1 - '0' ---r- I 1 i rqi i 1 t f i v , 1 1 ; 11/4 I 1 i 1 I i I ' i f , ..._ 1 '• i 1,, 1 I 1 i ,; k { i. .. 1 r i c ; . i IT 1 ti, r A I f , 1 'f ! i 1 ' c i4 i ! t t; It Ili I 'i •''.'t i ,‘ • t. --4„:„A ,.. • ! 1. .-;;,,,zakeks-,:...n. „Gri,,...,,v,v,r-1.,tL::...Ti '2',„.:34Azi,:zrik'7A-,,,-",..?-.-..- •••tlt,',...,..7,-,.;,77'.' 12:41: i•telk* onierot Country Club 1416 Dodd Road St. Paul, Minnesota 55118 1:7 ASIla Awl- we --7V-120 uitt tfuo RAT pg. I ttet ci4( 6ttiWia cr.( eeP 5a44 61441Y 0{,u6 Affidavit of Publication State of Minnesota SS County of Dakota ANNE THILLEN page 122 being duly sworn, on oath, says that he/she is the publisher or authorized agent and employee of the publisher of the newspaper known as SOUTH-WEST REVIEW stated below: , and has full knowledge of the facts which are (A) The newspaper has complied with all of the requirements constituting qualification as a qualified newspaper, as provided by Minnesota Statute 331A.02,331A.07; and other applicable laws, as amended. (B) The printedNOTICE OF HEARING which is attached was cut from the columns of said newspaper, and was printed and published once each week, for 1 successive weeks; it was first published on SUNDAY , the 6TH day of APRIL , 2014 , and was thereafter printed and published on every to and including , the day of , 20 ; and printed below is a copy of the lower case alphabet from A to Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice: *ABCDEFGHIJKLMNOPQRSTUVWXYZ *ABCDEFGHIJKLMNOPQRSTUVWXYZ *abcdergh ijklmnopq rstuvwxyz Subscribed and sworn to before me on this 7TH day of APRIL �p-ttiy.�0. 14 v Notary Public {Alphabet should be in the same size and kind of type as the notice. BY: TITLE LEGAL COORDINATOR TONYA R. WHITEHEAD Notary Public -Minnesota My Commission Expires Jan 31, 2015 RATE INFORMATION (1) Lowest classified rate paid by commercial users for comparable space $25.00 per col. inch (2) Maximum rate allowed by law for the above matter $25.00 per col. inch (3) Rate actually charged for the above matter $ per col. inch 1/14 , CITY OF MENDOTA HEIGHTS NOTICE OF HEARING , A PUBLIC HEARING .ON A REQUEST FOR A VARIANCE', TO CONSTRUCT-AN ACCESSORY STRUCTURE TO WHOM IT MAY CONCERNI,''' , NOTICE Is hereby glven that the Planning Commission of Mendota Heights Will meet at 7:00 P.M.,'Or-as soon ' as possible, thereafter, Tuesday,-ApHI 22, 2014 in the City Hall Council Chambers, 1101 Victoria Curve, Mendota Heights, Minnesota,: to • consider' application from Somerset Country Club for a Variance to constitiotan . accessory structure at 1416 Dodd Road. ' ThiS request has been • assigned Planning ;pose. number 2014:12; ' • Tiris'notice h pursuant to Tit 12 (Zoning), Chapter:1 of the Mendota - Heights pity Code Such Persons as desire to be heard With' rdferenca to this re,quost-'Will beheard at thli Lorrl Sinith CIt'Clerk , • • (South-WebtNeview: Apr. 6, 2014)' page 123 Planning Case 2014-12 Public Hearing Notice Mailing List page 124 4 • loss II �� s., :.moi kill Kilt .gra 9110 I et 1 r Alin 164 r';' Ny %- tit' 1. IA.. 1 ti 18 �. ..,-.--y. n;=FrrY10r-1 cym-tro4 271470000121 Q 689 WENTWORTH AVE W 101 ALLEN & ]UDITH WERTHAUSER 270240077010 © 600 WENTWORTH AVE W ALMA H DERAUF 0 0 0 0 0 0 0 10 277120000090 1500 SOMERSET CT ANDREW W & NANCY W LYNN 277115017030 541 EMERSON AVE W ANNABEL A RANDOLPH 271470000091 1585 DODD RD 303 ARLENE W SONDAY 277115018020 601 EMERSON AVE W BRADLEY C & KATHLEEN RANDOLPH 277115013030 16 HINGHAM CIR BRENT D & VALERIE J BOYD 277115017020 533 EMERSON AVE W BRIAN E & LINDA TRUESDELL 271470000061 1585 DODD RD 203 BROOKE D TSTE MORDY 271470000111 1575 DODD RD E2 BRUCE G TSTE ODLAUG 276970302150 ® 647 2ND AVE BYRON D & RACHEL M LIND 276970301030 0 1385 DODD RD CAROLE J HOLT 276970303130 0 645 3RD AVE CECELIA B MACDONALD 270380037030 1603 DODD R❑ CHADWICK C & JODI B LANGSTON 276970301051 0 1395 DODD RD CHRISTIAN & SANDRA HINDING 276970302130 0 641 2ND AVE COLLEEN S EVANSON 276970303120 m 641 3RD AVE CURTIS A CHRISTENSEN 277120000100 CD 1505 SOMERSET CT DANIEL M & ELISHA G LOPEZ 277100002040 0 1333 DELAWARE AVE DAVID A & SUSAN E HANSON 270240077020 CD 610 WENTWORTH AVE DAVID C TSTE WEYERHAEUSER Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Dakota County assumes no legal responsibility for the information contained in this data. Map Scale 1 inch = 1090 feet 4/1/2014 page 2 page 125 :4 •• 1i: OS_ •lim�3iir. #' `w`"^- j 3937 snit r to►r*.11, I= 1 -. +.r . • .- ._,,• -•—gm 34 ::r ae w 35 yN,� ?40" 31* - 2_ 33 :22 23 ima*y R • • El I Br Et 's.7:'ea 11116,2 9110 alt maim _~ ►rte ��■ wide - ria arse'-'- i0. rt :i ft • i111112 m mir 1iliIIIIII1!-: suninin NUMMI immullp I a: La>ifi' �'Bisil. 1,31111111 PRP11111 111511:11 1 111 276970302040 DAVI❑ W & CATHERINE WOLFF 276970302050 644 1ST AVE DAVID W & CATHERINE WOLFF 277120000040 1509 DODD RD DEAN 5 & BARBARA VERDOES 277120000060 1491 DODD RD DENNIS R SORHEIM 271470000221 683 WENTWORTH AVE W W2 ELIZABETH H GUTHMANN 277120000080 1490 SOMERSET CT ERIC C & LAURIE LYNN TOSTRUD 277115013060 515 EMERSON AVE W ERICH D & SUZANNE R BRELJE 270240075010 1611 DELAWARE AVE FRANK HICKEY 277115017050 0 551 EMERSON AVE W GREGORY K KVAAL 271470000211 695 WENTWORTH AVE WW1 HURON & LETICIA M SMITH ion 276970201151 1660 INDEPENDENT SCHOOL DIST 197 mil 270380020010 INDEPENDENT SCHOOL DIST 197 ®270380020020 INDEPENDENT SCHOOL DIST 197 270380023010 0 1355 DODD RD INDEPENDENT SCHOOL DIST 197 276970103010 0 1483 DODD RD JAMES & JEANNINE ROLOFF 271470000161 CD 689 WENTWORTH AVE W 202 JANET M KING 271470000201 277120000070 689 WENTWORTH AVE W 303 co 1480 SOMERSET CT GAYLORD & RUTH TRST GLARNER JAY & MARILYN BREMER 278340001011 277115017090 1625 DELAWARE AVE 0 579 EMERSON AVE W GREGORY G & LORI A HOLLENKAMP JEANNE L VAN Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document- and should not be substituted for a title search,appraisal, survey, or for zoning verification. Dakota County assumes no legal responsibility for the information contained in this data. Map Scale 1 inch = 1090 feet 4/1/2014 page 3 page 126 El milli Nam 11 LAI IN '0 . i+ v 'VIICif 1=3.•' Com. ,• ,,,,� �4 Nowamaim Wm 1-4 me ow -- r • i — br■ ■#Win- - * 7 ril '.' '_ _ .- c7 r y4• 60 11) 1,,1114.4,1 "1111111. P11 41111113 111!1111 simmunitais 278340001020 1133 524 WENTWORTH AVE W ]EFFREY & CHRISTINE ROGERS 278340001032 JEFFREY & CHRISTINE ROGERS 270380038070 670 WENTWORTH AVE W JODI & JAMES ENDAHL 277115015030 0 29 DORSET RD JOHN B & JANICE F FERBER 275970303050 640 2ND AVE JOHN C & JANET BOLGER 273274001010 620 WENTWORTH AVE W JOHN E & MARY TSTES MCMAHON 277115017080 573 EMERSON AVE W JOHN F & SANDRA R CONWAY 271470000151 689 WENTWORTH AVE W 201 JOHN F JR & SHARON A DIEDRICH 271470000181 689 WENTWORTH AVE W 301 JOHN J & DELORES ] WOOD 270380038092 650 WENTWORTH AVE JOHN M JR TSTE MURPHY nib 270240077030 1610 JOHN M JR TSTE MURPHY 276970301081 0 641 1ST AVE JOHN R & LYNN M MELOM 276970301090 1660 JOHN R & LYNN M MELOM 0 0 0 co 0 0 276970303040 644 2ND AVE JOHN W JR & DEBRA E SCHMIDT 270380037114 1623 DODD RD JOHN WESLEY JR KREAGER 276970301020 644 BROOKSIDE LN JOSEPH D & PAMELA B CARD 276970302080 1415 DODD RD JOSEPH M HANSON 276970104023 662 4TH AVE JOSEPH M ISAAC 276970104025 JOSEPH M ISAAC 276970302110 0 1435 DODD RD JUANITA C GONZALEZ Disclaimer: Map and parcel data are believed to be accurate, but- accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Dakota County assumes no legal responsibility for the information contained in this data. Map Scale 1 inch = 1090 feet 4/1/2014 page 4 page 127 10 -� ilea e',:1;1111 NM -Mill 'ytiITYWJ.'' r -14 SFr nl' ~i'r P65,1;:..47-f67, ifA ■ __ t73:'' A SIN o 40. AY_: IPMNKrim loib i aF _ wows 21. • e 80 76, 74 { • • _ RP El MU. MOM MB IL; pZr Et ` at Ae _ iiia rrw .i:� _ fir C- ..... 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This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning . nmol....—. f" 1.... -r .- : M• i• F .- 1.2. t-.......4 :.. .1.:.— Map Scale 1 inch = 1090 feet page 5 page 128 s..r — OltAI 111,6 us - 15i till AP"." 90 ti►a ►+ � i� 93 1 g igaii�kr &M '41F iisilill 'i11iimi.i 11 ilik 85 e... ..CI Lr_. K;= rrvati , +iI r p lr40 fir' 7-1 40, Mogi vme MS .aMO ME • IM .� m s. Aso 1.1' 'on C� lam 9110 lilVltl11s1111. ��l111 f DWI* 4k7 &� iia if IP n MI tn. a it • immix 111111111 ■Q. monaini •{ ..`. _111111111't1tr. St 7 MN 4 41 1.11111111 iit1111t PIIP11 11 11151111/ 11 1 111 277100002052 al 1339 DELAWARE AVE NORMAN 3 KAHNERT 277115017060 CD 557 EMERSON AVE W PATRICIA A MASEK 271470000041 0 1585 DODD RD 201 PATRICIA A TSTE TINUCCI 277100002030 0 1327 DELAWARE AVE PATRICK T & NICOLE M WATSON 276970103070 665 4TH AVE PAUL JSTANTON 277115018010 589 EMERSON AVE W PETER F & ELIZABETH JACKSON 271470000071 1585 DODD RD 301 RAYMOND A & MARY LOU MCLEVISH 270380038091 654 WENTWORTH AVE W RICHARD & KAREN PAINTER 271470000011 1585 DODD RD 101 RICHARD A JAMIESON 276970206050 646 BROOKSIDE LN ROBERT B & LYNN M KRUEGER 0 m 0 co 0 0 0 0 0 100 277100002072 511 EMERSON AVE W ROBERT D & A MELINDA MAHER 271470000081 1585 DODD RD 302 ROBERT F & KAREN K GARLAND 276970301070 1399 DODD RD ROBERT H SHULSTAD 277115018030 613 EMERSON AVE W ROBERT J GOUETTE 277115017070 561 EMERSON AVE W ROBERT J LINDA L BOROVANSKY 271470000051 1585 DODD RD 202 ROBERT L & MARY H TEMPLE 271470000031 1585 DODD RD 103 RONALD P & HELEN J LIFSON 270380037010 688 WENTWORTH AVE RONALD W & DIANNE L BERFELZ 277115014030 15 HINGHAM CIR RYAN P & KELLEE N K STANTON 277115016030 1312 DODD RD SARAH TSTE GUBASH Disclaimer: Map and parcel data are believed to be accurate, but- accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Dakota County assumes no legal responsibility for the information contained in this data. Map Scale 1 inch = 1090 feet 4/1/2014 page 6 page 129 r. • min 1� tam c dim 1� wrx� �r a erialla'Onv INA rrawrwrsi17 ; ,114111: of 111 rw•ru..r auerba }gyp ,aeler 101 102 .:gi I It Vr4 !, 1111'1tl • • 1dor- 8 $1a 110 IMF% 111111r-- 1• 103 ' Xflit 414 AP MO � °igta 101.1MB me MIME am! sai Mai MOM EMMA GM Me am 71111 - 1 1 -•.1111ki, i 11jiiiiii4 :111111 wr J itr - Im lin Va Mil MN 411 67AR111!!!111 !'111111lN11 '91111111! +4 -11/111 ;5 11/E1i/1 J� + 11111111 r■.iin ■ii...�. 1311=r = 101 102 277115018040 625 EMERSON AVE W SARAH TSTE GUBASH 277115017040 549 EMERSON AVE W SHEILA R KITZMAN 270380054010 1416 DODD RD SOMERSET COUNTRY CLUB 277120000020 1533 DODD RD STEVEN 3 & KARLA 3 GOTHAM 276970303070 1441 DODD RD STEVEN W YACKEL 277120000010 661 4TH AVE THOMAS G & JUDITH STANTON 272762001020 554 FOXWOOD LN TIMOTHY J AUNE 108 109 11.0 276970303100 1459 DODD RD TIMOTHY) BERG 271470000131 689 WENTWORTH AVE W 102 TIMOTHY R MCLEVISH 271470000141 689 WENTWORTH AVE W 103 TIMOTHY R MCLEVISH 277100002070 CB 1349 DELAWARE AVE TOBY D & JOANNE M SCHIFSKY 276970104024 1549 DODD RD TODD 3 ADRIAN 270380038050 ® 1620 DODD RD WILLIAM B PRACH 277120000030 ▪ 1521 DODD RD WILLIAM D & MICHELLE NIELSEN Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Dakota County assumes no legal responsibility for the information contained in this data. Map Scale 1 inch = 1087 feet 4/1/2014 page 130 1101 Victoria Curve 1 Mendota F- 7d . 