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2014-04-15 Council Packet1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA April 15, 2014 — 7:00 pm Mendota Heights City Hall 5. Consent Agenda a. Approval of April 1, 2014 City Council Minutes b. Approval of April 8, 2014 Parks and Recreation Commission Minutes c. Approval of April 9, 2014 Airport Relations Commission Minutes d. Approval of Dakota County Pictometry Services Joint Powers Agreement e. Approval of Valley Park Invasive Species Removal Contract with Great River Greening f. Accept Retirement of Public Works Superintendent Tom Olund g. Approval of Personnel Action Report h. Approval of 2014 Workers Compensation Insurance Renewal i. Receipt of April Par 3 Update j. Approval of Claims List 6. Presentations a. Volunteer Reserve Officer Recognition b. Dakota County CDA / Maxfield Research Housing Needs Study 7. Public Comments 8. New and Unfinished Business a. 2014 Contract for Pilot Knob Management and Grazing Plan b. Ordinance 460, Regulating Electronic Display Signage, Planning Case 2014-03 9. Community Announcements 10. Council Comments 11. Adjourn page 2 5a. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, April 1, 2014 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Povolny, Petschel, and Norton. Councilmember Duggan was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Norton moved adoption of the agenda. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Povolny moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items D) Approve Resolution 2014-16, Approval of Lot Split at Oak Street/North Freeway Road, Planning Case 2014-08, F) Approval of Lexington Crosswalk Joint Powers Agreement with Dakota County, G) Approval of March 18, 2014 Traffic Safety Committee Recommendations, I) Approval of Personnel Action Report, J) Approval of Resolution 2014-17, Support for Noise Oversight Committee/Metropolitan Airports Commission Area Navigation Position Statement, and K) Approval of Change in Start Time for May 6th City Council Meeting. a. Approval of March 18, 2014 City Council Minutes b. Approval of March 25, 2014 Planning Commission Minutes c. Approval of 2014 Par 3 Maintenance Contract d. Approve Resolution 2014-16, Approval of Lot Split at Oak Street/North Freeway Road, Planning Case 2014-08 page 3 e. Approval of North Urban Regional Trail Joint Powers Agreement with Dakota County f Approval of Lexington Crosswalk Joint Powers Agreement with Dakota County g. Approval of March 18, 2014 Traffic Safety Committee Recommendations h. Approval of Temporary On -Sale Liquor Licenses i. Approval of Personnel Action Report j. Approval of Resolution 2014-17, Support for Noise Oversight Committee/Metropolitan Airports Commission Area Navigation Position Statement k. Approval of Change in Start Time for May 6th City Council Meeting 1. Approval of Resolution 2014-18, Cooperative Construction Agreement with MnDOT for Storm Water Drainage Improvements at Marie Avenue and I -35E m. Receipt of March 2014 Building Activity Report n. Approval of Claims List o. Approval of Contractor List Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 PULLED CONSENT AGENDA ITEM D) APPROVE RESOLUTION 2014-16, APPROVAL OF LOT SPLIT AT OAK STREET/NORTH FREEWAY ROAD, PLANNING CASE 2014-08 Planner Nolan Wall explained that the applicant requested a lot split for a vacant unaddressed parcel. The parcel is located at the southeast corner of Oak Street and North Freeway Road, and is owned by Roger and Grace Pass. The property is zoned R-1 low density residential. The applicant has a purchase offer on the parcel contingent on approval of this lot split request. If approved, the applicant intends to construct two new single family homes with access onto Oak Street. If approved, Parcel A would be 21,140 square feet and Parcel B would be 21,088 square feet; both parcels would have 125 feet of frontage on Oak Street, which would meet the zoning requirements. Both parcels would be compliant with the R-1 zoning requirements and consistent with the comprehensive plan. Councilmember Povolny moved to approve Resolution 2014-16, Approval of Lot Split at Oak Street/North Freeway Road, Planning Case 2014-08. Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 F) APPROVAL OF LEXINGTON CROSSWALK JOINT POWERS AGREEMENT WITH DAKOTA COUNTY City Engineer John Mazzitello explained that this is a joint powers agreement between the City of Mendota Heights and Dakota County for the installation of a crosswalk on Lexington Avenue at Victoria. It is scheduled for construction this summer. page 4 The project would consist of new pedestrian ramps on the east and west sides of Lexington, as well as a center median for pedestrian safety between the northbound and southbound traffic. The crosswalk would be striped between the pedestrian ramps and the median. The joint powers agreement outlines the cost split for the project. The county would pay 45% of the construction costs and the City would pay the remaining 55%, which is estimated at $17,854. Councilmember Norton moved to approve the Joint Powers Agreement with Dakota County for Installation of a Pedestrian Crosswalk on Lexington Avenue (CR43) at Victoria Road. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 G) APPROVAL OF TRAFFIC SAFETY COMMITTEE RECOMMENDATIONS City Engineer John Mazzitello stated that the Traffic Safety Committee met on March 18, 2014 regarding the continuation of a resident request to curtail parking on the east side of Warrior Drive, adjacent to Henry Sibley High School. The Committee discussed the plans that Dakota County has for the North Urban Regional Trail Greenway Realignment, which would be constructed this summer. The County is proposing to realign the North Urban Regional Trail to run parallel to Warrior Drive. As part of that project, the County is including three no parking zones along the east side of Warrior Drive; the first of which would be at the north end of Warrior Drive, south of the entrance drive to Henry Sibley High School and would be approximately 275 feet long, and the other two no parking zones would be 20 feet on either side of the two pedestrian access points located just north of Sibley Court and High Ridge Circle. It was estimated that the total combined no parking area would eliminate approximately 20 cars from being able to park on the east side of Warrior Drive. Because of this development, the Traffic Safety Committee recommended the Council take no action at this time to further curtail parking so that staff has an opportunity to observe the new no parking areas in September 2014, after school begins. At that time, if the Council would choose to institute a no parking area along the entire eastern side of Warrior Drive the Traffic Safety Committee would recommend mailing a survey to the surrounding property owners asking for feedback and public opinion from the potentially impacted residents. Councilmember Povolny, as a member of the Traffic Safety Committee, echoed Engineer Mazzitello's comments. He also noted that if the cars are not allowed to park along Warrior Drive, then they will start parking in the surrounding neighborhoods and the situation would move rather than be solved. Mayor Krebsbach recommended that the timeline for review of the situation be moved up rather than waiting until September and that the survey is sent out to the potentially impacted residents now. Councilmember Petschel commented that she does not think the no parking zones to be installed by the County would be honored. She also noted that, based on her observations, cars that come off of page 5 Delaware are driving through the school parking lot, come down Warrior Drive from the north, and then do a u -turn into a parking place. She does not feel these issues are going to go away, even with 20 less parking spaces. As for the comment that if they cannot park along Warrior Drive they will park somewhere else, that should be addressed when and if it comes up. Councilmember Petschel also stated that she has seen other schools where students are not permitted to drive on certain streets, let alone park on them. Mayor Krebsbach suggested that the Council acknowledge the receipt of the Traffic Safety Committee Report, and take another look at this before September, and to also poll the neighborhood. Councilmember Petschel agreed with the Mayor's suggestion to address this issue at this time. Mayor Krebsbach asked for comments from the public with the understanding that there would not be a vote this evening to ban parking along Warrior Drive and that this was not a public hearing. Mr. Stuart Simek, 577 High Ridge Circle, stated that this really comes down to an issue of 50-70 cars parking along Warrior Drive with 150 open parking spaces in the high school parking lot. It is frustrating to have a property with ample parking that is not being used. He referenced the `public nuisance' definition in the City Code. He asked the Council to take into consideration that Henry Sibley is a residentially zoned property. He requested that Council ban student parking along Warrior Drive. He also requested that the City Code be changed to prohibit the implementation of a pay lot at all high schools. Mr. Craig Troutman, 575 Sibley Court, stated that he lives on the corner and has young children and has to worry about daily traffic activity in the area. Besides the parking issue, his frustration is that a public school district is charging for parking. He commended the Chief and the Safety Committee for looking at other solutions, including speed bumps to reduce speed, one-way entrance or exit from Warrior Drive to Sibley. If the Council is not going to ban parking they should at least ban U-turns. Mayor Krebsbach asked for clarification on what the Council's options are at this point. City Administrator Justin Miller replied that there are several options: • Take the Traffic Safety Committee's recommendation to evaluate the issue again after the installation of the trail in the fall semester • Direct staff to: o Prepare an ordinance for no parking o Provide a survey or to collect information from the area residents Councilmember Norton asked if staff's recommendation would be a cost saving measure. Engineer Mazzitello replied that is part of it. Also, because 20 vehicles that currently park on Warrior Drive are going to park somewhere else, staff wants to see where that will be before taking any actions. Councilmember Petschel moved that Council direct staff to begin researching the development of an ordinance to address the parking situation on Warrior Drive and perhaps a more comprehensive zoning solution to the parking around Henry Sibley High School with a suggested parking ban from 8:00 a.m. to 2:00 p.m. every weekday during the school year. page 6 Councilmember Norton seconded the motion. Ayes: 3 Nays: 1 (Povolny) Absent: 1 (Duggan) I) APPROVAL OF PERSONNEL ACTION REPORT City Engineer John Mazzitello announced that the City has hired a new Project Engineer in the Engineering Department; Mr. Almin Ramic. Mr. Ramic comes from the MN Department of Transportation Graduate Engineer Program and is a graduate of the University of Minnesota. He would be joining the City on Monday, April 28, 2014. Councilmember Petschel moved to approve the Personnel Action Report. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 J) APPROVAL OF RESOLUTION 2014-17, SUPPORT FOR NOISE OVERSIGHT COMMITTEE/METROPOLITAN AIRPORTS COMMISSION AREA NAVIGATION POSITION STATEMENT Councilmember Petschel explained that the position statement defines what the ground work should be if the FAA would return to MSP to implement area navigation on the departures from the airport. She further stated that there is no area navigation at the airport for departures; but for arrivals, there is. There is nothing about the departures that is going to change. Should the FAA return and want to institute area navigation on the departures, there is a set of expectations about what they will provide to the cities. Councilmember Norton moved to approve Resolution 2014-17, Supporting the Metropolitan Airports Commission Position Towards Future Implementation of Area navigation at MSP International Airport. Mayor Krebsbach seconded the motion. Ayes: 4 Nays: 0 Absent: 1 K) APPROVAL OF CHANGE IN START TIME FOR MAY 6TH CITY COUNCIL MEETING City Administrator Justin Miller stated that the school district has scheduled a bond referendum election on May 6, the same night as the regularly scheduled Council meeting. State statutes prohibit cities or public meetings from being held between 6:00 — 8:00 p.m. on election dates. Staff recommended that the City Council move the start time of their meeting to 8:00 p.m. Councilmember Povolny moved to approve changing the start time of the May 6, 2014 Council meeting to 8:00 p.m. Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 PUBLIC COMMENTS There were no public comments. page 7 UNFINISHED AND NEW BUSINESS A) RESOLUTION 2014-15 APPROVAL OF CONDITIONAL USE PERMIT FOR 2334 SWAN DRIVE, PLANNING CASE 2014-07 Planner Nolan Wall explained that the applicant requested a Conditional Use Permit (CUP) to construct a fence in a back yard. The property is located at 2334 Swan Drive and is a corner lot with driveway access onto Swan Drive and a side yard abutting Bluebill Drive. The property is currently owned by Lee Violet and Joe Rueckert and contains a single family dwelling. The proposed fence would encompass the back yard of the property. City code requires a CUP for fences over 36 inches within the setback area. In addition, the code requires that no fence can exceed 36 inches within a side yard of a corner lot which may interfere with visibility across the corner. The proposed fence would be five feet tall, would be chain link black vinyl coated material, and would be set -back approximately four feet from the side and rear property lines. Staff recommended approval of this application. Councilmember Norton asked for clarification on the visual provided on the location of the property lines and the proposed fence. Councilmember Norton moved to approve Resolution 2014-15 Approval of Conditional Use Permit for 2334 Swan Drive, Planning Case 2014-07. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 COMMUNITY ANNOUNCEMENTS Assistant to the City Administrator Tamara Schutta made the following announcements: • Dakota County Public Health is taking registrations for the Simple Step Program, which runs April 1 through July 31. • The Par 3 Golf Course is planning on opening on April 12, 2014. • Spring Clean -Up Day is May 3 to be held at Mendakota Park from 8:00 a.m. to 1:00 p.m. The Shredding Event is being held at American Bank from 9:00 a.m. to 12:00 p.m. page 8 COUNCIL COMMENTS Councilmember Norton noted that he and his wife have registered for the 5K taking place on June 7. He also wished a happy birthday to his sister. Councilmember Petschel also stated that she has registered for the 5K. City Administrator Justin Miller announced that Public Works Director/City Engineer John Mazzitello retired after 22 years of total service to the United States Military. Lieutenant Colonel John Mazzitello most recently served as the Commander of the 148th Civil Engineering Squadron of the 148th Air National Guard Wing based out of Duluth, Minnesota. This culminates a 22 year career, including active duty from 1992 to 1998 and the Air Force Reserves from 1998 to 2001. He has served in assignments to Italy, England, Alaska, Guam, Duluth, and most recently assuming the command of the 148th Civil Engineering Squadron. He was also deployed in support of Operations Desert Storm, Southern Watch, Provide Promise, Deny Flights, No More Evil, Jump Start, Enduring Freedom, and his last and most recent deployment was in 2009-2010 when he served in Afghanistan. ADJOURN Councilmember Norton moved to adjourn. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 Mayor Krebsbach adjourned the meeting at 8:04 p.m. Sandra Krebsbach Mayor ATTEST: Lorri Smith City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING April 08, 2014 page 9 5b. The April meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, April 08, 2014 at Mendota Heights City Hall, 1101 Victoria Curve. Chair Hinderscheid called to order the parks and recreation commission meeting at 6:30 p.m. The following commissioners were present: Chair Hinderscheid, Commissioners Ira Kipp, Joel Paper, David Miller, Stephanie Levine and Michael Toth. Staff present: Recreation Program Coordinator Sloan Wallgren. Approval of Agenda COMMISSIONER LEVINE MADE A MOTION TO APPROVE THE AGENDA; COMMISSIONER PAPER SECONDED THE MOTION. AYES 6: NAYS 0 Approval of Minutes of March 11, 2014 COMMISSIONER LEVINE MADE A MOTION TO APPROVE THE MINUTES; COMMISSIONER PAPER SECONDED THE MOTION. AYES 6: NAYS 0 Student Representative The commission discussed the idea of adding a Student Representative to the parks and recreation commission. Mr. Wallgren presented a job description that he had developed for the position. Chair Hinderscheid would like an expectation of the position to develop a knowledge of the parks and programs. Mr. Wallgren said that he would include that as one of the expectations. Commissioner Toth commented that it would be great if the commission could be available to answer questions or provide background about parks for the student representative. Commissioner Levine asked when this position would begin and what the terms would be. Mr. Wallgren stated that the term of the position would be one year February to January, the same as the commissioners. He also said that the right person could serve multiple terms and it may be possible to have a student start as soon as sometime in late summer. COMMISSIONER LEVINE MADE A MOTION TO HAVE CITY COUNCIL CONSIDER CHANGING THE CITY CODE TO INCLUDE A STUDENT REPRESENTATIVE ON THE PARKS AND RECREATION COMMISSION AS A NON-VOTING MEMBER FOR A TERM OF ONE YEAR. MOTION WAS SECONDED BY COMMISSION TOTH. AYES 5: NAYS 1 MOTION PASSES MH Parks and Recreation Commission 4-08-2014 Page 1 page 10 Mendakota Ball Field Lights Mr. Wallgren stated that at the March meeting the commission inquired about the cost of installing lights on the ball fields at Mendakota Park. Mr. Wallgren reported that the cost to install lights would be about $300,000 and roughly $5,000 to operate the lights each summer. The commission inquired whether there was a need for lights on the fields. Mr. Wallgren state that there was going to be a field shortage this summer, due to neighboring cites working on parks, but after this summer the demand for fields should not be as great. Recreation Programming Report Mr. Wallgren informed the commission that the city has collect over $19,000 in revenue for summer recreation programs, which is about the same as last year. Mr. Wallgren updated the commission on the Parks Celebration activities. The commission discussed the idea of having a booth at the celebration to answer questions and promote our parks. Mr. Wallgren said that he could come up with an activity for the commission to participate in. Mr. Wallgren also informed the commission that there would be live music at Market Square almost every Wednesday evening this summer. Commission Paper inquired about the variety of entertainment. Mr. Wallgren replied that there would be a wide variety of music and entertainment for people or all ages. March Ice Rink Report The March Ice Rink Report was presented by Mr. Wallgren. He informed the commission that the rinks were open form December 16, 2013 to March 9, 2014. During that time the warming houses were closed 17 days due to cold temperatures. This season there were 5,119 people that visited the ice rinks Chair Hinderscheid commented on the 2011-2012 season and the low numbers. Mr. Wallgren replied that the weather that year was very warm and the rinkS did not open until January and closed in February. Par 3 Report Mr. Wallgren informed the commission that the Par 3 would be opening very soon for business. Registration for golf programs has started. The course has collected $8,172 in revenue for programs, and that number is up $2,335 from last year. All of our leagues are returning for the 2014 season, some of the leagues will be starting April 17, 2014. Mr. Wallgren stated that the Par 3 would be hosting a "Swing into Spring" event on May 17, 2014 from 10:00a.m. to noon. The event will consist of a golf clinic, fun games, discounted golf and free hot dogs. Staff will use this time to promote leagues and lesson programs. The golf course is working on several promotional opportunities which include: Crowd Cut, Groupon, Living Social and Hibu. Mr. Wallgren informed the commission that the work on the clubhouse is almost complete, and that when it is fmished it will be beautiful. Commissioner Levine wanted staff to look into renting out the clubhouse for parties. Mr. Wallgren replied that he will come up with a package for people to rent the facility, but that it most likely won't be available to rent until later this year. Mr. Wallgren also commented that the maintenance equipment has been serviced and is ready to go. Commissioner Toth asked about the duties and responsibilities of GM Management. Mr. Wallgren offered a brief description of the work that GM Management performs. MH Parks and Recreation Commission 4-08-2014 Page 2 page 11 Announcements Mr. Wallgren informed the commission that the city is having their annual recycling day on May 3, 2014 at Mendakota Park. He also said that there was on individual that was interested in discussing skate park projects at the next meeting. Commission Comments Commissioners Miller said that it was good to be back and he thought it was a good meeting. Commissioner Levine encouraged people to get out and enjoy the weather and our parks. Commissioner Paper was excited for people to use the parks this summer. Commissioner Kipp stated that it was a good meeting. Chair Hinderscheid thanked everyone for their work and looks forward to a great summer. COMMISSIONER PAPER MADE A MOTION TO ADJOUN THE MEETING; COMMISSIONER TOTH SECONDED THE MOTION. Ayes 6: Nays 0 The meeting adjourned at 7:30 p.m. Respectfully Submitted by Sloan Wallgren MH Parks and Recreation Commission 4-08-2014 Page 3 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AIRPORT RELATIONS COMMISSION MINUTES April 9, 2014 page 12 5c. The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, April 9, 2014 at 7:00 p.m. at 1101 Victoria Curve, Mendota Heights, Minnesota. The following commissioners were present: William Dunn, Gina Norling, Jim Neuharth, Kevin Byrnes, and Sally Lorberbaum Absent: David Sloan (excused) and Paul Portz (excused) Also present: City Administrator Justin Miller Approval of Minutes Neuharth made a motion, seconded by Dunn, to approve the February 12, 2014 minutes as presented. All voted in favor. Lorberbaum suggested that in the March 12, 2104 minutes, the word "timeline" under the RNAV Update section be changed to "process". Norling made a motion, seconded by Dunn, to approve the March 12th minutes as amended. All voted in favor, with Lorberbaum abstaining. June Televised Meeting The commission discussed topics that should be addressed during the June 11th ARC meeting, which would be broadcast by NDC4. The commission agreed staff should ask MAC to be prepared to discuss the recent noise contour reports, corridor compliance reports/studies, and an overview of improvements being made at the airport. The commission also agreed that the ARC should update the MAC and viewing public on the work of the commission. Mav Meeting Schedule Due to a conference, City Administrator Miller will be out of town on the regularly scheduled May commission meeting date. The commission agreed to move the May meeting up by one week to May 7th. Reports of Areas of Focus Norling presented her charts about excessive noise events at the RMTs and noted that several of the towers are seeing incidents below the lower control limit. The commission noted the seasonal cyclical effect on these readings and asked staff to inquire with the MAC about impact of severe cold weather on the tower operations. Adjourn Neuharth made a motion, seconded by Dunn, to adjourn the meeting at 7:37 pm. All voted in favor. glow"' CITY OF rjonli MENDOTA HEIGHTS DATE: April 15, 2014 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP Public Works Director/City Engineer page 13 1101 Victoria Curve I Mendota HI.,. —, , ..,.)II8 651.452.1850 phone 1 651.452.8940 fax www.mendota-hei g hts.com 5d. SUBJECT: Joint Powers Agreement (JPA) With Dakota County for Pictometry BACKGROUND Pictometry (aerial photography) is a critical tool used by the Engineering and Public Works Departments and is incorporated in our city-wide Geographic Information System (GIS). Dakota County has offered to spearhead a county wide aerial photography initiative that will photograph most of the County, including the City of Mendota Heights. The attached JPA outlines the cost share proposal to be divided between the County and the participating Cities. The County is paying 77% of the contract costs and the cities are being asked to contribute 23% of the cost. The 23% city share is pro -rated among the cities based on acres photographed. If approved, Mendota Heights would contribute $720.00 towards the $77,052.00 contract to complete the pictometry. If Mendota Heights were to complete this task on our own, it would cost the City several thousand dollars. This JPA is consistent with the 2013 JPA. BUDGET IMPACT The $720.00 identified in the JPA is budgeted and would be paid out of the Engineering Fund. RECOMMENDATION Staff recommends Council approve the attached JOINT POWERS COST SHARE AGREEMENT FOR PICTOMETRY INTERNATIONAL CORPORATION GENERAL LICENSE TERMS AND CONDITIONS. Authorization of this JPA requires a simple majority vote. page 14 JOINT POWERS COST SHARE AGREEMENT FOR PICTOMETRY IAL CORPORATION GENERAL LICENSE TERMS AND CONDITIONS THIS AGREEMENT is made and entered into by and between the County of Dakota CCounty"), a political subdivision of the State of Minnesota, and the Cities of Apple Valley, 8urnoviUe, Eagen, Farmington, Hastings, Inver Grove Heights, Lakeville, Mendota Heights, Rooemount, South St Paul and West St. Paul (^CiUeo^), political subdivisions of the State of Minnesota. WHEREAS, the County and PictometryInternational Corporation (Pictomedry)executed oGeneral License Terms and Conditions,which is attached and incorporated herein as Exhibit 1 (License Agreement), whereby the County is aUovwadtoinstall and use Pictometry's licensed imageo, geodoto, software and documentation (Pictometry's Licensed Products); and WHEREAS, Pictometry's Licensed Products are dynamic visual imagery products that will provide three-dimensional oblique images and 360 degree views of each property in Dakota County; and WHEREAS, use of Pictometry's Licensed Products will improve efficiency and quality within numerous County departments; and WHEREAS, the License Agreement allows o|tiau, townohipa, public schools and the soil and conservation districts geographically located within the boundaries of Dakota County to install and use Pictometry's Licensed Products (Approved Subdivisions) under the License Agreement and subject to certain conditions; and WHEREAS, the Cities desire to become Approved Subdivisions that are authorized to install and use Pictometry's Licensed Products, in accordance with the terms of the License Agreement; and WHEREAS, the County and Cities have reached an agreement to share the costs of licensing, installing and using Pictometry's Licensed Products by their respective political subdivision; and WHEREAS, pursuant to Minn. Stat. § 471.59. two or more governmental unito, by agreement entered into through action of their governing bodies, may jointly or cooperatively exercise any power common to the contracting parties or any similar powers. NOW, THEREFORE, in consideration of the mutual promises and benefits that all parties shall derive from this Agreement, the parties agree as follows: ARTICLE 1 PURPOSE The purpose of this Agreement is for the County and the Cities to share in the costs for licensing, installation and use of Pictometry's Licensed Product, in accordance with the terms of this Agreement and the License Agreement attached and incorporated herein as Exhibit 1 (License Agreement) and to designate the Cities as Approved Subdivisions for purposes of the License Agreement. ARTICLE 2 TERM The term of this Agreement shall commence on the date of execution of this Agreement by all parties, and shall terminate on December 31, 2015, unless earlier terminated by law or according to the provisions of this Agreement. ARTICLE 3 OBLIGATIONS OF THE COUNTY d�e�ou.. andPk�omet�(the 3.1 Paymnent.|naccordance vwnnthe L�between County has entered into the License Agreement and has agreed to pay Pictometry $59,189 for each year of the License Agreement term. 3.2 Approval as Authorized Subdivisions. Upon execution of this Agreement and payment made by each City to the County as provided in this Agreement, the City will be an Authorized Subdivision for purposes of the page 15 License Agreement. Nothing in this Agreement restricts the County from designating other political subdivisions located in Dakota County as Authorized Subdivisions for purposes of the License Agreement. 