55118 651.452.1850 phone 6514 IrW1111111.1.1 www.mendota-heights.com 0 CITY OF !ILI MENDOTA HEIGHTS DATE: May 6, 2014 TO: Mayor, City Council and City Administrator FROM: Nolan Wall, AICP Planner SUBJECT: Resolution Approving a Right -of -Way License Agreement and Conditional Use Permit for Outdoor Storage and Display, Accessory Structure, and Fence BACKGROUND The applicant is seeking approval of a right-of-way license agreement and conditional use permit for outdoor storage and display of materials and equipment, an accessory structure, and a fence exceeding six (6) feet for the existing, vacant parcel located at 2385 Pilot Knob Road. The subject parcel is 3.25 acres and is zoned I -Industrial and guided for industrial development. The applicant owns the parcel and intends to construct a 17,064 square foot corporate headquarters facility. The applicant is proposing to access the development through a private driveway constructed within the Perron Road right-of-way along the southern property boundary line, which is currently unimproved and owned by the City. In order for the applicant to utilize the right-of-way as proposed, the City has negotiated a right-of-way license agreement for approval by the City Council. Similar agreements have been approved for residential uses but this would be the first license agreement proposed for commercial/industrial uses. A copy of the proposed agreement is attached for your review. Also attached for review is an exterior elevation of the proposed accessory structure submitted by the applicant after the April 22 Planning Commission meeting. The applicant intends to comply with Staff s recommendation to match the siding and roof colors to the principal building. The staff report includes a detailed analysis of the request, including a number of conditions for approval. Resolution 2014-19 includes approval of the right-of-way license agreement, so the condition included by the Planning Commission requiring it was eliminated. The Planning Commission conducted a public hearing at the April 22 meeting. There were no public comments. BUDGET IMPACT N/A RECOMMENDATION The Planning Commission recommended approval of the conditional use permit request as included in Planning Case 2014-09. If City Council desires to implement the recommendation, pass a motion adopting RESOLUTION 2014-19 APPROVING A RIGHT-OF-WAY LICENSE AGREEMENT AND CONDITIONAL USE PERMIT FOR OUTDOOR STORAGE AND DISPLAY OF MATERIALS AND EQUIPMENT, AN ACCESSORY STRUCTURE, AND FENCE EXCEEDING SIX FEET. This matter requires a simple majority vote. page 131 LICENSE AGREEMENT This License Agreement (the "LICENSE") is made this sixth day of May, 2014, between THE CITY OF MENDOTA HEIGHTS, a Minnesota municipal corporation (the "CITY") and SOUTHVIEW PARTNERS I, LLC, a Minnesota limited liability company (the"LICENSEE"). RECITALS WHEREAS, LICENSEE owns real property in the CITY located at 2385 Pilot Knob Road ("LICENSEE'S PROPERTY"), as described in Exhibit A; and WHEREAS, LICENSEE'S PROPERTY is contiguous to an unimproved right-of-way owned by the CITY (the "LICENSED PREMISES"), as described in Exhibit B; and WHEREAS, LICENSEE intends to build a commercial/industrial facility on the LICENSEE'S PROPERTY, which would be positioned to access the right-of-way if improved at a future date; and WHEREAS, LICENSEE pursued access alternatives with Dakota County (the "COUNTY") for direct access to Pilot Knob Road (County State Aid Highway 31) and was denied said direct access by the COUNTY; and WHEREAS, the CITY desires to allow LICENSEE to utilize the unimproved right-of- way for a private driveway until such time as the right-of-way is improved. LICENSE NOW, THEREFORE, in consideration of the terms and conditions contained herein, and $1.00 and other good and valuable consideration, receipt of which is hereby acknowledged, the parties hereto agree as follows: 1. Grant of License. The CITY does hereby grant LICENSEE a non-exclusive revocable license to construct, maintain, repair, replace and utilize a driveway, retaining wall, security fence, security gate, and landscaping (collectively, the "IMPROVEMENTS") within the unimproved right-of-way immediately south of 2385 Pilot Knob Road, substantially as set forth in the plans and specifications prepared by Westwood Professional Services, as submitted with the building permit application and approved by the City (the "PLANS"). Such license shall extend only to the LICENSEE, its tenants, and the employees, agents, contractors and invites of either only. Except as explicitly stated in Section 6 below, the CITY shall not grant any 3rd party a license or other rights to use or possess the LICENSED PREMISES without LICENSEE'S prior written consent, which LICENSEE may withhold or condition in its sole discretion. 2. No Interest Created. LICENSEE certifies, represents, and acknowledges that it has no title in or to the LICENSED PREMISES, nor to any portion thereof, and has not, does not, and will not claim any such title nor any easement by necessity or otherwise over the LICENSED PREMISES. page 132 3. Improvements. Other than such maintenance, repairs or replacements to any of the IMPROVEMENTS, LICENSEE shall not make any additions or improvements in or to the LICENSED PREMISES without the CITY's prior written consent. IMPROVEMENTS are hereby limited to those items listed in (1) above. 4. Indemnification. LICENSEE shall hold the CITY harmless from and indemnify and defend the CITY against any claim or liability arising in any manner from LICENSEE's use of the LICENSED PREMISES, or relating to the death or bodily injury to any person or damage to any personal property present on or located in or upon the LICENSED PREMISES, including the person and personal property of LICENSEE or LICENSEE's employees, invitees, and guests, except as the same may be caused by the gross negligence or willful misconduct of any employee, agent or contractor of the CITY. LICENSEE agrees to pay all sums of money in respect to any labor, service, materials, supplies, or equipment furnished or alleged to have been furnished to LICENSEE in or about the LICENSED PREMISES, and not furnished on order of the CITY. LICENSEE may contest any lien for such services, materials, supplies, or equipment, on the condition that LICENSEE first provide to the CITY cash, bond, credit, or other security against such lie which the CITY reasonably determines to be sufficient. 5. Assignment or Sublicensing. LICENSEE shall not sublicense any portion of the LICENSED PREMISES or transfer or assign this LICENSE without obtaining the prior written consent of the CITY, which consent the CITY may grant or deny at the CITY's sole discretion; provided that the CITY hereby consents to the assignment of LICENSEE'S rights and obligations hereunder in the event of the sale of the LICENSEE'S PROPERTY provided the purchasing party of the LICENSEE'S PROPERTY agrees to the term and conditions of this LICENSE. The CITY's consent to any assignment of this LICENSE shall not be a waiver of the CITY's right under this Section as to any assignment. 6. Additional Access. LICENSEE shall grant unimpeded access and use of all portions of the LICENSED PREMISES in use as of the executed date of this LICENSE to the owner of 2401 Pilot Knob Road, their agents, tenants, customers, invitees, and guests; provided that LICENSEE may post the IMPROVEMENTS as "no parking" and the LICENSEE may enforce such no parking area. 7. Notices. All communications, notices, and demands of any kind that either party may be required or desires to give to or serve on the other party shall be made in writing and personally delivered or certified U.S. Mail, return receipt requested to the following addresses: To the CITY: City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Attention: City Administrator -2- With a copy to: Eckberg Lammers, Attorneys at Law 1809 Northwestern Avenue Stillwater, MN 55082 Attention: Tom Lehmann, Mendota Heights City Attorney To LICENSEE: Southview Design 1875 East 50th Street Inver Grove Heights, MN 55077 Attention: Chris Clifton page 133 -or- Southview Design 2385 Pilot Knob Road Mendota Heights, MN 55120 Attention: Chris Clifton 8. No Reliance on CITY's Representations. Neither the CITY nor any agent or representative of the CITY has made any warranty or other representation with respect to the LICENSED PREMISES. 9. Termination and Surrender. The CITY reserves the right to terminate this LICENSE upon the occurrence of either of the following: (i) the completion of the improvement of and opening of the LICENSED PREMISES as a public right-of-way; or (ii) LICENSEE being in default under this Agreement, which default is not cured within thirty (30) days after receipt of written notice of default from City. If this Agreement is to be terminated pursuant to (i), the CITY will provide LICENSEE access from the CITY developed Right -of -Way to the LICENSED PREMISES. Further, the City shall give LICENSEE not less than One Hundred Eighty (180) days' notice, beyond any notice and cure period, prior to terminating this Agreement under (ii). Upon termination of this LICENSE by the CITY, LICENSEE shall peaceably surrender the LICENSED PREMISES in its then "as is" condition and shall relocate the gate to an alternate location on LICENSEE'S PROPERTY. 