3.3 Coordination. The County will work out the delivery and deployment details and coordinating those processes with appropriate staff of the Cities. For that purpose, the Cities each agree to identify a technical and administrative contact for their city related to this Agreement (Liaison) as specified below. ARTICLE 4 OBLIGATIONS OF THE CITIES 4.1 Payments by Cities. The Cities agree to pay the County a total of $17,862 in 2014 and a total of $17,862 in 2015. The License Agreement cost paid by each city is based on the average of the percentage of parcels and square miles in each city as a part of the total in all cities (% of Urban). The Cities agree to pay their respective cost share for each year of the License Agreement as shown in the chart below. The County will invoice each City for its cost share and each City agrees to send its cost share amount, payable to the Dakota County Treasurer, within 30 days of receipt of the invoice to the County Liaison. Apple Valley Burnsville Eagan Farmington Hastings Inver Grove Heights Lakeville Mendota Heights Rosemount South St. Paul West St. Paul Totals: % of Urban Cost l City/Year 10% $ 1,842 13% $ 2,334 16% $ 2,828 6% $ 1,108 6% $ 990 11% $ 1,961 16% $ 2,769 4% $ 720 11% $ 1,896 4% $ 780 4% $ 635 100% $ 17,862 4.2 Responsibilities of Cities as Authorized Subdivisions. Upon payment of their respective cost for the License Agreement, each City is licensing Pictometry's Licensed Products and is authorized to use the Licensed Products in accordance with the terms of Exhibit 1 for the applicable calendar year. ARTICLE 5 CITIES ARE NOT SUBLICENSEES OF THE COUNTY Nothing in this Agreement creates an agency relationship between the County and the Cities with regard to the License Agreement (Exhibit 1). By signing this Agreement each City fully accepts the terms of the License Agreement on behalf of itself and its employees. The County does not have any obligation to the Cities with regard to licensing or the actual installation and/or use of Pictometry's Licensed Products by the City. ARTICLE 6 LIABLE FOR OWN ACTS Each party to this Agreement shall be liable for the acts of its officers, employees, volunteers or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of any other party, its officers, employees, volunteers or agents. The provisions of the Municipal Tort Claims Act, Minn. Stat. ch. 466 and other applicable laws govern liability of the County and the Cities. 2 page 16 ARTICLE 7 DEFAULT MAJEURE No party shall be IiabIe to any other party for any Ioss or damage resuItng from a delayor failure to perform due to unforeseeable acts or eventoutside the defaulting party's reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural disasters. ARTICLE 8 TERMINATION In the event Pictometry's Licensed Products are no longer available to the County and Cities in accordance with the License Agreementthe County and Cities agree to work together to determine appropriate actions to take. In the event the County recrepaymentefnomPicbzmetryforeadyterminatonoftheLiconoaAgreoment'themoney recovered will be disbursed proportional to the contributions made for Pictometry's Licensed Products under this Agreement. ARTICLE 9 AUTHORIZED REPRESENTATIVES AND LIAISONS FOR THE PARTIES 9.1 Authorized Representatives. The named persons that have executed this Agreement on behalf of the County and each City are designated the authorized representatives of parties for purposes of this Agreement. These persons have authority to bind the party they represent and to consent to modifications and ouboonbocte, except that, as to the County and Cities, the authorized representative shall have only the authority specifically or generally granted by their respective governing boards. 9.2 Liaisons. To assist the parties in the day-to-day performance of this Agreement and to develop marv|ce, ensure compliance and provide ongoing consultation, a liaison shall be designated by the County and the Cities. Notification required to be provided pursuant to this Agreement shall be provided to the named person and address listed below for the County, and shall be provided to the named persons and addresses listed on each City's signature page of this Agnaenoent, unless otherwise stated in a modification of this Agreement. The parties shall keep each other continually informed, in writing, of any change in the designated liaison. The County's liaison is: County Liaison: Randy Knippel or successor, Office of GIS Telephone: 852'801'7080 Email Address: randy.kn|ppa|@co.dakota.mn.ua ARTICLE 10 GENERAL PROVISIONS 10.1 Modifications. Any alterations, variaUono, modificetiono, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing, signed by authorized representatives of the County and Cities. 10.2 Severability. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, inve|id, or unenforceable, such rendering shall not affecthe validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. 10.3 Minnesota Law to Govern. This Agreement shalt be governed by and construed in accordance with the substantive and procedural laws of the State of K0innemoto, without giving effect to the principles of conflict of laws. All proceedings related to this Agreement shall be venued in the State of Minnesota, County of Dakota. 10.4 Merger. &�Uep��m�Um completeand axouoke- statement of the terms agreed upon, and shall supersede all prior 3 page 17 negotiations, understandings or agreements. There are no representations, warranties, or stipulations, either oral or written, not contained in this Agreement. B. Exhibit. Exhibit 1 — License Agreement (including all schedules thereto) is attached and incorporated by reference. 10.5 Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. APPROVED AS TO FORM: /s/ Jav R Stassen March 27, 2014 Assistant Dakota County Attorney Date KS -14-51 County Board Res. No. 14-116 COUNTY OF DAKOTA By Matt Smith, Director Operations, Management and Budget Division Date of Signature 4 CITY OF MENDOTA HEIGHTS Name, Title, Address and Phone Number of City's Authorized Representative: Name, Title, Address and Phone Number of City's Liaison: Attest: Title: Date: [print name] Dakota County Contract #GR00637 12 page 18 CITY OF MENDOTA HEIGHTS I, the below signed, have authority to sign this Agreement on behalf of the City By: [print name] Date: glow"' CITY OF rjonli MENDOTA HEIGHTS 1101 Victoria Curve I Mendota H 651.452.1850 phone 1651.452.8940 fax www.mendota-hei g hts.com page 19 DATE: April 15, 2014 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer SUBJECT: Authorize Purchase Order for the Removal/Control of Invasive Plants in Valley Park BACKGROUND 18 In 2002, the City funded (with the support of a fifty -percent matching grant from the Metro Greenways Planning Grant Minnesota DNR) development of a Natural Resources Management Plan for the city. One of three focus areas in the plan was Valley Park where communities of invasive plants were identified and management recommendations were presented. In addition to buckthorn, other invasive species identified are: black locust, Siberian elm, garlic mustard, burdock, sweet clover, thistle, Amur Maple, spotted knapweed, and more. Great River Greening began invasive species removal in 2009 in Valley Park. Mature plants have been cut and cleared from infested park areas and follow-up treatment is required to keep the species under control. Spraying of newly emerging one or two year old plants has proven to be very effective. Great River Greening has also secured Environment and Natural Resources Trust Fund dollars from the State of Minnesota to assist in their efforts. There is a large volunteer group signed up to assist in the effort as well. A stipulation for using the funds is that a small 6"x6" sign will need to be installed near the central grove of oaks acknowledging the partnership with the trust fund dollars. BUDGET IMPACT City Council has annually included funding in city budgets for `Control of Invasive Plants' in City Parks. The funding amount in the 2014 City Budget in the Parks Maintenance Budget for this effort is $20,000. Great River Greening has prepared a work/control/task/cost estimate to address the invasive plants and has prioritized where their efforts should be concentrated. Their proposal for Valley Park consists of $4000 for garlic mustard control and $6000 for buckthorn control. RECOMMENDATION If the City Council wishes to control invasive plant species in Valley Park, authorize the City Administrator to issue a `not -to -exceed' Purchase Order in the amount of $10,000.00 to Great River Greening to begin immediately on invasive plant removals and control. page 20 5f. t CITY OF IENa[JT,q HEIGHTS DATE: April 15, 2014 TO: Mayor, City Council and City Administrator FROM: Tamara Schutta, Assistant to the City Administrator/HR Coordinator SUBJECT: Tom Olund's Retirement BACKGROUND As you are aware, Public Works Superintendent Tom Olund has informed us of his intent to retire as Public Works Superintended after 40 years of services to the City of Mendota Heights. Tom's last day with the city will be Friday, May 30, 2014. During Tom's service to the city, he was responsible for the overall direction, supervision and administration of the streets, public utilities, parks maintenance, and fleet management programs of the Public Works department. Tom was instrumental in providing first-rate level of service to the residents of Mendota Heights. We have a deep appreciation of Tom's work and he will definitely be missed. BUDGET IMPACT Not applicable. RECOMMENDATION City staff recommends the city council recognize Public Works Superintendent Tom Olund's retirement effective May 30, 2014. This action requires a simple majority vote. glow"' CITY OF rjonli MENDOTA HEIGHTS page 21 5g. 1101 Victoria Curve I Mendota He aii8 651.452.1850 phone 651.452.8940 fax www.mendota-hei g hts.com DATE: April 15, 2014 TO: Mayor, City Council and City Administrator FROM: Tamara Schutta, Assistant to the City Administrator/HR Coordinator SUBJECT: Personnel Action Items Item 1: Public Works Superintendent As you are aware, Public Works Superintendent Tom Olund's last day of employment with the city of Mendota Heights is Friday, May 30, 2014. Attached is a copy of an updated position description for your review. The position has been revised to reflect the primary responsibilities of the current position. The Public Works Superintendent position is responsible for the overall direction, supervision and administration of the streets, public utilities, parks maintenance, equipment maintenance and fleet management programs of the Public Works department. The updated position description along with a salary study have been reviewed. The Public Works Superintendent position will be assigned to pay grade 34 on the 2014 Employee Position Placement/Pay Classification Plan. The 2014 pay grade 34 range is $72,702 - $88,369. Staff is requesting Council approval of the revised position description as well as authorization to begin an internal recruitment process for the Public Works Superintendent position. Attachment(s): 1. Public Works Superintendent Position Description BUDGET IMPACT The starting salary range for the Public Works Superintendent will be $72,702 - $76,336 (Step A — Step B) plus benefits. RECOMMENDATION City staff recommends that city council approve the revised position description and authorize the staff to begin the internal recruitment process. If council concurs in the recommendation, a motion should be made to approve the position description and authorize staff to begin the internal recruitment process. A simple majority vote is all that is needed on this issue. page 22 CITY OF MENDOTA HEIGHTS TITLE: Public Works Superintendent Department: Public Works Accountable To: Public Works Director/City Engineer Class Code: Exempt/Non-union Pay Grade 34 Primary Location: Public Works Normal Hours: 7:00 a.m. to 3:30 p.m.* Date of Last Revision: April 15, 2014 *Hours may vary based on business need. This position is exempt and not eligible for overtime and/or compensation time. Job Purpose: Supervisory position, which is responsible for the overall direction, supervision and administration of the streets, public utilities, parks maintenance, equipment maintenance and fleet management programs of the Public Works department. Plans, develops and implements methods and procedures which meet the maximum level of service to the residents of Mendota Heights. Essential Duties A. Provides supervision and management support, directions and planning for the street, storm sewer, public utility, parks maintenance, vehicle maintenance and sign maintenance. B. Responds to public inquiries and concerns regarding maintenance and initiates appropriate action when required. Explains departmental policies to the public, answers questions, reviews complaints and requests from City residents. C. Assists the Public Works Director/City Engineer in the recruitment and selection of public works employees. D. Provide supervision and development to staff. • Assists with recruitment, selection, orientation, development, training and evaluation of assigned staff. • Develop, coordinate and encourage cross training opportunities for employees. • Conducts performance evaluations of staff. Assists Public Works Director/City Engineer with personnel issues and recommends discipline. • Administer union contract and personnel policies. • Monitors the time sheets for maintenance workers to ensure that they are accurate. E. Coordinates parks and playgrounds maintenance activities with the Parks lead person. F. Coordinates street maintenance activities with the Streets lead person. G. Coordinates utility maintenance activities with the Utilities lead person. H. Prepares and presents annual budget recommendations to Public Works Director/City Engineer. Based upon new or established programs, develops long range budget projections for the Public Works Department. I. Evaluate maintenance procedures and implements new ideas and techniques to improve page 23 efficiency and productivity. J. Makes recommendations to the Public Works Director/City Engineer on the maintenance or replacement of streets, equipment and other facilities. K. Attends and participates in a variety of meetings, such as City Council meetings, seminars, conferences and staff workshops as required. L. Directs a program of conformance to prescribed safety practices and takes prompt corrective action concerning potential safety hazards. M. Prepares specifications for the procurement of public works equipment. N. Coordinates Public Works related purchases of supplies and materials within approved budget parameters. 0. Responsible for snowplowing call out and checking road conditions. Declare snow emergencies and order salt. P. Performs other duties and responsibilities as apparent or assigned. Minimum Qualifications A. Associate degree in Public Works Administration, or related field and a minimum of 5 years of progressively responsible experience in the administration and supervision of public works maintenance operations. Two (2) years of additional experience in a municipal environment may be substituted for the associate degree for this position. B. Basic computer skills including word processing and spreadsheets C. Valid Minnesota Commercial Class B driver's license Knowledge/Skills/Abilities Required A. Knowledge of materials, methods and techniques used to successfully repair and maintain a sanitary sewer collection system, water distribution system, public streets, storm sewer systems and city parks. B. Knowledge of the operational functions and capabilities of light and heavy construction and maintenance equipment. C. Knowledge of occupational safety precautions necessary to conduct assigned activities safely. D. Knowledge of personnel and supervisory practices. E. Ability to plan and schedule work so as to efficiently and effectively utilize the manpower and equipment available in the department within budget. F. Ability to establish and maintain effective relationships with city and county officials, other public agencies and the general public. page 24 G. Ability to effectively utilize human relation skills in resolving disputes and similar problems through verbal and non-verbal communications. H. Ability to establish, maintain and promote cooperative and harmonious work relationships within the department, with other law enforcement agencies, with other city departments and the general public. I. Ability to communicate ideas and explanations clearly in English, both orally and in writing. J. Ability to work professionally with other employees and to deal with the public in a friendly and tactful manner. K. Ability to evaluate situations, improvise solutions with available resources and adapt to a changing environment. L. Ability to work with a minimal amount of supervision and complete assigned projects in a timely manner. M. Ability to work well under stress/pressure. Core Competencies by all City Employees: • Knowledge of work rules. Develops and maintains a thorough working knowledge of all city and applicable jurisdictional policies and procedures in order the help facilitate compliance with such policies and procedures by all staff members. • Develops respectful, cooperative and productive work relationships with coworkers, including the demonstrated willingness to help newer staff so their respective job responsibilities can be performed with confidence as quickly as possible. • Commitment to customer service. Demonstrates by personal example the service quality and integrity expected from all staff members. Represents Mendota Heights in a professional manner to the general public, employees and to other outside contact/constituencies in a manner that helps maintain and enhance Mendota Heights' reputation as well managed and citizen oriented. • Communication. Confers regularly with and keep immediate supervisor informed of all important matters pertaining to those functions and job responsibilities for which the employee is accountable. • Productivity and work organization. Demonstrate ability to plan, organize and accomplish work in a timely and efficient manner. • Problem solving and decision making. Exercise good judgment, analytical thinking, and independent thinking as it relates to departmental and city procedures, problems and policy interpretations. • Safety rules and procedures. Develop knowledge of and observe the safety policies and procedures of the city. Perform tasks in a safe and efficient manner while using appropriate safety equipment, clothing and devices. page 25 Safety Policy It is the responsibility of every employee of the City of Mendota Heights to know and observe the safety policies and procedures of the city. Each employee is expected to perform their tasks in a safe and efficient manner while using appropriate safety equipment, clothing and devices. Miscellaneous Information Must satisfactorily pass a criminal background examination. Physical Activities/Requirements Overall Physical Strength Demands Sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. V Light Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly; Sitting most of the time. Frequently requires walking or standing. Medium Exerting 20 — 50 lbs. occasionally, 10 — 25 lbs. frequently, or up to 10 lbs. constantly. Heavy Exerting 50 — 100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. Very Heavy Exerting over 100 lbs. occasionally, 50 — 100 lbs. frequently, or up to 20-50 lbs. constantly. Physical Demands C = Continuously 2/3 or more of the time. F = Frequently From 1/3 to 2/3 of the time. 0 = Occasionally Up to 1/3 of the time. R = Rarely Less than 1 hour per week. N = Never Never Occurs Physical Demands Frequency Code Example Standing F Observing work site. Communicating with co-workers Sitting F Desk work, meetings, driving Walking F Around work site Lifting 0 Supplies, equipment, files Carrying 0 Supplies, equipment, files Pushing/Pulling 0 File drawers, equipment, tables, chairs Reaching 0 For supplies and files Handling 0 Paperwork Fine Dexterity C Computer keyboard, telephone, calculator Kneeling 0 Retrieving items from lower shelves/ground Crouching R Retrieving items from lower shelves/ground Crawling R Under equipment Bending 0 Retrieving items from lower shelves/ground page 26 Twisting F Workstation, Getting in and out of public works vehicle Climbing R Stairs, step stools, onto equipment Balancing R Ladders, equipment Vision C Reading reports, Computer screen, driving, observing worksite Hearing C Communicating with co-workers/public Talking C Communicating with the co-workers/public Foot Controls 0 Driving vehicle Other (specify) Wetness/Humidity S Machines, Tools, Equipment and Work Aids Telephone, cell phone, fax machine, copier, vehicle, calculator, computer, printer. Environmental Factors D = Daily W = Several times per week M = Several times per month R = Rarely S = Seasonally N = Never Health and Safety Environmental Factors Primary Work Location Mechanical Hazards W Dirt and Dust W Office Environment X Chemical Hazards S Extreme Temperatures M Vehicle X Electrical Hazards R Noise and Vibration D Outdoors X Fire Hazards N Fumes and Oder M Other Communicable Diseases R Wetness/Humidity S Physical Danger or abuse S Darkness or poor lighting S Other (specify): Work Schedule Possibilities V Typical 40 hour work week ✓ Work on Weekends V Work on Holidays V On call/call out Employees performing the duties of this job will frequently work in outside weather conditions. Office environment work is performed in a well -lit, well ventilated and temperature controlled office. Noise level in the work environment is usually moderate. Protective Equipment Required Situationally required — vest, safety glasses, boots, hearing protection, gloves, hard hat page 27 Non-physical Demands include Continuously 2/3 or more of the time Frequently From 1/3 to 2/3 of the time Occasionally up to 1/3 of the time Rarely Less than 1 hour per week Never Time Pressures — Occasionally Emergency Situations — Rarely Frequent Change of Tasks - Occasionally Irregular Work Schedule — Occasionally Performing Multiple Tasks Simultaneously - Frequently Working Closely with Others as Part of a Team — Continuously Noisy/Distracting Environment - Rarely Other: The above description is intended to describe the general functions, skills and knowledge of the person assigned to this job. These examples are intended only as illustrative of various types of work performed, and are not all inclusive. The employee may be required to perform other related duties as assigned. The job description is subject to change as the needs of the employer and requirements of the job change. CITY OF rjonli MENDOTA HEIGHTS DATE: TO: FROM: SUBJECT: BACKGROUND page 28 5h. 1101 Victoria Curve I Mendota H y, ,_ , ..118 651.452.1850 phone 1651.452.8940 fax www.mendota-hei g hts.com April 15, 2014 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director Workers' compensation insurance On May 1, 2014 our workers compensation insurance renews. The base premium for this year is $144,696. This represents a 15.6% increase over last year's premium of $125,187. This increase is based on the high claim history we have been experiencing. Below are the amounts and number of claims that we have had for the last 5 renewal periods. 09/10 $ 14,205.70 6 claims 10/11 $ 32,441.40 7 claims 11/12 $520,902.20* 4 claims 12/13 $374,703.13** 10 claims 13/14 $ 61,845.22*** 11 claims *This period includes reserves of $298,447.01 that have not actually been paid out. ** This period includes reserves of $332,401.74 that have not actually been paid out. *** This period includes reserves of $38,709.15 that have not actually been paid out. Also included with the workers' compensation information, is the renewal for the accident plan for volunteers. We have purchased this policy in the past. This provides limited "no-fault" benefits for volunteers injured while working for the city (the firefighters are covered under the city's worker's comp and not this volunteer plan). Volunteers receive limited death, disability and impairment benefits. The base premium is estimated to be $720. This policy would be covering people volunteering at events such as spring clean up, parks celebration, fishing derby, etc. page 29 BUDGET IMPACT There is $128,475 in the 2014 budget for workers' compensation costs. The amount budgeted is short of the base premium amount by approximately $16,000. There is an insurance reserve amount ($228,762) designated in fund balance. I recommend that we reduce this amount by $16,000 to cover the amount of premium not budgeted. The accident plan for the volunteers would be covered under the property/casualty line item. There are sufficient funds to cover the estimated $720 annual premium. RECOMMENDATION Staff recommends that the council pass a motion accepting the regular premium option for the workers' compensation renewal with a base premium of $144,696 and the accident plan for city volunteers premium of $720. These policies are effective Mayl, 2014 — May 1, 2015. m CITY OF MENC}OTA HEIGHTS DATE: TO: FROM: SUBJECT: Update page 30 5i. 1101 Victoria Curve Mendota Heights, MN 55118 651.452.1850 phone 651,452,8940 fax www.mendota-heights.com April 15, 2014 Mayor and City Council Sloan Wallgren, Recreation Program Coordinator Par 3 Update The golf season is just around the corner. The repairs to the clubhouse should be done just in time for the start of the golf season. Registration for 2014 leagues and lessons began March 10, 2014 and so far we have collected $8,172 in fees. This number is $2,335 higher than at this point last year. All of our golf leagues are returning for the 2014 season, some of the leagues are hoping to begin their season the week of April 14tH There will be a "Swing into Spring" golf event at the Par 3 on May 17th, 2014 from 10:00 to noon. We will be offering a free golf clinic, fun games, discounted golf and free hot dogs. We will use this as an opportunity to promote or golf course, leagues, and lesson programs. Our first advertising with Hibu will be delivered to homes near the end of April, so watch for great discounts coming to your front door. We will also have a door hanger advertisement delivered in May and June. Staff is also working with Crowd Cut, Living Social and Groupon to schedule several other promotions throughout the golf season. Maintenance Update At first look it appears that the golf course has made it through the rough winter in great shape. The equipment at the Par 3 has been serviced and is ready to go for the season. The city has finalized and signed the maintenance contract with GM Management as a Golf Course Superintendent Consultant. Staff will provide the commission and council with financial information each month beginning at the May meeting. page 31 1101 Victoria Curve 1 Mendota Hei• ' 18 651.452.1850 phone 1 651.452 8940 fax www.mendota•heights.com DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS BACKGROUND April 15, 2014 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director Claims List Summary Significant Claims Metro Council Environmental Services — April Sewer Service Xcel Energy - Utilities Bolton & Menk — Victoria Road Project Crabtree Companies — Laserfiche Licenses/Software Generations Custom Cabinets — Police Dept Remodel LMCIT — Insurance Claim Morton Salt — Road Salt $ 86,209.74 $ 20,298.34 $ 32,445.00 $ 6,069.00 $ 5,685.27 $ 3,598.61 $ 10,387.04 Manual Checks Total $ 113,774.58 System Checks Total $ 100,522.74 Total for the list of claims for the April 15, 2014 city council meeting $ 214,297.32 RECOMMENDATION: Approval of the list of claims for April 15, 2014. CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 03/31/14 MAN Account Comments DEPT Descr Amount Search Name I C M A RETIREMENT 457 G 01-2073 03/28/2014 PAYROLL $192.00 G 01-2072 03/28/2014 PAYROLL $483.99 Search Name i C M A RETIREMENT 457 $675.99 page 32 04/10/14 9:11 AM Page 1 Search Name METRO COUNCIL ENVIRONMENT SVC E 15-4449-060-60 APRIL 2014 SERVICE Utility Enterprise $86,209.74 Search Name METRO COUNCIL ENVIRONMENT SVC $86,209.74 Search Name NATIONWIDE RETIREMENT SOLUTION G 01-2072 03/28/2014 PAYROLL $50.00 Search Name NATIONWIDE RETIREMENT SOLUTION $50.00 Search Name UNITED WAY OF ST. PAUL G 01-2070 03/28/2014 PAYROLL Search Name UNITED WAY OF ST. PAUL $47.89 $47.89 $86,983.62 Account Search Name AFFINITY PLUS G 01-2073 Search Name AFFINITY PLUS Search Name SELECT ACCOUNT E 05-4131-105-15 E 01-4131-070-70 E 01-4131-020-20 E 01-4131-110-10 G 01-2071 Search Name SELECT ACCOUNT CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 04/10/14 MAN Comments DEPT Descr Amount page 33 04/10/14 9:20 AM Page 1 Search Name US POSTAL SERVICE E 15-4318-060-60 E 15-4318-060-60 Search Name US POSTAL SERVICE Search Name XCEL ENERGY E 01-4211-300-50 E 01-4211-420-50 E 01-4211-320-70 E 01-4211-315-30 E 08-4211-000-00 E 01-4211-310-50 E 01-4212-310-70 E 01-4211-310-70 E 15-4211-310-60 E 15-4211-400-60 E 01-4212-310-50 E 01-4212-315-30 E 01-4212-320-70 E 08-4212-000-00 E 15-4212-310-60 E 15-4212-400-60 E 28-4211-000-00 Search Name XCEL ENERGY 04/11/2014 PAYROLL APRIL 2014 HSA CONTRIBUTIONS APRIL 2014 HSA CONTRIBUTIONS APRIL 2014 HSA CONTRIBUTIONS APRIL 2014 HSA CONTRIBUTIONS APRIL 2014 HSA CONTRIBUTIONS UTILITY BILLING POSTAGE UTILITY BILLING POSTAGE FEB 2014 EL. UTILITIES FEB 2014 EL. UTILITIES FEB 2014 EL. UTILITIES FEB 2014 EL. UTILITIES FEB 2014 EL. UTILITIES FEB 2014 EL. UTILITIES FEB 2014 GAS UTILITIES FEB 2014 EL. UTILITIES FEB 2014 EL. UTILITIES FEB 2014 EL. UTILITIES FEB 2014 GAS UTILITIES FEB 2014 GAS UTILITIES FEB 2014 GAS UTILITIES FEB 2014 GAS UTILITIES FEB 2014 GAS UTILITIES FEB 2014 GAS UTILITIES FEB 2014 EL. UTILITIES Engineering Enterprise Parks & Recreation Police Administration Utility Enterprise Utility Enterprise $1,640.00 $1,640.00 $253.86 $253.86 $761.58 $330.78 $2,487.74 $4,087.82 $51.80 $713.00 $764.80 Road & Bridges $1,223.40 Road & Bridges $205.96 Parks & Recreation $1,327.33 Fire $852.15 Spec Fds $1,809.34 Road & Bridges $515.73 Parks & Recreation $2,243.88 Parks & Recreation $515.73 Utility Enterprise $515.73 Utility Enterprise $1,283.99 Road & Bridges $2,243.88 Fire $1,530.34 Parks & Recreation $212.72 Spec Fds $2,224.85 