10. Miscellaneous. a. Choice of Law. The laws of the State of Minnesota shall govern the validity, performance, and enforcement of this LICENSE. b. Counterparts. This LICENSE may be executed in one or more counterparts, each of which, when taken together will be deemed to be an original. c. Amendment of Modification. This LICENSE may not be changed or modified orally, but only upon written agreement signed by the party against whom enforcement of any waiver, change, modification, or discharge is sought. d. Severability. If any term or provision in this LICENSE is deemed to be invalid or unenforceable, the remainder of the LICENSE shall remain in effect and be enforceable to the fullest extent permitted by law. e. Time is of the Essence. Time is of the essence in the performance of all obligations under this LICENSE. -3- page 134 IN WITNESS WHEREOF, the CITY and LICENSEE have caused these presents to be executed in form and manner sufficient to bind them at law as of the day and year first written above. CITY: LICENSEE: CITY OF MENDOTA HEIGHTS SOUTHVIEW PARTNERS I, LLC A Minnesota municipal corporation A Minnesota limite liability company I By: John R. Mazzitello, PE, PMP, MBA By: Chri "L. Clifton Its: Public Works Director/City Engineer -4- Its: President This instrument was drafted by: page 135 The City of Mendota Heights based on information provided by Westwood Professional Services 1101 Victoria Curve Mendota Heights, MN 55118 EXHIBIT A That part of the Southeast Quarter (SE1/4) of the Northeast Quarter (NE1/4) of Section), Township Twenty-eight (28), Range Twenty-three (23) lying southwesterly to the right of way of the abandoned Chicago, Milwaukee, St. Paul and Pacific Railroad and southeasterly of the right- of-way of State Trunk Highway No. 13, except that part of the Southeast Quarter (SE1 /4) of the Northeast Quarter (NE1 /4) of Section Thirty-three (33), Township Twenty-eight (28), Range Twenty-two (22), shown as Parcel 468 on Minnesota Depattntent of Transportation Right of Way Plat Number 19-94, as corrected by Land Surveyors Certificate of Correction to plat filed May 9, 1993 as Document No. 1120494, according to the United States Government Survey thereof and situate in Dakota County, Minnesota. This instrument was drafted by: page 136 The City of Mendota Heights based on information provided by Westwood Professional Services 1101 Victoria Curve Mendota Heights, MN 55118 EXHIBIT B The North 35 feet of the West 425 feet of the East 485 feet of the Southeast Quarter of Section 33, Township 28, Range 23, Dakota County, Minnesota. page 139 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2014-19 RESOLUTION APPROVING A RIGHT-OF-WAY LICENSE AGREEMENT AND CONDITIONAL USE PERMIT FOR OUTDOOR STORAGE AND DISPLAY OF MATERIALS AND EQUIPMENT, AN ACCESSORY STRUCTURE, AND FENCE EXCEEDING SIX FEET WHEREAS, Southview Partners I, LLC is requesting to utilize the existing Perron Road right-of-way to construct a private driveway in order to access the proposed development by entering into an approved right-of-way license agreement with the City of Mendota Heights; and WHEREAS, Southview Design, Inc. has applied for a conditional use permit for outdoor storage and display of materials and equipment, an accessory structure, and fence exceeding six feet at 2385 Pilot Knob Road (SECTION 33 TWN 28 RANGE 23, PT OF SE 1/4 OF NE 1/4 LYING SE OF TH#13 & S OF RR EX PARCEL 46B ON MNDOT R/W PLAT 19-94, LOT 33, BLOCK 28 & 23; PID # 27-03300-040-10) as proposed in Planning Case 2014-09; and WHEREAS, the Mendota Heights Planning Commission held a public hearing on this matter at their regular meeting April 22, 2014. NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the right-of-way license agreement for the utilization of the Perron Road right-of-way is hereby approved and City Staff is authorized to execute the agreement; BE IT FURTHER RESOLVED by the Mendota Heights City Council that the conditional use permit as proposed in Planning Case 2014-09 is hereby approved with the following conditions: 1. A performance bond, with security satisfactory to the City, is supplied by the applicant for the proposed screening and landscaping improvements. 2. The applicant shall provide additional information regarding any potential visibility of rooftop mechanical units to ensure compliance with the Code prior to the issuance of a building permit. 3. A final lighting plan shall be submitted and approved prior to installation. 4. Final building elevations for the accessory structure and storage bins shall be submitted with the final plans as part of the building permit application and approved to ensure compliance with the Code requirements. 5. A final sign package shall be submitted for review prior to issuance of a sign permit. 6. Circulation and water service on the property shall meet the requirements of the City's Fire Chief for access and fire protection. 7. The applicant shall dedicate 10 -foot drainage and utility easements adjacent to all property boundary lines and over stormwater treatment facilities to be recorded by document with Dakota County. 8. Geotechnical report and final stormwater model calculations shall be submitted and approved by the City prior to the issuance of Building Permit(s). Page 137 ©2013 Westwood Professional Services, Inc. N28°43.5rE 26.39 7 7 DRIVEWAY L/CENSE EXH/BlT (er O O N) a 0 6 45 ERR 0 1 /Th 1 L_V I 1 Scale: 1"= 50 feet A 1 / `1- Bearings t Bearings based on assumed datum. / \L�; 1 � L -'- A f'\f1I YI/1NI r\LiLiI 1 MV -r N LEGAL DESCRIP770N: The North .35 feet of the West 425 feet of the East 485 feet of the Southeast Quarter of Section 33, Township 28, Range 23, Dakota County, Minnesota. PILOT KNOB ROAD C.BAH. NO 31 REQUESTED BY.' South view Design Westwood wbaaadPrahalam5aw.; Inc 7699 Anagram Drive Eden Prairie, MN 55344 PHONE 952-937.5150 FAX 96,937-582z TOLL PA1-008-937PPM5130 PnremetennandP.6.6n Drawn by. MS Dote: 3/27/14 Job No: 0002305.00 0002305SKF01.dwg page 138 0 FRONT AND REAR ELEVATIONS O 1 O i O -a 451-011 0 SIDE ELEVATIONS PREFIN. MTL. ROOFING PREFIN. MTL. PANEL CON. WALL ARCHITECTURAL CONSORTIUM L.L.C. 901 North T31rtl Street, Suite 220 612-036-0030 Minneapolis. 6111 55401 Fax 612-692-9960 Mark Revision/ Issue Date PEXHIT SET 05/07,11 czntifyl:Ilat [he plan u spec, mye...Ian or re?ort iz.ron signo aureOTe,�"� ersm SOUTHVIEW DESIGN MENDOTA HEIGHTS, MN OUT BUILDING EXTERIOR ELEVATIONS FIROJECT NUMBER 15540, OAT, ORAWN. 1,12 A3.2 Architectural Consortium, L.L.C. 2014 page 140 9. Final plans submitted for building permit shall include structural design details of the retaining wall and fence. 10. All soil disturbance, development, and construction activities shall comply with the City's stormwater ordinances and Land Disturbance Guidance Document. Adopted by the City Council of the City of Mendota Heights this sixth day of May, 2014. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk 0 DATE: TO: FROM: irows""' SUBJECT: CITY OF MENDOTA HEIGHTS APPLICANT: PROPERTY ADDRESS: ZONING/GUIDED: ACTION DEADLINE: page 141 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com April 22, 2014 Planning Commission Nolan Wall, AICP — Planner Tina Goodroad, AICP — Consulting Planner Planning Case 2014-09 Conditional Use Permit for Outdoor Storage and Display, Accessory Structure, and Fence Southview Design, Inc. 2385 Pilot Knob Road I-Industrial/I-Industrial May 25, 2014 DESCRIPTION OF THE REQUEST The applicant is seeking conditional use permit approval for outdoor storage and display of materials and equipment, an accessory structure, and a fence exceeding six (6) feet for the existing, vacant parcel located at 2385 Pilot Knob Road. BACKGROUND The subject parcel is 3.25 acres (141,590 square feet) and is located on Pilot Knob Road, east of State Highway 13 and north of Interstate 494 (see attached Site Map). The parcel is zoned I -Industrial and guided for industrial development. The applicant owns the parcel and intends to construct a 17,064 square foot corporate headquarters facility. Ordinance No. 457 was approved by the City Council in November 2013. It amended the Code to allow "landscaping and building design and construction" as a permitted nonmanufacturing use and to allow "outdoor storage and display of materials and equipment accessory to landscaping and building design and construction" as a conditional use in the I -Industrial District. In addition, the applicant is seeking to construct an accessory building and a privacy fence to enclose the outdoor storage yard over six (6) feet in height, which also require a conditional use permit. ANALYSIS Comprehensive Plan The subject parcel is guided I -Industrial in the 2030 Comprehensive Plan. The applicant's request to construct the proposed permitted and conditional uses on the parcel are consistent with the City's goal to promote aesthetically -pleasing industrial development and landscape standards. I -Industrial District and Additional Requirements page 142 The proposed permitted and conditional uses will be reviewed under the applicable I -Industrial District requirements and related performance standards. Site and Structure Requirements Title 12-1G-7 contains the following applicable standards: Requirement Building Coverage Standard 50% Proposed 12.22% Principal Structure Height 45 ft. 29 ft. Floor Area Ratio 0.5 0.12 Lot Area 1 acre 3.25 acres Lot Width 100 ft. 176.34 ft. at ROW Front Yard 40 ft. 213.90 ft. Side Yard 30 ft. (interior) 30.67 (south) 100.36 (north) Rear Yard 50 ft. 230 ft. The proposed development meets the site and structure requirements for the I -Industrial District. Off Street Parking Titles 12-1D-16 and 12-1G-5 of the Code contain off street parking and loading regulations applicable to the proposed development, including the following standards: Requirement Standard Proposed Office (6,000+ sq. ft.) 1 space/200 sq. ft. (9,072 sq. ft./200 = 45.36) 54 spaces Warehouse 1 space/2,000 sq. ft. (7,992 sq. ft./2,000 = 4) Space Width 9 ft. 9 ft. Space Length 20 ft. 20 ft. Drive Aisle Width 24 ft. 25 ft. Front Yard Setback 20 ft. 62.4 ft. Side/Rear Yard Setback 10 ft. 21 ft. (south) 39 ft. (north) ROW Setback 20 ft. 21 ft. (south) The proposed parking area will be curbed and paved with standard and heavy-duty bituminous surfaces. In addition, the Code requires parking areas containing more than 6 spaces facing a public street to have a solid screen, wall or fence not less than 4 feet nor higher than 6 feet. The proposed Landscape Plan (see sheet L-1) includes a combination of Regent Serviceberry, Cardinal Dogwood, and Dwarf Korean Lilac shrubs, ranging from 4-8 feet in height, and four Autumn Blaze Maple trees to provide the required screening for the 14 -space parking row fronting Pilot Knob Road. The proposed development meets the applicable off street parking requirements of the Code. Spaces provided for equipment and vehicle storage in the proposed outdoor storage and display area are addressed in other sections of this report. Landscaping and Screening Title 12 -1D -13-2(D) includes landscaping requirements for the proposed development. The Code requires at least 25% of the land area and 5% of the parking area be landscaped with grass, approved ground cover, shrubbery or trees. According to the Site Plan (see sheet C3), 25.2% of the land area and/W.NA3of the parking area will be landscaped. According to the proposed Landscape Plan (see sheet L-1), the applicant is proposing a mix of 366 new trees and perennial, grass, and shrub plantings as well as mulched and sodded areas with drip irrigation throughout the front and side yards of the proposed development. In addition, a rock retaining wall will be constructed on portions of the proposed development along the south and west property boundary lines and a row of existing trees will be preserved lining the outside of the proposed outdoor storage yard. The extensive landscaping plan is compliant with the Code requirements and provides necessary screening of the parking areas along Pilot Knob Road and the Perron Road right-of-way. The proposed landscaping also enhances the building with landscaping planned along the entire east and south sides of the building. Building Design and Construction The proposed principal building will contain 9,072 square feet of office space on two levels and 7,992 square feet of warehouse space. Title 12 -1D -13-2(C) of the Code includes additional standards for commercial and industrial developments, including exterior building surfaces and screening of mechanical utilities. The building location on the site differs slightly from conceptual design layouts. This is due in large part to the geotechnical conditions of the site discovered during the design process. The site was used in the past as a construction debris fill site from the construction of the new Highway 13. As a result, according to the applicant, underlying soil conditions are widely varied and construction quality soils are intermittent. City staff has not been provided with a geotechnical report, but one is required to be submitted as part of the building permit application. The Code requires exterior surfaces to be face brick or natural stone. As shown in architectural exterior elevations (see sheet A3.1), the proposed office/warehouse building will consist of a 12 -inch VersaCore + green insulated sandwich precast panel with imprinted aggregate finish. The proposed exterior features four bands of dark brown -colored unexposed aggregate alternating between three rows of light brown - colored exposed aggregate. The building's roofline is lined with prefinished metal coping. The east elevation features the building's main entrance with storefront and numerous windows. The west elevation features a 14 -foot tall overhead door with access to the warehouse space from the outdoor storage yard below a row of windows. The north elevation features another similar -sized overhead door with access to the warehouse space from the north side of the outdoor storage yard. It also features two rows of windows and an access door to the office area. Lastly, the south elevation is identical to the north elevation with the exception of the overhead door. The exterior elevations do not show the location of mechanical utilities. The Code requires ground level and rooftop mechanical utilities to be completely screened or be of a low -profile variety. Staff has included a condition that further information is provided to verify compliance with these requirements prior to issuance of a building permit. The proposed principal building's design meets the Code requirements and will match existing structures within the immediate area and the larger Industrial District. Lighting Title 12-1I-15 of the Code limits lighting for parking and loading areas or yards for safety and security purposes to 0.2 foot-candles at the shared property line with a commercial or industrial use or public right- of-way and zero foot-candles at the shared property line with residentially -zoned property. A lighting plan was not included as part of the conditional use permit application, therefore a condition has been added that a full lighting plan be submitted and approved based on the Code requirements. Accessory Structure page 144 The applicant is proposing an approximately 3,149 -square foot, 8 -bin accessory structure located within the outdoor storage and display area to contain and provide shelter for landscape materials for use on the applicant's projects. Accessory structures are allowed by conditional use permit in the I -Industrial District and within an outdoor storage and display area by Ordinance 457. Title 12 -1D -13-2(C)(3) of the Code requires accessory structures to be of a similar type, quality and appearance as the principal structure. The applicant has not indicated the exact materials and colors to be used for the proposed accessory structure. The example pictures provided with the application include concrete interior and exterior walls that appear to be approximately 8-10 feet tall with painted metal siding and pitched roof. Based on the proposed principal building's dark and light brown coloring, Staff recommends similar colors be used for the siding and roof of the accessory structure in order to comply with the Code requirements. The Code limits the height of accessory structures in all nonresidential districts to not exceed the height of the principal building. The proposed principal building is 29 feet high, but an exact height of the accessory structure was not provided with the application. According to a note on the Site Plan (see sheet C3), the height of the accessory structure (peaked roof) will not exceed 29 feet and the exact height will be determined prior to submitting final plans for building permit review. Fence According to Title 12 -1D -6(C)(2), fences over 6 feet in height within the Industrial District require a conditional use permit. The proposed development will include two fence styles, both 8 feet in height, to completely enclose and screen the outdoor storage and display area (see attached example pictures). A wooden cedar fence will face Pilot Knob Road along the eastern portion of the yard, which is the most visible portion of the site from the road. A chain link cyclone fence with privacy slats will be located along the north, west and southern property lines. The proposed fence locations and design meet the Code requirements. Outdoor Storage and Display Area Ordinance 457 requires a conditional use permit for the outdoor storage and display area component of the proposed development. The ordinance contains the following conditions: 1. The site shall be occupied by a principal building of no less than 15,000 square feet. The proposed principal office/warehouse building is 17,019 square feet. 2. All storage and display is located in the rear or side yard of the property and behind the front building line of the principal building, and shall not be located in a yard that abuts any local public street. The proposed storage and display area is located in the rear and side yards and behind the front building line of the proposed development. While the site does border State Highway 13 to the west and the Perron Road right-of-way to the south, neither is considered a local public street. 3. No storage and display shall be located on any parcel that is within one thousand five hundred (1,500) feet from any residentially -zoned property, measured from the closest point of the lot lines. The subject parcel and proposed outdoor storage and display area is located over 2,000 feet from the nearest residentially -zoned property. 4. The storage and display area shall not be open to retail sales, and shall be utilized only for stock and supply for clients of the landscape or building design and construction business. The proposed storage and display will be limited to stock and supply, no retail sales wilPdgEolacted. 5. All storage and display is located on paved surfaces, which shall be properly maintained to prevent deterioration. The proposed storage and display area will be completely hard -surfaced. 6. The storage and display area shall occupy no more than sixty percent (60%) of the total lot area. The proposed storage and display area is 51.8% of the total site area. 7. The storage and display area shall be setback from all lot lines no less than ten (10) feet. The proposed storage and display area meets all setback requirements. 8. The storage and display area shall be screened from surrounding property by fencing, walls, and/or landscaping. As noted, the entirety of the proposed storage and display area will be enclosed by privacy fencing, retaining walls, and existing vegetation. 9. All storage and display shall be located under three -sided, covered structures, with the exception of landscape plant materials and trucks or equipment as shown on a specific and detailed site plan. Storage bins and an accessory structure are proposed for the storage of landscape materials. Compliance will be verified upon submission of final plans with the building permit application. 10. Trucks and equipment kept within the storage and display area shall be located within designated striped parking spaces and shall not be used for storage. According to the Site Plan, the proposed storage and display area will contain 26 striped parking stalls for trucks and equipment along the north property line. 11. Fencing utilized for screening purposes shall be constructed of wood or other materials as approved by the City Council. As noted, the proposed fencing materials meet the Code requirements. 12. Circulation and water service on the property shall meet the requirements of the City's Fire Chief for access and fire protection. Compliance to be verified upon submission of final plans with the building permit application. 13. Covered structures used to protect stored materials or equipment shall meet the following requirements. a. Structures greater than eight feet in height shall be designed and constructed of materials consistent with the requirements of Section 12 -ID -13-2 of this Code. The proposed accessory structure will be greater than 8 feet in height. As noted, the applicant has not indicated the exact materials and colors to be used for the proposed accessory structure. Staff recommends that similar colors to those used on the principal structure be used for the siding and roof of the accessory structure. b. Structures of eight feet in height or less may be constructed of alternativRNStAls as approved by the City Council, provided such structures are not visible from surrounding property or public streets. Any additional storage bins included on the final plans will be reviewed for compliance with the Code requirements as part of the building permit approval process. c. All structures shall comply with applicable Building and Fire Codes. Compliance to be verified upon submission of final plans with the building permit application. Perron Road ROW The applicant is proposing to access the development through a private driveway constructed within the Perron Road right-of-way along the southern property boundary line, which is currently unimproved and owned by the City. The right-of-way is unplatted and exists as a remnant from the platting of the surrounding properties. In addition, the existing office building to the south at 2401 Pilot Knob Road is currently utilizing a portion for access to the parking lot. The applicant pursued alternatives with Dakota County for direct access to Pilot Knob Road on the north end of the site. However, the County was not willing to approve access in that location due to safety concerns with an off -set access on the other side of Pilot Knob Road for an existing use. As a result, the applicant approached the City for approval to utilize the unimproved Perron Road right-of-way for a private driveway until the right-of-way is improved in the future. The likelihood of an improved Perron Road right-of-way is largely dependent on the future development of an existing, vacant 4.59 -acre parcel to the south owned by Lloyd's Barbeque Company. Perron Road is the only accessible right-of-way adjacent to that parcel, so if it develops the Perron Road right-of-way may need to be improved to provide access to and from Pilot Knob Road. Therefore, the City recommends against vacating any portion of the right-of-way at this time. In order for the applicant to utilize the right-of-way as proposed, the City will need to negotiate a right-of- way license agreement for approval by the City Council. Similar agreements have been approved for residential uses but this would be the first license agreement proposed for commercial/industrial uses. STAFF RECOMMENDATION Staff recommends approval of the conditional use permit request with the following conditions: 1. A Right -of -Way License Agreement is signed between Southview Partners I, LLC and the City of Mendota Heights. 