Utility Enterprise $2,243.94 Utility Enterprise $253.58 Spec Fds $1,095.79 $20,298.34 $26,790.96 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/15/14 PAY page 34 04/10/14 9:19 AM Page 1 Account Comments DEPT Descr Amount Search Name 4 PAWS ANIMAL CONTROL LLC E 01-4225-800-90 MARCH 2014 ANIMAL CONTROL Animal Control $367.00 Search Name 4 PAWS ANIMAL CONTROL LLC $367.00 Search Name AAA CREDIT SCREENING SERVICE E 05-4490-105-15 PRE -EMP. SCREENING - ENG. Engineering Enterpris $25.00 Search Name AAA CREDIT SCREENING SERVICE $25.00 Search Name ALEXANDRIA TECHINICAL COLLEGE E 01-4400-030-30 STATE FIRE SCHOOL Fire $600.00 Search Name ALEXANDRIA TECHINICAL COLLEGE $600.00 Search Name ALL CITY ELEVATOR, INC. E 08-4335-000-00 APR 2014 ELEVATOR CONTRACT Spec Fds $153.00 Search Name ALL CITY ELEVATOR, INC. $153.00 Search Name ALLEGRA PRINT & IMAGING E 01-4490-020-20 BUSINESS CARDS - PD CHAPLAINS Police $73.27 Search Name ALLEGRA PRINT & IMAGING $73.27 Search Name AMERIPRIDE SERVICES E 08-4335-000-00 MAT SERVICE - CITY HALL Spec Fds $84.20 E 01-4335-310-50 MAT SERVICE - PW GARAGE Road & Bridges $25.87 E 01-4335-310-70 MAT SERVICE - PW GARAGE Parks & Recreation $25.86 E 15-4335-310-60 MAT SERVICE - PW GARAGE Utility Enterprise $25.86 Search Name AMERIPRIDE SERVICES $161.79 Search Name ANCOM COMM INC E 01-4330-450-30 PAGER SERVICE - FIRE DEPT Fire $95.00 E 01-4330-450-30 PAGER SERVICE - FIRE DEPT Fire $95.00 E 01-4330-450-30 PAGER PARTS - FIRE DEPT Fire $77.50 E 01-4330-450-30 PAGER SERVICE - FIRE DEPT Fire $95.00 Search Name ANCOM COMM INC $362.50 Search Name ASCHENBRENER, MICHAEL E 01-4330-440-20 EQUIPMENT REPAIRS - PD Police $85.48 Search Name ASCHENBRENER, MICHAEL $85.48 Search Name AVENET, LLC E 01-4220-114-14 2014 WEB HOSTING & SERVICE Info Tech $1,150.00 Search Name AVENET, LLC $1,150.00 Search Name B 'C A- C J I S E 01-4223-020-20 Q1 2014 CJDN QUARTERLY CHARGE Police $720.00 Search Name B C A - C J I S $720.00 Search Name B C A -TRAINING & EDUCATION E 01-4400-020-20 RECERTIFICATION COURSE - T. SPICER Police $75.00 Search Name B C A -TRAINING & EDUCATION $75.00 Search Name BANYON DATA SYSTEMS E 01-4330-490-10 BDS SUPPORT - BILLING Administration $195.00 Search Name BANYON DATA SYSTEMS $195.00 Search Name BERTELSON TOTAL OFFICE SOLUTNS CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/15/14 PAY page 35 04/10/14 9:19 AM Page 2 Account Comments DEPT Descr Amount E 01-4300-110-10 OFFICE SUPPLIES - ADMIN Administration $125.17 E 15-4300-060-60 OFFICE SUPPLIES - UTILITY Utility Enterprise $31.98 Search Name BERTELSON TOTAL OFFICE SOLUTNS $157.15 Search Name BESSER WELDING & FABRICATION E 01-4330-490-50 EQUIPMENT REPAIR PARTS Road & Bridges $43.34 E 01-4330-490-70 EQUIPMENT REPAIR PARTS Parks & Recreation $43.33 E 15-4330-490-60 EQUIPMENT REPAIR PARTS Utility Enterprise $43.33 Search Name BESSER WELDING & FABRICATION $130.00 Search Name BOLTON & MENK INC E 27-4220-788-00 VICTORIA RD PROJECT Spec Fds $32,445.00 Search Name BOLTON & MENK INC $32,445.00 Search Name BOYER TRUCKS E 01-4330-460-30 EQUIPMENT REPAIR PARTS - FIRE DEPT Fire $330.69 Search Name BOYER TRUCKS $330.69 Search Name BRANDT, LISA E 01-4410-020-20 UNIFORM - L. BRANDT Police $62.30 Search Name BRANDT, LISA $62.30 Search Name C. DARLENE OEHLKE, CAP E 01-4220-080-80 03/25/14 PLANNING COMM. MTG Planning E 01-4220-110-10 04/01/14 CITY COUNCIL MTG Administration Search Name C. DARLENE OEHLKE, CAP Search Name CAMELOT CLEANERS E 01-4410-020-20 Search Name CAMELOT CLEANERS Search Name CENTURY COLLEGE E 01-4400-030-30 Search Name CENTURY COLLEGE UNIFORMS CLEANING - PD FIRE OFFICER SCHOOL - FIRE DEPT $103.00 $104.60 $207.60 Police $63.00 $63.00 Fire $3,200.00 Search Name CRABTREE COMPANIES, INC. E 01-4220-110-10 RECORDS MGMT LICENSES Administration E 01-4301-114-14 IT SOFTWARE Info Tech Search Name CRABTREE COMPANIES, INC. Search Name CRAWFORD DOOR E 01-4305-050-50 Search Name CRAWFORD DOOR Search Name DELL MARKETING L.P. E 01-4305-050-50 E 01-4305-070-70 E 15-4305-060-60 Search Name DELL MARKETING L.P. OPERATING SUPPLIES - STREETS COMPUTER - PW COMPUTER - PW COMPUTER - PW $3,200.00 $4,260.00 $1,809.00 $6,069.00 Road & Bridges $180.00 Road & Bridges Parks & Recreation Utility Enterprise $180.00 $384.43 $384.43 $384.42 $1,153.28 Search Name ECKBERG LAMMERS E 01-4220-120-80 MARCH 2014 LEGAL SERVICES Planning $2,167.50 E 01-4481-110-10 MARCH 2014 LEGAL SERVICES Administration $682.50 G 01-2125 MARCH 2014 LEGAL SERVICES $300.00 E 01-4221-120-10 MARCH 2014 LEGAL SERVICES - RETAINER Administration $400.00 Account E 01-4220-120-10 E 01-4220-120-20 Search Name ECKBERG LAMMERS Search Name GENERATIONS CUSTOM CABINETS E 01-4331-020-20 POLICE DEPT REMODEL E 01-4331-020-20 POLICE DEPT REMODEL Search Name GENERATIONS CUSTOM CABINETS Search Name GOPHER STATE ONE CALL E 01-4210-040-40 MARCH 2014 SERVICE Search Name GOPHER STATE ONE CALL Search Name GRANNIS & HAUGE, P.A. E 01-4222-120-20 MARCH 2014 LEGAL SERVICES Search Name GRANNIS & HAUGE, P.A. Search Name HANCO CORPORATION E 01-4330-490-70 EQUIPMENT REPAIR PARTS - PARKS Search Name HANCO CORPORATION Search Name HEALTHEAST TRANSPORTATION E 01-4305-020-20 BLOOD ALCOHOL DRAW Search Name HEALTHEAST TRANSPORTATION Search Name i A F C E 01-4404-030-30 Search Name i A F C Search Name INTERNATIONAL OFFICE TECHNLGY E 15-4300-060-60 TONER - UB Search Name INTERNATIONAL OFFICE TECHNLGY Search Name IRON MOUNTAIN RECORDS MGMT E 01-4490-110-10 MARCH 2014 SHREDDING E 01-4490-020-20 MARCH 2014 SHREDDING Search Name IRON MOUNTAIN RECORDS MGMT Search Name JANECKY PLUMBING SERVICE, INC E 45-4480-045-45 PLUMBING REPAIRS - PAR3 Search Name JANECKY PLUMBING SERVICE, INC CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/15/14 PAY Comments MARCH 2014 LEGAL SERVICES MARCH 2014 LEGAL SERVICES 2014 MEMBERSHIP Search Name JANI-KING OF E 01-4335-315-30 E 01-4335-310-50 E 01-4335-310-70 E 15-4335-310-60 Search Name JANI-KING OF Search Name L M C i T1 E 01-4480-110-10 Search Name L M C I T1 Search Name LAIRD, JAMES E 01-4400-030-30 MINNESOTA, INC. APRIL 2014 SERVICE - FIRE HALL APRIL 2014 SERVICE - PW GARAGE APRIL 2014 SERVICE - PW GARAGE APRIL 2014 SERVICE - PW GARAGE MINNESOTA, INC. INS. CLAIM - C0028258 DEPT Descr Administration Police Police Police Code Enforcement/Ins Police Parks & Recreation Police Fire Utility Enterprise Administration Police Golf Course Fire Road & Bridges Parks & Recreation Utility Enterprise Administration page 36 04/10/14 9:19 AM Page 3 Amount $412.50 $120.00 $4,082.50 $4,843.75 $841.52 $5,685.27 $72.90 $72.90 $5,356.00 $5,356.00 $169.96 $169.96 $85.00 $85.00 $209.00 $209.00 $108.99 $108.99 $11.44 $34.34 $45.78 $777.00 $777.00 $200.00 $66.67 $66.67 $66.66 $400.00 $3,598.61 $3,598.61 TRAVEL EXP. REIMBURSEMENT - J. LAIRD Fire $79.36 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/15/14 PAY Account Comments DEPT Descr Search Name LAIRD, JAMES Search Name LANGUAGE LINE SERVICES E 01-4223-020-20 INTERPRETER SERVICES - PD Search Name LANGUAGE LINE SERVICES Search Name LAWSON PRODUCTS, INC E 01-4330-490-50 E 01-4330-490-70 E 15-4330-490-60 EQUIPMENT REPAIR SUPPUES - SHOP EQUIPMENT REPAIR SUPPLIES - SHOP EQUIPMENT REPAIR SUPPLIES - SHOP Search Name LAWSON PRODUCTS, INC Search Name LERBS, JAMIE E 01-4400-030-30 Search Name LERBS, JAMIE Search Name LEXISNEXIS E 01-4223-020-20 Search Name LEXISNEXIS TRAVEL EXP. REIMBURSEMENT - J. LERBS MARCH 2014 SERVICES Search Name LILLIE SUBURBAN NEWS E 01-4240-080-80 MAR 2014 PLANNING NOTICES/ORDINANCES Search Name LILLIE SUBURBAN NEWS Search Name LOGIS E 01-4223-020-20 E 01-4301-030-30 E 01-4220-114-14 E 01-4220-114-14 Search Name LOGIS Search Name MAZZITELLO, JOHN E 05-4415-105-15 Search Name MAZZITELLO, JOHN Search Name MEDICS TRAINING INC E 01-4403-030-30 Search Name MEDICS TRAINING INC Search Name MENARDS E 15-4305-060-60 E 01-4305-070-70 E 01-4305-050-50 E 01-4336-050-50 G 45-2035 E 45-4480-045-45 E 45-4480-045-45 G 45-2035 Search Name MENARDS Search Name METRO SALES E 01-4330-030-30 E 01-4300-110-10 Search Name METRO SALES APPLICATION SUPPORT- PD APPLICATION SUPPORT- FIRE DEPT NETWORK SERVICE NETWORK INFRASTRUCTURE MILEAGE REIMBURSEMENT FIRST RESPONDER REFRESHER - FIRE DEPT SHOP SUPPLIES SHOP SUPPLIES SHOP SUPPLIES SNOW REMOVAL DAMAGE REPAIRS BLDG REPAIR SUPPLIES - PAR3 BLDG REPAIR SUPPLIES - PAR3 BLDG REPAIR SUPPUES - PAR3 BLDG REPAIR SUPPLIES - PAR3 QUARTERLY COPIER MAINT. - FIRE DEPT PRINTER/FAX TONER Police page 37 04/10/14 9:19 AM Page 4 Amount Road & Bridges Parks & Recreation Utility Enterprise Fire Police Planning Police Fire Info Tech Info Tech Engineering Enterpris Fire Utility Enterprise Parks & Recreation Road & Bridges Road & Bridges Golf Course Golf Course Fire Administration $79.36 $13.14 $13.14 $22.61 $22.61 $22.60 $67.82 $39.00 $39.00 $50.00 $50.00 $507.50 $507.50 $2,272.00 $55.00 $717.75 $385.30 $3,430.05 $73.92 $73.92 $2,375.00 $2,375.00 $14.78 $14.78 $14.78 $68.42 -$6.29 $97.85 $123.40 -$7.94 $319.78 $176.50 $370.96 $547.46 Account Search Name MITCHELL1 E 15-4300-060-60 Search Name MITCHELL1 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/15/14 PAY Comments APRIL 2014 SERVICE Search Name MN FIRE SERVICE CERTIFICATION E 01-4403-030-30 FIREFIGHTER CERTIFICATIONS E 01-4403-030-30 FIREFIGHTER CERTIFICATIONS Search Name MN FIRE SERVICE CERTIFICATION Search Name MN ST ADMIN ITG TELECOM SRVCE E 01-4210-030-30 JAN 2014 SERVICE E 01-4210-030-30 FEB 2014 SERVICE E 01-4220-133-10 MARCH 2014 WAN SERVICE E 01-4223-020-20 MARCH 2014 WAN SERVICE Search Name MN ST ADMIN ITG TELECOM SRVCE Search Name MORTON SALT E 01-4421-050-50 Search Name MORTON SALT Search Name NIEBUR TRACTOR & EQUIPMENT INC E 01-4330-490-70 EQUIPMENT REPAIR - PARKS Search Name NIEBUR TRACTOR & EQUIPMENT INC Search Name NORTH STAR PUMP SERVICE E 01-4330-215-70 EQUIPMENT REPAIR - PARKS Search Name NORTH STAR PUMP SERVICE Search Name NORTHWEST FILTER SUPPLY, INC. G 45-2035 EQUIPMENT REPAIR PARTS - PAR3 E 45-4330-490-45 EQUIPMENT REPAIR PARTS - PAR3 Search Name NORTHWEST FILTER SUPPLY, INC. Search Name OFFICE DEPOT E 01-4300-030-30 E 01-4300-020-20 E 05-4300-105-15 E 05-4300-105-15 E 01-4300-640-12 E 01-4300-020-20 E 01-4300-020-20 E 01-4300-020-20 E 05-4300-105-15 E 01-4300-020-20 Search Name OFFICE DEPOT ROAD SALT OFFICE SUPPLIES - FIRE DEPT OFFICE SUPPLIES - PD OFFICE SUPPLIES - ENGINEERING OFFICE SUPPLIES - ENGINEERING OFFICE SUPPLIES - ELECTIONS OFFICE SUPPLIES - PD OFFICE SUPPLIES - PD OFFICE SUPPLIES - PD OFFICE SUPPLIES - ENGINEERING OFFICE SUPPLIES - PD Search Name OREILLY AUTO/FIRST CALL G 45-2035 G 45-2035 E 45-4330-490-45 G 45-2035 E 45-4330-490-45 E 01-4305-070-70 E 01-4330-460-30 EQUIPMENT MAINT. PARTS - PAR3 EQUIPMENT MAINT. PARTS - PAR3 EQUIPMENT MAINT. PARTS - PAR3 EQUIPMENT MAINT. PARTS - PAR3 EQUIPMENT MAINT. PARTS - PAR3 EQUIPMENT REPAIR SUPPLIES - PARKS EQUIPMENT REPAIR PARTS - FIRE DEPT DEPT Descr Utility Enterprise Fire Fire Fire Fire Administration Police page 38 04/10/14 9:19 AM Page 5 Amount $159.00 $159.00 $1,200.00 $300.00 $1,500.00 $87.99 $87.87 $111.00 $125.81 $412.67 Road & Bridges $10,387.04 $10,387.04 Parks & Recreation $1,132.34 Parks & Recreation $325.00 Golf Course Fire Police Engineering Enterpris Engineering Enterpris Elections Police Police Police Engineering Enterpris Police Golf Course Golf Course Parks & Recreation Fire $1,132.34 $325.00 -$2.78 $43.28 $40.50 $5.18 $86.79 $2.70 $129.98 $34.95 $177.31 $3.85 -$60.80 -$64.99 -$25.99 $288.98 -$1.76 -$0.61 $9.46 -$2.11 $32.82 $57.43 $14.96 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/15/14 PAY Account Comments E 45-4330-490-45 EQUIPMENT MAINT. PARTS - PAR3 Search Name OREILLY AUTO/FIRST CALL Search Name OXYGEN SERVICE CO E 01-4305-030-30 E 15-4330-490-60 E 01-4330-490-50 E 15-4200-610-60 E 01-4200-610-70 E 01-4200-610-50 E 01-4330-490-70 Search Name OXYGEN SERVICE CO Search Name PARKER, MICHELLE E 01-4400-030-30 Search Name PARKER, MICHELLE Search Name PENTEL, REBECCA E 08-4335-000-00 BLDG REPAIR SUPPLIES Search Name PENTEL, REBECCA Search Name PETERSEN, ERIC E 01-4415-020-20 MILEAGE - TRAINING Search Name PETERSEN, ERIC Search Name PUBLIC SAFETY EQUIPMENT, LLC E 01-4330-440-20 RADARS CERTIFICATION Search Name PUBLIC SAFETY EQUIPMENT, LLC Search Name RICHARD ALAN PRODUCTIONS E 01-4435-200-70 SUMMER CONCERTS Search Name RICHARD ALAN PRODUCTIONS Search Name RIGID HITCH INCORPORATED E 01-4330-490-70 EQUIPMENT REPAIR PARTS - PARKS Search Name RIGID HITCH INCORPORATED Search Name RUPP, ANDERSON, SQUIRES & WALD E 01-4481-110-10 FEB 2014 LEGAL SERVICES Search Name RUPP, ANDERSON, SQUIRES & WALD Search Name SECURITY RESPONSE SERVICES INC E 45-4335-045-45 SECURITY MONITORING - PAR3 Search Name SECURITY RESPONSE SERVICES INC CYLINDER RENT - FIRE DEPT EQUIPMENT REPAIR SUPPLIES - SHOP EQUIPMENT REPAIR SUPPLIES - SHOP CYLINDER RENT - PW CYLINDER RENT - PW CYLINDER RENT - PW EQUIPMENT REPAIR SUPPLIES - SHOP DEPT Descr Golf Course Fire Utility Enterprise Road & Bridges Utility Enterprise Parks & Recreation Road & Bridges Parks & Recreation TRAVEL EXP. REIMBURSEMENT - M. PARKER Fire Search Name SELECT ACCOUNT E 01-4220-110-10 E 01-4220-020-20 E 01-4220-050-50 E 01-4220-070-70 E 01-4220-080-80 E 05-4220-105-15 E 15-4220-060-60 Search Name SELECT ACCOUNT APR 2014 HSA PARTICIPANT FEE APR 2014 HSA PARTICIPANT FEE APR 2014 HSA PARTICIPANT FEE APR 2014 HSA PARTICIPANT FEE APR 2014 HSA PARTICIPANT FEE APR 2014 HSA PARTICIPANT FEE APR 2014 HSA PARTICIPANT FEE Spec Fds Police Police Parks & Recreation Parks & Recreation Administration Golf Course Administration Police Road & Bridges Parks & Recreation Planning Engineering Enterpris Utility Enterprise page 39 04/10/14 9:19 AM Page 6 Amount $27.41 $137.60 $102.60 $125.13 $125.14 $26.86 $26.87 $26.87 $125.14 $558.61 $53.68 $53.68 $165.46 $165.46 $67.20 $67.20 $306.00 $306.00 $1,100.00 $1,100.00 $39.94 $39.94 $1,363.39 $1,363.39 $92.82 $92.82 $12.04 $16.55 $1.20 $1.20 $2.11 $3.31 $2.11 $38.52 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/15/14 PAY page 40 04/10/14 9:19 AM Page 7 Account Comments DEPT Descr Amount Search Name SKJERVEN, GORDON E 01-4400-030-30 TRAVEL EXP. REIMBURSEMENT - G. SKJERVEN Fire $27.00 Search Name SKJERVEN, GORDON $27.00 Search Name SMITH, LORRI E 01-4415-110-10 Search Name SMITH, LORRI Search Name SPRWS E 45-4425-045-45 Search Name SPRWS MILEAGE REIMBURSEMENT 1ST QTR SERVICE - PAR 3 Administration $87.36 $87.36 Golf Course $16.00 $16.00 Search Name STENHAUG, JEFF E 01-4400-030-30 TRAVEL EXP. REIMBURSEMENT - J. STENHAU Fire $156.91 Search Name STENHAUG, JEFF $156.91 Search Name SUMMIT FIRE PROTECTION E 01-4335-310-50 ANNUAL FIRE SPRINKLER INSP. - PW Road & Bridges $65.00 E 01-4335-310-70 ANNUAL FIRE SPRINKLER INSP. - PW Parks & Recreation $65.00 E 15-4335-310-60 ANNUAL FIRE SPRINKLER INSP. - PW Utility Enterprise $65.00 Search Name SUMMIT FIRE PROTECTION $195.00 Search Name TRIANGLE RUBBISH & RECYCLING E 01-4280-315-30 FEB 2014 SERVICE Fire $53.10 Search Name TRIANGLE RUBBISH & RECYCLING $53.10 Search Name TRUCK UTILITIES INC E 01-4330-490-70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation $418.50 Search Name TRUCK UTILITIES INC $418.50 Search Name TWIN CITIES OCCUPATIONAL HLTH E 05-4490-105-15 PRE -EMP. EXAM - ENGINEERING Engineering Enterpris $55.00 E 01-4244-030-30 FIREFIGHTER PHYSICALS Fire $1,095.00 E 01-4244-030-30 FIREFIGHTER EXAM Fire $205.00 Search Name TWIN CITIES OCCUPATIONAL HLTH $1,355.00 Search Name TWIN CITY TELEPHONE E 01-4330-440-20 TELEPHONE REPAIRS - PD Police $209.50 E 45-4335-045-45 TELEPHONE SERVICE - PAR3 Golf Course $406.00 E 01-4330-440-20 TELEPHONE SERVICE - PD Police $868.05 Search Name TWIN CITY TELEPHONE $1,483.55 Search Name UNIFORMS UNLIMITED E 01-4410-020-20 UNIFORM - D. URMANN Police $28.80 E 01-4410-020-20 UNIFORM - B. PENTEL Police $4.99 E 01-4410-020-20 EQUIPMENT - J. FORDHAM Police $33.00 E 01-4410-020-20 UNIFORM - L. BRANDT Police $197.49 Search Name UNIFORMS UNLIMITED $264.28 Search Name UNIQUE PAVING MATERIALS E 01-4422-050-50 PAVING MIX Road & Bridges $390.00 E 01-4422-050-50 PAVING MIX Road & Bridges $487.50 Search Name UNIQUE PAVING MATERIALS $877.50 Search Name VERIZON WIRELESS Account E 01-4210-030-30 Search Name VERIZON WIRELESS Search Name WASTE MANAGEMENT E 01-4280-310-70 E 15-4280-310-60 E 08-4280-000-00 E 01-4280-310-50 Search Name WASTE MANAGEMENT Search Name WYCO INC E 45-4480-045-45 Search Name WYCO INC Search Name ZEE MEDICAL SVC E 01-4305-050-50 E 01-4305-070-70 E 15-4305-060-60 Search Name ZEE MEDICAL SVC CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/15/14 PAY Comments MAR -APR 2014 CELL SERVICE MAR 2014 SERVICE - PW GARAGE MAR 2014 SERVICE - PW GARAGE MAR 2014 SERVICE - CITY HALL MAR 2014 SERVICE - PW GARAGE EQUIPMENT REPAIRS - PAR3 FIRST AID SUPPLIES - PW FIRST AID SUPPLIES - PW FIRST AID SUPPLIES - PW DEPT Descr Fire page 41 04/10/14 9:19 AM Page 8 Amount Parks & Recreation Utility Enterprise Spec Fds Road & Bridges Golf Course Road & Bridges Parks & Recreation Utility Enterprise $167.51 $167.51 $221.89 $221.89 $166.89 $221.89 $832.56 $31.72 $31.72 $109.30 $10930 $109.30 $327.90 $100,522.74 glow"' CITY OF rjonli MENDOTA HEIGHTS page 42 6a. 1101 Victoria Curve I Mendota He 118 651.452.1850 phone 1651.452.8940 fax www.mendota-hei g hts.com DATE: April 15, 2014 TO: Mayor, Council, City Administrator and Chief of Police FROM: Sergeant Eric Petersen SUBJECT: Volunteer Reserve Officer Recognition INTRODUCTION: In 2013 the Reserve Unit volunteered a total of 2,694 hours in support of the Police Department. This impressive donation of time was accomplished by Volunteer Reserve Captain Jerry Murphy, Reserve Officers Randy Pentel, George Castillo, Jim Knox, Jeffrey Parker, and Volunteer Coordinator Becky Pentel. BACKGROUND: All Mendota Heights Reserve Officer are non -licensed and volunteer members of the Police Department. They perform non -precarious Police functions in support of the full time staff. They primarily assist at city events, with crime prevention efforts and in support of the patrol division as extra eyes and ears on the street. The unit has performed dozens of transports to jail and detox allowing full time Officers to stay back in the city available to respond to emergencies. They participate in ongoing training within the department as well as jointly with other Reserve units from northern Dakota County. Reserve Officers are not trained or authorized to do the majority of the functions of a full time Officer, however they are invaluable because they allow the full time Officers more time to focus on protecting the lives and property of the citizens of the communities we patrol. In reviewing the great accomplishments of the unit and its dedicated members we wanted to recognize their efforts formally in front of the Mayor, Council and the citizens who benefit from the services they provide. Again this year we would like to honor our members who donated a very large amount of their personal time to the city by presenting them with the Presidents Volunteer Service Award. The President's Volunteer Service Award recognizes individuals and groups that have achieved a certain standard — measured by the number of hours of service over a 12 -month period. The award consists of; • An official President's Volunteer Service award lapel pin • A personalized certificate of achievement • A congratulatory letter from President Obama page 43 The Bronze award is presented to a volunteer who donates between 100 and 249 hours. The silver award is presented to volunteers who donate between 250 and 499 hours and the gold award is given to those who donate 500 or more hours in a calendar year. The lifetime award goes to a volunteer that donates in excess of 4000 hours in a lifetime. RECOMMENDATION: If the Council agrees with the recommendations the following Reserve officers will be presented with the aforementioned awards for their service to the city of Mendota Heights. Based on the hours volunteered during 2013 the Police Department will be presenting the following Reserve Officers with the following awards; • Randy Pentel — Presidential Gold • Jim Knox — Presidential Gold • Becky Pentel — Presidential Silver • Jeff Parker — Presidential Silver • Jerry Murphy - Presidential Bronze • George Castillo — Presidential Bronze 1253 hours 561 hours 356 hours 253 hours 140 hours 132 hours *Randy Pentel will also be awarded the Lifetime Award for excess of 4000 hours. ii01"1"1" CITY OF MENDOTA HEIGHTS page 44 6b. 1101 Victoria Curve I Mendota Heig 8 651.4521850 phone I 651.452.8940 fax www.mendota•heights.com DATE: April 15, 2014 TO: Mayor, City Council and City Administrator FROM: Nolan Wall, AICP Planner SUBJECT: Comprehensive Housing Needs Assessment Presentation BACKGROUND Representatives from the Dakota County Community Development Agency (CDA) and Maxfield Research, Inc. will be in attendance to present the Comprehensive Housing Needs Assessment. The study was completed in March for the entire county, but the presentation will focus on the summary fmdings for Mendota Heights. The report and presentation include demographic and housing data for the City to consider in the development of future housing policies and planning discussions leading up to the comprehensive plan update process. BUDGET IMPACT N/A RECOMMENDATION N/A page 45 Summary of Findings -Mendota Heights Housing Needs and Recommendations From the Report: Comprehensive Housing Needs Assessment For Dakota County, Minnesota Prepared for: Dakota County Community Development Agency Eagan, Minnesota March 2014 Research Inc. 1221 Nicollet Avenue S. Suite 218 Minneapolis, MN 55403 612.338.0012 page 46 Mendota Heights Summary of Findings — Dakota County Housing Study Introduction Maxfield Research Inc. was engaged by the Dakota County Community Development Agency (Dakota County CDA) to complete an updated comprehensive housing needs assessment for Dakota County. Based on an analysis of demographic growth trends and characteristics, the County's existing housing stock, and current housing market conditions, the needs assessment calculated housing demand in the County to 2030 and recommends housing products to meet demand between now and 2020. The following are key findings pertaining to Mendota Heights from the study, which was com- pleted in late fall 2013. Key Demographic and Market Findings Dakota County Submarkets 1. Dakota County was grouped into three sub - markets; as in 2005, Mendota Heights was placed into the Developed Communities cate- gory. Sites for new housing are limited in the Developed Communities as compared to the Growth Communities. The Rural Area is pri- marily reserved for agricultural uses and low- density residential. 2. Demand is projected for 49,525 new housing units in Dakota County between 2010 and 2030. This includes an estimated 12,685 new units in the Developed Communities (26% of the total), and an estimated 1,137 new units in Mendota Heights (9.0% of the total for the De- veloped Communities). County Submarkets I=1 Developed Communities Growth Communities ® Rural Area 3. Job growth is a key creator of housing demand. From 2000 to 2010, Mendota Heights add- ed 3,970 new jobs. This was a substantial departure from what had been projected by the Metropolitan Council for the decade, which was an increase of 551 jobs. Job growth in Mendota Heights was second only to Eagan which added more than 11,000 jobs during the 2000s. Mendota Heights surpassed Lakeville's job growth by 28 jobs. Many communities in Dakota County, Mendota Heights included, performed better than expected with regards to employment growth, particularly during the Recession. Mendota Heights is anticipated to add 2,481 new jobs this decade, accounting for 6.2% of the County's job growth to 2020. MAXFIELD RESEARCH INC. 1 page 47 Mendota Heights Summary of Findings — Dakota County Housing Study Population, Household, and Employment Growth Mendota Heights, 2000 to 2030 Change 2000 2010 2020 2030 2000-2030 Population 11,434 11,071 11,400 11,600 166 Households 4,178 4,378 4,500 4,600 422 Employment 8,549 12,519 15,000 20,000 11,451 Sources: US Census; Metropolitan Council; Maxfield Research Inc. 4. As the adjacent chart shows, Mendota Heights is expected to experience mod- est growth in population and household growth over the next 20 years. Propor- tionally, population growth and house- hold growth is expected to be nearly equal, reflecting an aging household base in the community. Mendota Heights is projected to capture about 0.4% of the County's household growth between 2010 and 2030. 5. Growth is anticipated to be greatest among those ages 65 and older although those under 17 are anticipated to in- crease by 2030 as young families replace older households after 2020. There will be continued demand for single-family homes, but maintenance -free housing will experience a growing demand be- cause of the aging of the population. From 2010 to 2030, Mendota Heights' population age 65 or older is projected to grow by 2,962 people, or 126%. This compares to the County's projected growth rate of 110%. 25,000 - 20,000 15,000 10,000 - 5,000 0 Projected Growth, Mendota Heights, 1990 to 2030 1990 2000 2010 2020 2030 Population Households -Employment 3,500 3,000 1 2,500 0 a 2,000 1,500 s Loco 500 0 Projected Age Distribution -Mendota Heights <17 18-34 35-44 45-54 55-64 65-74 75-1- • 5+ ■ 2000 •2010 2020 12030 6. As of 2011, 32% of renters in Mendota Heights were considered "cost -burdened" or paid 35% or more of their income for rent (31% in Dakota County). Of those considered "cost - burdened," 16% were considered "severely cost -burdened," paying 50% or more of their in- come for rent (21% in Dakota County). Among owner households, 18.7% in Mendota Heights pay 35% or more of their income for housing, with or without a mortgage (19.8% in the County). An estimated 7.9% pay 50% or more of their income for housing (9.0% in the County). MAXFIELD RESEARCH INC. 2 page 48 Mendota Heights Summary of Findings — Dakota County Housing Study 7. Similar to the Metro Area and Dakota County as a whole, the market rate rental market in Mendota Heights is below market equilibrium (5.0%) (3.6% in Mendota Heights, 2.25% in Dakota County, 2.5% in the Metro), but above that for the County and the Metro Area. In addition, demand for rental housing targeted to low- and moderate -income households remains high. In Mendota Heights, there is one affordable family rental townhome prop- erty with a total of 24 units, all of which are fully occupied. 8. No new market rate rentals have been built in Mendota Heights for more than 20 years. New townhome and condominium units were developed in the mid -2000s just prior to the downturn in the housing market. Overall, Mendota Heights' proportion of renter house- holds (11.7%) is far below that of the County's (23.5%) and but lower than the Metro's (30.0%) (2010 Census). The update analysis supports that 44% of all new housing added in Mendota Heights up to 2030 should be rental (including senior housing) and that 45% of that rental construction be targeted to households with moderate incomes. 