2. A performance bond, with security satisfactory to the City, is supplied by the applicant for the proposed screening and landscaping improvements. 3. The applicant shall provide additional information regarding any potential visibility of rooftop mechanical units to ensure compliance with the Code prior to the issuance of a building permit. 4. A final lighting plan shall be submitted and approved prior to installation. 5. Final building elevations for the accessory structure and storage bins shall be submitted with the final plans as part of the building permit application and approved to ensure compliance with the Code requirements. 6. A final sign package shall be submitted for review prior to issuance of a sign permit. 7. Circulation and water service on the property shall meet the requirements of the Cie§lieF147Chief for access and fire protection. 8. The applicant shall dedicate 10 -foot drainage and utility easements adjacent to all property boundary lines and over stormwater treatment facilities to be recorded by document with Dakota County. 9. Geotechnical report and final stormwater model calculations shall be submitted and approved by the City prior to the issuance of Building Permit(s). 10. Final plans submitted for building permit shall include structural design details of the retaining wall and fence. 11. All soil disturbance, development, and construction activities shall comply with the City's stormwater ordinances and Land Disturbance Guidance Document. ACTION REQUESTED 1. Recommend approval of the conditional use permit request for outdoor storage and display of materials and equipment, an accessory structure, and a fence exceeding six (6) feet, based on the attached findings of fact, with conditions. OR 2. Recommend denial of the conditional use permit request for outdoor storage and display of materials and equipment, an accessory structure, and a fence exceeding six (6) feet, based on the finding of fact that the proposed development is not consistent with the City Code. OR 3. Table the request. MATERIALS INCLUDED FOR REVIEW 1. Aerial Site Map 2. Planning Application, including supporting materials 3. Pictures of proposed fences 4. Pictures of proposed accessory structure/storage bin FINDINGS OF FACT FOR APPROVAL page 148 Conditional Use Permit Request for outdoor storage and display of materials and equipment, an accessory structure, and 8 -foot tall fence Southview Design, Inc. 2385 Pilot Knob Road The following Findings of Fact are made in support of approval of the proposed request: 1. The proposed use is permitted in the Industrial District and is consistent with the Comprehensive Plan. 2. The proposed permitted nonmanufacturing use for "landscaping and building design and construction" meets the off street parking, landscaping and screening, and site and structure requirements of the Code. 3. The proposed outdoor storage and display area is compliant with the conditional use permit requirements contained in Ordinance 457 and will be heavily screening by privacy fencing and landscaping from surrounding uses and public roadways. 4. Utilization of the unimproved Perron Road right-of-way by license agreement with the City allows for the safest access and most efficient vehicle circulation on the site. 2385 Pilot Knob Road Planning Case 2014-09 Date: 4/15/2014 0 120 SCALE IN FEET page 149 City of Mendota il Heights GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. March 7, 2014 Planning Commission and City Council City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Re: Conditional Use Permit Request To All It May Concern: Please consider our application for a Conditional Use Permit for 1. Outdoor storage and display of materials and equipment. 2_ A fence greater than 6 feet. As you know, we are very excited about the possibility of moving our headquarters to Mendota Heights. For your reference, we have included a copy of our letter of September 27, 2013 to the Planning Commission and City Council. This contains background information about Southview Design and our desire to relocate to Mendota Heights. Our goal is to break ground on the new facility in hrlayofthis year. We look forward to working with you to make our new headquarters a reality, Please let us know what additional information you need to help process our request. Questions, input, or requests can be directed to myself (651-226-7$00, ccIifton a7southviewdesign.com) or Ryan Siipka (651-755-1104, rslipka 7southviewdesign.cam). Sincerely, SOUTHVIEUW DESIGN, INC. Chris L. Clifton President IPI MEIBrEMBER �= page 150 SOUTHVIEW *DES ION -ie �ovdroar rrntrn:t�r St3uthyLaw Design IDS'East 60th Street Inver Grova Heights! Minnesota 65477 Th.: V•Lro 65L-455-6238 NprLS WonL N ,tro 7121a -92W-01.88 $pf;7•weM1t Nntro 9FS-&91._2899 851-455-1794 • Landscape Daai gn-Bui]d • Irrigation • Outdoor Living • PoeIsaapen • Gracnacapea • Hardnoapea • Perennial &- Native Gardena • Landeoapa Care • Wa3er$ea5.eM • Outdoor Mitchene & Fireplaoee www. enu thus ewdeaign.cam BUILDERS Assoc a11ON ocTh 1wle er>Es 1111111.11.1111 IIII•11 I 1.1111•111.1. September 27, 2013 Planning Commission and City Council City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 To All It May Concern: Southview Design is an award winning design /build landscape firm headquartered in Inver Grove Heights, MN. The company seeks to acquire and build a new headquarters facility on a 3.3 acre parcel of land in the industrial district on Pilot Knob Road in Mendota Heights. We are aware outdoor storage is not allowed in the industrial district, so we are seeking a zoning code amendment to facilitate our proposed use of the property. Recently named by Landscape Management magazine as one of the top 20 design build landscape firms in the United States, Southview has won numerous local and national awards for its landscape design and construction expertise. With current revenues of $11.5 million, the firm employs 105 people during its busy season. We specialize in the design and installation of custom residential spaces throughout the Twin Cities and surrounding region. The company installs a full range of exterior site enhancements including outdoor kitchens, fire and water features, lighting, patios, swimming pools, retaining walls, grading and drainage solutions, irrigation, and a wide variety of plant material. The company's sales model involves hosting customer prospects at its facility to showcase its design concepts. In addition to the Inver Grove facility, the company leases showroom space at International Market Square near downtown Minneapolis to better accommodate our West Metro clients. The company seeks to consolidate its two current locations to a single, more centrally located showcase facility in Mendota Heights. In addition to satisfying our need for more space, experience has shown the quality and style of our new facility will help drive sales. The 16,200 square foot building and surrounding property will have a corporate headquarters feel, all designed to enhance the company's brand image. Since the company has a vested interest in the appearance of our facility, we share in the city's concern about outdoor storage. Vehicle and material storage will be located behind the facility in a controlled access yard surrounded by opaque fencing. It will not be visible from the street. On the other hand, our entire rear yard will be visible to most anyone with a window seat flying into or out of nearby MSP airport. To achieve our showcase objective, trucks will he neatly configured. Some small tree inventory may be visible from the air, but all other material (such as mulch and hardscape materials) will be stored under covered, 3 sided bins. Examples are ®'') 3CPI N�.RI° DJ1,R>GWNCRE111 MEMBER PAAEn EMINSTITVIR page 151 104 D]ES1GN.e Landscape contras or Southview Design 1875 East 50th Street Inver Grove Heights Minnesota 55077 East Metro 851-455-8238 Northwest Metro 78a-422-0188 Southwest Metro 952-881-2298 651-455-1734 • Landscape Design -Build • Irrigation ▪ Outdoor Living • Poolscapes • Greenscapes o Hardscapes • Perennial & Native Gardens • Landscape Care G Waterscapes G Outdoor Kitchens & Fireplaces www. southview design. a om BUILDERS ASSOCIATION OFTHE TWIN CRIES VRD9199IfIIl DWI nnllnlnn i nlanonln9. INDUSTRY PARTNER attached. The company's showcase facility strategy will require that the rear of the property have a pleasing aesthetic when viewed not just from the air but from inside the yard itself. Southview has taken a proactive approach to storm water management as market demand for alternative solutions has increased. The new headquarters will give us the ability to showcase our capabilities in this area. We will install rain gardens, permeable pavers, and rooftop gutter systems, along with options to capture and, possibly, reuse water for irrigation purposes onsite. These concepts are directly related to the hardcover percentage onsite and the need to cool and clean the water before it enters the city sewer system. We understand that, as a percentage, the need exists to match post -construction to pre -construction water amounts leaving the site. Engineers will be reviewing our construction documents to determine the total gallons for pre- and post - construction. Once we have those numbers, a concise plan will be put in place utilizing the above -referenced methods. Everyone here at Southview Design is very excited about the possibility of a new home and headquarters facility at the Pilot Knob site in Mendota Heights. Any questions or input should be directed to Chris Clifton at 651-203-3016, or cclifton@southviewdesign.com. Sincerely, SOUTHVIEW DESIGN, INC. Chris L. Clifton President ICPI MEMBER JN5'tTiUTs page 152 '- DESIGN - s landscajts coatractor Southview Design 1875 East 50th Street Inver Grove Heights Minnesota 55077 Last Metra 651-455-8238 Northwest Metra 763-422-0188 Southwest Metra 952-881-2298 651-455-1734 • Landscape Design -Build • Irrigation • Outdoor Living • Poolsoapes • Greenscapes • Hardscapes • Perennial & Native Gardens • Landscape Care • Waterscapes • Outdoor Kitchens & Fireplaces www.southviewdesign.com BUILDERS ASSOCIATION OF THE TWIN COWS 0000alegOt VOW OVUM 6 1111.10011111. CITY OF MENDOTA HEIGHTS page 153 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Office Use Only: Case #: 1 Y - 0.,..:._M ;Fee Paid: Application Date: Z (2- 57 PI Staff Initials: Applicable Ordinance #: t% 7 Section: D Existing Zoning: (I--/ Proposed Zoning: am ::., . Existing Use: Proposed -Use: G c 1.Du 5 Property Address/Street Location: Pilot Knob Road south of the railroad right of way Applicant Name: Southview Design, Inc. Phone: 651-226-7800 Applicant E -Mail Address: cclifton@southviewdesign.com Applicant Mailing Address: 1875 East 50th St. Inver Grove Heights, Mn 55077 Property Owner Name: SOUthview Design, Inc. Phone: 651-266-7800 Property Owner Mailing Address: 1875 East 50th St. Inver Grove Heights, Mn 55077 Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) see attached. Type of Request: ❑ Rezoning ❑ Variance ❑ Subdivision Approval ❑ Code Amendment al Conditional Use Permit ❑ Wetlands Permit ❑ Critical Area Permit ❑ Lot Split ❑ Conditional Use Permit for PUD ❑ Preliminary/Final Plat Approval ❑ Comprehensive Plan Amendment ❑ Other I hereby declare that all statements made in this request and on the additional material are true. I further authorize City Officials and agents to i pect the above property during daylight hours. E - d - s"- Signatre of App l' ..j t Date Signature of Owner Date Signature of Owner (if more than one) Date Planning Application (modified 1/28/2014) Page 1 of 1 Southview Design 1101 Victoria Curve 1 Mendota Heights, MN 55118 551.452.1850 phone 1 551.452.8940 fax www.men d o ta- he i g hts.com CITY ❑F MENDOTA HEIGHTS CONDITIONAL USE PERMIT REQUEST Applications will be scheduled for consideration by the Planning Commission and/or City Council only after all required materials have been submitted. Application submittal deadlines are available on the City's website or by contacting the City Planner. Late or incomplete applications will not be put on the agenda. Office Use Only: Case #:2014-09 Applicant: Southview Design,Inc. Address:2385 Pilot Knob Road APPLICATION REQUIREMENTS: • Dated original of all the materials checked must be submitted by the end of the business day the Monday before the first Tuesday of the month. • If all original materials are 11 x 17 or smaller — only submit originals. • If materials are larger than 11 x 17, please provide -24 copies, folded to 81/2 x 11. • Any drawing in color — must submit 24 copies. 3 (per your instructions) The following materials must be submitted for the application to be considered complete: ❑ Fee, as included in Fee Schedule (check payable to City of Mendota Heights) NOTE: Planning Application fees do not cover building permit fees, utilities or other fees which may be required for you to complete your project.check should have bee delivered w/previous submittal A Completed Application Form (only original needs to be submitted). Chris Clifton will deliver A Sketch plan showing all pertinent dimensions, and including the location of any easements having an influence upon the variance request. ❑ Letter of Intent. submitted with previous submittal Site Development Plan, including: A Location of all buildings, including existing and proposed. A Location of all adjacent buildings located within 350' of the exterior boundaries of the property in question. A Floor area ratio. A Location and number of existing and proposed parking spaces. A Vehicular circulation. A Architectural elevations (type and materials used on all external surfaces). A Sewer and water alignment, existing and proposed. A Location and candle power of all luminaries. A Location of all existing easements. Conditional Use Permit Request (modified 12/6/2013) Page 1 of 2 page 155 Dimension Plan, including: O Lot dimensions and area. O Dimensions of proposed and existing structures. O "Typical" floor plan and "typical" room plan. O Setbacks on all structures existing or proposed on property in question. ❑ Proposed setbacks. Grading Plan, including: O Existing contour. O Proposed grading elevations. O Drainage configuration. O Storm sewer catch basins and invert elevations. O Spot elevations. O Proposed road profile Landscape Plan, including: O Location of all existing trees, type, diameter and which trees will be removed. O Location, type and diameter of all proposed plantings. O Location and material used of all screening devices. NOTES: page 156 EXHIBIT "A" That part of the Southeast Quarter (SE 1/4) of the Northeast Quarter (NE 1/4) of Section Thirty-three (33), Township Twenty-eight (28), Range Twenty-three (23) Tying Southwesterly of the right of way of the abandoned Chicago, Milwaukee, St. Paul & Pacific Railroad and Southeasterly of the right of way of State Trunk Highway No. 13, except that part of the Southeast Quarter (SE 1/4) of the Northeast Quarter (NE 1/4) of Section Thirty-three (33), Township Twenty-eight (28), Range Twenty-three (23), shown as Parcel 4613 on Minnesota Department of Transportation Right of Way Plat Numbered 19-94, as corrected by land Surveyors Certificate of Correction to plat filed May 19, 1993 as Document No. 1120494, according to the United States Government Survey thereof and situate in Dakota County, Minnesota. 520Ia Westwood Prafesstanal Seraces. Inc. City Submittal Site, Grading, Utilities, and Details for Southview Design Mendota Heights, MN Prepared for: Southview Design 1875 E. 50th St. Inver Grove Heights, MN 55077 Contact: Chris Clifton Phone: 651-203-3016 Fax: 651-455-1734 Prepared by w w«a.00a Profmwaal Services. Inc PHONE 952-937-5193 TOLLFREE 1-888937-5150 Westwooel wvextweshvooemorn Project number: 0002305.00 Contad:PJ Dish INDEX DATE REVISION SHEET NO. DESCRIPTION 02/28/14 City Submittal Cl—C6 C1 Cover Sheet City Re—Submittal C1—C6 C2 Existing Conditions Survey C3 Site Plan C4 Croding. Drolnage and Erosion Control Plon CS utility Plan C6 Detail Sheet Vicinity Map t to Scale) NO. DATE REVISION SIDEBTS 02/28/14 City Submittal Cl—C6 2 03/06/14 City Re—Submittal C1—C6 03/25/14 City Re—Submittal C1—C6 NOT FOR CONSTRUCTION City Submittal for Site, Grading, Utilities, and Details Ior Southview Design Mendota Heights, MN Date 02/28/14 Sheet C1 of 6 ea ood Professional Services. in, sq, Om 9I.-ig x . ti O 28 Coll le digging: ur 8114 oraooIIB1 Loom Common Ground Alliance Property Description the er (SE,/4) o r (NE, /4) o Section Thirty-three (33),S• 1 (28), R re e(2) INo the rightofof theabandoned Twenty-eight Milwaukee.Range Paul Twenty-three Pacific Railroad nand Wsoutheasterly a the (SE1/4)90 er (NE1/4)ht of way of Stote Trunk yo port (33), i (28), R o (202), shown Right of Way Plot Number 19-94 corrected Land Surveyors Ce locate of Correction t at fed May 9, 1993 as Document No. 11204., according to the United Stales Government Survey thereof and situate in Dakota County, Minnesota. Notes Closed Residential Zoning district is over 1,950 feet away to the northeast. LEGEND a 00000 0 S700 MANHOLE SONIEEHO:,e ,REE o 0E000 WON E000 MANHGLE • 0E00. W. 0 7• HZEoN,aor eOz 11.00 ® E EEr/w0. POS. H HANG HOLE SIGAI-70.000. -0 70.0 LI07 ..,r SIGN -0000. 0 GALE VP!, ▪ MASE BON • HeORANr W HAND0PPEO shArr • wA,R 0. ▪ TF57 o CURS 570 Roz 10 MONITORING WELL 0 WATER MANHOLE © WIRE TV Roz OO 00 METERCI 05 OVERHEAD L. RE• E CABLE O POWER POLE POWER OVER0A0 © 0000 oz ROWER UNDERGROUND • aE,R1e LALL7ER —.„,— SAN0 . © LSE.. MANHOLE ® aEe,R1e 70WER 0.00 00.00 0 0NIT0A MANHOLE —,W— 00LONE UNDERGROUND O SE CLE1NOaE —W„— WA,ERMAIN ® eEEH,vCATCH 0Em x FENCE „NE ® 070 en gN wr ecc-aauxs GREE cmE END SECWON EALHONG. .REAR NOT FOR CONSTRUCTION I w Matt It Se. cheete& PIP mann MR Prepared for. Southview Design 5875 a 7015 se Inver Grove height¢, MN 55077 Southview Design Mendota Heigh., MN DUE 02/28/14 ss C2 ox 6 000 305ENPOI Existing Conditions Survey BUILDING SETBACK cMSp Site Key Notes O BITUMINOUSA B612 CURB AND GUTTER B STANDARD DU, BITUMINOUS PAVEMENT C HEAVY DUTY PAVEMENT D BITUMINOUS PAVEMENTFLUSH WITH SIDEWALK E HANDICAP ACCESSIBLE SIG.. AND STRIPING F MATCH EXISTING R B AND GUTTER EXISTING CURB ANDCUTTER TO REMAIN H 2' CURB CUT FOR DRAINAGE I RAIN GARDEN, SEE DETAIL ON UTILITY PLAN PLANTED AREA DIRECTIONAL SIGN CONCRETE SIDEWALK PROPOSED RETAINING WALL PROPOSED PRIVACY FENCE 10 FOOT TRANSITION FROM FLUSH TO FULL HEIGHT CURB EDGE OF BITUMINOUS S STORAGE. SE OUTDOOR COV T RAGE OWNER FOR CONCRETE SECTION 4ND DETAILS � �20'-TRANSITIONRFROM 24 0 22E DRIVEWAY WIDTHNCR a.90 F',74/46,040 � J wr\ RHINO SETBAC OFFICE SPACE 1,ASLLAURE V95166 SsFF TOTAL 9;072 sr WAREHOUSE 7,992 SF TOTAL 17.064 SF PILOT KNOB ROAD N28 43'571 26.39 NOT FOR CONSTRUCTION //// / //////// General Site Notes Coll ur 8114 or �coIIB11.00m Common Ground Allionce 1 BACKGROUND INFORMATION FOR THIS PROJECT PROVIDED BY WESTWOOD PROFESSIONAL SERVICES, EDEN PRAIRIE, MN, 12-16-13 2 LOCATIONS AND ELEVATIONS OF EXISTING TOPOGRAPHY AND UTILITIES AS SHOWN ON S PLANA OR SHALL FIELD VERIFY SITE CONDITIONS AND UTILITY LOCATIONS PRIOR TO EXCAVATION/CONSTRUCTION .EF ANY DISCREPANCIES ARE FOUND. THE ENGINEER SHOULD BE REFER TO BOUNDARY SURVEY FOR LOT BEARINGS. DIMENSIONS AND AREAS. 4 ALL DIMENSIONS ARE TO FACE OF CURB OR EXTERIOR FACE OF BUILDING UNLESS OTHERWISE NOTED 5 REFER TO ARCHITECTURAL PLANS FOR EXACT BUILDING DIMENSIONS AND LOCATIONS OF EXITS. RAMPS. AND 7RUCK DOCKS 6. ALL CURB RADII SHALL BE 3.0 FEET (TO FACE OF CURB) UNLESS OTHERWISE NOTED 7 ALL CURB AND GUT7ER SHALL BE 13612 UNLESS OTHERWISE NOTED P.. THE CONTRACTOR SHALL BE RESPONSIBLE FOFt PROVIDING AND MAINTAINING TRAFFIC CONTROL DEMCES SUCH AS BARRICADES. WARNING SIGNS, DIRECTIONAL SIGNS, FLAGGERS AND LIGHTS TO CONTROL THE MOVEMENT OF TRAFFIC WHERE NECESSARY PLACEMENT OF 7HESE DEVICES SHALL BE APPROVED BY THE CITY AND ENGINEER PRIOR TO PLACEMENT TRAFFIC CONTROL DEVICES SHALL CONFORM TO APPROPRIATE MNDOT STANDARDS 9. BITUMINOUS PAVEMENT AND CONCRETE SECTIONS TO BE IN ACCOFtDANCE VOTH THE RECOMMENDATIONS OF THE GEO7ECHNICAL ENGINEER DAMAGE TO ADJACENT PROPERTIES 11 SITE LIGHTING SHOWN ON PLAN 15 FOR REFERENCE ONLY REFER TO LIGHTING PLAN PREPARED BY OTHERS FOR SITE LIGH7ING DETAILS AND PHOTOMETRICS Site Legend FXISTINO PROPOSED PROPERTY LINE EASEMENT LINE CURB AND G,TER FENCE RETAINING WALL CONCRETE PAVEMENT CONCRETE SIDEWALKHEAVYRRNI DUTY BITUMINOUS PAVEMEN7 0 NUMBER OF PARKING STALLS SITE LIGHTINGTRANSFORMERTRAFFIC SIGN POWER POLE BOLLARD / POST Site Development Summary • ZONING: I, INDUSTRIAL DISTRICT • PROPERTY AREA: 141,590 SF (3.25 AC) • PERVIOUS SURFACE: 35.660 SF (25.29) • IMPERVIOUS SURFACE(RATIO): 105,930 SF (74.87.,) • BUILDING GROSS CE (2 L VEL)E OFFICE WAREHOUSE: 6,156 SF • BUILDING SETBACK PEFt CODE: 46, -FRONT • PARKING SETBACK: 2C=FRONT AND ROW 10',SIDE AND REAR • PARKING SPACE/DRIVE AISLE: 9' WIDE X 20' LONG. 25' AISLE PARKING• RATIO REOUIREM - TVMENDOTA HEIGHTS OF LEOF G WAREHOUSE. 1 SPACE / 2000 SF OF BLDG OFFICE (9,072/200) 45.36 SPACES WARFTOTAL PACES 991/2000) 4 SPACES REOUIRED: 50 SPACES rye._ 'Ettlyi:L.75.2=smea 11 Mich oa 03/25/14 0963 Wenn YR Prepared for. Southview Design 1875 a Seth Se Inver Grove Heights, MN 55077 • PARKING PROVIDED: 54 FRONT LOT 26 TRUCK STALLS IN STORAGE AREA • , DF LANDSCAOPING IN PARKING AREA 15 16% • 9 OF STORAGE AND DISPLAY AREA/P OPERTY AREA'. 51.69 e • HeIght of the or covered bln roof will not ed =t,t°e 10 de determined A,0, 10 sem, 9 plans for the 9 Dun 02/28/14 sins C3 OF 6 Southview Design Mendota heights, MN Site Plan 020 Professional Ser,ces. In, CJr 2 BW=85\2 TW- 850.3 8,850.3 /111 ci sr TW=860.1 1 W$ IW -.954 0 B,850 2 Ass Ass Grading Legend EXisnuc PROPOSED // =980— — �980- 982— 982 BW=940.8 ERM O Ass ,1„;'`-',� RTY LINE INDEX E CONTOUR INTERVAL CONTOUR CUR AND SILT RFENCE STORM SEWER RIPRAP WATER MAIN SANITARY SEWER ROCK CONSTRUCTION ENTRANCE SPOT ELEVATION p'Q9/`,90'96 Grading Notes Coll 48 811 or rcoIIB1Lcom Common Ground Allionce. LOCAIIONS AND ELEVATIONS UCTION. EXISTING NTRACTOR SHALL FIELD VERIFY SITE CONDITIONS AND UTILITY LOCATIONS PRIOR TO EXCAVATON/CDNSTRTHE ENGINEER SHALL BE NOTIFIED IMMEDIATELY IF ANY DISCREPANCIES ARE FOUND. TURPL P I I I IBULE, SLOPED PAVEMENT, EXIT PORCHES. RAMPS TRUCK DOCKS. PRECISE BUILDING DIMENSIONS EXPCT 6UILDING VTIUTv ENTRANCE LOATIONS, aJ� EXACT LOCATIONS AND NUMBER OF DOWNSPOUTS ENLGIU ASsoaATloN of MINNESOTA E WITH THE CURRENT EDITION of STANDARD SPECIFICATIONS FOR TRENCH EXCAVATION AND BACKFILL/SURFACE RESTORATION AS PREPARED BY THE CI, 4 LLANDIaRnal,NIPGAVA,TD AarFnFrIO,LEFONEIVE FOUR INCHES OF TOPSOIL AND SOD OR SEED, THESE AREAS SHALL BE WATERED UNTIL A HEALTHY STAND OF GRASS IS OBTAINED SEE LANDSCAPE 5. THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROMDINC AND MAINTAINING TRAFFIC CONTROL DEVICES SLICH AS BARRICADES, WARNING SIGNS. DIRECTIONAL SIGNS. FLAGMEN AND LIGHTS TO CONTROL THE MOVEMENT OF TRAFFIC WHERE NECESSARY. PLACEMENT OF THESE DEMCES SHALL BE APPROVED BY THE ENGINEER PRIOR TO PLACEMEN1, TRAFFIC CONTROL DEMCES SHALL CONFORM TO APPROPRIATE MNDOT STANDARDS. 6 ALL SLOPES SHALL BE GRADED 10 3 1 OR FLATTER, UNLESS OTHERNASE INDICATED ON THIS SHEET 15g,I,INFFT.,.y.ZF.,S1HAVFNIF,FONRDMFIFOFRaV,RFEV. WITHIN LIMITS OF GRADING AND PROMDE A SM0011-1 FINISHED SURFACE VAIN UNIFORM SLOPES BETWEEN POINTS WHERE ELEVATIONS ARE SHOWN OR 8 SPOT ELEVATIONS SHOWN INDICATE FINISHED PAVEMENI ELEVATIONS & GUTTER FLOW LINE UNLESS OIHERWISE NOTED, PROPOSED CONTOURS ARE 10 FINISHED SURFACE GRADE 9 SEE SOILS REPO, FOR PAVEMENT IHICKNESSES AND HOLD DOWNS 10, CON1RACTOR SHALL DISPOSE OF ANY EXCESS SOIL MATERIAL THAI EXIS1S AFTER THE SITE GRADING AND UTILITY CONSTRUCTION IS COMPLETED, THE CONTRACTOR SHALL DISPOSE OF ALL EXCESS SOIL MATERIAL IN A MANNER ACCEPTABLE TO THE OMER AND THE REGULATING AGENCIES 11. ALL CONSTRUCTION SHALL CONFORM TO LOCAL. STATE AND FEDERAL RULES INCLUDING THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NODES) PERMIT REQUIREMENTS 12 PRIOR TO PLACEMENT OF ANY S1RUCIURE OR PAVEMENT. A PROOF ROLL. AT MINIMUM. WILL BE REOUIRED ON THE SUBGRADE PROOF ROLLING SHALL BE ACCOMPLISHED BY MAKING MINIMUM OF 2 COMPLETE PASSES WITH FULLY -LOADED TANDEM -AXLE DUMP TRUCK, OR APPROVED ED., IN EACH OF 2 PERPENDICULAR DIRECTIONS WHILE UNDER SUPERVISION AND DIRECTION OF THE INDEPENDENT TESTING LABORA1ORY AREAS OF FAILURE SHALL BE EXCAVATED AND RECOMPACTED AS SPECIFIED HEREIN 13 E;FiglAIFTERNFT2=FPg.Ca BggTcH,MIDInSGNAFNFOR S1REET OR PARKING AREAS SHALL BE COMPACTED IN ACCORDANCE NA TH THE SPECIFIED DENSITY METHOD AS OUTLINED IN MNDOI 2105 3F1 E01.611tVEINNTmMNAFTFRI.,3„.liorr,TF2PLACED IN THE B !MING PAD, STREETS OR PARKING AREA SHALL BE COMPACTED IN ACCORDANCE WITH REQUIREMENTS OF THE ORDINARY COMPACTION METHOD AS 15 ALL SOILS AND MATERIALS TESTING SHALL BE OMPLETED BY AN INDEPENDENT GEOTECHNICAL ENGINEER EXCAVATION FOR THE PURPOSE OF REMOVING UNSTABLE OR UNSUITABLE SOILS SHALL BE 21rNLFEFTFED AS REQUIRED BY THE GEOIECHNICAL ENGINEER 1HE CONTRACTOR SHALL BE RESPONSIBLE FOR COORDINATING ALL REOUIRED SOILS TESTS AND INSPECTIONS WI1H THE GEOTECHNICAL 16 E„FPFOXFTHN,,SLTLPUBCF112FITFFSJ 40TFHEroRtNF GFAFFBriEn B,,,,yrNFALn IFInNFS. NA, A MINIMUM OF 6 INCHES OF WATER AND MONITOR THE TIME NECESSARY TO DRAIN THE COON CREEK WATERSHED 17, AFTER INITIAL GRADING OF THE RAIN GARDENS COMPLETELY SURROUND THE RAIN GARDENS VAIN SILT FENCE ANY ANY OTHER EROSION CONTROL MEASURES TO PREVENT THE BASIN FROM CLOGGING / V ®�®® X� PRaPo r�uLOINc/���y ��-� Rod— \M% of bf 7 sv of%on Rig o Ways \ \ _ rg ,��nera>Bs�. sin ILSSS' - �..8 - , doTp T, ' PERRON 8620. — eap4o 74-849 BW=849.0 X59 TW=842.0 6a. 8 I O 06 Approximate 'oocolioo of them Ore of error Road GIS '// //// ////////a Erosion Control Notes FENCE1 SILT ATERRUNOFF MAY LEAVE THE SITE AROUND RIITE IN ALL FILL AREAS AND LOCATIONS WHERE RM OR TO ANY EXCAVATION/CONSTRUCTION ACTIVITIES W 2 ROCK CONSTRUCTION ENTRANCE NALL BE INSTALLED AT ALL CONSTRUCTION ENTRANCES, 3. SILTATION AND EROSION CONTROL: THE CONTRACTOR SHALL ASSUME COMPLETE RESPONSIBILITY PROTECTIONFOR CONTROLLING ALL SILTATION AND EROSION OF THE PROJECT AREA THE CONTRACTOR SHALL USE WHATEVER MEANS NECESSARY TO CONTROL THE EROSION AND SILTATION INCLUDING BUT NOT LIMITED TO CATCH BASIN INSERTS ROCK CONSTRUCTION ENTRANCES EROSION CONTROL BLANKET AND SILT FENCE CONTROL SHALL COMMENCE WI, GRADING AND CONTINUE THROUGHOUT THE PROJECT UNTIL ACCEPTANCE OF THE WORK BY THE OWNER THE CONTRACTOR S RESPONSIBILITY INCLUDES ALL IMPLEMENTATION AS REQUIRED TO FREVENT EROSIODN FANO THE DEPOSITINGF OF SILT THE OMER MAY DIRECT THE CONTRACTOR S METHDODS AS AFTER EACH RAIN AFFECTED AREASFSHALL BELCLEANED TO THE.SATISFA0C,NNoLDFsHIAHLEL TFVNER 4 CONTRACTOR SHALL INSTALL TEMPORARY INLET (NAM EQUIVALENT) AROUND ALL CATCH BASIN GRATE INLETS. AFFECTED BY THIS CONSTRUCTION 5. ALL DISTURBED AREAS SHALL HAVE TEMPORARY PROTECTION OR PERMANENT COVER OVER EXPOSED SOL AREAS IF NOT BUNG ACTIVELY GRADED Nn TNN SEVEN (7) DAYS. 6 FOR AREAS WITH SLOPE OF 3:1 OR GREATER. RESTORATION WITH SOD OR WOOD FIBER BLANKET IS REOUIRED PUBLIC STREETS USED FOR HAULING SHALL BE KEPT FREE OF SOIL AND DEBRIS STREET SWEEPING SHALL BE COMPLETED DAILY Grading Key Notes OA A SILT FENCE B ROCK CONSTRUCTION ENTRANCE C INLET PROTECTION NOT FOR CONSTRUCTION I w PIOhre�Mann ® 03/25/14 ,„gg n 99935 ae.x. bre.c Prepared for. Southview Design 1875 5 70th St Inver Grove Heigh., MN 55077 Southview Design Mendota Heigh., MN Duo 02/28/14 sn.s C4 of 6 00.305 1,01 .21 Grading, Drainage, and Erosion Control Plan 20 oo.:1 Professional Ser,ces. In, \" Rp'94959 044, a.� 3q x c -,4z) Utility Legend EXISTING PROPOSED PROPERTY LINE CURB AND GUTTER 0 I.-0 SANITARY SEWER STORM SEWER 1 WATER MAIN Imo} HYDRANT GATE VALVE FLARED END SECTION (WITH RIPRAP) sTore ® a2Ox RM —A„„tI ® C.nox RM�R„ 1E-84 39 E.OF.O CR ATE III /Yl j TIDY VVle/o LL/ l\` 550 Approxlmo a locolNo o trlPao6orifieI Perron Rood — per Mlnne .to Deport y en( of 7ianep+fMien Right of Way Ii N N26°43'57E 26.39 SS '18•W 564.5 PERRON ROAD -J 4 — — — 7 RE.845 os DETAIL FOR DRAINTILE Aaaroxima(e Iocat/on of the soum line of Storm MN 45 73 loved =83524 Son%tory MN Rrm = 84541 vert N = 83222 Invert 5 = 832.23 2- 12 Conc Pored /Hued = 83895 Er anT 811Coll 4 or ncoIIB11.com Common Ground Allionce. General Utility Notes ELEVATION1 THE CONTRACTOR IS SPECIFICALLY CAUTIONED THAT THE LOCATION AND/OR FEXISTING UTILITIES RECORDSOF THE VARIOUS UTILK Y NTHESE PLANS NN COMPANIES AND LIMITED MEASUREMENTSTAKEN IN THE FIELD THE INFORMATION SHALL NOT BE RELIED ON AS BEING DISCREPANCIES 2 ALL SANITARY SEKR. STORM SEWER AND WATER BE PER MINNESOTA PLUMBING CODE AND IN ACCORDANCE WITH THE CURRENT EDITION OF "STANDARD SPECIFICATIONS FOR WATER MAIN AND SERVICE LINE INSTALLATION AND SANITARY SEWER AND STORM SEWER INSTALLATION- AS PREPARED BY THE CITY ENGINEERS ASSOCIATION OF MINNESOTA. LRL 3. FEES SHAL°L1HTRHE OWPONE IBECON?ROF TONErCDNTRAOCRTORN UNLERE SSEOTHERWISF G. A SHALL CONTRACTOR PLANS LOCATION AND DIMENSIONS OF EXACTDIMENSIONS AND DOORWAYYS CRAMPS. TRUCKDOCKS UTILITY CONNECTION PRECISE BUILDING L PRIVATE UTILITIES SHALL BE CONSTRUCTED IN ACCORDANCE WITH THE SPECIFICATIONS OF THE APPROPRIATE UTISHALL COORDINATE THE SERVICE LINE LITY STRUCTION WITH H E UTILITY TY COMPANY. THE COMPANIES CONTRACTOR 6 CONTRACTOR SHALL OBTAIN ALL NECESSARY CITY PERMITS FOR UTILITY CONNECTIONS. AND UTILITIES SHALL BE INSPECTED AND APPROVED BY THE CITY. THE CITY SHALL BE NOTIFIED 48-HOUR PRIOR TO COMMENCING VNTH THE UTILITY CONSTRUCTION OR ANY REQUIRED TESTING. CONTRACTOR SHALL NOT OPERATE,AINTERFERE WITH. CONNECT ANY PIPE OR HOSE TOzOR TAP. UNSCHEDULED DISRUPTIONS OF SERMCE TO THE PUBLIC ARE TO BE THE RESPONSIBILITY OF THE CONTRACTOR. WATER MAIN LENGTHS AS SHOWN ARE APPROXIMATE HORIZONTAL LENGTHS, ALLOW FOR ADDITIONAL PIPE WHEN INSTALLING ON SLOPES OR WHEN D THE DEFLECTIONS ARE REOUIRED THE JOINT DEFLECTIONS SHALL NOT MAXIMUM RECOMMENDED BY THE PIPE MANUFACTURER OR BY LOCAL GOVERSHALL NBEGINCLUDEDAINOCONSTRUCT WATER MAIN WATER MAIN CONSTRUCTION PROVIDE WATER MAIN THRUST RESTRAINTS PER CI, STANDARD REDUIREMENTS 9 A MINIMUM VERTICAL SEPARATION OF 18 INCHES IS REQUIRED AT ALL WATER MAIN CROSSINGS WI, SANITARY SEWER OR STORM SEWER 10. UTILITY SERVICES TYPICALLYTERMINATE S OUTSIDE BUILDING WALL UNLESS OTHERWISE SHOWNOR NOTED , ALL MATERIALS SHALL COMPLY WITH THE REOUIREMENTS OF THE CITY 12 ALL WATER LINES SHALL BE DUCTILE IRON WRAPPED IN POLYETHYLENE. CLASS 52 WITH ].5' MINIMUM COVER PROVIDE MINIMUM SEPARATION OF 18" FROM Storm MN R S, STORM SEWER. INSULATE WATER MAIN IF LESS THAN 7.5 Rim 84516 OFNCOVER� Ep P^IwN 'n vers N/5 = 83532 RNCF viTIR vers £ - 838.27 CONNECT 4.[MISTING 12 IE -832R s fl'CONNECIION Sanitary MN Rd= -844.58 8 51 90 Invert 5 = 831.93 Invert W= 831.89 13, SANITARY SEWER PIPE OUTSIDE THE BUILDING ENVELOPE SHALL BE POLYMNYL ,AN 15 CHLORIDE UIRED FOR DEPTHS GREATER FEET(SA FEET OF BUILDING AND UNDER FOOTINGS, PIPE SHALL BE PVC SCHEDULE 40 14, STORM SEWER PIPE SHALL BE REINFORCED CONCRETE PE (CLASS NOTED)PIPE DIAMETERS 18' AND SMALLER, CLASS 3 FOR PIPE DIAMETERS 2, AND LARGER UNLESS OTHERWISE W SEWER PIPE IF ALLOWED BY ,E CITY HOPE STORM PIPE SHALL MEET OUIREMENTS OF ASTM F2648 PIPE SHALL BE WATER TIGHT ACCORDING 70 ASTM D3212 REQUIREMENTS SEE PLAN FOR LOCATIONS WHERE RCP IS REDUIRED PVC STORM SEWER PIPE SHALL BE SCHEDULE 40 PIPE FLARED END SECTIONS SHALL BE RCP WITH TRASH GUARDS St RIP -RAP 16, AFTER CONSTRUCTION 15 COMPLETED. THE CONTRACTOR SHALL PROVIDE THE OWNER WITH AN AS -BUILT RECORD OF UTILI, CONSTRUCTION. ,E AS -BUILT SHALL INCLUDE LOCATION AND LENGTH DEVIATIONS OR CHANGES PLAN. CONTRACTOR TO VERIFY WITH OWNER OR ENGINEER WHETHER A PLAN WI, POST -CONSTRUCTION ELEVATIONS IS REQUIRED. STORM SEWER CASTING SCHEDULE STRUCTURE NUMBER TYPE CASTING TYPE CB CBMH CBMH R -2556-A CBMH CBMH CBMH CB CB NOT FOR CONSTRUCTION 3sso PvavaveremeNa m, as/uM 499+3 I s/,. Qi.RrvPm,iai rmann Prepared for. Southview Design 1875 R 50th 58 Inver Grove Heights, MN 55077 Southview Design Mendota Heights, MN Dns 02/28/14 Move C5 OF 6 Utility Plan a 2014 Westwood Professional Seodoes. In, Coll 48 Nournek7e dIggIng; 811 or collB11.com Common Ground Allionoe STIF" ,Lf DOC.BASA ."1:TIFRFEES 1-101,13.12111, --000 —0„00 A„CRABLE A„F POD„ LOAN PA. SAFETY FACTOR RAF RAPP AEA Er ERNI ''',CAHMr0=00, Cie BASERIEROIEJLEttat zr0f" RN DROSS SLOPE TYLER SERIES SOSO. ITEM G OR EQUAL , WATER MARS AND LAKER REOLARE BUTTERFLY VALINS 11111=111 g.T01.1111 PARAIIRI ROMP rffin,',0,7N0,00 "1"=":04>" ,s4ET \ leell 7"7-2NraTco.2 EMYMODh CATCH BASIN W - I AND STRIPING VIIMCO CURB INL E I GATE VALVE W I PRIVATE CONCRETE SIDEWALK SIO0 W - I ACCESSiBLE DROPPED PEDESTRIAN RAMP IT I FINGER DRAIN 6' Com Pp` TE o -PECP, a E — COMPACTED SAND SPBORADE GOON STANDARD PROCTOR, EFTrOOPIMITBTaIrOHEMADEDEPIZEOPFCA'CR" Al"CBNI.UL FIIITYFA'.ZMELAEI$MABFalaZOrCP•grLIFONFREPF'"E nL'AINIVIVOrtPRITISPIEF=FOHEATTOIVIEIE'DWAIFAIMBrIFOTI7'N' FEEE17.1'.;BlaBFH7:E° AND/' 4,4 ;AUIrrNg sgmlr-r7 NOTE: rE;E;.T0F0F0'ir0F0FETN,FtiM'0FEE;$CIFn STANDARD DUTY TATIMENI secnox qv, 001Z07,701„.