9. In 2005, the average price of new homes in Mendota Heights was cal- culated at about $750,000 for single- family homes and $500,000 for townhomes/condominiums. As of April 2013, the average price for new single-family homes in Mendota Heights was over $500,000. New housing is primarily satisfying de- mand from move -up and executive buyers, while older existing homes are providing housing for entry-level and first-time buyers. The average resale price for single-family homes in Mendota Heights was $422,747 in 2005. As of 2013, the average resale price was $335,232. Price deflation during the Recession, resulted in ex- isting homes becoming more affordable, creating an increase in demand for this product type. The average resale price of existing for -sale multifamily homes was $282,488 in 2005. By 2013, the average resale price had decreased to $212,543. Mendota Heights, dissimilar to many other communities, did not have a rapid a deflation in housing prices as other communities in Dakota County. Prices did not start to decrease substantially in Mendota Heights until 2007. $e3D,707 $533,DOJ $400,707 $300,303 $200,307 $10C,JCJ $o Average Home Resale Prices -Mendota Heights 2005 through 2013 (March) ti rib ti ti ti' SF -MH DMF -MH SF -Co. — MF -Co. Source- Minnesota Association of Realtors $450,D30 $400,a3a $350,000 $3oo,oao $250,030 5200,000 $1so,00a $100,000 Ssn,xx7 $o In 2013, permits were issued in Mendota Heights for 7 new single-family units. Months of supply of single-family vacant developed lots as of April 2013 were 0.0 years as sites are typ- ically available through in -fill and redevelopment. Months of supply of townhome and con- dominium vacant developed lots as of April 2013 were also 0.0 years. Mendota Heights has limited land available for residential development. MAXFIELD RESEARCH INC. 3 page 49 Mendota Heights Summary of Findings — Dakota County Housing Study 10. Mendota Heights has two affordable senior rental projects, Parkview Plaza and Village Commons (total of 125 units). Mendota Heights has no other senior properties in the community other than those mentioned. Housing Demand Calculations 11. The projected demand of an average of 1,137 housing units in Mendota Heights from 2010 to 2030 is shown by type below. These figures reflect the ability of Mendota Heights to draw some demand from other nearby communities and from the Metro Area as a whole. • For -sale single-family homes = 175 units (15%) • For -sale multifamily = 399 units (35%) • Rental market rate = 120 units (11%) • Rental affordable/subsidized = 130 units (11%) • Rental senior affordable = 95 units (8%) • Rental senior market rate w/ services = 158 units (13.9%) • For -sale senior market rate = 60 units (5.3%) Total = 1,137 units 12. Projections indicate that Mendota Heights could add about 1,140 new housing units over the next 20 years. Demand for rental housing is currently strong and vacancies are below market equilibrium in Mendota Heights (3.6%). Over the next 20 years, Mendota Heights is projected to have a demand for approximately 634 for -sale units 503 rental units (senior and non -senior) among all income levels. For -sale units account for 56% of the total and general occupancy and senior rental demand accounts for 44% of overall housing demand in the community. The proportion of households in Mendota Heights that rent their hous- ing is anticipated to decrease in the City over the next 20 years. Housing Recommendations The overall projected need for various housing products to satisfy demand from current and fu- ture residents in Mendota Heights presented in the table on Page 7. Specific recommendations to address the affordable housing needs of low- and moderate -income households in Mendota Heights (as presented in the table) over the short-term are summarized below. MAXFIELD RESEARCH INC. 4 page 50 Mendota Heights Summary of Findings — Dakota County Housing Study For -Sale Housing Recommendations The Recession caused price deflation for single-family new construction, but a greater level of price deflation occurred among existing homes. The new construction market in Mendota Heights will continue to be targeted primarily to executive homes at roughly $500K and above. Although there is demand for homes priced less than $350K, existing homes are expected to satisfy most of the demand from move -up and entry-level buyers. We also anticipate an in- creased demand for move -up multifamily, primarily single -level living. Housing Rehab Recommendations Approximately 44% of the housing stock in Mendota Heights was constructed prior to 1970. Housing rehabilitation and renovation will gradually increase in importance over the next 20 years in order to maintain the quality of older homes. The Dakota CDA can be instrumental in assisting the City of Mendota Heights' current and future residents that may need assistance with loans to improve the quality of their properties. Encouraging the use of housing rehabilita- tion and housing weatherization programs should be considered by the city. Subsidized/Affordable Rental Housing Recommendations There is demand in Mendota Heights for rental housing that is affordable to low- and moder- ate -income households and the existing property located in Mendota Heights is full. Identifying appropriate high-density sites is likely to be challenging as a number of sites may be in competi- tion from private developers that would target these sites for for -sale multifamily development. Mixed income buildings can also help to increase the amount of affordable housing in the community while also producing market rate housing. We are not recommending the development of any workforce townhomes in Mendota Heights at this time. However, if significant demand persists and an appropriate site can be found, then we would recommend that a workforce property be considered for the community. Preserving the quality of the existing stock of older apartments in the community is also important as it provides lower cost rental housing to low/moderate income households over the long-term. Mendota Heights could also encourage the use of rental rehabilitation programs for older rent- al housing units. There has been no new market rate rental product built in the community over the past 20 years. With a rental vacancy rate of less than 5.0%, demand exists for new rental housing units. The existing rent gap between new construction and existing units is high, but the character of the community could likely support new market rate rental units. Encouraging additional de- velopment of new multifamily rentals will support ongoing household growth in Mendota Heights. MAXFIELD RESEARCH INC. 1 page 51 Mendota Heights Summary of Findings — Dakota County Housing Study Affordable Senior Rental Housing Recommendations The Dakota County CDA's senior housing program has been very successful in providing afford- able housing to lower- and moderate -income seniors. Mendota Heights has two affordable senior properties (Parkview Plaza and Village Commons). Both are full with waiting lists. At this time, we are not recommending the development of any additional affordable senior units in Mendota Heights between 2020 and 2030. If long waiting lists persist however, an additional property could be considered for this community. Special Needs Recommendations A portion of Dakota County's population has physical or cognitive limitations and/or has experi- enced challenges in securing and maintaining private housing. Based on our research, several groups were identified as needing specialized housing options in Dakota County through this decade and into the next, including housing for the homeless, housing for youth who do not qualify to reside at the existing Lincoln Place, transitional and supportive housing for teenage single women with children, permanent supportive housing for those with physical and/or cog- nitive limitations. These developments may be added throughout the County. However, we recommend that these facilities be located in close proximity to employment and transit oppor- tunities to locate a property that would be affordable and offer a strong connection to transit and services for those with special needs. MAXFIELD RESEARCH INC. 1 N Lo Q) co Q. Mendota Heights Summary of Findings — Dakota County Housing Study N MAXFIELD RESEARCH INC. Mendota Heights Summary of Findings - Dakota County Housing Study W J Q 2 a Q 0 2 W X_ z W Cl. Cl. Q MAXFIELD RESEARCH INC. POPULATION 200 1.8 55,055 13.8 303,000 11.5 2020-2030 a Z HOUSEHOLDS 100 2.2 28,815 18.9 171,000 15.3 2020-2030 a Z EMPLOYMENT 5,000 33.3 , rn N rn 200,000 11.8 itan Council, Maxfield Research Inc. I I I I 329 3.0 43,033 10.8 501,938 19.0 Change 2010-2020 {+ `1 a o z 122 2.8 LD M 0 No 175,251 15.7 Change 2010-2020 {+ `1 a z 2,481 19.8 40,262 21.7 52,243 3.1 II • 1 II • -363 -3.2 42,648 12.0 353,333 15.4 2000-2010 d G Z 200 4.8 20,909 15.9 96,290 9.4 2000-2010 t d G Z 3,970 46.4 c -I O r1 Q1 c -I O M N o0 N ,-i Ln N c -I 1I 1 A-1 POPULATION HOUSEHOLD AND EMPLOYMENT GROVI MENDOTA HEIGHTS AND DAKOT 2000-2030 Population 11,400 11,600 441,585 496,640 3,144,000 1 3,447,000 olds Projection 1:3Z11:32 4,500 4,600 172,770 201,585 •� 1,293,000 1 1,464,000 olds Pro'ect ion 0 M 0 N O N 0 N 20,000 257,692 1,943,000 15,000 225,523 1,743,000 CU d 11,434 11,071 355,904 398,552 2,288,729 1 2,642,062 Hou Census N 71: 4,178 4,378 131,151 152,060 •� 1,021,459 1 1,117,749 Hou Census 0N ,_, OrnNN O O 0 N 12,519 185,261 in Oloo lD c-1 8,549 154,242 1,563,245 Mendota Heights Dakota County Total Metro Area Total Mendota Heights Dakota County Total Metro Area Total Mendota Heights Dakota County Total Metro Area Total Sources: US Census, Metropol MAXFIELD RESEARCH INC. Mendota Heights Summary of Findings - Dakota County Housing Study APPENDIX -DEMOGRAPHIC TABLES v c c 0 U A-2 AGE DISTRIBUTION MENDOTA HEIGHTS AND DAKOTA COUNTY 1990 - 2030 Age 17 & Under Age 18 - 24 Age 25-34 p y CB a M O N O N O N0 O 0 N o o N T T ,-1 V l0 1 V M N N0 0000 N 0 82,146 103,862 105,060 114,127 122,933 25,290 28,186 30,691 33,808 36,253 58,786 54,030 54,279 57,519 63,322 Age 35-44 Age 45-54 Age 55-64 0 N 0. 0Ln 0 N O N 0 0 0 N o 0 N 0 01 01 ei N ' cy^ N Ln V N , O N 01 N cy^ 00 00 0 c -I 47,304 68,194 56,912 61,541 66,657 27,819 49,249 66,343 59,645 66,278 16,407 26,137 45,451 55,691 55,365 Age 65-74 Age 75+ Total Persons 1990 2000 2010 2020 2030 9,431 11,434 11,071 11,400 11,600 275,227 355,904 398,552 441,585 496,640 Sources: US Census, ESRI, Metropolitan Council, Minnesota State Planning Office; Maxfield Research Inc. v N 0. Mo O N O N O N O N o O N T T e -I V l0 O Lf1 N NN IIJ l0 CO l0 v N 0. M O N O N O Ncy^ O N 0 O NN CFI T e -I co Q1 c -I N N 0 N ll0 c -I CO N cy^ v N 0. 0 0 N 0 N 0 N 0 N 0 0 N T 01 ,-1 CO V N L!1 l0 cy 01 0 CO 0 M 10,406 14,842 22,433 35,191 46,462 7,069 11,404 17,383 24,063 39,370 wl 0 0 VI CT) 0. O CO N N O N 0 ri O N 0 0O N O 01 01 N l0 0 M CO V N N Q1 Cr N CV Ln0 m N CO V v 0 0 VI d 0. 0 CO N N O Nc-i O ri O N O N 0 01 01 N M N c -I m 0 Q1 00 0 riVI 0 CO c c Q1 l0 N 0 0 N 0. 0 CO 0 0 0 N 0 ri O 0 0 N 0 01 01 N N 0 N Ln c -I l0 i N 0 0 N rn N N 00 Mendota Heights Dakota County Total Mendota Heights Dakota County Total Mendota Heights Dakota County Total MAXFIELD RESEARCH INC. Mendota Heights Summary of Findings — Dakota County Housing Study APPENDIX -DEMOGRAPHIC TABLES v C C 0 0 A-3 MEDIAN HOUSEHOLD INCOME BY AGE OF HOUSEHOLDER MENDOTA HEIGHTS AND DAKOTA COUNTY 171 51 F + Ln N ul a I, LA t0 N CU Q a tD Ln N ul CUQ a N Ln a ill CU Q a a Ln M H N D4 Q a m Ln N ul e4ai Q a N N N H N D4 Q m ci O N to N 0o a N 1 LD m .--1 N .n 2018 m 03 C?.. 00 1 m Ol Lo m N .n Sources: Ribbon Demographics, Maxfield Research Inc. a t0 N. 01 a 1 N N Lo N .n O1 M 03 M V" $32,313 O 0 O1 N t0 1 Lo 0 N L f1 LO V? a m W. t0 lb 1 0 .-1 Lf1 LD V? ei a 0 0e -i N m ao m $113,655 1 $113,018 $101,043 $90,755 t0 c N ci y} N aD m V? a M. tO O N t0 n up 00 00 V 03 M. O V m 0 m V t0 N M.1 a0 N Vf Ln N LD up'to Lo V 01 03 O CO VI. N ti aD N -Ln. Mendota Heights $43,333 Dakota County $39,259 Mendota Heights $47,237 Dakota County $43,103 0 TABLE A-4 HOUSEHOLD TENURE TRENDS AND PROJECTIONS MENDOTA HEIGHTS AND DAKOTA COUNTY 1990-2030 m m 0 N 0 0 0 No. Pct. 18.4 115 34.3 67,564 65.8 9,685 33.9 Sources: U.S. Census; Minnesota Demographic Center; ESRI; Maxfield Research Inc. RI aJ c fo r a U 0 0 aJ 72,598 25,695 102,621 # 28,530 127,825 32,455 155,035 36,325 170,185 38,215 0 m O N C 0 as O 0 0 N C i 0 aJ 7 c 0 O cu N C 0 aJ 0 O O N 3 0 CCas 0 01N C 0 Mendota Heights Dakota County Total MAXFIELD RESEARCH INC. U i U L co fX S CIA •— . — 2 al co 5 O O � m O coL V 2 O L a Presented by: April 15, 2014 A A A • Dakota County Submarkets Mendota Heights is in this category • O A x • • A 2010 to 2030 Ln a v N tNtoc6 ca a-2 N0 r-1 c V O w +-' O w +-' 0 N w i Q w X w o 0-2 r-1 c6 o N 4 i o c6 v) E c6 v)w +, +, tic 4- . 0 2 N O w c a) tioN a) N 2 co v)w i N O w O4 }' 0 l0 N O i b +-' co CO Ln +-' Lr) a) i A C 0.0 roc — '> N Ln O -O 2 H A A 0 c m D 0 _a 0 '- 0 N o a) Crba ti•O a) _Q U ++ CU 0 o c a 2 L 100000000000000011111111 111111111 ovolak.. 0 0 0 0 0 0 0 0 O o 0 00 00 0 ul fn. fn. N N rl r -I aidoad 4o JagwnN •4- r:;) •2000 N 201 Employment & Housing Demand > Job growth (2000-2010): +36,300 (+24%) - Co. +3,970 (+46%) — Mendota Heights Job growth (2010-2020): A +34,340 jobs (+19%) — Co. +2,481 jobs (20%) — Mendota Heights 11.0% Metro Area jobs in Dakota Co. (2012) Mendota Heights is a net importer of workers A A 62% of workers come into the City 6% of residents live and work in the City 64% of residents work outside the ❑ ❑ ❑ C 0 U .. Dakota County Housing Demand Summary (2010 — 2030) Qrn Q Q N ti Ln Lf1 ■ m U3 lir m a) 1 d d d d d 0 d dg d a o a a a o 0o 00 Lfl N d 00 k4 •t rl r -I Siiu fl Jo JagwnNJ For -Sale Multifamily ■ Rural Areas Growth Communities ■ Developed Communities N a- J aA C6 a- J 0 N 2 aA .N 0 0 N 0 C6 0 N N "X N ca E N aA N 0 C6 ateJ C6 N i C6 E N 0 0 E C6 N 0 E C6 N E E 0 U N cc • co > 4-' = O cif 4 -' O ca 2 N a 4-1 Ce E W �C N L N is 2 A A A A Vacancy Rate = 3.6% for Mendota Heights 1 1.7% for the County $917 avg. rent in Men Hghts 1 $931 in Co. > Avg. Rent psf: $1.05 (1980s) New Market Rate Dev: $1.75-1.90/SF Metro Area Trends Current Preferred real estate asset class Majority of new product in the urban core Proposed Development: 750 units (Dakota Cty.) Proposed Development: 16,000+ units (Metro) A A A A • 0 0 0 0 0 0 0 0 8 8 8 0 0 8 8 s}iun JagwnN J Inver Grove Mendota 0 OJ OJ ■ 5% Vacancy = Market Equilibrium V) -^ L •_ O Q N V o L : c N 15.+7,M N L TSw ets 0 2 3 t a) 0 M a) o u� 0 O c N O O 2 ✓ OQ = CA G) — CU .cu N , 0 0 cif U AA'' ✓ +-+ N c fB W fa fa = U • 4A w � ▪ A ▪ A ' Q Lo . w N c MICU 0 0 CO A A A V Q c. Dakota County c C Al re E V N] 00 Q c 41 O QJ f0 O - �- L E W O z ■ 00000.1;1.00 0 G d M Cr) h1 h1 s}iun joJagwnN o 0 O L o O M O Lll fB >. o_ cB Q 2 = 00 N O O 0 Is.: 0 L L L L ate.+ O ate -+ Li— a N N N N L E L E 0 0 0 0 o .s o .c M O N O A A Mendota Heights O O i"ft.."= L L O 0 i< E E L L..A O 0 O 0 V) 0 Cr) Lf1 CO CO 0000 2 2 ca.) L N O N O ,4—N N • O O M .0 N ._ A A QQco Lc a o 0 n gwnN 6> Dakota County Overa w 0 O L Q N r -I C r -I N N 2 2 0 A Ii _ -C Clf N a_+ U > 0 > r1 4J U A LU N r13— co L co 5.9% Vac. Rate A A A 2 A A A A A A 5%-7% Vacancy = Market Equilibrium az a) V) CO a) CO a--+ U a) .O L Q a) 1) a) U X a) >U cB coU • O `n 4 -+ b.O co I ca Q Q O o 2 -a c aJ ._ o_ u_ O aJ LL N ca -0 Q - ▪ O Q ca - U c6 cn z > >- 0 - • • ■ J Some bank -owned lots still available Housing market rebounding Permits issued for 7 SF in MH in ■ M rl 0 Lender -mediated properties waning ■ ■ sale construction O• — L n O O N N U O o- CL N •- - O U v) •- N Q o= .`/)O ,n-0 m n 0 N -0 o w ucu .N .� CD E o '— N O w N U +,Sa Ni Q 0 i f6 = 4_, Ni O _c O c E Lf) N N N 0 -o -o2 E 4— - > a) 0 S- S a� ro O Q i U U O bD i i }' i cv CLO CLO Z73 Z73 a—+ v) 4EI L_ .= .= O N N a' O O 4 _ D '45 _- c bp 0 ,- a) N N N = U U < O S— S— S— Units rated at "5" or higher increased from 21% to 22% (good quality) AAA A❑❑ 2005 & 2012 0 0 0 0 0 0 0 s}iun dei}uapisaa Ielol !o }uaNad b.O TO a)41 a) .N c W coO O a1 EN t]A N +, U +, L U > .� - > a) Q = 73 To 2 tuo - -0 ,, w ++ 0 (6 0 i ta. Q 'V) c6 E a1 C _c co vi O aJ 41 — 41 0 CaA O CaA O w 0 0> cn H O O }' E -0 0 ; (/) C 0 (/) 612.904.7977 maxfieldresearch.com -o O E vflow' t !al CITY OF MENDOTA HEIGHTS page 69 1101 Victoria Curve I Mer 8a. -s, MN 55118 651.4521850 phone 651.452.8940 fax www.mendota-heights.com DATE: April 15, 2014 TO: Mayor, City Council and City Administrator FROM: Tamara Schutta, Assistant to the City Administrator/HR Coordinator SUBJECT: 2014 Contract for Pilot Knob Management and Grazing Plan BACKGROUND Attached you will find the 2014 contract proposal from Great River Greening to manage restoration work at Pilot Knob site. Great River Greening continues to work from the multi-year management plan for the site which was adopted by the city council in 2007. The 2014 contract includes the following: • Controlled burn of the Phase II portion of the site. • Control of invasive species. • Coordinating volunteer activities on site in support of site restoration. • Trail/overlook mowing and maintenance • Oak tree planting, fencing and maintenance in phase I grove. • Grazing services • Incorporation of MnDOT roadside into similar management (Exhibit A & Exhibit B) Management Intensive Grazing Plan In 2013, a demonstration project using horses to graze selected areas of Pilot Knob was very successful. Great River Greening is proposing bring back horses as part of their grazing plan. Many of the start-up costs of the horse grazing were absorbed last year. For a successful 2014 and beyond program, Great River Greening will remain focused on horse owner recruitment, a limiting factor to date. To increase horse owner participation, Great River Greening have raised state funds to continue with disbursing travel stipends. Great River Greening is seeking permission to not have constant surveillance while the horses are present during daylight hours (horse owners have relayed that horses are so big 'no one messes with them). As part of Great River Greening management intensive grazing plan for Pilot Knob, they are proposing adding goats. Goat browsing is a management tool for control of broadleaved plants including buckthorn and invasive species including overabundant native Canada goldenrod. To page 70 date, Great River Greening has been controlling Canada goldenrod with a late summer mowing and other methods. Great River Greening teamed up with Friends of the Mississippi River and Flint Hills Resources last fall and successfully used goats for buckthorn control in a Rosemount natural area. During the process, they built a relationship with a for -hire goat browsing firm out of Red Wing, and became more familiar and comfortable with temporary goat containment, particularly temporary energized woven fencing. Goats will need some shade, and Acacia Cemetery to the south is all in for allowing them to have shelter and shade in their forest, noting the buckthorn control benefits from the goat browsing they will be getting in exchange. Goat browsing would focus on control of invasive native overabundant Canada goldenrod, for approximately 1 week in July or August, using a herd of approximately 50 goats on about 2 or 3 acres. Great River Greening has raised up to 10K in state funds for the horse grazing and goat browsing activities at Pilot Knob that will become available July 1, 2014 and remain available until June 2017. These state funds require rigorous monitoring of the vegetation, pollinators, and soil chemistry, in Great River Greening's quest to further their understanding of the benefits of grazing in metro natural areas and position Pilot Knob as a site on the forefront of this promising management tool. A representative of Great River Greening will be in attendance to discuss the plan in further detail. Attachment(s) • 2014 Great River Greening Contract • Exhibit A: Metro Conservation Corridors Phase VII Addendum • Exhibit B: Upland and Shoreline Metro Habitat Addendum • Pilot Knob Hill Grazing Plan 2014 — 2017 Management Intensive Grazing Plan BUDGET IMPACT The proposed contract for $9,200 is consistent with the 2014 budget for this activity. RECOMMENDATION Staff recommends accepting the proposed contract, Exhibit A and Exhibit B. If city council desires to implement the recommendation, pass a motion authorizing staff to execute a contract with Great River Greening for Pilot Knob Hill Restoration. This action requires a simple majority vote. Staff also recommends accepting the Pilot Knob Hill Grazing Plan 2014 — 2017 Management Intensive Grazing Plan with the addition of goat browsing and to give permission to Great River Greening to not have constant surveillance while the horses are present during daylight hours Contracting Agent City of Mendota Heights Street Address 1101 Victoria Curve City, State, Zip Code Mendota Heights, MN 55118 Client Name Contact Tammy Schutta Greening Contact Wiley Buck CONTRACT Great River Greening 35 West Water Street, Suite 201 Saint Paul, MN 55107-2016 Date of Bid 26 Mar 2013 651-665-9500 651-665-9409 FAX Phone Date 651 452-1850 8 April 2014 Project Name Pilot Knob Hill Restoration Project Location Pilot Knob Hill Natural Area Contact Phone 452-1850 Project Number(s) GPIL16, LPIL17, LPIL18 page 71 Greening Contact Phone 651-665-9500 x15 I. Parties. This contract governs the rights and responsibilities of Great River Greening (hereafter referred to as Greening) and the Contracting party, (hereafter referred to as Mendota Heights, where Greening has been retained to perform services for the contracting party). II. Scope of Services. Greening agrees to provide the following list of restoration services for Mendota Heights: • Controlled burn. Phase II south unit. • Control (spraying, cutting, mowing, soil treatment) of invasive species including burdock, thistle, leafy spurge, crown vetch, bird's foot trefoil, smooth brome, and Canada goldenrod. • Several group volunteer events. • Trail/overlook mowing and maintenance • Oak tree planting, fencing and maintenance in phase I grove. • Grazing services • Incorporation of MnDOT roadside into similar management. III. Schedule of Payments. Mendota Heights will make payment totaling $9,200 upon the following schedule: Progress Payments Great River Greening agrees to secure $500 or more in matching funds, and at least 100 volunteer hours. page 72 IV. Limitation of liability. Mendota Heights shall indemnify Greening and hold it harmless from and against any loss, claims, liabilities, damages and costs, including reasonable attorney's fees, related to the Project or the performance of their services pursuant to this Agreement, unless caused by the negligence of Greening, its agents or employees, or covered by the insurance required in Section VIII of this contract. Nothing in this contract is intended, nor should it be construed, as a waiver of any municipal tort liability limits, governmental immunities or defenses which otherwise protect the City of Mendota Heights. Greening shall indemnify Mendota Heights and hold it harmless from and against any loss, claims, liabilities, damages and costs, including reasonable attorney's fees, arising out of Greening's breach of the Agreement and/or the negligent acts, omissions or willful misconduct, unless caused by the negligence of Mendota Heights, its agents or employees. V. Amendment. This Agreement may be amended only in a written document signed by both parties. VI. Independent Contractors. Each party, its officers, agents and employees are at all times an independent contractor to the other party. Nothing in this Agreement shall be construed to make or render either party or any of its officers, agents, or employees an agent, servant, or employee of, or joint venture of or with, the other. VII. Entire Agreement. This Agreement represents the entire agreement and understanding of the parties hereto with respect to the subject matter of this Agreement, and it supercedes all prior and concurrent agreements, understandings, promises or representations, whether written or oral, made by either party to the other concerning such subject matter. VIII. Insurance. Greening agrees to maintain during the term of this Consulting Contract the following insurance: Workers Compensation Insurance, Commercial General Liability (with coverage no more restrictive that that provided for by standard ISO Form CG 00 01 11 88 or CG 00 01 10 93 with standard exclusions "a" through "n") with a minimum limit of $1,000,000.00 per occurrence and $2,000,000.00 in the aggregate for bodily injury and property damages, the limit specified may be satisfied with a combination of primary and Umbrella/Excess Insurance. IX. Waiver. The failure of either party to insist in any one or more instances upon strict performance of any of the provisions of this Agreement shall not be construed as a waiver or relinquishment of the right to enforce or require compliance with such provision. X. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the state of Minnesota. XI. Completion. Work for this Project will be performed by 31 December 2014 unless circumstances beyond Greening's control prevent Greening from completing the Project. The authorized contact person for Greening is: Wiley Buck Restoration Ecologist 35 Water Street, Suite 201 Saint Paul, MN 55107 651-665-9500 ext. 15 651-775-8759 cell wbuck@greatrivergreeninq.orq Great River Greening Signature: Name: Wayne Ostlie page 73 Contact Persons The authorized contact person for Mendota Heights is: Tamara Schutta, PHR Assistant to the City Administrator/HR Coordinator 1101 Victoria Curve Mendota Heights, MN 55118 651-452-1850 tamaras@mendota-heights.com Mendota Heights Representative Signature: Name: Title: Title: Director of Conservation Programs Date: Date: page 74 EXHIBIT A: METRO CONSERVATION CORRIDORS PHASE VII ADDENDUM AGREEMENT BETWEEN GREAT RIVER GREENING (THE TRUST FUND APPROPRIATION RECIPIENT) AND PARTNER THIS AGREEMENT is made between Great River Greening (hereinafter "Recipient"); and City of Mendota Heights (hereinafter the "Partner"). WHEREAS, The Minnesota Legislature by Minnesota Laws M.L. 2013, Regular Session, Chapter 52, Section 2, Subd.4(d)2.3 appropriated $208,000 to the Commissioner of MN - DNR for Restoring our Lands and Waters for an agreement with Great River Greening; NOW THEREFORE, it is agreed between the Recipient, and the Partner as follows: 1.0 GENERAL CONDITIONS 1.1 COMPLIANCE The Partner acknowledges that these funds are proceeds from the State of Minnesota Environment and Natural Resources Trust Fund (hereinafter the "Trust Fund"), which is subject to certain legal restrictions and requirements, including Minnesota Statutes Chapter 116P. The Partner is responsible for compliance with this and all other relevant state and federal laws and regulations in the fulfillment of the Project. 1.2 ACCESS The Partner agrees to allow the Recipient and LCCMR access to the Partner's site and Partner's activities for evaluation and promotion of the project. Access will be at reasonable times and with sufficient prior notification, and will extend ten (10) years beyond the project completion date. page 75 2.0 PROJECT GREAT RIVER GREENING Pilot Knob Hill Phase III N (MN DOT Property) 0 150 300 Feet 600 ENVIRONMENT AND NATURAL RE SOURCES TRUST FUN❑ Figure 1: Project Site 2.1 CONTRIBUTIONS The Recipient's and Partner's contributions must be for actual and direct costs for the Project Work. This Agreement may be modified at any time by mutual written consent of the parties. It may be terminated by either party upon 30 days advance written notice to the other party. However, if the Partner(s) terminates the page 76 Agreement before its expiration, then the Partner(s) agrees to reimburse the Minnesota Environment and Natural Resources Trust Fund prior to final termination for the pro -rated costs of all habitat restoration projects placed on the described land through this Agreement. For these purposes the total cost of the habitat restoration projects to the Minnesota Environment and Natural Resources Trust Fund are agreed to be a maximum of $5,000, to be spent between date of agreement and June 30, 2016. 2.2 ACKNOWLEDGMENTS The Partner agrees to acknowledge the Trust Fund's financial support for this Work in any statement, press release, bid solicitation, project publications, and other public communications and outreach related to the work completed using the Trust Fund appropriation. The acknowledgement will contain the following language and/or logo(s): (Partial) funding for this project was provided by the Minnesota Environment and Natural Resources Trust Fund as recommended by the Legislative -Citizen Commission on Minnesota Resources (LCCMR). ENVIRONMENT AND NATURAL RESOURCES TRUST FUND Preferred acknowledgement language is: (Partial) Funding for this project was provided by the Minnesota Environment and Natural Resources Trust Fund as recommended by the Legislative -Citizen Commission on Minnesota Resources (LCCMR), through Great River Greening's membership in the Metro Conservation Corridors partnership. Partner agrees to maintain signs installed by Greening at the Project Site that includes this acknowledgement language, and will include it in permanent signage. 2.3 ECOLOGICAL AND RESTORATION MANAGEMENT PLAN For all restorations conducted with money appropriated under this section, the Recipient must prepare an ecological restoration and management plan that, to the degree practicable, is consistent with the highest quality conservation and ecological goals for the restoration site. Consideration should be given to soil, geology, topography, and other relevant factors that would provide the best chance for long-term success of the restoration projects. The plan must include the proposed timetable for implementing the restoration, including site preparation, establishment of diverse plant species native to Minnesota, maintenance, and additional enhancement to establish the restoration; identify long-term maintenance page 77 and management needs of the restoration and how the maintenance, management, and enhancement will be financed; and take advantage of the best available science and include innovative techniques to achieve the best restoration. Seeding/planting will follow the local ecotype sequencing steps outlined in the Minnesota Board of Water & Soil Resources Native Vegetation Establishment and Enhancement Guidelines (attached). 2.4 RESTORATION EVALUATION Recipient must provide an initial restoration evaluation to LCCMR at the completion of the appropriation and an evaluation three years beyond the completion of the expenditure. Restorations must be evaluated relative to the stated goals and standards in the restoration plan, current science, and, when applicable, the Minnesota Board of Water & Soil Resources Native Vegetation Establishment and Enhancement Guidelines. The evaluation shall determine whether the restorations are meeting planned goals, identify any problems with the implementation of the restorations, and, if necessary, give recommendations on improving restorations. The evaluation shall be focused on improving future restorations. 2.5 LONG TERM RESTORATION The Partner acknowledges the long term maintenance and enhancement needs of the restoration process to achieve restoration goals. The Partner agrees to maintain restoration for a minimum of 10 years. The Recipient agrees to make reasonable good faith effort to significantly contribute to the successful maintenance of the project. Minnesota Department of Transportation is the Landowner. If the Landowner(s) or Partner should fail to maintain the habitat restoration for 10 years, then the Partner(s) agrees to reimburse the Minnesota Environment and Natural Resources Trust Fund for the pro -rated costs of all habitat restoration projects placed on the described land through this Agreement. 2.6 PROTECTED LAND Partner testifies that the restoration project is on land permanently protected by a conservation easement or public ownership or in public waters as defined in Minnesota Statutes, section 103G.005, subdivision 15; and will provide reasonable written documentation of such protection. 2.7 CONTRACTING Partner understands that Recipient must give consideration to Conservation Corps Minnesota or its successor for sub -contract restoration and enhancement services. 