„— r 4-u0.0Tosmrrammt HAAT( DUTY PAYMENT SECTION _k • CONCRETE PAVEMENT W I PAVEMENT SECTIONS I LAg;ZT W I 8612 STYLE 0,13 AND GUTTER I L'''SPF =OD °RAE -rdorKnI n 1`,LET, R:17NN1-1,,F„, SE°1-ia:4ZAANIFF"J 'TLET L I SOT FENCE I 11;MY E. DLA„ ABBE, ati-TrOAMPEEMPTIENI7rED:CEEPE °FULZEZITH ,y00,0% rtm-0.0 `riEFIZiAi0 ZIZEVR7,12,,IE EAST RAIN GARDEN NITER FABRR 'C'XIFINPINArelON:FROESOVAVE ,T;ETZ rzo r.T1S1'intra"M /.. ADO VAPLiEgLEVZBELD' TBOE Noy, VTNIPy IeRER IARVi:R:P4FPLP: FIEOLF"AVITTBI' EIregRINZOPC'VeRF'R'S'ORI' rti.1"A'ArgYir SON, PAIN GARDEN NOT FOR CONSTRUCTION IL!! svma."Irt"—A-6'- PF0i70:00 = Zr:lisst=sio.'s7 ordail 9ott4s. otird, T1 Dina 03/25/14 49963 Prepared for Southview Design 1878 R Seth St Inver Grove Heights, MN 55077 Southview Design Mendota Heigh., MN oo 02/28/14 sheet C6 OP 6 0002305DIPOI Details page 183 5 O O O O i6'-°' ,, mosso mamma van 1209 b 1E1 OFFICEFri OFFICEEOM �I iii 414 1 ;°CE e I 1959 1 EM p T o �1-4 °FFE i®®�®®�® aC �, EMI 1 ° JLt r lka —• "o a 1 O O NEM c O IF�; '`1I_ " 4 1 OP.OFFICE9 � • ul- a nl- nP_ ,m —RAILING a 6I C 0 ,I REG YII 0 4 Y c off ® 5— D WalTlrly lull o o a l D „P ,.P 9®5 a uuuuuu ml oz 0000 Inl_ 8.8 AI ® e +le I CJI IT IIM 1. G.3 G3 ° o —0= x,16"a .m,,,, l,„ IDS °T ° m 1 FFICE , 0 — — — n a G.6 — ® OPEAlla.00,1 I°ooCEl 0 �° a_e aba°abas 2'92.92.92-9 aa°129.(2.92b.l'ab. o �52 ''''''I OMEZZANINE PLAN 1/8" = 1'-8" 8 O O OFIRST FLOOR REFLECTED PLAN 1/8" = 1'-8" ARCHITECTURAL CONSORTIUM L.L.C. 901 No41 Third Street. Suite 220 612-4364030 IM11555=0 lls, MN 55401 Fax 612£92-9960 Mark Revision / Issue Date .reloy certify that this prepare. ymeorwolo �naerma n agnonawe SOUTHVIEW DESIGN MENDOTA HEIGHTS, MN FLOOR PLANS PROJECT NUMBER 1551Z0 OATE. DRAINN OHEC,E0 KA A2.1 Architectural Consortium, L.L.C. 2014 EXPOSED AGEREGATE EXPOSED EXPOSED QTYP. PANEL FINISH ELEVATION Q SIM Q Q SIM Q 0 PROPOSED SOUTH ELEVATION 4 T T O O oe 4 2 PROPOSED 57 ELEVATION VATION leH 11 4174-Z" O QPROPOSED NORTH ELEVATION ,aTMP4 4 Q 0 PROPOSED EAST ELEVATION I0; 4 ARCHITECTURAL CONSORTIUM L.L.C. 901 North 191119 Street. Suite 220 6124264030 0IInneapo10 MN 55401 Fay. 612£92-9960 Mark Revision / Issue Date r r.eport. woe prepare. that thislan d `°a®r«ala SOUTHVIEW DESIGN MENDOTA HEIGHTS, MN EXTERIOR ELEVATIONS PROJEGT NUMBER ISSUED DATE. 0,2,4 DRAINN OHELKIED A3.1 Architectural Consortium, L.L.C. 2014 Existing Tree (53) E Irriqation Schedule —Drip Areas Labeled Taunton Yew (6) The Blues Grass 2 Drip Irr'ig„tlo� ) Dwarf Korean Lilac (II) Meadowlark Forsythia (1) Quick Fire Hydra .-a (2) Technito Arborvitae (6) Yx'�r Pi` SOD nide r Retaining Wall Boundary e Hydrangea (6) y Wine Monarda (2?) Drip Irrigation Medora Juniper (6) Japanese Tree Lilac (5) Black Hills Spruce (7) Floristan Violett Liatris (36) Strawberry Seduction Yarrow (6?) Neon Flash Spire° (12) Silver Feather Grass (43) Drip Irrigation Cardinal Dogwood (25) Purple Dome Aster (64) Purple Coneflower (7) Regent Servlceberry (4) Autumn Blaze Maple (4) SCALE 1"=20' Landscape Plan Southview Design Inc. 1875 East 50th Street Inver Grove Heights MN DESIGN/SALES REP: Design Team DESIGN ASST: DATE: 3-17-2014 L-1 Daum 1ianaa e�ww a�.Y mer opniarea. Released RR: once bxa✓J— SOUTHVIEW rDESIGN* landscape mowers page 166 Southview Desicn Inc. Plant Table Overstory Deciduous Trees Quantity Symbol Scientific Name Common Name Planting Size 4 0 Acer x freemanni 'Jeffersred' Autumn Blaze Maple 5 inches in dia. Ornamental Trees Quantity Symbol Scientific Name Common Name Planting Size 5 0 Syringa reticulata Japanese Tree Lilac 1 1/2 inches in dia. Coniferous Trees Quantity Symbol Scientific Name Common Name Planting Size 7 4s Picea glauca densata Black 1 -fills Spruce 8 feet tall Major Shrub Plantings Quantity Symbol Scientific Name Common Name Planting Size 6 4s Thuja occidentalis 'Bali john' Technito Arborvitae 10 gallons 6 p Juniperus scopularium 'Medora' Medora Juniper 25 gallons 6* Taxus x media 'Tauntonii' Taunton Yew 10 gallons 4 ,� �,°• Amelanchier 'Regent' Regent Serviceberry 10 gallons 25 Cornus sericea 'Cardinal' Cardinal Dogwood 10 gallons 1 40 Forsythia x 'Meadowlark' Meadowlark Forsythia 5 gallons 6 Hydrangea arborescens 'Annabelle' Annabelle Hydrangea 5 gallons 2 4, Hydrangea paniculata'SMHPLQF' Quick Fire Hydrangea 5 gallons 12 Spirea japonica 'Neon Flash' Neon Flash Spirea 5 gallons 11 0 Syringa meyeri 'Palabin' Dwarf Korean Lilac 7 gallons Perennials Quantity Symbol Scientific Name Common Name Planting Size 69 4s Achillea millefolium 'Strawberry Seduction' Strawberry Seduction Yarrow 1 gallon 64 ill Aster 'Purple Dome' Purple Dome Aster 1 gallon 7 Echinacea purpurea 'Magnus' Purple Coneflower 1 gallon 36 0 Liatris spicata 'Floristan Violett' Floristan Violett Liatris 1 gallon 29 Monarda didyma 'Raspberry Wine' Raspberry Nine Monarda 1 gallon 43 t Miscanthus sinensis 'Silberfeder' Silver Feather Grass 1 gallon 23 Schizachyrium scoparium 'The Blues' The Blues Grass 1 gallon t-15 Semi Loads n 8 Underbrush From Site SCALE 1"=50' Trees Removed Southview Design Inc. 1875 East 50th Street Inver Grove Heights, MN 55077 L-2 DESIGNER: Design Team DESIGN ASST: NAME DATE: TODAY'S DATE REVISED: REVISION DATE 1875 EAST 50TH STREET INVER GROVE HEIGHTS MINNESOTA 55077 PHONE 651.455.8238 FAX 651.455.1734 a m cQCD SOUTHVIEW r.DESIGN.v landscape contractors Plantings screening parking stalls facing Pilot Knob page 170 The primary shrubs that form the planting screening parking stalls facing Pilot Knob consist of the following shrubs: Regent Serviceberry (Amelanchier alnifolia 'Regent') - A compact, upright form of this valuable landscape shrub with showy white flowers in spring followed by delicious berries in June. Its unique habit make this a fine choice for garden use or in hedges. It has a height of approximately 6 feet and a spread of approximately 5 feet. Cardinal Dogwood (Cornus sericea 'Cardinal') - An excellent general purpose shrub for northern landscapes, very hardy; good fall color, and bright red stems show up well against the winter snow. It has a height of approximately 8 feet and a spread of approximately 10 feet. Dwarf Korean Lilac (Syringa meyeri 'Palibin) - A beautiful and popular shrub with numerous attributes; striking spikes of fragrant lilac -pink flowers in late spring. It has a height of 4-5 feet and a spread of 5-6 feet. Theses shrubs create a continuous barrier along the front of the parking facing Pilot Knob Rd. There will also be perennial plantings along the hedge row to add color and depth to the planting. Proposed Accessory Structure examples • Privacy Fence Height and Materials page 172 The fence facing Pilot Knob Rd, along the eastern side of the yard, is to be an 8 foot tall wooden cedar fence similar to this: The fence surrounding the rest of the yard is to be an 8 foot tall chain link cyclone fence with privacy slats similar to this: ) page 173 Affidavit of Publication State of Minnesota SS County of Dakota ANNE THILLEN , being duly sworn, on oath, says that he/she is the publisher or authorized agent and employee of the publisher of the newspaper known as SOUTH-WEST REVIEW , and has full knowledge of the facts which are stated below: (A) The newspaper has complied with all of the requirements constituting qualification as a qualified newspaper, as provided by Minnesota Statute 331A.02, 331A.07, and other applicable laws, as amended. (B) The printedNOTICE OF HEARING which is attached was cut from the columns of said newspaper, and was printed and published once each week, for 1 successive weeks; it was first published on SUNDAY , the 6TH day of APRIL , 2014 , and was thereafter printed and published on every to and including , the day of , 20 ; and printed below is a copy of the lower case alphabet from A to Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice: *ABCDEFGHIJKLMNOPQRSTUVWXYZ *ABCDEFGHIJKLMNOPQRSTUVWXYZ *abcdefgh ijklmnopq rstuvwxyz Subscribed and sworn to before me on TH 14 this 7 day of APRIL 2if14 Notary Public BY: im -ALL), TITLE LEGAL COORDINATOR *Alphabet should be in the same size and kind of type as the notice. TONYA R. WHITEHEAD Notary Public -Minnesota RATE INFORMATION My Commission Expires Jan 31, 2015 (1) Lowest classified rate paid by commercial users for comparable space $25.00 per col. inch (2) Maximum rate allowed by law for the above matter $25.00 per col. inch (3) Rate actually charged for the above matter $ per col. inch 1/14 page 174 CITY OF MENDOTAHEIGHTS NOTICE.OF HEARING A PUBLIC HEARING ON A REQUEST FOR CONDITIONAL USE PERMIT FOR OUTDOOR STORAGE AND DISPLAY,, AN ACCESSORY STRUCTURE, AND FENCE OVER;SIX FEET IN HEIGHT IN THE INDUSTRIAL DISTRICT TO WHOM IT MAYCONCERN: NOTICE is Hereby given that the Planning., Commissjon'Of >Mendota Heights m will meet at 7:00 P.M., or as' , ; soon as, possible, thereafter, on Tuesday 'Apn1.22,, 2014 in the„City' •Hall. Council': Chambers, .1101 Victoria Curve, Mendota Hoights, Minnesota„ . to ;:consider an ,'application-from'Southview Design, IMP ,for ebti1tloiial Use permit to so'Vv pp��E�dcor storage and display as P.an ?aoi�e"asolt',itsel to a landscaping and building design`and construction f. business, an accessory, structure; and -Fence over six feet in height in the Industnal. District, for, the lot currently identified as SECTION 33 TWN 28 RANGE 23, PT OF SE 1/4 OF NE 1/4 LYING SE OF.TH#13 & S OF RR -EX PARCEL -,46B NV •.'ON MNDOT,RPLAT 19-94, LOT 33, ,.BLOCK 28 & 23 [PID.#27=03300- 040-10]. , This :request has , been assigned Planning Case number 2014-09. This notice is pursuant fo ,Title' 12 (Zoning), "Chapter 2 of the Mendota .Heights City',Code. Such persons as' desire to be heard with reference; to this request Will be heard at this meeting. Lord Smith City Clerk (South-West Review: Apr. 6, 2014) Planning Case 2014-09 Public Hearing Notice Mailing List page 175 ▪ 270330003050 I. 1 1455 PERRON ROAD LLC 270340028010 O 2360 PILOT KNOB RD AX TC INDUSTRIAL III LP 270330003012 0 2359 PILOT KNOB RD MICHAEL L KREITZ O270330004010 SOUTHVIEW PARTNERS I LLC 270330078011 O2401 PILOT KNOB RD270330003014 BURNSVILLE-DAKOTA BUSINESS CTR O STATE OF MN ASSOC 274830001011 O 2422 ENTERPRISE DR DEBORAH M TSTE MOLINARO 274830001013 O 2418 ENTERPRISE DR JENSS LLC O 275655001010 LLOYDS BARBEQUE COMPANY en270330001050 STATE OF MN ® 270340074010 STATE OF MN Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Dakota County assumes no legal responsibility for the information contained in this data. Map Scale 1 inch = 1017 feet 3/4/2014