2.8 POLLINATOR HABITAT ENHANCEMENT DNR practices and guidelines for pollinator habitat enhancement must be used for all habitat enhancement or restoration of lands under the commissioner's control as soon as they become available. Prairie restorations conducted on state lands or with state funds must include an appropriate diversity of native species selected to provide habitat for pollinators throughout the growing season. Recommendations for appropriate species must be incorporated into projects as soon as they become available. page 78 lard Mta B of Water &Soil Resources Native Vegetation Establishment and Enhancement Guidelines Introduction May 2012 Purpose: The purpose of this guidance is to assist resource professionals and landowners in making informed decisions about seed and plants to be used on State funded restoration and BMP projects. The guidelines assist with plant selection and source considerations for seed and plant material (herbaceous and woody) across the state of Minnesota. Goals of the guidelines are to develop consistency among state programs; to avoid the use of invasive species; and to ensure that plantings function at a high level, and meet project goals. The guidelines will be updated periodically, as new research and field experience becomes available. Contents: As listed below, the structure of the guidelines include an introduction summarizing their purpose, applicability and use; general considerations for selecting seed and plants; and specific guidance for a variety of project types. The appendices include a recommended sequence for finding plant materials, definitions of terms used in the guide, and a list of literature cited. Introduction......... ................... ................... ........ ...... .................. ................... ....... 1 General Considerations Page 2 Species diversity, Seed and plant sources, Native variety/cultivar use, Seed mixes, Yellow tag seed, Project bidding and specifications, and Protecting natural communities Guitlance by Project Type..........................................................................................................Page 8 Native Prairie Reconstruction, Wetland Restoration, Agricultural BrIPs, Stormwater Basins, Raingardens and Biofiltration Areas, Shorelines, Forest/Woodlands, Native/Remnant Plant Community Restoration, Temporary Cover Appendix A, Recommended Steps for Obtaining Plant Materials: ....... .......... ........ ......... ....... ..Page 13 AppendixB, Definitions.......................... ........ . ..... ............ . ..... ....... ..... ..... ...... Page 14 Appendix C, literature Cited......................................................................................................Page 15 Applicability: These guidelines apply to all BWSR programs that have vegetation restoration components, as well as other state programs that have adopted the guidelines. These guidelines replace BWSR's Invasive Non -Native Species Policy (Sept. 8, 2004). After becoming familiar with the guidelines, local resource staff with expertise about native seed and plants should be better informed to make decisions about appropriate vegetation for projects. Specific questions can be directed to the BWSR Vegetation Specialist, or others with similar knowledge. Contact Information: Dan Shaw, BWSR Vegetation Specialist/Landscape Ecologist, Phone: 651-296-0644, e-mail: dan.shaw@state.mn.us page 79 General Considerations Species Diversity In most cases, high species diversity is recommended for projects to increase ecological function. Many studies (Knops et al 1999, Tilman, 1997, 1999, Biondini 2007, Piper 1996) have shown benefits from having high diversity, including resistance to invasive species, rapid establishment, improved plant community structure, increased biomass, decreased spread of fungal diseases, and increased richness and structure of insect communities. There are many considerations when determining target diversity levels for a project, including target plant communities, site conditions, functional goals, and budget. As a general rule, natural re -generation, including establishment from the seedbank should be maximized at restoration sites to promote local plant establishment, and contribute to diversity levels. There are certain situations (particularly in urban areas) where projects may be planted in phases with lower diversity planted initially to aid weed control and more diversity added in subsequent years. There have been many efforts in Minnesota to increase diversity levels in existing projects. BWSR has developed inter -seeding guidelines to provide information about techniques that can be used to increase diversity levels (www.hwsr.state.mn.us/native vegetation). The following table provides minimum recommended native diversity levels for a range of project conditions and functional goals. Target diversity levels for a particular project also depend on natural re -generation potential of a site, and the type of plant community being restored. It is important that species abundance is also considered along with diversity, to ensure that sufficient cover of individual species is present to meet vegetation goals. Current Site Conditions Natural Areas wlh High Species Diversity Some Intact Ecological Characteristics Agricultural Field Dislurbed. Site (Urban Soils. Compaction etc.) Disturbed. Site with High Invasive &pedes Risk Minimum Recommended Number of Species 15 10 10 5 5 20 20 15 10 5 30 25 15 15 15 30 25 20 20 20 30 25 20 20 20 40 35 25 25 20 u c$ta� ys`S� 0 roc Project Function/Goals Minnesota Board of Water and Soil Resources • An equal opportunity employer 2 page 80 Seed and Plant Source There has been a transition in Minnesota over the last few decades from the use of non -y; native species for conservation projects to "native" species. Much of the discussion 4-. about appropriate seed and plant sources is now focused on how close is close enough { ° ' barns for native plants. The following discussion is intended to give resource professionals an overview of source considerations for native plants. Methods and distances of seed and pollen dispersal vary significantly among species. For ;,, example, seed of some wetland species may be distributed widely by waterfowl or �- flowing water, while seed from some forest and prairie species that is spread by insects or falling seed may be dispersed relatively short distances. Available research (Appendix C) suggests that some species that have seed (or pollen) that is not dispersed widely by wind, water, animals or other factors could be negatively impacted if seed of that species is introduced from far distances (Keller et al. 2000, Edmands & Timmerman 2003, Hufford & Mazer 2003, Heiser & Shaw 2006). Unfortunately, there is information available for only a small percent of species used in restoration, so more research is needed on this topic. The following are some primary concerns regarding origin distance for seed and plants, they include: 1) Whether plants will produce viable seed, particularly if they are brought too far north 2) Whether populations adapted to local site conditions will be affected by the introduction of new genes or genotypes, causing local populations to he "swamped" by non local sources that are not locally adapted, decreasing the long-term fitness of the population. There are also cases where isolated populations of species can benefit from the introduction (such as populations with inbreeding depression). This is most often a concern for small, isolated communities. Unfortunately, we still need more information about what species used in restoration from inbreeding depression. If this is a concern for a species, it is most common that seed is populations that are from within the same ecological subsection to improve the plants vigor, stepping stones to link the isolated population to a wider genetic diversity. As a general rule, it is recommended that seed and plants be selected that match site conditions (soils, hydrology, precipitation, elevation, drainage, aspect, sun/shade and climate) and to have original harvest locations (original remnant populations) from as close to the project site as possible to protect local ecotypes from genetic contamination. It may also be beneficial to collect seed from multiple sites to promote' genetic variation. The map and selection sequence on the following page is recommended when obtaining seed for restoring native plant communities. The first step in the sequence recommends looking for seed in areas with similar site conditions, and from areas located as close to the project site as possible (including native seedbank and site collected seed); followed by seeking seed from Ecological Subsections (areas condition); then by looking in Ecological Sections (including extensions of Minnesota ecological states); followed by seeking seed within increasing distances from the project site, with 175 recommended distance(including seed and plants from an adjoining state or province). It is resource staff and seed/plant vendors through the process of seed and plant selection, and needed. If a project encounters seed or plant availability issues, potential solutions are to use species the project schedule/sequence to accommodate the availability of appropriate seed or plants. of new genetic material remnant plant are most at risk introduced from and to act as genetic e• 'f of similar ecological sections into adjoining miles as the maximum important to work with local seek outside advice when substitutions or to change Minnesota Board of Water and Soil Resources - An equal opportunity employer 3 page 81 Minnesota Ecological Sections and Subsections E�ee�l-o3ylecl S•etlen. of MYerrler . C:3 1 l Nom,m Smicdr 11.4.44 CZI. N NNIKR.Ii 8 0Nir0 F9TU.109 Age.: ASP Rn,Rlnm W 4, Ned NM! Valle, MS, N FMAneSals LRI1I d 121! N211f 5.: ti R. ulwrm (Lr.nr'u Uoi .o ' 'aeomk chew C:3 FN.- ..I.i0 NF'rma Wnn-nI �inlral:Nxa"'n Flan, Eco log ica 15 u bs actions M Minnaantn ora Calor Coded and La0OIOd 0,r1 Map 50 100 Note: Map will be updatcd as MnONR maps are revised Frlilas 155 Recommended sequence for obtaining seed/plants: A)Areas with similar site conditions and located as close to the project site as possible jincluding seedbank and site collected seed} B) Ecological Sub -sections C) Ecological Sections D} Working outward from the site with 175 miles as the recommended maximum range. Native Variety Use As stated under "Seed and Plant Source", the first preference is typically for seed and plants that come from similar site conditions, and as close to the project site as possible. Named germplasms/varieties (also called "ecovars") are plants that have multiple harvest locations of varying geographic range, and have been tested for performance across hardiness zones. Examples of these varieties include Red River Germplasm Prairie Cordgrass, Itasca Little Bluestem, and Bad River Blue Grama. These varieties have not been selected for specific traits. They may be appropriate for projects if they meet the origin requirements (based on the recommended sequence). Information about NRCSvarieties can be found at the following website: (http:/jplant-materials.ares.usda.gov/ndpmc/pubs/publications available.pdf}. BMP projects such as raingardens, biofiltration areas, and filter strips may have unique functional needs where a variety of a native species may be appropriate. Decisions about the use of native varieties can be made by local staff when the variety will increase the function of a BMP project, and will not cause ecological harm due to their landscape setting, or lack of dispersal mechanisms. An example may be an urban raingarden where a cultivar may increase ecological function or have an aesthetic value that will increase public perception of the project; and the project is not near or connected to a native plant community. Minnesota Board of Water and Soil Resources • An equal opportunity employer 4 page 82 Seed Mixes Seed harvested from local remnant populations is often the most desirable source. or plants grown from the local seed is not available, or if locally harvested seed needs additional species, state seed mixes have been developed for many project types website: (www.bwsr.state.mn.us/native vegetation). Specific mixes have been developed If seed from remnant populations, to be supplemented with and are available at the following for wetland mitigation, successional species, warm and cool Substitutions/site specific projects if they meet the intended such as tree and shrub seed can and is available at: that are appropriate for site legumes, asters, etc.) that are conservation and BMP plantings. The mixes season grasses, forbs, sedges and rushes changes or site specific mixes that follow goals of a project/program and are approved also be added to mixes. Aguide to developing site specific seed http://www.Irrb.org/PDF/201020.pdf. A contain combinations of early and later to meet the needs of specific projects/programs. similar design criteria are acceptable for by local resource staff. Additional species, mixes has also been developed for Minnesota focus of the guide is on developing mixes (warm season grasses, cool -season grasses, function. conditions and incorporating plant guilds important for weed competition and ecological Summary of State Seed Mixes Seed Mixes Name/Description Mixes Replaced by New Mixes Cover Crop 21-111 Oats Cover Crop M N DOT110, BWSR UTI 21-112 Winter Wheat Cover Crop MNDOT 100 21-113 Soil Building Cover Crop MNDOT 130 Mid-term Stabilization Native 32-241 Native Construction BWSR U12, BWSR U11 Stormwater Facilities 33-261 Stormwater South and West MNDOT310, MNDOT328 33-262 Dry Swale/Pond BWSR W4 33-361 Stormwater Northeast BWSR W7 Wetland 34-171 Wetland Rehabilitation BWSR WT3 34-181 Emergent Wetland BWSR W1 34-261 Riparian South and West BWSR 51 34-262 Wet Prairie BWSR W3, MNDOT 325 34-271 Wet Meadow South & West BWSR W2 34-361 Riparian Northeast BWSR 51 34-371 Wet Meadow Northeast BWSR W2N Native Grassland 35-221 Dry Prairie General MNDOT330 35-241 M es is Prairie General M N DOT 350 35-421 Dry Prairie Northeast BWSSR U2 35-441 Mes is Prairie Northwest BWSR U1 35-521 Dry Prairie Southwest BWSR U4 35-541 NI es is Prairie Southeast BWSR U6 35-521 Dry Prairie Southeast BWSR U6 35-541 Mesic Prairie Southeast BWSR U5 Woodland 36-211 Woodland Edge South & West BWSR U7, 36-311 Woodland Edge Northeast BWSr U13, BWSr U14 36-411 Woodland Edge Northwest 36-711 Woodland Edge Central Minnesota Board of Water and Soil Resources - An equal opportunity employer 5 page 83 Yellow Tag Seed Yellow tag seed has a verifiable source that is certified by the Minnesota Crop Improvement Association (MCIA). Yellow tag seed should be used over non -source identified seed when it is available. See the following website for a survey of yellow tag seed availability: (www.mncia.orgl). Flexibility regarding the use of yellow tag seed can be granted by local staff when seed from ti ,_" local remnant communities (generation 0 seed) will be used for a project, or the available yellow tag seed is not of a local source. Yellow tag seed may not be available for tree and shrub g' - species. Project Bidding and Specifications In most cases, local and State staff are able to select bids on a "best value" basis rather than automatically selecting the lowest bid. Using a "best value" process is recommended when comparing seed and plant bids. Using cost as the only criteria for selecting bids often creates an uneven playing field for seed vendors that are working to supply the most appropriate seed sources fora project. A "Best Value" calculator has been developed to assist local resource staff in comparing bids for seed, to consider both cost and seed/plant source and is available at the following website: http://www.bwsr.state.mn.us/native vegetation/. 6 When conducting bidding for plant materials it is important to state the specific requirements for the individual project, so that all seed and plant vendors are bidding from the same specifications. The following are example specifications to include in a bid package (or be adapted as needed for a project). Note: The following specifications are included in this bid package to help ensure the quality and success of the restoration or BMP project, and to protect the integrity of local plant communities. •Substitution of species in the specified seed mixes/species lists must be approved by the project manager. •Yellow tag seed must be used if it is available, unless otherwise directed by the project manager. •All seed that is supplied for projects must be labeled according to the requirements of the Minnesota Seed Law, section 21.82, including limits on noxious weeds. •The origin of seed is required to be listed on the seed tag for state programs for all species in a mix to provide verification of original (generation 0) seed source. The smallest known geographic area (township, county, ecotype region etc.) shall be listed. • Information pertaining to pure seed, germination, and hard (dormant) seed of individual components in a mix is required on seed tags. •Seed must be cleaned to an extent sufficient to allow its passage through appropriate seeding equipment. •For wild harvest mixes, "germination", "hard seed" and "Pure Live Seed" information is required on seed tags for the number of species that are required through a program or project diversity standard. When listing purity for wild harvest mixes, undetermined wild harvest seed should he listed as "other crop seed" and there should be categories for "inert material" and "weed seeds". Unless otherwise requested, small, large, and cover crop seeds should be packaged separately. •The following sequence defines the preferred seed source for the project. • Areas with similar site conditions and located as close to the project site as possible • Ecological Sub -sections • Ecological Sections • Maximum distance of 175 miles of project When using these specifications for bidding it is also recommended to include a map of DNR Ecoregions and Subsections http://www.bwsr.state.mn us/native vegetation/. It is also recommended to include a map that shows a radius of 175 miles from the project site. Minnesota Board of Water and Soil Resources • An equal opportunity employer page 84 Protecting Natural Communities Intact native plant communities such as remnant prairies, savanna and calcareous fens must be protected from non -local sources of seed. Experienced resource professionals should be involved in seed collection and management planning when working in, or near, remnant communities. Varieties/cultivars (selected germplasms) of native species cannot be used adjacent to these areas (within a one- quarter mile buffer) to limit genetic influences. Seed must come from local sources when planting buffers adjacent to medium and high quality remnant communities. Whenever possible, seed should be collected directly from local remnants (generation 0) or from the first generation of production (generation 1), or from the ecological subsection when a further distance is needed (such as when species are being re -introduced). The DNR County Biological Survey Program can provide more information about remnant communities in the state. Data about mapped remnant prairie communities can be found at (http.//deli.dnr.state.mn.usidata search.html). Minnesota Board of Water and Soil Resources • An equal opportunity employer 7 page 85 Guidance by Project Type The following subsections of the guide provide recommendations for selecting seed and plants for specific project types including: Native Prairie Reconstruction, Wetland Restoration; Agricultural BMPs; Stormwater Basins; Urban Raingardens, and Biofiltration Areas; Shorelines; Forests/Woodlands; Native Plant Community Restoration and Temporary Cover. Topics covered for each project type include: General Considerations, Achieving High Function, Diversity, Source Recommendations, and Information Sources. Two BWSR publications that relate to all project types include the BWSR "What's Working" Web Page httpl/wwwbwsrstatemn.us/grants/Whatsworking.htmr this site includes practitioner information about restoration, and BMP techniques that have proven successful. Also on the BWSR website is a document titled " Summary of Functional Benefits of Native Plants in Designed and Natural Landscapes" htrp Jlwww 6wsrstatemn.us/native vegetation/Plant Func5on Resources. pdt. This resource provides a summary of research papers and other information about specific functions provided by native species. Native Prairie Reconstruction General Considerations - A variety of state programs focus on the reconstruction of native prairie communities. Reconstruction refers to efforts to establish a native plant community in a disturbed site such as an agricultural field. Program goals for native prairie reconstruction can vary widely from establishing perennial species to stabilize soil, and provide cover for game birds to establishing high diversity plantings to provide wildlife habitat for a variety of species. Achieving High Function - Deep rooted prairie grasses and forbs are often a focus of native prairie reconstruction projects for soil holding, water filtering and infiltration, and year round wildlife cover. Species from multiple plant guilds (warm season grasses, cool -season grasses, legumes, asters, and other forbs) are selected to ensure that complete plant communities are established, and benefits are provided to multiple species. Diversity - Lower diversity (3-10 species) mixes are sometimes used for soil stabilization and wildlife cover. Mixes of 40-60 species may be used when re-establishing communities to a historic composition. The NRCS 643 practice standard "Restoration and Management of Declining Habitats" (www.bwsr.state.mn.us/grantscostshare/native buffer.html) provides specific seed mix and use specifications for RIM/WRP projects, as custom mixes are often developed for this program. Source Recommendations - The source sequence outlined in this guide is recommended for native prairie reconstruction projects to ensure long-term sustainability of projects and to protect remnant prairie communities. The NRCS 64-3 practice standard has been updated to correspond to these guidelines and can be used along with these guidelines to set specifications and standards for RIM/WRP projects. Ecovars (varieties) that have not been selected for certain traits and meet the source requirements of the program may be used for conservation programs focused on grassland establishment; However, native cultivars and varieties should not be used within 1/4 mile of remnant communities. Information Sources - NRCS practice standard 643 www.bwsr.state.mn.us/grantscostshare/native-buffer.html Going Native, A Prairie Restoration Guide for Minnesota Landowners www.dnr.state.mn.us/eco/pubs restoration.html Minnesota Wetland Restoration Guide wwwbwsr.state.mn.us/publicationsfrestoration guide.html Minnesota Board of Water and Soll Resources • An equal opportunity employer 8 page 86 Wetland Restoration General Considerations - Individual conservation and mitigation programs provide guidance for goals related to native vegetation establishment in wetlands. Invasive species control, particularly reed canary grass is often a concern for wetland projects and need sufficient control to allow native vegetation to thrive. Native seedbank plays an important role in the establishment of wetland vegetation. A wide variety of wetland species are also becoming commercially available for seeding wet meadows and shallow marshes. Achieving High Function - Wetland grasses, sedges, rushes and forbs all important in habitat for Some play roles providing a wide range of wildlife species. research has shown that higher diversity levels can also aid in water quality functions such as denitrification. Ensuring sufficient control of invasive species will aid native species establishment and ensure long-term sustainability of ecological functions. Diversity - Native seedbank may supplement wetland restoration projects, but seedbanks ares sometimes unpredictable, and not all species do well from seedbank. Most wet meadow seed mixes contain around 20-30 species. Shallow marsh communities may be seeded with mixes of 10-20 species; it is also common to use containerized plants when establishing emergent species. Specific conservation and mitigation programs will define diversity goals. In most cases, wetland banking and mitigation programs use "State" seed mixes, while conservation programs use custom designed mixes. Source Recommendations - Most wetland species common to prairie potholes and river systems likely had a wider dispersal through waterfowl and water flow than many prairie species. As a result, a wider source distance may be appropriate for some species. Calcareous fens are a rare plant community type in Minnesota, only very local sources should be used in and around calcareous fens, Information Sources - Minnesota Wetland Restoration Guide www.bwsr.state,mn.usipublicaticns/restoration guide.html Agricultural BMPs General Considerations - There are a wide variety of agricultural BMPs designed to stabilize soils and promote water quality, including grass waterways, filter strips and vegetated buffers, Primary goals of these projects are to stabilize soil, and to filter and infiltrate stormwater. In some cases, they may also provide wildlife cover and food sources. mN ' Achieving High Function -Deep rooted prairie grass are often a major component of urban BMP plantings, as they have many sterns, stand upright in flowing water, and their root systems help Increase organic content in soil, prevent erosion and develop mot channels that increase infiltration rates. Diversity - Agricultural BMPs sometimes have relatively low diversity levels (1-8) species. Forbs may not be a focus of planting if herbicide drift is a concern. Pollinators that are attracted to forbs may also be negatively impacted when overspray occurs. Source Recommendations -Cultivars and varieties of native species should not be used if the agricultural BMP is next to a remnant prairie (within 1/4 mile). Information Sources - NRCS Field Office Technical Guide: htlp::. uu w.nres.usda.gov.ups: portalines/unanit'nationalitechnicaltfotg 9 Minnesota Board of Water and Soil Resources • An equal opportunity employer page 87 Stormwater Basins General Considerations - Storrnwater basins are often areas of high disturbance due to fluctuating water levels, pollutants and sedimentation. Plants are often needed that can handle these conditions such as floodplain forest species. More water tolerant species are commonly planted in the base of detention basins, while dry prairie, mesic prairie or woodland species are typically planted on side slope. Stormwater basins are prone to invasion of weed species, so routine weed control is often needed. Achieving High Function - A key to achieving high function in stormwater ponds involves creating suitable conditions for species as they establish; and planting species that can thrive in the site conditions - as plants that are healthy will aid water infiltration, filtering, toxin remediation, and evapotranspiration. Diversity - Medium diversity levels are often used for stormwater basin side slope (10-30 grasses and forbs on side slopes will help provide competition from weed species. Lower stormwater basins, as less species are adapted to the hydrology conditions associated with Source Recommendations - Stormwater basins are typically connected to downstream waterbodies, so species should not be used that may negatively influence downstream resources. invasive species be controlled in stormwater basins to avoid downstream impacts. Information Sources - Plants for Stormwater Design www.pcastate.mn.us/publications/manuals/stormwaterplants.html ,� si ' y" species). A combination of native diversity is often used in the base of these areas. wetlands and other It is also important that Raingardens and Biofiltration Areas General Considerations - Urban rain gardens and biofiltration areas are typically small in size and are in front yards or other visible locations where aesthetics is a consideration. Soils consisting of sand and compost are often used in raingardens and biofiltration areas to aid water infiltration; as a result, mesic prairie or woodland species are most adapted to the site conditions. Achieving High Function - Deep rooted prairie grasses and flowers have been shown to increase infiltration rates in these systems over time, and should be a focus for projects. It is often beneficial to create a matix of prairie grasses and then add desired forbs. Some plantings can also include woody plants, as they have.; extensive root systems can have higher rates of evapotranspiration and may require less maintenance. Diversity - Often low to medium diversity levels (5-30 species) are often used due to treatment. As long as the intended functions are being accomplished, diversity levels can sometimes grouped together in these plantings to aid weed identification by maintenance Source Recommendations - The source sequence outlined in these guidelines should though additional native cultivars may be used in raingardens and biofiltration areas where Cultivars/varieties of native species should not be used if the project is connected to or directly natural system. Information Sources - Plants for Stormwater Design www.pcastate.mn.us/publications/manuals/stormwaterplants.html, .C. ? di a focus on aesthetics and water be adjusted as needed. Species are crews. be used for these systems, aesthetics are a major consideration. drains into a wetland or other Plants for Sto rmwa ter Design Volume II Minnesota Board of Water and Soil Resources • An equal opportunity employer 10 page 88 Shorelines General Considerations - Shoreline projects include lakeshores, ponds and streambanks. These are typically areas of high wildlife use and can play an important role for water quality improvement and slope stability. Achieving High Function - A variety of trees shrubs, grasses, sedges and flowers can be used along shorelines to provide wildlife and water quality functions. Shrubs and various bioengineering techniques are sometimes used if there is a focus on stabilizing soils along steep banks. Diversity - Medium to high diversity levels (20-40+ species) are typically planted to provide habitat for a variety of wildlife species ranging from pollinators to amphibians, Source Recommendations - Local sources of seed and plants are recommended may have direct connections to natural plant communities where genetic interactions may source sequence outlined in the guide is recommended for shoreline projects. Information Sources - A Soil Bioengineering Guide for Streambank and Shoreline Stabilization guide/ Forest/Woodlands t •?i� - reptiles and bird species. for shoreline projects, as these areas be a consideration. The seed/plant www.fs.fed.us/publications/soil-bio- General Considerations - The goals of forest plantings can vary greatly from natural regeneration efforts following logging operations to the seeding or planting of trees and shrubs into agricultural fields to establish forest stands. Achieving High Function - Target species for forest/woodland projects will vary depending on the plant community being restored, and project goals for water quality, wildlife and lumber production. As a general rule, higher diversity plantings will increase wildlife value. Diversity - High diversity levels of 10 to 25 species are recommended for wildlife habitat focused projects. Diversity levels will often be limited by the number of species project site. Herbaceous species may also be planted at the same time as trees and shrubs disturbed conditions (agricultural field, etc.). Mix diversity will depend on site conditions diversity mixes may be used if trees and shrubs are planted close together, or if woodland establish at the project site. Source Recommendations - Many forest nurseries document the seed source for information for making decisions about suitable sources and to ensure that trees and shrubs seed. Some nurseries can also contract grow trees and shrubs from seed or cuttings. The Resource has developed seed zones for Minnesota that are widely used for determining http://www.dnrstate.mn.us/forestry/ecs silo/fleldpractices/seedcollection.html for forest l i l l i' I available that are suitable for a if the site is transitioning from a and project goals. Relatively low forts, fern, and grasses may re- their trees and shrubs, this is useful that are planted will produce viable Minnesota Department of Natural appropriate seed sources: projects. Information Sources - DNR Forestry Website: http://www.dnr.state.mn.us/forestry/index.html Minnesota Board of Water and Soil Resources - An equal opportunity employer 11 page 89 Plant Community Restoration General Considerations - Plant community restoration refers to efforts to restore intact/remnant plant communities such as prairies, savannas and rare wetland communities. Restoration is often accomplished by removing invasive species, or restoring natural disturbance such as prescribed fire. Achieving High Function - A common goal of plant community restoration is to increase ecological function through removing invasive species and Increasing the diversity and cover of native plant populations. Some efforts focus on improving wildlife habitat for rare and declining species. Diversity - Diversity goals typically focus on restoring diversity to levels that are characteristic of high quality communities. The diversity of natural communities can vary significantly with some marsh communities having relatively low diversity, and mesic prairies having around 200 species. Source Recommendations - If seeding will be conducted as part of a restoration effort there should be a focus on collecting seed from the restoration site or intact communities nearby the site. In some cases, seed is obtained from ecological subsections, particularly if species are being re -introduced to a community. Information Sources - Minnesota Wetland Restoration Guide www.bwsr.state.mn.us/publicationsfrestoration guide,html, Going Native, A Prairie Restoration Guide for Minnesota Landowners www.dnr.state.mn.us/eco/pubs restoration.html Temporary Cover General Considerations — Temporary covers are used in a wide variety of situations related to conservation plantings. In some cases, cereal grains may be planted to stabilize sites in preparation of seeding permanent seed mixes. In other cases, perennial native grasses are planted in low diversity stands to a . stabilize construction areas to prepare sites for adding more species after weeds are controlled, or to allow for the colonization of native trees and shrubs, such as floodplain forest restorations where species such as switchgrass or Virginia wild rye are planted to stabilize the site. Annual species such American Slough grass'/n s j veyy,t can also be used to stabilize areas to be established with shallow and deep marsh s , plant communities.'i .i Achieving High Function - The goal of temporary stabilization involves promoting sufficient establishment of grass species to hold soil and prevent sediment loss. Once additional species are added to (or colonize) a site additional wildlife and plant community functions can be attained. Diversity - Temporary cover crops are typically planted in low diversity plantings of one to five species, as additional species will be added (or will colonize) over time. Source Recommendations - The source sequence included in the this guide is recommended for temporary cover plantings, particularly if perennial species are planted near natural communities. Source is less of a concern for short lived native species that are used for stabilization such as cereal grains. Information Sources - Minnesota Wetland Restoration Guide www.6wsr.state.mn.us/publicationsfrestoration guide,html Minnesota Board of Water and Soil Resources - An equal opportunity employer 12 page 90 Appendix A Recommended Steps for Obtaining Plant Materials: 1)Determine the Project Type (Native Prairie Reconstruction; Wetland Restoration; Agricultural BMPs; Stormwater Basins; Urban Raingardens and Biofiltration Areas; Shorelines; Forests/Woodlands; Native Plant Community Restoration etc.) 2) Analyze the project site (topography, soils, hydrology, precipitation, elevation, drainage, aspect, sun/shade, climate, habitat needs, existing native plants, native seedbank potential, invasive species, erosion problems, other environmental stressors, etc.). Also investigate surrounding landuses, and populations of native and non-native species 3) Set project functional goals (soil stabilization, water quality, wildlife habitat, diversity, native plant community restoration, etc.). 4) Determine the site preparation, installation and maintenance restoration strategies that will be used to establish native vegetation including the use of native seedbank and local seed collection. Refer to restoration publications as needed such as the "Minnesota Wetland Restoration Guide" www.bwsr.state.mn.us/publications/restoration guide htmI, "Restore Your Shore" http://www.dnr.state.mn.us/restoreyourshore/index.htmI or other design resources). 5) Develop a restoration schedule, and determine when plant materials are needed. 6) Determine an appropriate diversity level, and list of plant species/materials needed. 7) Work with project partners to determine the best way to find local, and site appropriate plant materials (local seed collection/harvest, seedbank, purchasing from local seed/plant vendors etc.). Look at the project location in relation to state eco -regions (Subsections, then Sections). The following is a recommended sequence for obtaining seed/plants: A}Maximize project native seedbank and seed collected from the project site B)Areas with similar site conditions and located as close to the project site as possible C) Minnesota Ecological Sub -sections 0) Minnesota Ecological Sections E) Working outward from the site with 175 miles as the recommend maximum range. 8) Develop or select seed mixes that are needed for the project. Factors that will influence seed mix development include: availability of local harvested seed, native seed bank potential, state seed mixes and substitution tables, and seed availability from vendors. If local wild harvest seed will be used, pure seed must be tested and "germination", "hard seed" and "Pure Live Seed" information provided on seed tags for all species that are required through a program or project diversity standard. Supplement wild harvest seed mixes as needed to meet diversity, or quantity requirements. When purchasing standard mixes, investigate availability of yellow -tag seed (http://www.mncia, ore). 9) Work with local seed and plant vendors to find seed that meets source requirements; they can often work with other vendors to obtain local sources of seed. If bidding is conducted, include specifications for plant materials. Revise seed mixes or project sequencing as needed based on availability of seed and plants. 10) Upon installation, keep seed tags (showing origin). Minnesota Board of Water and Soil Resources • An equal opportunity employer 13 page 91 Appendix B Definitions: Allele - A variant (one of tow or more forms of a gene) of the DNA sequence at a given locus (location of a gene or DNR Sequence on a chromosome). Cultivar - A cultivated plant that has been selected and given a unique name because of desired characteristics and when propagated (usually vegetatively) retains those characteristics. Generation 0 -Seed harvested from remnant prairie tracts that will be used to grow new plants (G1). Generation 0 seeds are considered genetically unaltered by human activity and the collection site should be in a natural state. Generation 0 seed has not been through an intentional selection process and its origin is generally definable by a geographic location from which the seed is collected. Generation 1 -Seed harvested from fields reconstructed with source -identified Generation 0 seed. Genetic contamination - Loss of native plant population fitness due to the addition of non -local genes into native populations via pollen, seed or plant material. Genetic sensitivity - The sensitivity of an individual species to inbreeding, loss of adaptation or out -breeding depression. Genotype—The genetic makeup of a cell or organism (the allele makeup of an organism). Germplasm -The hereditary material that is transmitted from one generation to another. Hard seed - Seeds that remain hard at the end of the prescribed test period because they have not absorbed water due to an impermeable seed coat. Inbreeding - The breeding of related individuals within an isolated or a small population of plants, sometimes leading to decreased genetic diversity and fitness. Locus - The specific location of a gene or DNA sequence on a chromosome. A variant of the DNA sequence at a given locus is called an allele. Out -breeding depression - When offspring from crosses between individuals from two different plant populations have lower fitness than progeny from crosses between individuals from the same population. Prairie reconstruction The establishment of prairie species on a site that contains no actively growing remnant vegetation; such as an agricultural field or lawn. Pure live seed (PLS) -The measurement of the amount of seed that germinates in a standard (14 day) germination test, plus the amount found to be alive from a viability (tr) test. PLS is determined by multiplying the percent germination success by the purity of seed. Pure seed -Seed exclusive of inert matter and all other seeds not of the kind of seed being considered as defined by the rules for testing seeds of the Association of Official Seed Analysts. Remnant- Fragment of a climax plant community that remains from a former period, typically before European settlement. Selected traits- Traits that are promoted intentionally or in some cases unintentionally such as height, flower color, form, leaf color, forage quality and leafiness. Variety - A taxonomic subdivision of a species consisting of naturally occurring or selectively bred populations (usually propagated by seed) or Individuals that differ from the remainder of the species in certain minor characteristics. Wild harvest - Seed that is harvested from remnant native plant communities Yellow tag seed -. Source identified seed that is comprised of the least selected germplasm for a species. The location where the material was originally collected from native stands (genetic origin) is indicated on the certification label. Minnesota Board of Water and Soil Resources • An equal opportunity employer 14 page 92 EXHIBIT B: UPLAND AND SHORELINE METRO HABITAT ADDENDUM AGREEMENT BETWEEN GREAT RIVER GREENING (THE TRUST FUND APPROPRIATION RECIPIENT) AND LANDOWNER THIS AGREEMENT is made between Great River Greening (hereinafter "Recipient"); and City of Mendota Heights (hereinafter the "Landowner"). WHEREAS, The 2014 Minnesota Legislature has included a recommended appropriation to Greening in the 2014 legislative bills for $300,000 to the Commissioner of MN -DNR for Upland and Shoreline Metro Habitat Restoration for an agreement with Great River Greening; NOW THEREFORE, it is agreed between the Recipient, and the Landowner as follows, that once this appropriation is signed into law: 1.0 GENERAL CONDITIONS 1.1 COMPLIANCE The Landowner acknowledges that these funds are proceeds from the State of Minnesota Environment and Natural Resources Trust Fund (hereinafter the "Trust Fund"), which is subject to certain legal restrictions and requirements, including Minnesota Statutes Chapter 116P. The Landowner is responsible for compliance with this and all other relevant state and federal laws and regulations in the fulfillment of the Project. 1.2 ACCESS The Landowner agrees to allow the Recipient and LCCMR access to the Landowner's site and Landowner's activities for evaluation and promotion of the project. Access will be at reasonable times and with sufficient prior notification, and will extend ten (10) years beyond the project completion date. page 93 2.0 PROJECT Legend .. I. 'Temporary Goat Fencing Existing Permanent Fencing G R E A T R I VER GREEx1xc 0 160 320 Pilot Knob Hill: Grazing, Pollinators, and Soil Metro Habitat Program Feet 640 Figure 1: Project Site (Goat grazing is optional) 2.1 CONTRIBUTIONS The Recipient's and Landowner's contributions must be for actual and direct costs for the Project Work. This Agreement may be modified at any time by mutual written consent of the parties. It may be terminated by either party upon 30 days advance written notice to the other party. However, if the Landowner(s) terminates the Agreement before its expiration, then the Landowner(s) agrees to reimburse the Minnesota Environment and Natural Resources Trust Fund prior to final termination for the pro -rated costs of all habitat restoration projects placed on the described land through this Agreement. For these purposes the total cost of the habitat page 94 restoration projects to the Minnesota Environment and Natural Resources Trust Fund are agreed to be a maximum of $10,000, to be spent between July 1, 2014 and June 30, 2017. 2.2 ACKNOWLEDGMENTS The Landowner agrees to acknowledge the Trust Fund's financial support for this Work in any statement, press release, bid solicitation, project publications, and other public communications and outreach related to the work completed using the Trust Fund appropriation. The acknowledgement will contain the following language and/or logo(s): (Partial) funding for this project was provided by the Minnesota Environment and Natural Resources Trust Fund as recommended by the Legislative -Citizen Commission on Minnesota Resources (LCCMR). rte. ENVIRONMENT AND NATURAL RESOURCES TRUST FUND Preferred acknowledgement language is: (Partial) Funding for this project was provided by the Minnesota Environment and Natural Resources Trust Fund as recommended by the Legislative -Citizen Commission on Minnesota Resources (LCCMR), through Great River Greening's membership in the Metro Conservation Corridors partnership. Landowner agrees to maintain signs installed by Greening at the Project Site that includes this acknowledgement language, and will include it in permanent signage. 2.3 ECOLOGICAL AND RESTORATION MANAGEMENT PLAN For all restorations conducted with money appropriated under this section, the Recipient must prepare an ecological restoration and management plan that, to the degree practicable, is consistent with the highest quality conservation and ecological goals for the restoration site. Consideration should be given to soil, geology, topography, and other relevant factors that would provide the best chance for long-term success of the restoration projects. The plan must include the proposed timetable for implementing the restoration, including site preparation, establishment of diverse plant species native to Minnesota, maintenance, and additional enhancement to establish the restoration; identify long-term maintenance and management needs of the restoration and how the maintenance, management, and enhancement will be financed; and take advantage of the best available science and include innovative techniques to achieve the best restoration. Seeding/planting will follow the local ecotype sequencing steps outlined in the page 95 Minnesota Board of Water & Soil Resources Native Vegetation Establishment and Enhancement Guidelines (attached). Landowner acknowledges that portions of the contribution will be spent for rigorous monitoring of vegetation, pollinators, and soil nutrients. 2.4 RESTORATION EVALUATION Recipient must provide an initial restoration evaluation to LCCMR at the completion of the appropriation and an evaluation three years beyond the completion of the expenditure. Restorations must be evaluated relative to the stated goals and standards in the restoration plan, current science, and, when applicable, the Minnesota Board of Water & Soil Resources Native Vegetation Establishment and Enhancement Guidelines. The evaluation shall determine whether the restorations are meeting planned goals, identify any problems with the implementation of the restorations, and, if necessary, give recommendations on improving restorations. The evaluation shall be focused on improving future restorations. 2.5 LONG TERM RESTORATION The Landowner acknowledges the long term maintenance and enhancement needs of the restoration process to achieve restoration goals. The Landowner agrees to maintain restoration for a minimum of 10 years. The Recipient agrees to make reasonable good faith effort to significantly contribute to the successful maintenance of the project. If the Landowner(s) should fail to maintain the habitat restoration for 10 years, then the Landowner(s) agrees to reimburse the Minnesota Environment and Natural Resources Trust Fund for the pro -rated costs of all habitat restoration projects placed on the described land through this Agreement. 2.6 PROTECTED LAND Landowner testifies that the restoration project is on land permanently protected by a conservation easement or public ownership or in public waters as defined in Minnesota Statutes, section 103G.005, subdivision 15; and will provide reasonable written documentation of such protection. 2.7 CONTRACTING Landowner understands that Recipient must give consideration to Conservation Corps Minnesota or its successor for sub -contract restoration and enhancement services. 2.8 POLLINATOR HABITAT ENHANCEMENT DNR practices and guidelines for pollinator habitat enhancement must be used for all habitat enhancement or restoration of lands under the commissioner's control as soon as they become available. Prairie restorations conducted on state lands or with state funds must include an appropriate diversity of native species selected to provide habitat for pollinators throughout the growing season. Recommendations for appropriate species must be incorporated into projects as soon as they become available. page 96 MANAGEMENT INTENSIVE GRAZING PLAN PILOT KNOB HILL 2014-17 INTRODUCTION Prescribed grazing for grassland ecosystems has been shown to be an effective management tool for prairies. Benefits include nutrient cycling, hoof action, a mosaic of vegetation height for wildlife, and targeting of specific problem areas. Grazing is a natural component to prairies and reintroduction is important. Prescribed grazing is quickly gaining in popularity in Minnesota, including a $600,000 planned state investment in prescribed grazing on DNR Wildlife Management Areas. While advantageous, grazing needs to be properly managed to benefit the prairie. Grazing in the metro area poses certain challenges, including a lack of agricultural infrastructure and dense human population. For metro sites open to the public, Greening is particularly well suited for implementation of prescribed grazing, given our combination of ecological expertise and community engagement. Management Intensive Grazing Plan: Pilot Knob Hill 2014-17 1 page 97 GRAZING SYSTEM MANAGEMENT A. Horse Grazing on Phase II Unit Pilot Knob Hill: Horse Grazing 2014-17 RESOURCE OBJECTIVE The objective for grazing in phase II is to control non-native cool season grasses, balance carbon and nitrogen, and to provide a mosaic of vegetation height. Management Intensive Grazing Plan: Pilot Knob Hill 2014-17 2 page 98 Horses, which graze primarily on grasses, will be grazing in most of Phase II for a total of 30 days spread throughout May/June, July/August, and October. One to ten horses will be present on any given day, with an average of five horses per day. The main indicator for livestock rotation will be vegetation. Following NRCS guidelines, the intent is to overgraze smooth brome and Kentucky bluegrass in spring and fall; and properly graze desirable warm season big bluestem, Indian grass, and switchgrass, with some grazing/trampling of overabundant Canada goldenrod, in mid -summer. Horses will be led to graze in certain areas by placement of water, spot mowing a week or two in advance to promote tender new growth, and interior fencing. Iable 5. Minimum height (in inches) of pasture species for initiating and terminating grazing Species Begin Grazing End Grazing Initial Grazing Minimum & Height in Early Optimum Height of Spring* Vegetative Growth Minimum Stubble Minimum Regrowth Height" before Killing Frost Alfalfa Creeping Foxtail Green Needlegrass Inter. Wheatgrass Kentucky Bluegrass Orchardgrass Perennial Ryegrass Pubescent Wheatgrass Reed Canarygrass Russian Wildrye Slender Wheatgrass Smooth Brame Tall Fescue Tall Wheatgrass Timothy Western Wheatgrass Big Biuestem Indiangrass Little Bluestein Sand Bluestein Sideoats Grama Switchgrass Bud Stage 6 8-10 4-5 6-8 4-5 8-14 2 4-6 3-4 6-10 3-4 5-7 4-5 8-14 4-5 84 4 5-7 4-5 6-12 4 8-14 4 6-10 4-5 8-14 4 6-10 4 6-10 10-14 10-14 5-7 8-14 5-7 12-20 - 6 "* 3 6 3 4 6 2 4 3 6 3 4*"* 4 6 4 6 3 4 3 6 J 6 6 4 6 4 5 4 5 6 6 6 6 3 4 6 6 3 4 8 10 Source: Minnesota NRCS Conservation Practice Standard #528f. Prescribed Grazing. ' This applies only to the initial grazing in the spring (early May).. The livestock must be moved rapidly through the paddocks during this time to prevent overgrazing and to keep the forage from "getting ahead of the livestodk' " Minimum stubble height is critical 1 stand is to be maintained. This applies to that part of the grazing season after the initial rapid growth period in early May, as well as the end of the grazing season- "' The last harvest of alfalfa for pasture or hay should generally be made 35-45 days prior to the lime when the first hard freeze typically coeurs. "" Regrowth should be grazed to 2 inches after dormancy and prior to snow cover. 14 Management Intensive Grazing Plan: Pilot Knob Hill 2014-17 3 page 99 LIVESTOCK & FORAGE SUMMARY Kind/Class Number Avg. Weight Daily Forage Allocation Daily Water Use Quarter Horse 5 1250 # 250 # 40 Appendix D2. Average Forage Yields for Southern Minnesota and Southern Wisconsin Source: Pastures for Profit: A Guide to Rotational Grazing University of Minnesota AG -FO -00145 'Good condition —lime. P. K and split 04 application plus rotational grazing management; Poor condition =no fertilizer added plus contimaous grazing management Horses Forage needs = 4% of body weight per day. 1000# - 1500# horse = 40-60Ibs (avg 50) of grass per day. At 5000 #/yr per acre available = 40,000 # available in 8 acres 40,000 / 50 = 800 horse day capacity. 125 gallons Management Intensive Grazing Plan: Pilot Knob Hill 2014-17 4 Availability by Month ----% - Species Quality (Ib/a DM} Yield May June July Aug Sept Oct Coal Season Grasses Kentucky Bluegrass Good 5600 30 30 10 10 15 5 Poor 1900 10 40 10 15 15 10 Orchartlgrass Good 6440 2D 35 15 10 15 5 Poor 2260 10 30 10 20 20 10 Reed Canarygrass Good 6190 2D 30 26 10 10 5 Poor 2720 2D 30 20 10 15 5 Smooth Bromegrass Good 6050 30 30 15 10 10 5 Poor 2620 25 35 10 10 15 5 Tall Fescue Good 7940 2D 30 20 10 15 5 Poor 2740 16 40 10 10 15 10 Timothy Good Poor 6260 2340 25 10 35 45 10 10 10 15 15 15 5 5 Warm Season Grasses Big Bluestem Good Poor 5000 2520 0 0 10 15 40 40 35 35 15 10 0 0 Switch grass Good 5000 0 15 35 35 15 0 Poor 2500 0 15 45 35 5 0 Sudangrass Good Poor 5500 3000 0 0 0 0 20 40 30 45 30 15 20 0 ILegumea Malta/grassGood 5820 2D 25 35 20 0 0 Poor 3000 2D 25 35 20 0 0 Birdsfoot Trefoil Good 5120 1D 50 30 10 0 0 Poor 2500 10 50 30 10 0 0 Red Glover/grass Good 5500 25 40 20 10 5 0 Poor 2750 25 40 20 10 5 0 Alternative forages (cool -season annual forages] Oat Good 3030 55 35 10 0 0 0 Poe 1600 60 40 0 0 0 0 Rimer rye Good 2800 55 25 0 0 5 15 Poor 1200 55 25 0 0 5 5 Winter cheat Good 2800 55 25 0 0 5 15 Poor 1200 60 30 0 0 5 5 Source: Pastures for Profit: A Guide to Rotational Grazing University of Minnesota AG -FO -00145 'Good condition —lime. P. K and split 04 application plus rotational grazing management; Poor condition =no fertilizer added plus contimaous grazing management Horses Forage needs = 4% of body weight per day. 1000# - 1500# horse = 40-60Ibs (avg 50) of grass per day. At 5000 #/yr per acre available = 40,000 # available in 8 acres 40,000 / 50 = 800 horse day capacity. 125 gallons Management Intensive Grazing Plan: Pilot Knob Hill 2014-17 4 page 100 WATER Tapped fire hydrant to 100 gallon stock tanks. Piping straight to tank preferred to make life easier for volunteers and staff. CONTAINMENT & SHELTER Greening is developing partnerships with horse owners to bring their well-behaved horses to Pilot Knob and other sites. Permanent energized electrical perimeter fence has been installed. This is for protection against dogs and petting, as much as containment. Staking will be allowed, but not required. Horses at Pilot Knob Hill, 2013, with effective yet unobtrusive energized fencing in the foreground. A major reason why horses are the preferred animal is because they come with handlers. Trailers and shade from trees are used for shelter. Management Intensive Grazing Plan: Pilot Knob Hill 2014-17 5 page 101 RESTORATION Sensitive areas such as desirable trees will be fenced off or otherwise protected. Desirable seed will be sown in the grazing areas beforehand. The horses will work the seed into the ground with their hoof action during the grazing process. One area of particular focus will be the central 3 ac, which was a forest soil up until 2008, and as a result suffers from burdock and other woodland invasive species to this date. STAKEHOLDERS Horse grazing on Pilot Knob Hill is a historic element to the site. Horses are an attractive animal and generally well liked by the general public. Horse owners tend to be organized in groups and many horses are accustomed to trailering. COST ESTIMATE • Pre -Treatment of vegetation, seeding: incl. in general management budget • Travel stipends for horse owners 14 days: $1,500 per year • Vegetation, pollinator, and soil monitoring: $5,000/yr Partial funding applied for from the Minnesota Environment and Natural Resources Trust Fund as recommended by the Legislative -Citizen Commission on Minnesota Resources (LCCMR), for July 1, 2014 and later. Management Intensive Grazing Plan: Pilot Knob Hill 2014-17 6 page 102 OTHER ANIMALS Fencing for bison and elk, the native grazers, is far too costly and disruptive to the prairie to be considered for this site. Neither of these animals transport well, so there are no options for rotating them in and out of the prairie. Cattle and sheep prefer grass and either one can meet the objective. However, these animals require more permanent fencing, staying overnight, and are not as much a historic element of the site. Goats are best used for broadleaf grazing and browsing, and would not meet the Phase I resource grass objectives as well as horses. Management Intensive Grazing Plan: Pilot Knob Hill 2014-17 7 page 103 GRAZING SYSTEM MANAGEMENT B. Grazing / Browsing on Phase I Unit Management Intensive Grazing Plan: Pilot Knob Hill 2014-17 8 page 104 RESOURCE OBJECTIVE The objective for grazing in phase II is to provide control of overabundant native Canada goldenrod, balance carbon and nitrogen, and to provide a mosaic of vegetation height. A secondary objective is to control buckthorn along the forest edge. Goats, which graze primarily on broadleaf plants including goldenrod, and will browse buckthorn, are the standard for this type of prescribed grazing. While goats are low maintenance in many ways, containment is challenging as is protection from dogs and coyotes. The best time for goldenrod grazing is right before flowering, which typically is late July. Overgrazing with a second defoliation is preferred. The main indicator for livestock rotation will be vegetation. Goats will be pressed to defoliate Canada goldenrod, but not at expense of desirable plants or animal health. LIVESTOCK SUMMARY Kind/Class Number Avg. Weight Daily Forage Allocation Daily Water Use Meat Doe &/or 15 100# 60 # 30 gallon Whether Goats Forage needs = 4% of body weight per day. 50# -150# goat; avg 100# = 4# of forage per day. At 5000 #/yr per acre available = 10,000+ # available in 2+ acres 10,000# / 4# = 2,500 goat days Safety factor: 1,500 goat days 15 goats for 60 days, or 900 goat days. 15 goats July 1 - Aug 31 WATER Tapped fire hydrant to 100 gallon stock tanks. Management Intensive Grazing Plan: Pilot Knob Hill 2014-17 9 page 105 CONTAINMENT & PROTECTION One of the key advantages to using goats is their low maintenance. As such, overnight stays are desired. Overnight stays require containment and shelter. Several containment and protection options exist, each with their own advantages and disadvantages. Energized woven wire fencing. Low disturbance to the prairie. It is likely the site would have to be closed to dogs for the period when goats are present. 4.6 Figure 1: Goat browsing on Canada goldenrod with energized temporary woven wire fencing in foreground. Management Intensive Grazing Plan: Pilot Knob Hill 2014-17 10 page 106 Cattle panel fencing: A complete barrier, this would be used for the overnight shelter. A local partner, Dodge Nature Center, has expressed interest in partnering, especially if the panel fencing can stay up. Acacia Cemetery has agreed to allow an overnight shelter for goats to be stationed on their land, and look forward to some buckthorn browsing on their land in exchange. SENSITIVE AREAS Sensitive areas will be fenced off or otherwise protected, including mature desirable trees in forest. COST ESTIMATE • Fencing materials and labor; shelter = $1,500 • Water supply materials and installation = $ 500 Partial funding applied for from the Minnesota Environment and Natural Resources Trust Fund as recommended by the Legislative -Citizen Commission on Minnesota Resources (LCCMR), for July 1, 2014 and later. OTHER ANIMALS Fencing for elk, the native browser, is far too costly and disruptive to the prairie to be considered for this site. Elk do not transport well, so there are no options for rotating them in and out of the prairie. Horses, cattle and sheep prefer grass and would not meet the Phase II resource objectives as well as goats. However, these animals can be used for trampling which can be used to partially meet the resource objective. Management Intensive Grazing Plan: Pilot Knob Hill 2014-17 11 tflow' CITY OF MENDOTA HEIGHTS page 107 8b. 1101 Victoria Curve I Mendota Heights Nr 651.452.1850 phone I 651.452.8940 fax www.mendota-heights.com DATE: April 15, 2014 TO: Mayor, City Council and City Administrator FROM: Nolan Wall, AICP Planner SUBJECT: Ordinance 460 Adopting Proposed Code Amendments for Electronic Display Signs BACKGROUND Staff was directed to bring forward a city -initiated code amendment application to consider allowing electronic display signage for institutional uses in residential zoning districts. The Planning Commission conducted public hearings at the February and March meetings. Attached are the staff reports and supplemental materials provided for review on this issue. After lengthy discussion and revisions to the DRAFT code amendment, the Commission recommended adoption of Ordinance 460. In response to the Planning Commission's suggestion to promote awareness and encourage more comments in the code amendment process, the following outreach was conducted: • DRAFT code amendment sent to institutional uses located in R-1 and R -1A districts for review • Press release issued • Information published in the Sunday, March 9 edition of the South-West Review (see attached) and Friday, March 21 edition of the St. Paul Pioneer Press (see attached) • Link provided to the DRAFT code amendment on the City's website (see attached) • Postings on the City's Facebook and Twitter accounts BUDGET IMPACT N/A RECOMMENDATION If the City Council desires to allow electronic display signage for institutional uses in residentially -zoned areas, while mitigating potential negative impacts to surrounding uses and the public, pass a motion adopting ORDINANCE 460 PROVIDING FOR THE REGULATION OF ELECTRONIC DISPLAY SIGNAGE FOR INSTITUTIONAL USES IN THE R-1 AND R -1A ZONING DISTRICTS. This matter requires a simple majority vote. CITY OF MENDOTA HEIGHTS DATE: February 25, 2014 TO: Planning Commission FROM: Nolan Wall, AICP Planner page 108 1101 Victoria Curve 1 Mendota Heights. MN 55118 651.452.1850 phone 1651.452.8940 fax www.mendota-heIghts.com SUBJECT: Planning Case 2014-03 Code Amendment for Electronic Display Signage APPLICANT: City of Mendota Heights PROPERTY ADDRESS: N/A ZONING/GUIDED: N/A 60 -DAY DEADLINE: N/A DESCRIPTION OF THE REQUEST The City is considering an amendment to Title 12-1D-15 of the City Code in order to allow electronic display signage for institutional uses in certain residential zoning districts. Currently, electronic display signs are only allowed for motor fuel stations. BACKGROUND As a result of the 2014 goal setting workshop, the City Council directed Staff to bring forward a city - initiated code amendment application to consider allowing electronic display signage for institutional uses in residential zoning districts. In 2005, a similar code amendment application to allow an electronic display sign at Henry Sibley High School was submitted as part of Planning Case 2005-13. In that case, the City Council affirmed its position that such signs are not allowed and adopted findings detailing concerns related to electronic signage in denial of the request. The proposed code amendment and Resolution 05-41 are attached for reference. In 2013, the City Council approved a variance and subsequent code amendment to allow electronic display signage for motor fuel stations under a number of conditions, as included in Title 12 -1D -15(I)(3). In addition, Convent of the Visitation recently applied for a similar code amendment as part of Planning Case 2014-01. As a result of the City's decision to consider similar amendments regarding electronic display signage, the application was subsequently withdrawn. Electronic display signs have been regulated to varying degrees throughout the metro area in recent years as the technology has improved and become more affordable. A comparison table detailing electronic display signage standards in other municipalities is attached for review. As the prevalence of this signage -type continues, it is important for the City to consider the potential impacts of allowing this technology for specific uses. Also attached are examples of electronic display signs for review. page 109 In an effort to promote transparency and collaboration in consideration of the potential code amendment, a letter with a copy of the DRAFT amendment was sent to all identified institutional uses meeting the proposed definition and within the R-1 and R -1A zoning districts. Comments received are attached for review and consideration. EXISTING CODE STANDARDS The City Code has the following references to these types of signs within residentially -zoned districts: 12 -1D -15(E): Prohibited Signs: Unless a sign is specifically permitted under this chapter, the sign is prohibited. By way of example and not by way of limitation, the following signs are specifically prohibited: 2. Illuminated flashing signs within the R, B-1 or B-2 district. 3. In all districts, illuminated signs or devices giving off an intermittent, steady or rotating beam consisting of a collection or concentration of rays or lights greater than two (2) square feet in area. 9. Animated signs, lighter than air inflatable devices, string lights, striplighting outlining structures, and signs attached or mounted on a vehicle parked primarily for use as a sign. In addition, for residentially -zoned land, nonresidential uses may have one nameplate sign at a maximum of 12 square feet. A second nameplate sign is allowed by conditional use permit with a number of conditions, as included in Title 12-1D-15(H)(3)(a). In order to accommodate electronic display signs for institutional uses within residential zoning districts, while limiting negative impacts to surrounding uses and the general public, consideration of amendments to the City Code are recommended. ANALYSIS As proposed in DRAFT Ordinance 460, electronic display signs would be allowed by conditional use permit for institutional uses in the R-1 and R -1A zoning districts. Institutional uses would be defined as "uses operated as schools, places of worship, or government facilities." The proposed definition is identical as to what was proposed in Planning Case 2005-13. Under that definition, the following uses would seem to qualify if able to meet the proposed conditions (see attached map for locations): • Henry Sibley High School • St. Peter's Church 1897 Delaware Avenue 1405 Sibley Memorial Highway • Friendly Hills Middle School • Beth Jacob Congregation 701 Mendota Heights Road 1179 Victoria Curve • Mendota Elementary School • St. Paul United Methodist Church 1979 Summit Lane 700 Wesley Lane • Somerset Elementary School • Mendota Heights United Church of Christ 1355 Dodd Road 680 Highway 110 • St. Thomas Academy • Acacia Park Cemetery 949 Mendota Heights Road 2151 Pilot Knob Road • Convent of the Visitation • Resurrection Cemetery 2455 Visitation Drive 2101 Lexington Avenue South • Children's County Day School • Fire Hall 1588 Victoria Road 2121 Dodd Road • Holy Family Maronite Church • City Hall/Police Department 1960 Lexington Avenue South 1101 Victoria Curve page 110 In addition, the following definition would be created for electronic display signs: SIGN, ELECTRONIC DISPLAY: A sign or portion thereof that displays electronic, non pictorial, text information in which each alphanumeric character is defined by a small number of matrix elements using different combinations of light emitting diodes (LEDs), fiber optics, light bulbs, or other illumination devices within the display area. Electronic display signs include computer programmable, microprocessor -controlled electronic displays. Electronic display signs commonly replace temporary handmade signs and changeable copy signs, both of which currently exist within the City. Conditions placed on electronic display signs are meant to mitigate any potential negative impacts while allowing property owners to utilize the latest signage technology to disseminate messages to users and the general public. However, this may raise enforcement issues for the City in the future. The proposed code amendment includes the following conditions and corresponding standards: Condition Standard Sign Area Not to exceed 100 square feet per surface Sign Height Not to exceed 9 feet from sign base Electronic Display Area Not to exceed 50% of total sign area, only one contiguous display area per surface Property Line Setback Distance 10 feet from external property lines, no closer than 50 feet from a surrounding residential property line Message Change Interval Not more than once/four hours, except for emergency warnings and time/temperature readings Hours of Operation 6:00 A.M. to 10:00 P.M. Message Characteristics Static letters and numbers only, no animation, video or audio, scrolling, flashing, twirling, fading, or color change Electronic Display Characteristics Black background, one -color font Font Size Minimum 4" in height or larger Message Limitations No off -premise messages Malfunction Settings Automatic turn-off when malfunction occurs or when notified by City of noncompliance Sign Aesthetics Monument -style, natural stone/brick/masonry base, and landscaping Brightness Not to exceed 0.3 foot-candles at a specified distance depending on the sign size, must be equipped with auto -adjust brightness settings Additional Signage Parcel 40+ acres, 300 -foot setback, screened from surrounding residential uses Sign Area Title 12 -1D -15(H)(3) of the Code allows one nameplate sign, not to exceed 12 square feet in area per surface, for each permitted use or use by conditional use permit other than residential. Nonresidential uses in residential zones are also allowed an additional nameplate sign, not to exceed 100 square feet in area per surface, by conditional use permit. The proposed code amendment would also include the same 100 square foot standard for electronic display signs. Sign Height Title 12-1D-15(H)(3)(a)(5) of the Code allows nonresidential uses in residential zones an additional nameplate sign up to 9 feet in height from the average natural grade at the base of the sign. The proposed code amendment would also include the same standard for electronic display signs. page 111 Electronic Display Area In order to regulate the scale of the electronic display component, the proposed code amendment would limit the display's area to 50% of the sign's total area. Therefore, a sign constructed at the proposed maximum of 100 square feet could have an electronic display of 50 square feet per surface. In addition, only one contiguous display area would be allowed per surface. Property Line Setback Distance Title 12 -1D -15(H)(6) of the Code requires signs over one square foot in residential zoning districts to be set back at least 10 feet from any property line. The proposed code amendment would allow the same setback for electronic display signs; however the sign could not be closer than 50 feet from any surrounding residential property boundary lines. The intent of the additional setback standard is to mitigate potential negative impacts to surrounding property owners, which are most likely residential uses. In an effort to accommodate large institutional uses consisting of numerous contiguous parcels, the existing setback standard would be modified to reference the external property boundary lines. Message Change Interval The message change interval standard is intended to limit driver distraction while attempting to read and process information shown on an electronic display sign. While many factors can contribute to motor vehicle crashes, driver distraction can make an already complex roadway environment more dangerous. The proposed code amendment includes a message change interval of no more than once every four hours, with an exception for emergency warnings. Based on the proposed hours of operation, totaling 16 hours per day, an electronic display sign could change messages no more than 4 times per day. The Code allows no more than 3 text changes per day for electronic display signs at motor fuel stations. The proposed code amendment would allow time, date, and temperature readings to change independent of the static message without constituting a message change, but no more than once every 3 seconds. If the time and temperature reading is displayed alone, it would be subject to the proposed change interval. The City should consider whether the proposed message change interval standard is appropriate for institutional uses and is adequate to protect drivers from additional distraction and surrounding uses from negative impacts as a result of the changing message. A review of message change interval standards from other example ordinances indicates various regulation options for the City to consider. As included in the attached table, change intervals range from 5 seconds to once per day. It can be assumed the shorter change intervals most likely address commercial signage needs for advertising purposes along major roadways. Hours of Operation Title 12-1D-15(H)(3)(a)(10) of the Code allows additional nameplate signs for nonresidential uses in residential zoning districts to be lit from dusk to 12:00 midnight. The proposed code amendment would limit the hours of operation for an electronic display sign from 6:00 A.M. to 10:00 P.M. The City should consider whether the proposed hours of operation are adequate to mitigate any potential negative impacts to surrounding uses while still allowing the property owner reasonable use of the sign during necessary message display times. Message Characteristics The Code already prohibits flashing and animated signs. The proposed code amendment would only allow messages containing static letters and numbers. In addition, no portion of the message can contain audio or video, scroll, twirl, fade, or change color. These additional standards provide further protections against potential negative impacts that may cause distraction or are a public nuisance. page 112 Electronic Display Characteristics The proposed code amendment would require the electronic display area to have a black background and messages with only one font color. The intent is to create a consistent look for electronic display signage in the City that does not contribute to driver distraction or cause a public nuisance. Font Size In an effort to maintain readability to limit unsafe conditions for drivers, the proposed code amendment would require letters or numbers to be at least 4 inches in height. Title 12-8-3 of the Code applies the same standard for building address numbers. Font size standards are not common in the example ordinance comparison provided in the attached table. The City should consider whether regulation of a message's font size is necessary. Message Limitations The proposed code amendment would limit messages to on -premise announcements and public service information. The intent in allowing institutional uses the opportunity to utilize electronic display signs is for promotion of events and announcements specific to the use and visitors to the property, not as a potential source of revenue for advertisement of off -premise services. Malfunction Settings The malfunction of an electronic display sign has the potential to cause added distractions to drivers and negative impacts to surrounding uses. The proposed code amendment would require the sign be shut-off when a malfunction occurs or upon notice to the property owner by the City of any noncompliance. Sign Aesthetics Title 12-1D-15(H)(3)(a)(8) and (9) of the Code require additional nameplate signs for nonresidential uses in residential zoning districts to be constructed as a monument sign with a stone or brick base and with landscaping around the sign structure. The proposed code amendment would also include the same standards for an electronic display sign. Brightness The proposed code amendment would require the electronic display sign to be equipped with a sensor that adjusts the brightness according to ambient light conditions. In addition, brightness would not be allowed to exceed the industry standard of 0.3 foot-candles from a preset distance depending on the sign size. Electronic display signs that are too bright can be ineffective and become a nuisance to the community. The City should consider whether the proposed standard is adequate to protect drivers from additional distraction and surrounding uses from additional light pollution from electronic display signs. Title 12- 1I-15 of the Code requires lights for illuminating parking areas, loading areas or yards for safety and security purposes not to exceed readings of 0.2 foot-candles at the shared property line with a commercial or industrial use or public right of way, and zero foot-candles at the shared property line with residentially -zoned property. The City could consider a similar standard for electronic display signs. Additional Signage The City contains a number of institutional uses with significant acreage and numerous buildings spread across the property. In an effort to accommodate additional electronic display signage that is meant exclusively for internal users/visitors and is not visible from surrounding properties, the proposed code amendment would allow an additional sign under further conditions. As proposed, the sign would be page 113 located on a parcel of at least 40 acres, limited to 50 square feet in size, set back at least 300 feet from any external property boundary line, and screened appropriately from surrounding residential uses. STAFF RECOMMENDATION If the City desires to allow electronic display signage for institutional uses in residentially -zoned areas, while mitigating potential negative impacts to surrounding uses and the public, Staff recommends consideration of DRAFT Ordinance 460. As previously noted, there is a potential for increased enforcement efforts as a result of additional electronic display signage in the City. ACTION REQUESTED Following the public hearing and discussion, the Planning Commission may consider the following actions: 1. Recommend approval of DRAFT Ordinance 460 as presented, or as amended by the Commission, based on the findings of fact. OR 2. Recommend denial of DRAFT Ordinance 460, based on the findings of fact. OR 3. Table the request, pending additional information from staff or others. MATERIALS INCLUDED FOR REVIEW 1. Findings of Fact 2. DRAFT Ordinance 460 3. Electronic display sign standards comparison table 4. Example electronic display signs 5. Comments regarding proposed amendment 6. Planning Case 2005-13 DRAFT Code Amendment 7. Resolution 05-41 8. Institutional Uses within R-1 & R -1A Districts map page 114 FINDINGS OF FACT FOR APPROVAL City Code Amendment Institutional Use Electronic Display Signage The following Findings of Fact are made in support of approval of the proposed request: 1. Electronic display signs may replace handmade temporary and changeable copy signs on institutional properties, resulting in a more attractive environment. 2. Limiting electronic display signs to institutional uses in the R-1 and R -1A Zoning Districts with substantial setbacks from surrounding properties will protect against proliferation of such signs. 3. Standards regarding the size of the sign structure and electronic display, message change interval, hours of operation, message characteristics, font size, off -premise advertising, malfunction settings, and brightness of electronic display signs will mitigate potential negative impacts to surrounding uses and the general public. page 115 FINDINGS OF FACT FOR DENIAL City Code Amendment Institutional Use Electronic Display Signage The following Findings of Fact are made in denial of the proposed request: 1. Electronic display signs in residential zoning districts will create a more retail/commercial appearance which does fit with the low density residential character of the community. 2. Electronic display signs can create distractions for drivers and endanger public safety. 3. Electronic display signs can create a nuisance to surrounding uses. 4. Electronic display signs can create issues for the City in enforcement of the Code regulations. 5. Proliferation of electronic display signs will negatively affect the public health, safety and general welfare of the community. ifoom"'"' DATE: TO: FROM: CITY OF MENDOTA HEIGHTS March 25, 2014 Planning Commission Nolan Wall, AICP Planner page 116 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com SUBJECT: Planning Case 2014-03 Code Amendment for Electronic Display Signage APPLICANT: City of Mendota Heights PROPERTY ADDRESS: N/A ZONING/GUIDED: N/A ACTION DEADLINE: N/A DESCRIPTION OF THE REQUEST The City is considering an amendment to Title 12-1D-15 of the City Code in order to allow electronic display signage for institutional uses in certain residential zoning districts. Currently, electronic display signs are only allowed for motor fuel stations. BACKGROUND As a result of the discussion at the February Planning Commission meeting, revisions were made to DRAFT Ordinance No. 460. A copy of the revised ordinance was again distributed to the previously -identified institutional uses for additional review and comment. In response to the Planning Commission's suggestion to promote awareness and encourage more comments in the code amendment process, the following additional outreach was conducted: • Press release issued • Information published in the Sunday, March 9 edition of the South-West Review (see attached) • Link provided to the DRAFT ordinance on the City's website (see attached) • Postings on the City's Facebook and Twitter accounts A summary of the public comments from the February 25 public hearing includes the following: • Message change interval, font color, and animation standards may be too restrictive o Higher frequency change rate is more accommodating for numerous activities on campus o Different font colors would allow for creative messages and logos • Understanding that scoreboards will not be regulated under the proposed code amendment • Message change interval of once per hour should be considered in the proposed code amendment • City should move quickly to implement the proposed code amendment • Appreciation for the City in considering the allowance of this type of signage It should be noted that the comments provided during the public hearing were from representatives of various institutional uses within the City. page 117 ANALYSIS Based on the discussion at the February Planning Commission meeting, the following revisions were made to the proposed code amendment: Minimum Lot Size Staff has identified 16 institutional uses within the City, based on the proposed definition, which may be eligible for an electronic display sign. In order to limit the number of single-family homes potentially qualifying for this type of signage, the Planning Commission discussed including a minimum lot size in the proposed code amendment. The previously -identified institutional uses in the R-1 and R -1A Zoning Districts contain the following acreages: Institutional Use Address Lot Size (acres) Henry Sibley High School 1897 Delaware Avenue 72.34 Friendly Hills Middle School 701 Mendota Heights Road 29.90 Mendota Elementary School 1979 Summit Lane 14.53 Somerset Elementary School 1355 Dodd Road 9.14 St. Thomas Academy 949 Mendota Heights Road 47.78 Convent of the Visitation 2455 Visitation Drive 61.47 Children's County Day School 1588 Victoria Road 6.17 Holy Family Maronite Church 1960 Lexington Avenue South 2.66 St. Peter's Church 1405 Sibley Memorial Highway 15.87 Beth Jacob Congregation 1179 Victoria Curve 5.96 St. Paul United Methodist Church 700 Wesley Lane 2.10 Mendota Heights United Church of Christ 680 Highway 110 3.91 Acacia Park Cemetery 2151 Pilot Knob Road 61.81 Resurrection Cemetery 2101 Lexington Avenue South 223.66 Fire Hall 2121 Dodd Road 2.45 City Hall/Police Department 1101 Victoria Curve 9.03 Source: Dakota County The Planning Commission suggested consideration of a 2 -acre minimum lot size. Based on the table above, all potential institutional uses would meet that threshold. The proposed code amendment was revised to include this additional standard for further discussion [see DRAFT Ordinance 460, Section 2(7)(a)]. Property Line Setback Distance The proposed code amendment includes a 10 -foot setback from an external property boundary line; however the sign cannot be closer than 50 feet from any surrounding residential property boundary lines. The Planning Commission suggested allowing for flexibility concerning the residential property line setback provision if a less intrusive sign could be located closer than 50 feet. The proposed code amendment was revised to include this additional standard for further discussion [see DRAFT Ordinance 460, Section 2(7)(e)]. Message Change Interval The proposed code amendment includes a message change interval of no more than once every four hours, with an exception for emergency warnings. Based on the proposed hours of operation, totaling 16 hours per day, an electronic display sign could change messages no more than 4 times per day. Representatives from various institutional uses in the City provided testimony during the public hearing as to the limitations the proposed standard would impose. It was suggested that a message change interval of once every hour would be more reasonable considering the number of potential events held each day. Based on that standard, assuming the same hours of operation (6:00 A.M. — 10:00 P.M.), the sign could change page 118 no more than 16 times per day. The proposed code amendment was revised for further discussion [see DRAFT Ordinance 460, Section 2(7)(f)]. Sign Aesthetics The proposed code amendment includes the same design standards for an electronic display sign as for an additional nameplate sign, which requires a monument sign with a stone or brick base and landscaping around the sign structure. Upon reviewing the example signs provided in the previous staff report, the Planning Commission suggested consideration of a 24 -inch minimum base height standard. The proposed code amendment was revised to include this additional standard for further discussion [see DRAFT Ordinance 460, Section 2(7)(m)]. Additional Signage The proposed code amendment includes additional standards for a second electronic display sign, including minimum lot size, sign area, external property line setbacks, and landscaping. The Planning Commission suggested the following revisions for consideration: 1. 20 -acre minimum lot size [see DRAFT Ordinance 460, Section 2(8)(a)]. 2. Including the 50% electronic display area standard [see DRAFT Ordinance 460, Section 2(8)(b)]. STAFF RECOMMENDATION If the City desires to allow electronic display signage for institutional uses in residentially -zoned areas, while mitigating potential negative impacts to surrounding uses and the public, Staff recommends consideration of DRAFT Ordinance 460. As previously noted, there is a potential for increased enforcement efforts as a result of additional electronic display signage in the City. ACTION REQUESTED Following the continuation of the public hearing and further discussion, the Planning Commission may consider the following actions: 1. Recommend approval of DRAFT Ordinance 460 as presented, or as amended by the Commission, based on the findings of fact. OR 2. Recommend denial of DRAFT Ordinance 460, based on the findings of fact. OR 3. Table the request, pending additional information from staff or others. MATERIALS INCLUDED FOR REVIEW 1. Findings of Fact 2. DRAFT Ordinance 460 3. Electronic display sign standards comparison table 4. Institutional Uses within R-1 & R -1A Districts map 5. Newspaper/electronic postings page 119 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www,mendota-heights.com CITY OF MENDOTA HEIGHTS. APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Office Use Only. Case #: 2014-03. Fee Paid: N/A' Application Date:02.03.2014 Applicable Ordinance #:' 12-1 D Existing Zoning: N/A. Existing Use: N/A Staff Initials: Section: 15 Proposed Zoning: N/A Proposed Use: N/A Property Address/Street Location: N/A Applicant Name: City of Mendota Heights Applicant E -Mail Address: nolanw@mendota-heights.com Applicant Mailing Address: 1101 Victoria Curve, Mendota Heights, MN 55118 Phone: N/A Phone: 651.452.1850 Property Owner Name: N/A Property Owner Mailing Address: N/A Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) N/A Type of Request: ❑ Rezoning ❑ Variance ❑ Subdivision Approval IN Code Amendment ❑ Conditional Use Permit ❑ Wetlands Permit ❑ Critical Area Permit ❑ Lot Split ❑ Conditional Use Permit for PUD ❑ Preliminary/Final Plat Approval ❑ Comprehensive Plan Amendment ❑ Other I hereby declare that all statements made in this re uest and on the additional material are true. I further authorize City Officials and agents to in s 6ct th:.b• iroperty during daylight hours. l / �vi 02.03.2014 Planning Application (modified 1/28/2014) SignWfure oApplicant Date Signature of Owner Date Signature of Owner (if more than one) Date Page 1 of 1 page 120 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 460 AN ORDINANCE AMENDING SECTIONS 12-1B-2 AND 12-1D-15 OF THE CITY CODE OF THE CITY OF MENDOTA HEIGHTS, MINNESOTA, DAKOTA COUNTY, PROVIDING FOR THE REGULATION OF ELECTRONIC DISPLAY SIGNAGE FOR INSTITUTIONAL USES IN THE R-1 AND R -1A ZONING DISTRICTS The City Council of the City of Mendota Heights, Minnesota, does hereby ordain: Section 1. Section 12-1B-2 is hereby amended to read as follows: INSTITUTIONAL USE: Uses operated as schools, places of worship, cemeteries, or government facilities. SIGN, ELECTRONIC DISPLAY: A sign or portion thereof that displays electronic, non - pictorial, text information in which each alphanumeric character is defined by a small number of matrix elements using different combinations of light emitting diodes (LEDs), fiber optics, light bulbs, or other illumination devices within the display area. Electronic display signs include computer programmable, microprocessor -controlled electronic displays. A scoreboard being used during an organized sporting event shall not be considered a sign. Section 2. Section 12 -1D -15(H) is hereby amended to read as follows: 7. By conditional use permit, an institutional use in the R-1 or R -1A zoning district which is allowed either as a permitted or conditional use may install one (1) freestanding electronic display sign, provided that each of the following requirements are met: a. The parcel, or campus containing contiguous parcels, on which the sign is proposed must be no less than two (2) acres in size. b. The sign shall not exceed one hundred (100) square feet in area per surface. c. The sign shall not exceed nine feet (9') in height from the average natural grade at the base of the sign. d. The total area per surface for an electronic display is not to exceed fifty percent (50%) of the sign's total area. Only one (1) contiguous electronic display area is allowed per surface. e. The sign shall be set back at least ten feet (10') from any external property boundary line and shall not be located closer than fifty feet (50') to any surrounding residential property Ord #460 page 1 of 3 page 121 boundary line, unless a less intrusive sign placement can be accomplished as approved by the City Council. f. The electronic display message shall not change more than once every one (1) hour, except for emergency safety messages. Time, date, or temperature is considered one (1) electronic display when displayed alone, however it may be included as a component of any other electronic display but cannot change more than once every three (3) seconds. g. The hours of operation shall be limited to 6:00 A.M. to 10:00 P.M. h. The electronic display message shall be limited to static letters and numbers. No portion of a message may contain animation, video or audio, scroll, flash, twirl, fade, or change color. i. The electronic display area shall be a black background and messages shall not contain more than one (1) font color. J. The electronic display message shall be a minimum of four inches (4") in height or larger as necessary to ensure readability. k. Messages shall be limited to advertisement of products, events, persons, institutions, activities, businesses, services or subjects which are located on the premises only or which give public service information. 1. Malfunctioning signs shall be shut off immediately by the owner. Additionally, the sign owner shall immediately stop the display if notified by the City that the sign is noncompliant. m. The sign shall be constructed in monument style fashion, including a base of natural stone, brick or other masonry material of at least twenty four (24) inches in height from the average natural grade. n. The sign are shall be landscaped with materials subject to a plan a submitted with the application approved by the City Council. o. The sign shall be equipped with a sensor that detects the ambient light level and adjusts the brightness of the sign accordingly. Brightness shall not exceed 0.3 foot-candles above ambient light as measured using a brightness meter from a preset distance depending on the sign size, as indicated in the table below: Sign Area Measurement Distance Sign Area (sq. ft.) Measurement Distance (ft.) 10 32 15 39 20 45 25 50 30 55 35 59 40 63 45 67 Ord #460 page 2 of 3 page 122 50 71 55 74 60 77 65 81 70 84 75 87 80 89 85 92 90 95 95 97 100 100 Measurement Distance = Ai (Sign Area x 100) 8. By additional conditional use permit, an institutional use in the R-1 or R -1A zoning districts which is allowed either as a permitted or conditional use may qualify for one (1) additional freestanding electronic display sign, provided that the requirements of Section H.7. above are met and each of the following additional requirements: a. The parcel, or campus containing contiguous parcels, on which the sign is proposed must be no less than twenty (20) acres in size. b. The sign shall not exceed fifty (50) square feet in area per surface and the electronic display area shall not exceed fifty percent (50%) of the sign's total area. c. The sign shall be set back at least three hundred feet (300') from any external property boundary line. d. Landscaping shall be installed to provide screening of the sign from any surrounding residential uses. Section 3. This Ordinance shall be in effect from and after the date of its passage and publication. Adopted and ordained into an Ordinance this ## day of Month, 2014. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk Ord #460 page 3 of 3 cN a Z O O O SCALE IN FEET 9 CD N N U a Date: 2/17/2014 Uses (w/in R-1 & R -1A) nstitutiona Zoning Districts :::IIP."8 �IIBI:IC:71f j��l� �� 11nrmS:�P: ��.II'�,•I �1�17 ,IIID -_••®��!®®�� 14.4 111 = ��• ► 4t1�I�v4 dip 4[1tuA OOp��i -.... - Institutional Uses o - O 0 U p) L., L • N C aD E a) a) w .E a)D E o 0) O 2 C -c 2 (i) U a) (6 (6 p_c 20 O)U E a) (13_ () as c o U a) = E co) O_ U c Q co .5 a) >.o�U-•� o== cn O E 0 U - (U6 co.) .L �; o� a) f a) a) O a) ,� o (� (n 0 u_ 0 D —(N LO (1) �co0) 0 O o O o 0 O o- - c L U • U O T V, CO0 a) a) E a)� 7 m I " 11111111111111111 0 d 2 1 1- a) cv 65 0 CI_ d 7 Et 2 2 m Document Path: I:\Planning\2014\2014-03 Code Amendment - Electronic Display Signs\Maps\Institutional Uses_Case 2014-03.mxd ELECTRONIC DISPLAY SIGN STANDARDS STAN DARDS • 2 -minute hold time • 30 -second change interval • Not to exceed 0.5 foot-candle at property line of residential zone • 10 -second hold time • Sign must be off between 9:00 pm and 7:00 am • Minimum of 3 -seconds within the reader board frame • 20 -minute change interval • No continuation of text (scrolling) • 7 -inch minimum text size on roads 25-34 mph • Message that changes more than once per 24- hour period, except displaying only the time and/or temperature. • 45 -second hold time • Must be 50' from residential • Static and maintained for a minimum of 2 -minutes • 200 ft. from any structures for residential purposes or from any park or open space land use district • Main display must be static for 20 minutes • Time/temp/date allowed every 3 seconds • Once every 5 seconds • Images and messages must be static • 100 ft. from any residential use unless they are screened from the adjoining residential property • 32 sf. max sign area (in res. Zones); 64 sf. in PI Zone • 50 -ft. from side and rear lot lines (set back no less than 100 -ft. from residentially guided or used properties) • 15 -minute hold time • Time/temp/date may change • Color amber or white only • Sign must be off between 10:30 pm and 6:00 am • Occupy no more than 35% of the actual copy and graphic area • 60-seconds/static message • Time/date/temp may change every 3 seconds • Non-residential districts: 1 hour and must be a static • Residential districts: 2 hours and must be a static • Residential districts, sign shall use an amber color • 8 -second change interval • Signs must be located 75 ft. apart 0 WN 3 0 J J W ce W a"' U L .–N 3 = CC' c Commercial and Industrial districts CUP in the commercial and industrial districts; and residential areas if applied to a church or school N +'' U L N f3 CCI C .– CUP in residential districts, allowed in all others N o U L N f3 CCI C ._ By special use permit in all districts except residential — unless sign is for an Institutional Use (churches, schools, hospitals) Business Commercial or Heavy or Light Industrial districts only CUP use in residential districts, all other districts permitted Government buildings and structures, public, quasi -public or private recreation buildings, public parks and recreation areas, public and private educational institutions limited to accredited elementary, middle or senior high schools, and religious institutions such as churches, chapels, temples and synagogues Permitted for non-residential uses in residential zones and in the "Public Institutional Zones" Nonresidential uses in residential districts, all other districts Residential and Business districts Business and Industrial districts 3 N co N CCI N co Q Q Q N N N 0 0 co 0 0 CCI 0 0 CCI N N N O O 0 +-1 +-1 +-1 N L co N i CCI N i CCI N N N Q Q Q Q Q Q Q Q Q CITY Brooklyn Park Eagan Golden Valley 0 Minnetonka New Hope Plymouth Richfield Shoreview West. St. Paul CU C 0 — L E f6 {A T d ,a 41 ci. f6 CG U U LL 2 page 125 Planning Case 2014-03: Example Electronic Display Signs City Hall / Police Citi of'Eapa Cascade Bay / Civic Arena page 126 atia-ficituseivis 1it;! FrlinatkiN.gcv er, . 'A 0 A• • `. +0, " page 127 page 128 Convent ofthe if /id IOU ` 24oaI February 18, 2014 Nolan Wall Planner City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Mr. Wall, Thank you for sharing information regarding potential amendments to the City Code to allow electronic display signs for institutional use in Mendota Heights. I understand that this matter will be discussed at the Planning Commission meeting on Tuesday, February 25. Several of us at Visitation have reviewed the document and are in support of the potential amendments to the City Code as drafted. Thank you for promoting transparency and collaboration in this decision-making process. Dawn Nichols, Ed.D. Head of School Non Scholae, Sed Vitae. Not for School, but for Life. 24-55 Visitation Drive • Mendota Heights, MN 55120 • Phone: (651) 683-1700 • Fax: (651) 454-7144 • Web site: www.visitation.net page 129 SCHOOL DISTRICT 197 West St. Paul + Mendota Heights + Eagan Area Dr. Nancy Allen -Mastro, Superintendent 1897 Delaware Avenue Mendota Heights, MN 55118 P 651.403.7002 F 651.403.7010 Nolan Wall, AICP Planner City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Nolan, Thank you for giving us the opportunity to comment on the proposed changes to the Mendota Heights sign ordinance. We are pleased to know the city council is giving this consideration. Signs are an important part of communications for school districts. The city will recall that a citizen group proposed an electric sign for Henry Sibley High School several years ago. While we have not entertained the idea since, changes would make any future consideration possible. In addition, the idea of moving our stadium at Matson Field in West St. Paul to the Henry Sibley property has recently gained community support. While we have no plans for a stadium at this time, we do anticipate engaging our public in a discussion about the stadium and other facility needs at some point in the future. Thus we look forward to the City updating their code with regard to signage. In regard to the proposed changes to the ordinance, we have several concerns with their limitations. Our concerns are as follows: 1. Signs that change only once every four hours do not provide the ability to carry multiple messages in a practical way. We would suggest you look at broader guidelines such as the MnDot Technical Memorandum No. 13 -07 -ENV -01 from May 8, 2013. This standard would mitigate the distraction to drivers, but allow a more practical approach to messaging. 2. We would suggest you reconsider the limitation of static letters with no animation. This provision would limit the ability of the sign to carry effective messages. Also, creating a static message that is many lines long may tend to hold drivers' attention longer. Per your ordinance it would be possible to create a sign with 10 or more lines of text. 3. Regardless of the ability to animate the sign, the limitations of a single color are unnecessarily limiting. We would suggest there is no good reason to limit a sign to one color with a black background given all of the other limitations the city is proposing to mitigate distractions and annoyances with surrounding properties. Multiple colors are becoming more and more affordable and would only add to our mission of creating community pride for our public schools. page 130 SCHOOL DISTRICT 197 West St. Paul + Mendota Heights + Eagan Area Nolan Wall Page 2 4. We have very serious concerns about the definition of an electronic sign as it pertains to scoreboards. a. It would appear that your proposal to create a definition for an "additional freestanding electronic display sign", in essence defines our current scoreboards as electronic signs. b. We currently have scoreboards for both our softball and baseball fields. We believe you intend to define these as an electronic signs. This will not meet your proposed changes for quantity of signs and may not meet your setback requirements for second signs. This would limit our ability to create a monument sign, or require us to apply for an exception. c. We would suggest you redefine your limitations on secondary signs to acknowledge sight lines and light levels at the property line rather than strictly distance. We would suggest that proper orientation and placement can do far more to minimize impact to the neighbors than distance alone. For instance, turning a one-sided scoreboard into the site, but locating it on a property line may do more to mitigate impact to neighbors than a setback which allows the sign to face the neighbors. d. Many scoreboards are constructed with multiple displays to reflect the various components of the game scores, timing, etc. The proposed ordinance would make this non -conforming as it only allows one display area. e. In order to make best use of our community's school sites, it is necessary to house multiple sports activities at one site. This might include football, softball, track and field, baseball, lacrosse, and other sports as time goes on. Each of these sports may have scoreboards to best support our needs. Under the proposed ordinance, even a very small scoreboard or timing display would be prohibited. We thank you for taking our input on the proposed changes. We hope that the city will take into account the unique needs and responsibilities to our community that our schools have. Please feel free to contact me if you would like to discuss this further. Sincerely, Dr. Nancy Allen -Mastro, Superintendent of Schools School District 197 cc: Mark Fortman, Director of Operations Brian Schultz, Director of Finance Paul Aplikowski, Wold Architects and Engineers page 131 Planning Case 2005-13 Draft Zoning Amendment Language Electronic Message Boards in the R-1 District City of Mendota Heights Dakota County, Minnesota Ordinance AN ORDINANCE AMENDING SECTION 12-1J-5 J. OF THE MENDOTA HEIGHTS CITY CODE, KNOWN AS THE ZONING ORDINANCE, BY PROVIDING FOR THE REGULATION OF ELECTRONIC MESSAGE BOARD SIGNS. The City Council of the City of Mendota Heights hereby ordains: Section 1. Section 12-1J-5 J. is hereby amended to add the following: 12-1J-5 J.6. Notwithstanding other provisions in this Section to the contrary, signs with an electronic message board component may be constructed as a Conditional Use, pursuant to the following conditions: a. The proposed sign is an accessory use to an institutional use in an R-1 Zoning District (including schools, places of worship, or government facilities). b. No such sign may be located closer than 500 feet from any property containing a residential use. c. The proposed sign is located along an arterial roadway only (including Trunk Highway 110, Trunk Highway 55, Trunk Highway 13, Interstate Highway 35E, or Interstate Highway 494). d. The proposed message board is no greater than 32 square feet in area and 8 feet in height. e. The message may be changed no more than one time per day. No sign may present flashing, blinking or scrolling messages, and the message shall remain stationary, except for the one allowed change. 8 page 132 f. If freestanding, such sign shall be the only freestanding sign on the subject property. Section 2. This Ordinance shall take effect and be in full force from and after its passage and publication. ATTEST: , City Clerk AYES: NAYS: 9 , Mayor page 133 Planning Case 2005-13 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 05-41 A RESOLUTION DENYING AN APPLICATION FOR A ZONING ORDINANCE AMENDMENT, CONDITIONAL USE PERMIT, AND VARIANCES FOR AN ANIMATED DIGITAL SIGN OR ELECTRONIC MESSAGE BOARD SIGN AT 1897 DELAWARE AVENUE WHEREAS, Mr. Richard J. Fretschel has applied for a Zoning Ordinance Amendment, Conditional Use Permit and Variances for an Animated Digital Sign or "Electronic Message Board Sign" as described in the application for such sign at 1897 Delaware Avenue [Section 25 Twn 28 Range 23 SE 1/4 of NE '/ Less Hgwy 98/100 A Ex Pt for St (Parcel ID: 27 02500 010 03)] as proposed in Planning Case #05-13; and WHEREAS, signs listed in Zoning Ordinance Section 12-1J-5 G are "Prohibited Signs", and WHEREAS, said sign constitutes a Prohibited Sign within the meaning of Zoning Ordinance Section 12-1J-5 G 2, 3 and 8., and WHEREAS, The Planning Commission held a public hearing on this application at their regular meeting on May 24, 2005; and WHEREAS, The Planning Commission, because of a tie vote, did not make a recommendation to the Council to either approve or deny the Zoning Ordinance Amendment, Conditional Use Permit and Variances for an Animated Digital Sign or Electronic Message Board Sign as presented to the Planning Commission on the evening of May 24, 2005 and as shown in Planning Case #05-13; NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that a Zoning Ordinance Amendment, Conditional Use Permit and Variances for an Animated Digital Sign or Electronic Message Board Sign for 1897 Delaware Avenue as proposed in Planning Case #05-13 is hereby denied. BE IT FURTHER RESOLVED that in support of the above denial, the Council hereby makes the following Findings of Fact: 1. Mendota Heights is a predominately low density residential city. The Council finds that Animated Digital Signs or Electronic Message Board Signs conflict with and will reduce the low density residential character of our community by providing a more retail/commercial appearance. page 134 2. Animated Digital Signs or Electronic Message Board Signs can create a distraction to drivers which might result in traffic accidents and endanger public safety. 3. Animated Digital Signs or Electronic Message Board Signs can result in a nuisance to surrounding properties because of the brightness of lights used therein. Limitation of propagation of Animated Digital Signs or Electronic Message Board Signs is likely to create enforcement issues for the City in enforcement of its zoning regulations. 5. Proliferation of Animated Digital Signs or Electronic Message Board Signs within the City will negatively affect the public health, safety, and general welfare of the community. 6. The variances are not necessary in order to put the property to reasonable use because the property is currently used by Henry Sibley High School. 7. There are no unique circumstances pertaining to the applicant's property or this request, not caused by the owner that create a sufficient hardship to justify any of the requested variances. 8. Approval of the requested variances will alter the essential character of the neighborhood by imposing a more retail/commercial characteristic on this primarily residential neighborhood. BE IT FURTHER RESOLVED that the Zoning Ordinance Amendment, Conditional Use Permit and Variances for an Animated Digital Sign or Electronic Message Board Sign for 1897 Delaware Avenue as proposed in Planning Case #05-13 would have an adverse impact on the health, safety, and general welfare of the citizens of the community and the surrounding land, and would be adverse to the general purpose and intent of the Zoning Ordinance. Adopted by the City Council of the City of Mendota Heights This 21st day of June, 2005. ATTEST: CITY COUNCIL CITY OF MENDOTA H IGHTS By��-Z,�'1.,.,--- /(4c4.r�-,e.._-Ai._- Kathl en M. Swanson, City Clerk By John City code amendment regarding electronic display signs Page 1 of 1 page 135 LfflieNews . com YOUR LOCMSUBUR.RAN NFWSPAPERS...._..SERWINc3 rHr ST PAUL SUBuRES SINCE 19938 Published on Lillie Suburban Newspapers - LillieNews.com (http://www.southwestreviewnews.com) Home > City code amendment regarding electronic display signs Mon 10 Mar City code amendment regarding electronic display signs Submitted by admin on Mon, 03/10/2014 - 8:39pm The City of Mendota Heights is considering amending the city code to allow electronic display signs for institutional uses in certain residential zoning districts. The planning commission will be continuing the discussion at the Tuesday, March 25 meeting at 7 p.m. at the Mendota Heights City Hall, 1101 Victoria Curve. The city invites any interested parties to review the proposed code amendment at www.mendota-heights.com [1] and submit written comments by Wednesday, March 19 or provide testimony at the public hearing at the March planning commission meeting. Copies of the proposed code amendment are also available for review at city hall from 8 a.m. to 4 p.m., Monday through Friday. The city planner can be reached at 651-452-1850 with any questions. The planning commission is advisory to the city council and may take action to make a recommendation in consideration of the proposed code amendment. The city council may consider the recommendation and discuss amending the city code at a future meeting. Rate this article: No votes yet Article category: South-West Review -News [2] Newsbriefs - South-West Review [3] Source URL: http://www.southwestreviewnews.com/articles/2014/03/10/city-code-amendment-regarding- electronic-display-signs Links: [1] http://www.mendota-heights.com [2] http://www.southwestreviewnews.com/south-west-review [3] http://www.southwestreviewnews.com/articles/newsbriefs-south-west-review http://www.southwestreviewnews.com/print/183486 3/11/2014 City Code Amendment Regarding Electronic Display Signs - Latest News & Upcoming E... Page 1 of 1 page 136 © FIND US ON FACEBOOK © CONNECT WITH US ON TWITTER Agenda/ Minutes Home Mendota Heights Document Center Performance Management Center Community Calendar Latest News 1 Upr:owing 1 vents City Code City Publications Employment On -Line Park and Recreation Registration Documents/ Forms/ Publications Online Interactive Forms Contact City Hall Contact Police Your Government. Search City Services Par 3 City Code Amendment Regarding Electronic Display Signs The City of Mendota Heights is considering amending the City Code to allow electronic display signs for institutional uses in certain residential zoning districts. The City Council will discussion this issue at the Tuesday, April 15 meeting at 7:00 PM at the Mendota Heights City Hall. Click on the link to review the proposed code amendment. Copies of the proposed code amendment are also available for review at City Hall from 8:00 AM — 4:30 PM, Monday through Friday. The City Planner can be reached at 651.452.1850 with any questions. Official Web Site of the City of Mendota Heights, Minnesota. Copyright 2009 City of Mendota Heights, Minnesota. All Rights Reserved. Home 1 Your Government 1 Citi Services 1 Par 3 1 Agenda/Minutes 1 Mendota Heights Document Center 1 Performance Management Center 1 Community Calendar 1 Latest News & Upcoming Events 1 City Code 1 City Publications 1 Employment 1 On -Line Park and Recreation Registration 1 Documents/Forms/Publications 1 Online Interactive Forms 1 Contact City Hall 1 Contact Police Dowered by GovOffice.com Printer -friendly Version http://www.mendota-heights. ://www.mendota-heights.com/index.asp?Type=B PR&SEC= { 7C3 5E4A 1-2207-41 B6-8... 4/4/2014 http://www.twincities. com/localnews/ci_25425034/mendota-heights-weighs-loosening-digital-sig n -limits Mendota Heights weighs loosening digital sign limits By Nick Ferraro nferraro@pioneerpress.com TwinCities.com-Pioneer Press Posted: Mendota Heights is considering whether to loosen its restrictions on digital signs. page 137 A city ordinance prohibits moving, lighted signs at businesses, churches and schools. TwinCities.com The regulations came to light last month when Convent of the Visitation School wanted to install a digital message board sign. The school withdrew its request to the city after learning the city council was planning to take another look at the ordinance, City Administrator Justin Miller said. "We are what I call a low -light city," Miller said. "We don't have many streetlights, we don't have a lot of lighting period. It's been the city's position." The Planning Commission held a public hearing on the matter Tuesday. The issue previously came up in 2004, when West St. Paul resident Rick Fretschel led an effort to get an electronic sign at Henry Sibley High School. A proposed amendment to the city code would allow the signs at churches, schools and government buildings in residential areas. Nick Ferraro can be reached at 651-228-2173. Follow him at twitter.com/NFerraroPiPress. Page 1 of 1 Mar 27, 2014 07:14:29AM MDT Affidavit of Publication State of Minnesota • SS County of Dakota ANNE THILLEN page 138 , being duly sworn, on oath, says that he/she is the publisher or authorized agent and employee of the publisher of the newspaper known as SOUTH-WEST REVIEW , and has full knowledge of the facts which are stated below: (A) 'The newspaper has complied with all of the requirements constituting qualification as a qualified newspaper, as provided by Minnesota Statute 331A.02, 331A.07, and other applicable laws, as amended. (B) The printedNOTICE OF HEARING which is attached was cut from the columns of said newspaper, and was printed and published once each week, for 1 successive weeks; it was first published on SUNDAY , the 9TH day of FEBRUARY , 2014 , and was thereafter printed and published on every to and including , the day of , 20 ; and printed below is a copy of the lower case alphabet from A to Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice: *A B C D E F G H I J KLM N O P Q RSTU V WXYZ ABCDEFGHIJKLMNOPQRSTUVWXYZ *abcdefghijklmnopgrstuvwxyz Subscribed and sworn to before me on t is 10TH day of FEBRUARY . 14 Notary Public BY: TITLE LEGAL COORDINATOR *Alphabet should be in the same size and kind of type as the notice. ing TONYA R. WHITEHEAD Notary Public -Minnesota RATE INFORMATION My Commission moires Jan 31, 2015 av' (1) Lowest classified rate paid by commercial users for comparable space $25.00 per col. inch (2) Maximum rate allowed by law for the above matter $25.00 per col. inch (3) Rate actually charged for the above matter $ per col. inch 1/14 page 139 CITY-OFMENDOTA HEIGHTR'': NOTICE OF HEARING A PUBLIC HEARING ON A REQUEST FOR A ZONING ORDINANCE AMENDMENT TO ALLOW ELECTRONIC DISPLAY SIGNS FOR INSTITUTIONAL USES IN RESIDENTIAL ZONING DISTRICTS TO WHOM IT MAY CONCERN: NOTICE is hereby given that the Planning Commission of• Mendota Heights will meet at 7:00 R.M., or as soon as possible thereafter, on Tuesday, February 25, 2014 in the City Hall. Council !! Chambers, 1101 Victoria Curve, Mendota Heights, Minnesota, to consider . . an application from the City of Mendota Heights for an amendment to the Zoning Ordinance to allow electronic display signs for institutional use's in. residential zoning districts. This request has been assigned Planning Case number 2014-03. , This notice is pursuant to Title 12 (Zoning), Chapter 1, Article D of the Mendota Heights City Code. Such persons as desire to be heard with reference to this' request will be heard at this meeting: Lorri Smith City Clerk (South-West Review: Feb.` 9, 2014) ",